Filter First 2024.docx

INVITATION TO BID

Bid Due Date: Thursday, November 21, 2024 at 1:00 p.m.

LINCOLN PARK PUBLIC SCHOOLS will accept sealed bids for the 2024 FILTER FIRST as set forth in this invitation. Enclosed are general conditions, specifications and other information necessary to respond to this request.

All bidders are notified that invitations to bid issued by LINCOLN PARK PUBLIC SCHOOLS will bind bidders and successful bidders to the terms and specifications set forth and such terms and specifications will form the basis for each purchase contract awarded.

PRE-BID MEETING

A mandatory pre-bid meeting shall be held at the Administrative Offices located at 1650 Champaign, Lincoln Park, MI 48146 on Thursday, November 14 at 10:00AM At that time, the project scope will be discussed by Ron Revoir Jr., Director of Buildings and Grounds. Contractors are required to visit each of the sites, accompanied by Ron Revoir Jr.

BIDDER INSTRUCTIONS

All bids must be submitted on a proposal or quotation form (as determined by the Bidder) and signed by the Bidder. No oral, telephonic, telegraphic, electronic or facsimile proposals will be considered.

Under school code 380.1267, all bids must be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the bidder or any employee of the bidder and any member of the Board of Education or the Superintendent of the District. Additionally, as required by Public Act 517 of 2012, all bids must be accompanied by a sworn and notarized statement certifying that the bidder is not an Iran Linked Business. Bids not accompanied by these sworn and notarized statements will not be accepted by the Board. Failure to comply will result in automatic bid disqualification and non-acceptance of the bid. These statements are included as part of this invitation.

Each proposal must be accompanied by a certified check or bid bond issued by a qualified surety in the amount of five percent (5%) of the total sum of the bid as a guarantee of bidder’s good faith. In the event a certified check is submitted, it shall be made payable to “Lincoln Park Public Schools”.

A successful bidder whose total bid equals or exceeds $50,000 will be required to furnish a satisfactory Performance and Labor and Material Payment Bond issued by a qualified surety in the amount of 100% of the bid price within ten (10) days after notice of the award. The performance bond must guarantee the faithful performance of all provisions within the Invitation to Bid based on the owner's satisfactory and agreed upon time frame. The payment bond must guarantee the payment and protection of claimants

NOVEMBER 8, 2024

LINCOLN PARK PUBLIC SCHOOLS INVITATION TO BID

2024 FILTER FIRST

supplying labor and/or materials to the principal contractor or his subcontractors in the prosecution of the work provided for in the contract.

All bids must be submitted to the LINCOLN PARK PUBLIC SCHOOLS Finance Department, as designee of the Board of Education, no later than 1:00 P.M., Eastern Daylight Saving Time, on Thursday, November 21, 2024 (bid closing) at which time they will be publicly opened and read aloud. No recommendation for an award will be made at this time. The Board of Education will not consider or accept a bid received after the date and time specified for bid submission.

Bids shall be submitted in a sealed envelope that contains one (1) original and one (1) copy of the proposal/quotation form (as determined by the Bidder), and the following items included in this invitation: the bid signature page, the references form, the bid bond or certified check, the notarized familial relationship statement, and the notarized compliance statement and shall be addressed to the attention of:

LINCOLN PARK PUBLIC SCHOOLS

Matthew Miller, Director of Finance

2024 FILTER FIRST

1650 CHAMPAIGN ROAD LINCOLN PARK, MI 48146

Please address all questions regarding the Invitation to Bid to Ron Revoir Jr., Director of Buildings and Grounds, at 313- 799-7806 or at Ronald.Revoir.Jr@lpps.info.

The Bidder shall immediately notify LINCOLN PARK PUBLIC SCHOOLS upon discovery and in every case prior to submitting its bid, of every error or omission in the bidding documents that would be identified by a reasonably competent, diligent Bidder.

All bids shall be firm and not withdrawn for sixty (60) days from the date of the bid closing. For bids to be considered they must meet or exceed all specifications herein.

BID EVALUATIONS

It is the intent of LINCOLN PARK PUBLIC SCHOOLS to award the bid to the lowest responsive and responsible bidder, provided the bid proposal has been submitted in accordance with the requirements of the bidding documents and does not exceed the funds available.

Considerations for awarding contracts will include price, product quality, service, delivery, and maintenance of products and/or services, adherence to specifications, past performance to the LINCOLN PARK PUBLIC SCHOOLS, vendor/contractor reliability, warranties and familiarity with the projects and the facilities of LINCOLN PARK PUBLIC SCHOOLS. Price being the primary factor, consideration, other than price alone, shall be used in determining the most successful Bid; technical experience, local service and support, and experience in educational environments are used to perform the LINCOLN PARK PUBLIC SCHOOLS bid evaluations.

After review of the proposals, the Finance Department will make a recommendation to the Buildings and Grounds Committee and then to the Board of Education who will either award or reject the bids at their regularly scheduled meeting.

The Board of Education reserves the right to accept or reject any or all items in the bid; to accept or reject any or all bids; to split awards by item; to select one or more firms to perform the project; to waive any informalities or irregularities therein; for reasons of establishing uniformity or for any reason, and to accept bid proposals which, in its judgment, are in its own best interest, which includes awarding the contract to other than the low bidder(s). If either a unit price or extended price is obviously in error or one is obviously correct, the incorrect price will be disregarded.

GENERAL CONDITIONS

1) LINCOLN PARK PUBLIC SCHOOLS Board of Education Policy prohibits smoking throughout buildings, grounds and vehicles.

2) All work must be guaranteed against defects, in workmanship and materials, for a period of one

(1) year from completion.

3) Bidder agrees to accept responsibility for loss or damage to any person or entity, and to protect, defend, indemnify, hold harmless and release LINCOLN PARK PUBLIC SCHOOLS, and its officers and employees from and against any and all losses, expenses, actions, claims, damages, disabilities or the cost of litigation that are asserted by any person or entity to the extent arising out of the negligent acts or omissions or willful misconduct in the performance by the bidder hereunder, whether or not there is concurrent negligence on the part of LINCOLN PARK PUBLIC SCHOOLS, but excluding liability due to the active negligence or willful misconduct of LINCOLN PARK PUBLIC SCHOOLS. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for bidder or its agents, under workmen’s compensation acts, disability benefits acts or other employees’ benefits acts.

4) Bidder agrees that it is their responsibility and not the responsibility of LINCOLN PARK PUBLIC SCHOOLS to safeguard their property or the property and materials of all employees, consultants or subcontractors used or in possession while performing under this contract. Further the bidder agrees to hold LINCOLN PARK PUBLIC SCHOOLS harmless for any loss of such property and materials used by any such persons pursuant to the bidder’s performance under the contract or which is in their possession.

5) The successful bidder agrees, at its sole cost and expense, to purchase and maintain the insurance coverage in the minimum amounts indicated on the Minimum Certificate of Insurance Requirements sheet included in the Invitation for the entire duration of the contract from a company or companies licensed to do business in the State of Michigan that will name and protect both LINCOLN PARK PUBLIC SCHOOLS and the contractor from claims which may arise out of or as a result of the bidder’s operations under the contract, whether such operations be by it or by any subcontractor, or by anyone directly or indirectly employed by and of them, or by anyone whose acts of them may be liable..

The Board reserves the right to request increased limits and coverage to protect the interests of LINCOLN PARK PUBLIC SCHOOLS. The bidder shall not commence work under the contract until it has obtained and presented all insurance required; nor shall the bidder allow any subcontractor to commence work until all similar insurance required of the subcontractor has been obtained and presented.

If an insurance coverage furnished by the bidder is on a “claims made” basis, the bidder shall continue the coverage required under this contract for a minimum period of three years after the expiration or termination of this contract.

6) Although LINCOLN PARK PUBLIC SCHOOLS is tax exempt, materials furnished to contractors are taxable to them.

7) Any deviation from the specifications set forth must be clearly detailed on the bid proposal form; otherwise, it will be considered that items offered are in strict compliance with these specifications and the scope of work presented at the pre-bid meeting, and successful bidder will be held responsible therein.

8) The Board of Education reserves the right to accept or reject any or all bids, to split awards by item, or to select one or more firms to perform the project.

9) This bid is made without any previous understanding or agreement with any other person, firm or corporation making a bid for the same purpose, and is in all respects fair and without collusion or fraud.

10) No member of LINCOLN PARK PUBLIC SCHOOLS Board of Education, or any officer, employee or person whose salary is payable in whole or in part from the treasury of said Board of Education is directly or indirectly interested in this bid or in the supplies, materials, equipment, work, services or any portion of the profits thereof to which it relates.

11) Bid price shall include removal of all debris.

12) It is mandatory that bidders sign and include the enclosed “sworn and notarized statements” with the bid disclosing any familial relationships (P.A. 232) and certifying compliance with the Iran Economic Sanctions Act (P.A. 517).

13) The Bidder or its representative shall make personal investigations of the site of the work and of existing structures and shall determine to its own satisfaction the conditions to be encountered, the nature of the ground, the difficulties involved, and all other factors affecting the work proposed under this Contract. The Bidder to whom this Contract is awarded will not be entitled to any additional compensation unless conditions are clearly different from those which could reasonably have been anticipated by a person making diligent and thorough investigation of the site.

In no case will a Bidder be allowed the benefit of extra compensation or time to complete the work under this Contract for extra expenses or time spent as a result of the error or omission.

Unless otherwise stipulated, the Contractor shall provide and pay for all materials, labor, water, tools, equipment, light, power, transportation, and other facilities necessary or used for the execution and completion of the work. Unless otherwise specified, all materials incorporated in the permanent work shall be new, and both workmanship and materials shall be of the highest quality. The Contractor shall, if required, furnish satisfactory evidence as to the kind and quality of materials.

14) The Contractor shall at all times enforce strict discipline and good order among its employees, and shall seek to avoid employing on the work any unfit person or anyone not skilled in the work assigned.

15) If permits are required, such permits will be reimbursed to the contractor by the School District. All applicable permits will be the responsibility of the contractor.

16) The Contractor shall give all notices and comply with all laws, ordinances, rules and regulations bearing on the conduct of the work as drawn and specified. If the Contractor observes that the contract documents are at variance with those requirements, it shall promptly notify the Supervising Professional in writing, and any necessary changes shall be adjusted as provided in the Contract for changes in the work.

17) All work shown on the plan set and within the specifications including all restoration must be completed no later than August 1, 2025. Failure to comply with the deadline for completion may result in a back-charge for any damages incurred by LINCOLN PARK PUBLIC SCHOOLS as a result of non-compliance with this requirement.

18) The successful contractor shall receive a purchase order for each location listed in this request.

19) Upon entering into a contract with LINCOLN PARK PUBLIC SCHOOLS, the successful supplier(s) shall not assign or delegate any obligation to another supplier(s) without written consent of LINCOLN PARK PUBLIC SCHOOLS. All subcontractors supplying products or services must be identified within the bid response including name, address, phone number and products or services to be supplied.

If the supplier(s) fails to deliver within the time specified, or within reasonable time as interpreted by LINCOLN PARK PUBLIC SCHOOLS, or fails to make replacement of rejected articles, when so requested, immediately or as directed, LINCOLN PARK PUBLIC SCHOOLS may purchase from other sources to take the place of the item or service rejected or not delivered. LINCOLN PARK PUBLIC SCHOOLS reserves the right to authorize immediate purchase from other sources against rejections on any contract when necessary. On all such purchases, the supplier(s) agrees to reimburse LINCOLN PARK PUBLIC SCHOOLS promptly for excess costs occasioned by such purchases. Should the cost be less, the supplier(s) shall have no claim to the difference. Such purchases will be deducted from the contract quantity.

In the event that the supplier(s) shall fail, neglect or refuse to perform any or all of the duties, obligations or agreements by it to be performed under these contract documents, LINCOLN PARK PUBLIC SCHOOLS may perform such duties, obligations or agreements or have such duties, obligations or agreements performed and charge all costs thereof or incurred in connection therewith, to the supplier(s) and the supplier(s) shall pay all of said costs to LINCOLN PARK PUBLIC SCHOOLS and, not in limitation of the generality of the foregoing, LINCOLN PARK PUBLIC SCHOOLS may collect the same in any manner authorized by law or may deduct such costs from any monies due or to become due to the supplier(s) or collect the same from the oblige under the performance bond filed in connection with this contract.

In the case that the supplier(s) cannot meet deadlines, LINCOLN PARK PUBLIC SCHOOLS may contract out or perform these duties itself and receive from the vendor the cost incurred. In the case that LINCOLN PARK PUBLIC SCHOOLS employees perform the work, the vendor will pay all labor costs for services specified, plus the IRS mileage rate per mile driven in association with this labor.

SPECIFICATIONS AND REQUIREMENTS

1. Install needed materials to complete drinking fountains.

2. Install and furnish Elkay Models LVRC8WSK (single), LVRCT8WSK (bi-level), EF3000VRBMC (filter kit), EMASM (bottle filler), EDFB12DC or like kind.

3. Install electrical as needed to comply with code.

4. Install stainless steel plates to cover existing openings.

5. Remove older existing water fountains in designated areas

6. Install proper drain function for new drinking fountains.

SITES Specifications:

Administration Building -1650 Champaign Lincoln Park, MI 48146 Install two bi-level drinking fountains

Lincoln Park High School -1701 Champaign Lincoln Park, MI 48146 Install 11 singles, 6 bi-level drinking fountains Remove, cut, cap & plate 2 drinking fountains Install 1 EDFB12FC and filter kit

Lincoln Park Middle School – 2800 Lafayette Blvd Lincoln Park, MI 48146 Install one bi-level, five single drinking fountains

Rebuild & add filter kit 2 drinking fountains

Carr Elementary -3901 Ferris Ave Lincoln Park, MI 48146 Install two single drinking fountains

Mixter Institute -3301 Electric Ave Lincoln Park, MI 48146 Install one bi-level drinking fountain Remove, cut, cap & plate 5 drinking fountains

Keppen Elementary -661 Mill St Lincoln Park, MI 48146 Install two bi-level, one single drinking fountains

Install 2 bottle fillers w/filter kits

Raupp Elementary -1351 Ethel Ave Lincoln Park, MI 48146

Lafayette Elementary – 1360 Lafayette Blvd Lincoln Park, MI 48146 Install two bi/level drinking fountains

Paun Elementary -2821 Bailey Ave Lincoln Park, MI 48146

Remove, cut, cap & plate 1 drinking fountain

Crowley Center – 2000 Pagel Ave Lincoln Park, MI 48146 Install one single drinking fountain Remove, cut, cap & plate 3 drinking fountains Install 1 bottle filler w/filter kit

Foote Elementary -3250 Abbott Ave Lincoln Park, MI 48146 Install two bi-level, two single drinking fountains Remove, cut, cap & plate 1 drinking fountain Install 2 bottle fillers w/filter kits

Hoover Elementary – 3750 Howard St Lincoln Park, MI 48146 Install four bi-level drinking fountains Install 1 bottle filler w/filter kit

Lincoln Park Public Schools

Minimum Certificate of Insurance Requirements

Certificate Holder Name and Address:

Lincoln Park Public Schools 1650 Champaign Lincoln Park, MI 48146

Commercial General Liability Minimum Limit Requirements:

· $1,000,000 Per Occurrence and $2,000,000 Aggregate

· $1,000,000 Personal and Advertising Injury

· Damage to Rented Premises $50,000

· Medical Expense $5,000 Endorsement requirements:

· Occurrence Form (Not Claims Made)

· Additional Insured

· Primary and Non-Contributory

· Waiver of Subrogation

· 30 Day Notice of Cancellation Commercial Auto Liability Minimum Limit Requirements:

· $1,000,000 Combined Single Limit

· Symbol 1 or 7 and/or 8 & 9 is acceptable Endorsement requirements:

· Additional Insured

· Waiver of Subrogation

· 30 Day Notice of Cancellation

Umbrella Liability Minimum Limit Requirements:

· $2,000,000 Limit of Liability Endorsement requirements:

· 30 Day Notice of Cancellation Workers Compensation/Employers Liability Minimum Limit Requirements:

· $500,000/$500,000/$500,000 Endorsement requirements:

· Waiver of Subrogation

· 30 Day Notice of Cancellation Additional Insureds: The Description of the certificate shall state that the District and its affiliates, including all units, divisions, and subsidiaries, are included as additional insureds on a primary and non-contributory basis under all policies except workers compensation and professional liability insurance. Additionally, the Endorsement for the CGL shall state that the Lincoln Park Public Schools, Board of Education, Employees and Volunteers are “are included as additional insureds on a primary and non-contributory basis.”

Waiver of Subrogation: The Description of the certificate shall state (in addition to the Additional Insured statement above): “All policies provide waiver of subrogation in favor of District, and its affiliates, including all units, divisions and subsidiaries.”

*Copies of All Required Endorsements MUST accompany the insurance certificate.

*Insurance Carriers must carry A.M. BEST rating of A-, VII, or better on all coverages.

*Excess Liability must state what coverage it may be applied to if not shown in the Umbrella form.

BID SIGNATURE PAGE

I have examined the Invitation to Bid conditions and specifications herein and agree that if my company is awarded a contract to provide any of the products and/or services sought in this Invitation, my company will provide the District with the products and/or services according to the Invitation to Bid, General Conditions, and Specifications and Requirements of this Invitation and the Bid submitted herewith. Any and all deviations from the Invitation to Bid specifications are in writing and attached.

Submitted By:

Company Name:

Company Address:

City, State & Zip:

Telephone:

Fax:

Email:

Representative Name:

Title:

Signature:

Date:

Do not write below this line: For District Use Only

The following items are enclosed and/or included in the Bid:

□Proposal/Quotation Form □Bid Bond/Cashier’s Check (5% of Bid)

□Bid Signature Page □References Form

□Itemized Unit Cost Parts/Materials List □Familial Disclosure Affidavit

□Iran Linked Business Affidavit

References Form

Please list reference contact information, including company name, company address, contact person, and phone number. (Preferably these references should be K-12 school districts.)

COMPANY NAME

COMPANY ADDRESS

CONTACT PERSON PHONE #

COMPANY NAME

COMPANY ADDRESS

CONTACT PERSON PHONE #

COMPANY NAME

COMPANY ADDRESS

CONTACT PERSON PHONE #

COMPANY NAME

COMPANY ADDRESS

CONTACT PERSON PHONE #

FAMILIAL RELATIONSHIP DISCLOSURE (CONSTRUCTION, ADDITIONS AND RENOVATIONS)

Contractors and/or vendors participating in competitive bids are required to sign a sworn and notarized statement disclosing any familial relationship(s) that exists between the owner(s) or any employee of the bidder and any member(s) of the Board of Education or the Superintendent. Failure to provide a notarized statement/signature will result in bid disqualification.

AFFIDAVIT OF BIDDER FAMILIAL RELATIONSHIP

The undersigned, the owner or authorized officer of, (vendor/bidder), pursuant to the familial disclosure requirement stated above and provided in the LINCOLN PARK PUBLIC SCHOOLS advertisement for construction bids, hereby represents and warrants, except as provided below, that no familial relationship(s) exist between the owner(s) or any employee of the bidder and any member(s) of the Board of Education or the Superintendent.

If a familial relationship exists, please list and explain:

Bidder/Vendor:

By (officer): (signature) Name: (print) Title: (print) Date:

NOTARIZED STATEMENT:

Subscribed and sworn to before me, on this day of , 20

, County, Michigan Notary Public

My commission expires on:

AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT Michigan Public Act No. 517 of 2012

The undersigned, the owner or authorized officer of the below-named bidder (the “Bidder”), pursuant to the compliance certification requirement provided in the Lincoln Park Public Schools Invitation to Bid - 2022 Asphalt Resurfacing, Seal Coating, Crack Fill and Concrete Repair (the “Invitation”) hereby certifies, represents and warrants that the Bidder (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Bidder is awarded a contract as a result of the aforementioned Invitation, the Bidder will not become an “Iran linked business” at any time during the course of performing any services under the contract.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, including providing of products used to construct or maintain oil or liquefied natural gas pipelines.

The Bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a Request for Proposal/Invitation to Bid for three

(3) years from the date it is determined that the person has submitted the false certification.

Bidder/Vendor:

By (officer): (signature) Name: (print) Title: (print) Date:

NOTARIZED STATEMENT:

Subscribed and sworn to before me, on this day of , 20

, County, Michigan Notary Public

My commission expires on:

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