FHPS - Wireless RFP 2021 - APP A.xlsx
XLSX spreadsheet 76 KB Posted
- Solicitation number
- RFP FHP 210000000437 3
- Issued by
- Kent County, Grand Rapids City, Michigan
About this file
This is a required forms list appendix for Forest Hills Public Schools' Wireless RFP 2021, prepared by Plante Moran. The RFP requests wireless infrastructure components including Ruckus Wireless Access Points (model R750 or comparable equivalent), Oberon Wireless Access Point Enclosures (model 1020-C or comparable equivalent), and Extreme Networks switches (model X450G2-48p-10GE4 or comparable equivalent), along with associated patch cords, cabinets, and racks. The procurement covers 21 school buildings and administrative facilities across the district, with quantities totaling 1,000 wireless access points, 57 enclosures, and 21 network switches. The project is phased between 2021 and 2022, with specific building implementation dates listed for each location. Bidders must submit all required forms in Microsoft Excel format, including a proposal summary, non-familial relationship affidavit, school safety affidavit, compliance exception form, Iran Economic Sanctions Act affidavit, vendor questionnaire, equipment specifications, bid quantities, and cost schedules.
Pricing is structured as a three-year base bid cost with additional line items for unit costs including optional upgrades such as year four and five warranties, wireless controller appliances, access point removal/reinstallation services, and patch cable kits in various lengths. Vendors must indicate whether they comply, exceed, or take exceptions to RFP specifications and must hold pricing for potential summer 2022 change orders or guarantee a percentage discount off educational list pricing for hardware. The submission requires a performance bond with percentage adjustments for alternates or options selected. All affidavits must be notarized, and the Board of Education will not accept bids missing any required completed forms. The RFP reserves the right to accept or reject proposals in whole or in part, award to other than the lowest bidder, and award to one or more contractors at its sole discretion.
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Other files
| File | Type | Posted |
|---|---|---|
| FHPS Wireless RFP 2021 - Addendum 1 (1).pdf | ||
| FHPS Wireless RFP 2021.pdf | ||
| FHPS District-wide Wireless RFP Ad.pdf | ||
| Addendum 2 - FHPS Wireless RFP 2021.pdf | ||
| FHPS Wireless RFP 2021 APP B.pdf | ||
| FHPS - Wireless RFP 2021 - APP A - ADD 1 (1).xlsx | XLSX spreadsheet |
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Required Forms List
APPENDIX A
REQUIRED FORMS LIST - Electronic Copy Must be submitted in Microsoft Excel format (See Section 1.4 of the RFP for Submittal Requirements)
| REQUIRED FORMS: |
| The following forms MUST be submitted as a part of your RFP Response |
| Proposal summary |
| Non-familial relationship affidavit |
| School safety affidavit |
| Comply exception form |
| Iran economic sanctions act |
| Vendor questionnaire |
| Specifications |
| Bid quantities |
| Cost |
In addition to the scanned copy as requested on the vendor questionnaire, your bid response must include these forms in a Microsoft Excel (.xls) format as well. Failure to submit each of the above forms may be cause for rejection of the bid response.
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Proposal Summary
| Proposal Summary |
| * Notice to vendors: Please place in front of bid packet as first page * |
| Company Name |
| Proposal Preparer |
| Phone Number |
| Fax Number |
| Email Address |
| TOTAL BASE BID COST (3-Year Cost) |
| The undersigned, the owner or authorized officer of ___________________________ (the "Contractor"), pursuant to the familial disclosure requirement provided in the Forest Hills Public Schools (the "District") Request for Proposal for Wireless, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members at its Superintendent may be found on the District website. |
Addendum Number Dated Initials
| Other Acknowledgments |
| On this ______________day of ________________, 20____, the undersigned declares that he/she has carefully examined the Instructions/Conditions for this Bid and will honor all purchase orders, prices, and specifications set forth in the Request for Proposal. |
The undersigned understands that the Forest Hills Public Schools reserves the right to accept or reject in whole or in part any and all Proposals, to waive informalities and irregularities therein, to award the contract to other than the lowest bidder, and to award the Contract to one (1) or more Contractors in the Forest Hills Public Schools' sole and absolute discretion. If award is made to our firm based upon our Proposal, we agree to enter into the attached form of Contract with the Forest Hills Public Schools to furnish the proposed solution and/or services in strict accordance with the Request for Proposals, the Contract, the Use Agreement, and our Proposal.
My signature certifies that the Proposal as submitted complies with all terms and conditions as set forth in the Request for Proposals, unless specifically enumerated as an exception as part of our Proposal. I hereby certify that I am authorized to sign as a Representative for the firm.
CONTRACTOR HEREBY SUBMITS THIS PROPOSAL PRICING FORM IN ACCORDANCE WITH THE TERMS AND CONDITIONS OF THE RFP.
| Name of Company |
| Authorized Signature |
| Printed Name |
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Non-Familial Relationship
| Non-Familial Relationship |
| Affidavit |
| THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF |
THE VENDOR AND FURNISHED WITH EVERY BID
| State of |
| County of |
| Tax ID Number |
The undersigned, the owner or authorized officer of ___________________________ (the "Contractor"), pursuant to the familial disclosure requirement provided in the Forest Hills Public Schools (the "District") Request for Proposal for Wireless, hereby represents and warrants that, except as provided below, no familial relationships exist between the owner or any employee of the Contractor and any member of the Board of Education of the School District or the Superintendent of the School District. A list of the School District's Board of Education members at its Superintendent may be found on the District website.
List any Familial Relationships (If "no exceptions", please state)
| Contractor: |
| By: |
| Its: |
SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this day of ________, ___________.
(Notary Public)
| _________________ County, _________ |
| My Commission Expires: |
| Acting in the County of: |
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
School Safety Affidavit School Safety Affidavit
THE AFFIDAVIT SET FORTH BELOW MUST BE EXECUTED ON BEHALF OF
THE VENDOR AND FURNISHED WITH EVERY BID
| The Board of Education will not accept this bid without this completed, signed and notarized form |
| School Safety Legislation |
| State of |
| County of |
__________________ , the authorized officer of ______________ (the "Contractor") being duly sworn, certifies, warrants and represents that any and all persons who will work directly or indirectly for the Contractor, including but not limited to employees, agents, vendors, subcontractors or consultants, and who will work at or on any School district property, shall, at all times, be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 3801230d, and 380.1230g and have not been convicted of any "listed offenses". In this regard, Contractor agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code or a substantially similar law, and to immediately report to Forest Hills Public Schools if that person is subsequently convicted, pleads guilty or pleads no contest to that crime.
Exceptions:
(If no exceptions, please state "none")
(Affiant) SWORN TO and subscribed before me, a Notary Public, in and for the above named State and County this
_______ day of ________, _________.
(Notary Public)
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Comply Exception Comply Exception
| The vendor must clearly indicate whether you either comply or take an exception to any of the sections in this RFP, including all Appendices. A completed form MUST be submitted with every response. |
| Please indicate any sections below that you do not comply with and please |
state your exception and a reason.
Section # RFP Item Exception / Reason
By signing below, you indicate the you fully comply with the RFP, including all parts (RFP, Attachments, Standard Agreement), except as noted above. We agree that if award is made to our firm based upon our Proposal, we agree to enter into the Standard Agreement included in the RFP and furnish the Services in strict accordance with this Request for Proposal, the Standard Agreement and our Proposal
| Signature: |
| Printed Name: |
| Title |
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Iran Economic Sanctions Act Iran Economic Sanctions Act
| The Board of Education will not accept this bid without this completed, signed and notarized form |
| AFFIDAVIT OF COMPLIANCE – IRAN ECONOMIC SANCTIONS ACT |
Michigan Public Act No. 517 of 2012
The undersigned, the owner or authorized officer of the below-named contractor (the “Contractor”), pursuant to the compliance certification requirement provided in the Forest Hills Public Schools (the “School District”) Request For Proposals for Wireless (the “RFP”), hereby certifies, represents and warrants that the Contractor (including its officers, directors and employees) is not an “Iran linked business” within the meaning of the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012 (the “Act”), and that in the event Contractor is awarded a contract as a result of the aforementioned RFP, the Contractor will not become an “Iran linked business” at any time during the course of performing any services under the contract.
The Contractor further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000.00 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the School District’s investigation, and reasonable attorney fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on a request for proposal for three (3) years from the date it is determined that the person has submitted the false certification.
CONTRACTOR:
| By: | Name of Contractor |
| Its: | |
| Date: |
| STATE OF | ) | |
| ) | ss. | |
| COUNTY OF | ) |
This instrument was acknowledged before me on the ____ day of __________, 20__, by
| , Notary Public | |
| County, | |
| My Commission Expires: | |
| Acting in the County of: |
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Vendor Questionnaire
| Vendor Questionnaire |
| General |
| Company name |
| Company address |
| Contact name |
| Phone |
| Services provided by your firm: |
| Primary |
| Secondary |
| Business structure (corporation, partnership, sole proprietor, other) |
| Number of years in business as the company named above: |
| Work Force: |
| Administrative |
| Field |
| Other |
| Total |
| Companies largest single contract: |
| Annual gross revenue for last three (3) years: |
| 2019 |
| 2018 |
| 2017 |
| Bonding Limits |
| Single Project |
| Aggregate Project |
| Contact who can verify limits |
| Insurance limits (attach a certificate as well) |
| Geographical area of operations for your firm: |
| Please confirm that your hardcopy bid is identical to the electronic copy of the bid. |
| Signature: |
| Printed name: |
| References |
| Reference 1 |
| Organization name |
| Contact name |
| Contact phone |
| Contact email |
| Project description |
| Dates |
| Reference 2 |
| Organization name |
| Contact name |
| Contact phone |
| Contact email |
| Project description |
| Dates |
| Reference 3 |
| Organization name |
| Contact name |
| Contact phone |
| Contact email |
| Project description |
| Dates |
| Project Personnel |
| # of crews |
| # of staff per crew |
| Composition of crew |
| Average experience of crew |
| Subcontractors |
| Do you intend to use subcontractors for this project? |
| If yes, indicate subcontractor name |
| If yes, indicate what role they will play |
| If yes, provide 3 references where you have worked with them on similar projects: |
| Service |
| Is on-site service available? |
| Hourly service rates for system-certified technicians: |
| Normal: |
| After hours: |
| Sunday / holiday: |
| Is there a trip charge? |
If so, what is the trip charge?
If no trip charge, is travel time charged?
If so, explain:
What is the normal service call response time?
Guaranteed maximum?
What is the emergency service call response time?
Guaranteed maximum?
| How do you define an emergency? |
| Explain your established trouble reporting procedures |
| Explain your policy for supporting customers who desire service on a Time & Materials basis - must they commit to a maintenance contract? |
| Do you prioritize maintenance customers over Time & Materials customers? |
| Solution |
| Please indicate any assumptions you made in your proposal. |
| Are you comfortable with the outlined implementation schedule and the work hours? |
| Please confirm that you have included all required solution components for the quantities listed in this appendix and on the prints, and if your proposal does not include enough you will include these at no additional charge. |
| This project will be phased between 2021 and 2022. Please indicate if you will hold your pricing so that the district may add a change order for summer of 2022for the second phase of buildings. |
| If you cannot hold your pricing, please indicate if you can guarantee a percentage off of educational list price for hardware. If so, what percentage is that? |
| Please confirm that you have included all required solution components for the quantities listed in this appendix and on the prints, and if your proposal does not include enough you will include these at no additional charge. |
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Specifications
| Equipment Specifications | ||
| This spreadsheet is to be used to provide detail on the equipment necessary to fulfill the requirements as requested in the RFP. Indicate in the right column what brand and model you are proposing, and whether you comply, take exception or exceed the required spec. If exceed or exception, please list what this exception is. | ||
| Item | Requirement | Vendor Response |
Comply/Exceed/Exception
| Wireless Access Points | |
| Manufacturer | Ruckus Wireless (or comparable equivalent) |
| Model Name | R750 (or comparable equivalent) |
| Wi-Fi Standards | 802.11 a/b/g/n/ac/ax |
| MIMO | 4x4 SU-MIMO |
| Spatial Streams | 4x4 MU-MIMO |
| Radio Chains and Streams | 4 streams SU/MU MIMO 5GHz |
| Channelization | 4 streams SU/MU MIMO 2.4GHz |
| Antenna | 4x4:4 (2.4GHz & 5GHz) |
| Wireless Security | 20, 40, 80, 160 MHz |
| Network Standards | Integrated adaptive omni-directional antennas |
| LED Indicators | WPA-PSK, WPA-TKIP, WPA2, WPA3, 802.11i, WIPS |
| Power | 802.1q (with VLAN to SSID mapping), 802.1x (authenticator & supplicant), |
| Physical connectivity (ports) | 1 power indicator, 1 status indicator |
| Product Certifications | 802.3af/at/bt (PoE/PoE+) |
| Enclosure | 2x Gigabit Ethernet RJ45 (auto-sensing), LLDP |
| Mounting | Wi-Fi CERTIFIED a, b, g, n, ac, 6 (ax), Passpoint, UL2043 plenum rating, |
| Wireless Access Point Enclosure | |
| Manufacturer | Oberon (or comparable equivalent) |
| Model Name | 1020-C (or comparable equivalent) |
| Standards & Compliance | NEMA 4, IP66 |
| Door Type | Locking, fully-hinged door, semi-transparent cover |
| Mounting | Wall |
| Material | ABS plastic |
| Color | White |
| Network Switches | |
| Manufacturer | Extreme Networks (or comparable equivalent) |
| Model | X450G2-48p-10GE4 (or comparable equivalent) |
| Power Supply | 1 x 1100W, NEMA 5-15R Plug |
| Accessories | Stacking cables, Fan Modules |
| Patch Cords (closet-side) | |
| Manufacturer | Vendor to indicate manufacturer |
| Model Name | Vendor to indicate model name and number |
| Performance/Cable Category | Category 6 |
| Pair Count | 4-Pair |
| Wiring Configuration | T568B |
| Gauge | 24-AWG or 26-AWG |
| Connectors | IDC, 110-type jack |
| Min. Cable Length | See Optional Items in Appendix A |
| Qualifications | ANSI/TIA-568.2-D, ISO 11801 Class EA, ANSI/TIA-1096-A,802.3bt Type 1, Type 2, Type 3, Type 4 |
| Color | See Inventory for color assignments |
| Certifications | Underwriters Lab (UL), FCC |
| Model Name | Vendor to indicate model name and number |
| Form-factor | Rack-mounted (19") |
| Input Voltage | 120V |
| Input Plug Type | NEMA L5-20P |
| # of Outlets | 12 |
| Outlet Types | NEMA 5-20R |
| Additional Features | Remote management, digital ammeter |
| Floor-mounted Cabinet | |
| Manufacturer | Vendor to indicate manufacturer |
| Model Name | Vendor to indicate model name and number |
| Rack Units | 45 |
| Rack Mount Spacing | 19" |
| Rack Material | Steel |
| Door Type | Rear and front perforated steel, key-locking |
| Additional Features | Ventilated side panels, top-mounted gland plate, rear and front vertical cable managers, levelers |
| Two-post Open Rack | |
| Manufacturer | Vendor to indicate manufacturer |
| Model Name | Vendor to indicate model name and number |
| Rack Units | 45 |
| Rack Mount Spacing | 19" |
| Rack Material | Steel |
| Door Type | N/A |
| Additional Features | Vertical cable management |
| Floor-mounted Wall Cabinet | |
| Manufacturer | Vendor to indicate manufacturer |
| Model Name | Vendor to indicate model name and number |
| Rack Units | 45 |
| Rack Mount Spacing | 19" |
| Rack Material | Steel |
| Door Type | Front perforated steel, key-locking |
| Additional Features | Ventilated side panels, top-mounted gland plate, rear and front vertical cable managers, levelers, reversible hinge, UPS bracket/mount |
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Bid Quantities
| Ada Elementary | Ada Vista Elementary | Collins Elementary | Central Woodlands | Goodwillie Elementary | Knapp Forest Elementary | Meadow Brook Elementary | Nothern Trails Elementary School | Orchard View Elementary | Pine Ridge Elementary | Thornapple Elementary | Nothern Hills Middle School | Central Middle School | Eastern Middle/High School | Central High School | Nothern High School | Fine Arts Center | Operations Buildings & Grounds Food Service | Administration Building | Student Services | SCLC | Community Aquatic Center | Transporation | Spares | Total | Other Considerations | |
| Wireless Access Points | 2022 | 2022 | 2022 | 2022 | 2022 | 2022 | 2022 | 2022 | 2022 | 2022 | 2022 | 2021 | 2021 | 2021 | 2021 | 2021 | 2021 | 2021 | 2021 | 2021 | 2021 | 2021 | 2021 | |||
| Wireless Access Points | 41 | 45 | 40 | 61 | 8 | 47 | 49 | 61 | 48 | 44 | 43 | 61 | 66 | 111 | 110 | 109 | 15 | 8 | 14 | 4 | 1 | 3 | 3 | 8 | 1000 | |
| Wireless Access Point Enclosures | 1 | 2 | 2 | 4 | 0 | 2 | 3 | 4 | 2 | 2 | 2 | 6 | 4 | 7 | 10 | 5 | 0 | 0 | 0 | 0 | 0 | 1 | 0 | 0 | 57 | |
| Network Switches | ||||||||||||||||||||||||||
| Extreme Networks X450G2-48p-G4 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 1 | 2 | 2 | 2 | 2 | 2 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 0 | 21 |
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
Cost
| Wireless Access Points | Network Switches | Total | |
| Base Bid | |||
| Ada Elementary | |||
| Ada Vista Elementary | |||
| Collins Elementary | |||
| Central Woodlands | |||
| Goodwillie Environmental | |||
| Knapp Forest Elementary | |||
| Meadow Brook Elementary | |||
| Northern Trails Elementary | |||
| Orchard View Elementary | |||
| Pine Ridge Elementary | |||
| Thornapple Elementary | |||
| Northern Hills Middle School | |||
| Central Middle School | |||
| Eastern Middle/High School | |||
| Central High School | |||
| Northern High School | |||
| Fine Arts | |||
| Operations | |||
| Administration Building | |||
| Student Services | |||
| SCLC |
| Total Base Bid: | |
| Performance Bond | |
| Performance Bond % (to be used to adjust for any alternates/options selected): | |
| Add / Alternate Costs | |
| Total UPGRADE or DEDUCT Cost | |
| A/A 1: Year 4 Warranty | |
| A/A 2: Year 5 Warranty | |
| A/A 3: Wireless Controller - Physical Appliance | |
| A/A 4: Re-Use Existing Wireless Controller |
| Unit Costs | |
| Unit Costs (add/deduct cost must be the same) | Unit Cost |
Wireless Access Point Removal/Reinstallation (per AP)
| 802.11ax - 4x4:4 Indoor Wireless Access Point (incl. License, Install, etc.) - Base Bid |
| 802.11ax - 8x8:8 Indoor Wireless Access Point (incl. License, Install, etc.) |
| 802.11ac (wave 2) - 4x4:4 Outdoor Wireless Access Point (incl. License, Install, etc.) |
| Oberon 1020-C Wireless Access Point Enclosure (or comparable equivalent) |
| Additional Wireless Controller - Virtual Image |
| 1ft - Cat6 Patch Cables - Black - 10 pack |
| 3ft - Cat6 Patch Cables - Black - 10 pack |
| 6ft - Cat6 Patch Cables - Black - 10 pack |
&"+,Regular"&10RFP - Appendix A &"+,Bold"&11Forest Hills Public Schools Wireless RFP 2021
&"+,Bold"&8Prepared by:&"+,Regular" Plante Moran &"Lato,Regular"&8&P/&N
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