Filter First Installation RFP.pdf

Freeland Community School District 710 Powley Dr.

Freeland, MI 48623

REQUEST FOR BID

for

Installation of Filtered Bottle Filling Stations & Tap-Mounted Water Filters

SCHOOL YEAR: 2024-2025

Bid Opening: April 15, 2025

Deadline for Submittal: May 6, 2025

The Proposal:

Freeland Community School District is accepting bids for the removal of current unfiltered bottle filling stations and the installation of 22 Elkay Filtered Bottle-Filling Stations to replace them throughout the districts 3 facilities to comply with the Michigan Clean Water Drinking Act & Filter First legislation.

PROJECT INFORMATION

Background:

Freeland Community School District is committed to the safety and health of all of the children in our district. In doing so, the district is requesting bids for the installation of 22 filtered bottle-filling stations to comply with the Michigan Clean Water Drinking Access Act & Filter First legislation.

General Conditions:

1. The owner is Freeland Community School District. The owner will be referred to as FCSD within this document.

a. Bidders are vendors, manufacturers, distributors, contractors, and architects who submit proposals to FCSD.

2. Bids may be emailed to bids@freelandschools.net to be held and opened at the date and time below. Also, vendors can submit sealed physical bids (2 copies) at the Freeland Elementary School, Administration Office 710 Powley Dr., Freeland, MI 48623 on or before May 6, 2025 at 4:00 P.M. NO LATE BIDS WILL BE ACCEPTED. BIDS WILL BE OPENED AT 4:00 P.M. on bid due date.

3. Any physical bids must be in a sealed envelope and clearly marked “FILTER FIRST INSTALLATION” on the face of the envelope carrying said bid, and are to be addressed to:

Freeland Community School District Attention: Marcus Hillborg, Superintendent 710 Powley Dr Freeland MI 48623

Any questions concerning the bid should be directed to Mike Cassells via email at cassellsm@freelandschools.net or by phone (989)625-2342

4. A Surety Bond, Certified Check, Cashier’s Check, Treasurer’s Check, or Bank Draft of any State or Nation Bank representing (5%) of the total amount of the contractor’s response must accompany the package. The Bonding company must be on the U.S.

Treasury list and approved by the State of Michigan. Proposal securities will be retained until after the award. No response will be considered unless response security is submitted with the response package. Inability to meet the requirement of the RFP as proposed in the Bidder’s proposal, will result in the forfeiture of the Security Bond.

5. This RFP does not commit Freeland Community School District to award a contract, to pay any costs incurred in the preparation or response to this request, or to procure or contract for services or equipment.

a. FCSD reserves the right to accept or reject any or all proposals received as a result of this request. FCSD reserves the right to negotiate with any bidder, or to cancel part or all of this RFP if it is in the best interest of FCSD. Successful bidders may be asked to participate in negotiations and be asked to make revisions to their proposals based on these negotiations.

b. Physical bidders must submit two (2) copies of their proposal to FCSD.

c. FCSD is not bound to accept the lowest offer.

d. FCSD will only consider completed proposals.

e. Each offer should be submitted as the final, best price offer based on the bidder's recommendation.

f. All materials submitted to FCSD will become the property of FCSD.

g. Bidders will supply a reference list to FCSD. Please include a contact person and a telephone number for each reference.

h. Product pricing will be in effect for 90 days from bid opening.

6. Maintenance contract information must also be included in bids.

7. Bidders should provide FCSD the name of an individual at your organization who has the authority to review and make contract changes to your proposal.

8. Format for the bidder’s proposal should closely follow the format of this RFP.

9. SUBCONTRACTORS: If a bidder chooses to use a subcontractor or third party to fulfill the requirements of any aspect of the bid, the bidder must list the name of the subcontractor or third party in the bid documentation.

10. A signed and notarized Familiar Relationship Statement must be included with the bid.

The Board of Education shall not accept a bid that does not include this affidavit (attached).

11. Winning bidder must contact their local health department to obtain the proper permit prior to certain plumbing changes.

12. Bids must be based off of prevailing wage as this project is subject to the Davis-Bacon Act, 40 U S C 276a, et seq, which requires that prevailing wages and fringe benefits be paid to contractors and subcontractors performing on federally funded projects over $2,000 for the construction, alteration, repair (including painting and decorating) of public buildings or works.

Pre-Bid Information:

1. Exceptions to bid. If there are exceptions to these specifications, they shall be listed in a separate section with a reason why exception has been made.

2. Recommendations. If the specifications and/or the proposal can be improved, please submit information in a separate section, describing the area which may be improved.

3. Alternatives. Bidders may submit alternative bid proposals under an alternative proposal if they so desire. Alternative bid proposals may be submitted in the same envelope with the regular proposal but must be clearly marked Alternate Proposal.

4. Provide a detailed and specific timeline outlining the milestones and deadlines for the completion of the project.

Selection Criteria:

The selection of the winning bid will be based on the following criteria

1. Cost: 50% - Budget and the value for money

2. Experience: 30% - Previous work and references

3. Technical: 15% - Capability and experience in providing similar services

4. Project plan: 5% - Timeline, feasibility, approach and methodology

Payment Schedule

FCSD will pay on the project completion. The final balance due will be paid within 30 days of the final inspection upon approval of the Director of Buildings & Grounds, and when the Substantial Completion form is received by the Freeland Community School District.

Specifications:

15 - Wall mounted Elkay filtered bottle filling stations to replace Elkay model EZWSR_1D stations currently installed throughout the schools will need to be installed including plumbing and electrical tie-ins. New stations will match or closely match existing stations. Examples of current stations below

3 - Installation with plumbing and electrical tie-ins for wall mounted Elkay filtered bottle filling stations with side bubbler to replace existing Elkay model EZWSR_1D stations with side bubbler. New stations will match or closely resemble the current filling station footprint.

Pictures of the stations below

4 - New installations of Elkay filtered bottle filling stations at current bubbler locations. Pictures of the sites where the new installations will be located are below. Electrical and plumbing may need to be adjusted to complete these installs. Walkthroughs to check these locations are recommended.