Fillable A9 - A12.docx

A-9

BUDGET DETAIL WORKSHEET

FOR TWENTY-FOUR MONTH BUDGET PERIOD

(Non-Construction Programs)

ALL CATEGORIES MUST BE SUPPORTED BY A NARRATIVE

DESCRIPTION OF COSTS.

Personal Services - Provide only the amount required for personnel services in the block on the right. List all Personal Services on page A-11 providing the full name of each employee and position titles. Provide the annual salary rate, number of months budgeted and percentage of time to be devoted to the project.

Compensation paid for employees engaged in grant activities may not be more than that paid by the grantee to other employees in comparable positions or, if the grantee has no comparable positions, the rate may not be more than that paid for such services elsewhere in the community.

Fringe Benefits - Fringe benefits are to be listed separately and should be based on actual known costs or an established formula. Fringe benefits are for the personnel listed in Personal Services category and only for the percentage of time devoted to the project. Fringe benefits on overtime hours are limited to FICA, Workman's Compensation, and Unemployment Compensation. (Include calculation for determining rate used.)

Consultants - Indicate whether applicant's formal, written Procurement Policy (and provide copy) or the Federal Acquisition Regulations are followed. For each consultant enter the name, if known, service to be provided, hourly or daily fee (8-hour day), and estimated time on the project. Provide copy of consultant agreement.

Travel - Itemize travel expenses of project personnel by purpose (e.g., staff to training, field interview, advisory group meeting, etc.). Show the basis of computation (e.g., six people to 3-day training at $x lodging, $x subsistence). Identify the location of travel. Indicate source of Travel Policies applied, Applicant or Federal Travel Regulations. NOTE: Per diem is not allowed for local travel. (Local travel is defined as being any travel that is performed within a 50-mile radius of a Recipient organization’s address of record.)

Equipment - List non-expendable items that are to be purchased. Non-expendable equipment is tangible property having a useful life of more than two years and an acquisition cost of $5,000 or more per unit. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Expendable items should be included either in the "Supplies" category or the "Other" category. Applicants should analyze the cost benefits of purchasing versus leasing equipment, especially high-cost items and those subject to rapid technical advances. Rented or leased equipment costs should be listed in the "Contractual" category. Explain how the equipment is necessary for the success of the project. Provide procurement method used. (Model and Serial numbers must be provided if or when available.)

Supplies - List items by type (office supplies, postage, training materials, copying paper, and expendable equipment items costing less than $5,000, such as books, handheld tape recorders) and show the basis for computation. (Note: Organization's own capitalization policy may be used for items costing less than $5,000). Generally, supplies include any materials that are expendable or consumed during the course of the project.

Contractual - Indicate whether applicant's formal, written Procurement Policy (and provide copy) or the Federal Acquisition Regulations are followed. Provide company or person name, if known, and a description of the product or service to be procured by the contract and an estimate of the cost. Applicants are encouraged to promote free and open competition in awarding contracts. A separate justification must be provided for sole source contracts over $2,500. Provide copy of contract agreement.

Other - List items (e.g., rent, reproduction, telephone, janitorial or security services, etc.) by major type and the basis of the computation. For example, provide the square footage and the cost per square foot for rent, or provide a monthly rental cost and how many months to rent.

A-10

BUDGET DETAIL WORKSHEET

FOR TWENTY-FOUR MONTH BUDGET PERIOD

(Non-Construction Programs)

INDIRECT COST

(Costs identified as indirect cannot be duplicated in Direct Cost.)

(Rate %) If the applicant has an approved rate, a copy of the rate approval, (a fully executed, negotiated agreement), must be attached. If the applicant does not have an approved rate, one can be requested by contacting the applicant's cognizant Federal agency, which will review all documentation and approve a rate for the applicant organization, or if the applicant's accounting system permits, costs may be allocated in the direct costs categories.

Overhead (Note: Provide details and computation of costs if no approved rate.)

General and Administrative (Note: Provide details and computation of costs if no approved rate.)

TOTAL INDIRECT COST

OTHER

Profit/Fee (Note: Provide details and computation of costs.)

TOTAL ALLOWABLE BUDGET

Does organization have a definitized approved rate package across the board for all grants/cooperative agreements/contracts?

Check one: Yes No* If the answer is “yes”, provide name of approving audit agency and date and attach a copy of the rate approval, (a fully executed, negotiated agreement). *If answer is no, and indirect costs are included in budget, additional information may be required prior to accepting/approving indirect costs.

Name of Audit Agency: ______________________________________

Date: ______________________________________

NOTE: All costs approved on this budget must meet the tests of necessity, reasonableness, allowability, and allocability in accordance with applicable cost principles applicable to this award. All costs charged to this project are subject to audit. Recipients are responsible to ensure proper management and financial accountability of federal funds to preclude future costs disallowances.

All categories must be supported by narrative justification.

A-11

BUDGET DETAIL WORKSHEET

FOR TWENTY-FOUR MONTH BUDGET PERIOD

(Non-Construction Programs)

PERSONNEL LIST

TOTAL

FEDERAL

AMOUNT

REQUIRED

(1)

(2)

(3)

(4)

TOTAL PERSONNEL

FRINGE BENEFITS (Rate %- ________)

TOTAL PERSONNEL & FRINGE

Signature: Title:________________________ Date:________

A-12

BUDGET DETAIL WORKSHEET

FOR TWENTY-FOUR MONTH BUDGET PERIOD

(Non-Construction Programs)

SUPPLEMENTARY INSTRUCTIONS

1. Personnel Enter in Column 1 the annual (12 months) salary rate for each key position and non-key position referred to in the narrative, which will be filled for all or any part of the year by an incumbent working on the project. This rate may not be more than that paid by the grantee to other employees in comparable positions or, if the grantee has no comparable positions, the rate may not be more than that paid for such services elsewhere in the community.

Enter in column the number of months the position will be filled by an incumbent working on the project.

Enter in Column 3 the percent of time or effort the incumbent will devote to the project during the number of months shown in Column 2.

Enter in Column 4 the total amount required, as computed from the information shown in Columns 1 through 3. Use the following formats:

Annual Salary x (Col. 1) No. of Months (Col. 2) x Percent of Effort (Col. 3) = Total Amount Required (Col. 4)

EXAMPLES:

PERSONNEL

NAME

(1)

(2)

(3)

(4)

Full-Time Employee of Institution working 60% time on project.

John Doe

Calculation

Summer Employee (3 months) to be paid $1,000 a month. will work on project 25% of time.

Richard Doe

Calculation

$24,000

$24,000 x

$12,000

$12,000

12 x

60%

60%

25%

25%

$14,400

= $14,400

$ 750

= $ 750

2. Fringe Benefits Enter in the parenthesis the fringe benefit rate applicable to employees of the institutions. In Column 4, enter the amount determined by applying the rate to the total of the salaries in Column 4 to which the rate applies.

3. Option for Salary Detail Submission Institutions may require that the salary rates and amounts requested for individuals not be made available to SBA reviewing consultants. To do so, an additional copy of this page must also be submitted, complete in all respects, except that Columns 1 and 4 may be left blank.