FieldCoordinator-IndustryNavigator.pdf

Request for Proposal # 10092025 Field Coordinator / Industry Navigator

Mt. Hood Community College (MHCC) Media Technology Pathways Development Grant (MTP3) is requesting proposals from contractors to provide the following: Industry Navigator / Field Coordination.

Scope of Services, Qualifications, Responsibilities, and Scoring

Scope of Services

The Field Coordinator assists the Principal Investigator and Co-Principal Investigator in managing the Media Technology Project (MTP3) by supporting students, providing mentorship, and connecting them with relevant resources. They support curriculum delivery in schools, collaborate with faculty, build industry partnerships for mentoring and internships, assist with maintaining records and reports, and work with logistics to coordinate program events. This ensures effective project operations and alignment with industry needs and relationships.

Coordinator/Navigator Qualifications

Strong understanding of the Entertainment industry and its various departments, services, and crafts

Understanding of the skills needed to complete a media project from preproduction to production and through post-production. Project management is highly desirable.

Understanding how the production cycle of a media project can impact various departments and personnel.

Knowledge of Union contracts for work and safety requirements is implemented within the industry.

Understanding of how entry-level personnel enter the industry in various departments.

Excellent communication skills are essential for effectively collaborating with students, faculty, and industry partners. The ability to provide mentorship, guidance, and feedback is crucial.

Strong organizational skills are necessary for coordinating logistics, maintaining records, and ensuring the smooth operation of instructional activities and events.

Industry Knowledge: Familiarity with media technology, industry standards, and workforce needs in the media field would be advantageous for collaborating with industry partners and ensuring curriculum relevance.

A proven network of professional contacts within the media technology industry is desired.

The ability to work collaboratively with faculty members, industry stakeholders, and project team members is vital for the success of the Media Technology Project.

Problem-Solving Skills: The capacity to identify areas for improvement, address challenges, and enhance program outcomes through evaluation and feedback collection is important.

The Field Coordinator should be adaptable to changing circumstances, able to manage multiple tasks simultaneously, and remain responsive to the needs of students, faculty, and industry partners.

Responsibilities

Collaborate effectively with Mt. Hood Community College staff, including the Principal Investigator and Co-Principal Investigator, High School Partner Administration and Faculty members, Industry partners, and tradespeople to ensure the successful fulfillment of all institutional and program-related evaluation requirements associated with the Media Technology Project under the National Science Foundation's ATE grant.

Participate in face-to-face or virtual meetings or conference calls with the project team to ensure proper implementation of both qualitative and quantitative data gathering and evaluation needs.

Establish and oversee procedures to ensure confidentiality during all evaluation phases.

Aid in the review and assessment of existing data collection and data management systems and make appropriate recommendations to achieve data collection goals.

Help develop tools and protocols for collecting, matching (where necessary), and aggregating core data across the project. Assist in conducting relevant evaluation activities, such as interviewing participants, collaborating with entities, and the Principal Investigator team for the ATE grant.

Participate in the project team's bi-monthly updates on evaluation activities and findings.

Provide recommendations to support the successful implementation of the MTP3 grant and the acquisition of data.

Scoring Criteria

- Qualifications/Experience 40 Points

- Pricing 20 Points

- Proposal Content 40 Points

Total 100 Points

The purpose of this request is to select one contractor, and the term of the resulting agreement is 10 months, with a maximum budget of approximately $42,000.

Please email proposals to JD Kiggins at jd.kiggins@mhcc.edu no later than 5:00 pm on October 31, 2025

Email JD Kiggins @ jd.kiggins@mhcc.edu if you have questions about this.

mailto:jd.kiggins@mhcc.edu mailto:jd.kiggins@mhcc.edu

Proposals submitted after the designated time shall be kept but shall NOT be considered for award.

Proposal prices and references shall be delineated on page 4 and 5.

The Award will be made to the proposer providing the best value based upon price, experience, and references. MHCC reserves the right to determine the most responsible proposer.

Prices and references will be outlined in the attached spreadsheets. Proposals NOT submitted on the attached sheet provided WILL BE REJECTED.

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 5 pm October 31, 2025

The undersigned, through the formal submittal of this proposal response, declares that he/she has examined all related proposal documents and read the instructions and conditions, and hereby proposes to provide proposals as specified herein.

10-month lump sum fee (expressed numerically in dollars and cents):

Please Submit a proposal with information about your company qualifications and experience to perform the work described in this request for bids (Not to exceed 10 Pages).

Vendor Name: ____________________________ Address: _______________________________

Address: _______________________________Contact Person: __________________________

Phone Number: __________________________ Authorized Signer: _______________________

Print Name/Title: ______________________________________Date: _______________________

FAILURE TO SUBMIT THIS PAGE MAY BE CAUSE FOR PROPOSAL REJECTION

Due Date: 5 pm October 31, 2025

REFERENCE FORM

Provide 3 references for whom you provided similar services, within the last 5 years, as those described in this request for proposals.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Date(s) of Service(s):