FHPS - HS TV Removal RFP.pdf

Forest Hills Public Schools High School TV Removal

Request for Proposal (RFP)

February 2019

High School TV Removal RFP

February 2019 Prepared by: Plante Moran

Table of Contents

SECTION 1 – GENERAL REQUIREMENTS

1 General Requirements

SECTION 2 – HIGH SCHOOL TV REMOVAL REQUIREMENTS

2 High School TV Removal Requirements

APPENDICES (PROVIDED SEPARATELY)

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SECTION 1 – GENERAL REQUIREMENTS

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1 General Requirements

1.1 INTENT

It is the intent of Forest Hills Public Schools (here after referred to as “FHPS” or the “District”) to solicit proposals from qualified vendors to remove existing CRT televisions from its two high school buildings and its one high/middle school building. Detailed specifications for this project are included in Section 2 of the RFP

Bidders may partner with another provider to supply a complete and turnkey solution. If your response contains proposed services or equipment from multiple providers, all responding parties must be clearly identified, and a synopsis of the partner relationship as well as the party that will serve as the prime vendor/contact for the District must be detailed. The District reserves the right to proceed with the provider deemed most suitable.

1.2 SCHEDULE OF EVENTS

Event Date

Release date February 8, 2019

Deadline for submittals of questions related to this RFP

February 13, 2019

Deadline for proposals & public proposal opening

February 21, 2019 at 4:00 PM FHPS Administration 6590 Cascade Road SE Grand Rapids, MI 49546

Anticipated award date March 18, 2019

Implementation schedule

Implementation will begin as soon as possible after the project is awarded and will be completed, invoicing and closeout by April 30, 2019.

PLEASE NOTE: The District reserves the right, in its sole and absolute discretion, to make modifications to the above selection timeline as it determines to be in its best interest.

1.3 PROPOSAL SUBMISSION

Each prospective Vendor is responsible for submission of their Proposal. Proposals or Proposal revisions received after the due date and time will not be accepted or considered. The District is not liable for any delivery or postal delays.

Proposals shall be submitted as follows by the deadline indicated in section 1.2 Schedule of Events:

(1) Printed signed original

(1) Unbound printed copy

(2) Printed bound copies

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(1) USB thumb drive consisting of only 2 files:

One single scanned PDF file of the printed/signed hard copy of your submitted proposal, plus an electronic copy of Appendix A in Excel format marked with company name to:

Forest Hills Public Schools 6590 Cascade Road SE Grand Rapids, MI 49546 Susan Bordewyk, Director of Technology

All proposals must be in a sealed envelope and contain the wording “Forest Hills Public Schools High School TV Removal RFP” on the envelope/package. The wording “ORIGINAL” is to appear on the outside of the binder containing the original signed proposal. If a bid bond or cashier’s check is used, an original copy of the bid bond must be submitted in the binder marked “Original”. Proposals may not be delivered via facsimile or E-mail.

All Proposals MUST be returned using Vendor Response Forms provided in Appendix A.

Proposals shall be accompanied by a sworn and notarized statement disclosing any familial relationship that exists between the Proposer or any employee of the Proposer and any member of the Board of Education or superintendent. The District shall not accept a Proposal that does not include this sworn and notarized disclosure statement. The Familial Form must accompany your bid proposal (see Appendix A).

In accordance with the Iran Economic Sanctions Act, Michigan Public Act No. 517 of 2012, all vendors must execute the “Iran Linked Business Affidavit” and include it in their proposals (see Appendix A). Said forms are included in the Bidder Response Forms. The District will not accept a proposal that does not include this sworn and notarized disclosure statement. The form, located in this package, must be included at time of proposal submission.

The District is committed to assuring a safe environment for students, employees and District visitors. Accordingly, the District requires criminal background compliance certification requirements from vendors and sub-vendors who perform work at any District facility. Each Vendor / sub-vendor shall certify, on a form acceptable to the Superintendent, that: (i) the Vendor shall perform sufficient criminal background checks, including, at a minimum, an Internet Criminal History Tool (“ICHAT”) check, for all of its owners, employees, agents, representatives, Vendors and/or other personnel who will be on any District premises to carry out the services;

and (ii) no owner, employee, agent, representative, Vendor and/or other personnel of the Vendor will be on any District premises if they are a registered criminal sexual offender under the Sex Offenders Registration Act, Public Act 295 of 1994, or have been convicted of “Listed Offense” as defined under Section 722 of the Sex Offenders Registration Act, MCL 28.722.

Selected Vendor must have background checks performed and results sent directly to District.

1.4 INTENT TO PROPOSE.

Each Proposer who intends to submit a Proposal in response to this RFP may submit, via email, an "Intent to Respond" to Gina Mancinelli at gina.mancinelli@plantemoran.com with the subject line "[Your Company Name – Broadcast TV Studio Systems RFP - Intent to Respond."

Please refer to section 1.5 for the contact information to address specific questions related to this RFP. The response shall include the name of the Proposer, the name of the contact person, and that person's email address.

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1.5 RFP CLARIFICATIONS & ADDENDA

Requests for clarification shall be submitted in writing by email only to:

Melissa Auchter, Plante & Moran, PLLC mailto: melissa.auchter@plantemoran.com

When making requests for clarification, please identify the relevant section number (e.g., section 2.3.1). Any answers furnished that change or substantially clarify the bid will be confirmed in writing to all other known bidding parties.

Plante Moran intends to communicate with Proposers via email, including with respect to RFP clarifications and addenda. Those Proposers who fail to properly provide an “Intent to Respond” are not precluded from bidding; however, they will be solely responsible for obtaining any such information in an alternative manner.

1.6 VENDOR’S CONFERENCE

A pre-bid vendor’s conference will not be held at the date at time noted above.

1.7 PROPOSAL FORMAT

To facilitate the comparison of vendor proposals, it is required that each proposal be organized into the following sections:

1.7.1 Executive Summary

The executive summary should at a minimum include the following:

A. Executive letter highlighting how the proposed solution achieves the objectives of the District. This letter is to be signed by an officer of the organization submitting the proposal.

B. Organizational overview: A brief overview of the organization.

C. Experience

D. A narrative description of technical solution, sufficient to demonstrate an understanding of RFP requirements

E. Any assumptions and/or District resources required complete the solution

1.7.2 Vendor Response Forms

Supplied in this RFP are Vendor Response Forms (Appendix A). In addition to requesting information on your company, you must clearly indicate whether you either comply or take exception to any of the sections in this RFP. All vendors MUST submit the Comply/Exception Form in Appendix A. Where applicable, an explanation to the exception must be provided.

1.7.3 Project Plan

The Vendor will include in their response an overview of their project plan.

1.7.4 Project Team

Indicate the level of qualification of the staff that will be assigned to this project. Qualification will be based on certifications and years of experience with the materials proposal in similar configurations. Names of staff need not be provided, however, the response in this section will indicate the minimum level of experience that will be provided. If necessary, please include additional categories to address additional levels of staff or staff with different certifications and years of experience.

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1.7.5 Electronic Copy

An electronic format of the forms in Appendix A in a Microsoft Excel format MUST be included with your response. One single scanned PDF version of all other materials should also be included. Refer to section 1.3.

1.7.6 Equipment Listing (BOM)

A bill of material must be included with the bid response materials and quantities.

1.7.7 Additional Information

Additional information may be provided at the Vendor's discretion.

1.8 BID BONDS

Every bid shall be accompanied by either a cashier’s check on a solvent bank or by a bond executed by a surety company authorized to do business in the State of Michigan. A 5% Bid Bond or cashier’s check shall be required. Such check or bond shall name District as recipient.

The amount of such bid bond or Cashier’s Check shall be forfeited as liquidated damages, costs and expenses incurred by the District if the vendor, after given an award as successful vendor, shall fail within thirty (30) days after the notice of such award to enter into appropriate contract with the District.

1.9 PERFORMANCE AND PAYMENT BONDS

The District MAY require the selected vendor(s) to provide a performance bond upon award of the contract. The associated cost of the performance bond is to be shown as a separate line item – do NOT include this cost in your base bid. This bond shall be equal in amount to the Total Price to the District of purchased hardware, software, cabling, and services. The Surety of the bond shall remain in effect for one year after all acceptance of the entire project has been executed by the Districts. In the event that the vendor(s) fails to perform its obligations under any contract between the vendor(s) and the District, the bond shall be paid to the District. The vendor(s) further agrees to save and hold harmless the District and agents from all liability and damages of every description in connection with any subsequent contracts. Payment bonds shall be required under the following conditions: project award exceeds $50,000 and project involves construction, alteration, or repair to the buildings.

1.10 INSPECTION OF WORKSITE

A pre-proposal meeting and site review will be held so vendors can inspect the worksite. Refer to Section 1.2 for date, time, & location.

1.11 MODIFICATION OF RFP

Vendors may NOT modify the RFP text to affect the terms, conditions, or specifications found in this document; this is forbidden and will subject the bid response to rejection. In the event any text is modified, the original text as issued will apply. This clause does not apply to the Vendor response areas of the RFP where it is expected that Vendors will enter their text.

1.12 CONFIDENTIAL INFORMATION

As a public entity, the District is subject to the Michigan Freedom of Information Act (FOIA).

Information contained in proposals may be subject to FOIA requests.

1.13 RIGHT TO REQUEST ADDITIONAL INFORMATION

The District reserves the right to request any additional information that might be deemed

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1.14 RIGHT OF REFUSAL

District reserves the right to reject any or all proposals in their entirety, evaluate suggestions or exceptions, to waive irregularities, or to select certain equipment from various vendor proposals, based on the best interests of the District. District reserves the right to reject any or all proposals for a specific section. District reserves the right to award specific buildings to one or more vendors.

1.15 PROPOSAL PREPARATION COSTS

The vendor is responsible for any and all costs incurred by the vendor or his/her subcontractors in responding to this request for proposal.

1.16 SYSTEM DESIGN COSTS

The successful vendor shall be responsible for all design, information gathering, and required programming to achieve a successful implementation. This cost must be included in the base bid.

1.17 PERMITS

The successful vendor shall be responsible for complying with all local, state, and federal codes applicable to this installation. This includes the Electrical Permit required by the State for low voltage installations. Include all costs associated with permitting in your base bid.

1.18 PRICING ELIGIBILITY PERIOD

All vendor proposal bids are required to be offered for a term not less than 120 calendar days in duration. A claim of mistake in computation of a proposal shall not void the proposals after they are opened and accepted.

1.19 ADDITIONAL CHARGES

No additional charges, other than those listed on the price breakdown sheets, shall be made.

Prices quoted will include verification/coordination of order, all costs for shipping, delivery to all sites, unpacking, setup, installation, operation, testing, cleanup and training.

1.20 TURNKEY SOLUTION

All prices quoted must include all the cables, connectors, etc. that will be necessary to make the system specified fully operational for the intent, function and purposes stated herein.

1.21 FEDERAL OR STATE SALES, EXCISE, OR USE TAXES

Forest Hills Public Schools is tax-exempt entity for all purposes except if the project makes enhancements, and/or additions to real property.

1.22 PURCHASE QUANTITIES

The District reserves the right to adjust upward or downward by 25%, the quantities of items purchased without altering the unit purchase price upon award and throughout the contract period.

1.23 CONTRACT REQUIREMENTS

The District intends to use the agreement contained in Appendix C for this project. Please

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February 2019 Prepared by: Plante Moran review this attached agreement and indicate whether the terms of the agreement are acceptable. Include all contract exceptions in your proposal, if any.

The District considers this RFP legally binding and will require that this Request for Proposal and the resulting Vendor Proposal be included as addenda to any subsequent contracts between the Vendor(s) and the District. It should be understood by the Vendor(s) that this means that the District expects the Vendor(s) to satisfy all requirements and reports listed herein. Exceptions should be explicitly noted in the Vendor Proposals. Lack of listing all exceptions will be considered acceptance of all of the specifications as presented in this

RFP.

1.24 SURVIVAL CLAUSE

All duties and responsibilities of any party that, either expressly or by their nature, extend into the future, shall extend beyond and survive the end of the contract term or cancellation of this Agreement.

1.25 FORCE MAJEURE CLAUSE

See proposed Contract in Appendix C.

1.26 INCORPORATION BY REFERENCE

The Vendor shall supply equipment, wiring, technology, training, and other related services adequate to accomplish the requirements as set forth in the Request for Proposals and the Vendor response to the Request for Proposals. Parties agree that where there is a conflict between terms of this Agreement and the information presented in the referenced documents, this Agreement shall take precedence. The parties also agree that where there is not a conflict between this Agreement and the information presented in the referenced documents, that all terms, conditions and offers presented in the Vendor's proposal shall herein be referenced to the Agreement and shall be binding upon all parties to the Agreement.

1.27 RISK DURING EQUIPMENT STORAGE AND INSTALLATION

Delivery shall be made in accordance with the implementation schedule referenced as part of this Agreement. It will be possible to allow for minor variances from this implementation schedule as mutually agreed upon by both parties and confirmed by prior written notice. The equipment shall be installed and placed into good working order by representatives of the Vendor. During the time period where the equipment is in transit and until the equipment is fully installed in good working order, the Vendor and its insurer shall be responsible for the equipment and relieve the District of responsibility for all risk or loss or damage to the equipment. In addition, Vendor shall hold the District and agents harmless from any risk of loss or damage arising out of occurrences during the installation of the equipment.

1.28 NON-WAIVER OF AGREEMENT RIGHTS

It is the option of any party to the Agreement to grant extensions or provide flexibilities to the other party in meeting scheduled tasks or responsibilities defined in the Agreement. Under no circumstances, however, shall any parties to the Agreement forfeit or cancel any right presented in the Agreement by delaying or failing to exercise the right or by not immediately and promptly notifying the other party in the event of a default. In the event that a party to the Agreement waives a right, this does not indicate a waiver of the ability of the party to, at a subsequent time, enforce the right. The payment of funds to the Vendor by District should in no way be interpreted as acceptance of the system or the waiver of performance requirements.

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1.29 GENERAL INDEMNIFICATION

See proposed Contract in Appendix C.

1.30 PATENTS, COPYRIGHTS, AND PROPRIETARY RIGHTS

See proposed Contract in Appendix C.

1.31 NONDISCRIMINATION BY VENDORS OR AGENTS OF VENDOR

See proposed Contract in Appendix C.

1.32 SUBCONTRACTORS

See proposed Contract in Appendix C.

1.33 EFFECT OF REGULATION

See proposed Contract in Appendix C.

1.34 PROJECT MANAGEMENT STAFF DESIGNATION

The Vendor understands that the successful installation, testing, and operation of the system that is the subject of this document shall be accomplished by a cooperative effort. To most effectively manage this process, the Vendor shall designate a single representative to act as project manager, who shall have the authority to act on behalf of the Vendor on all matters pertaining to this Agreement.

In the event that an employee of the Vendor is, in the opinion of the District, uncooperative, inept, incompetent, or otherwise unacceptable, the Vendor agrees to remove such person from responsibility in the project. In the event of such a removal, the Vendor shall, within fifteen (15) days, fill this representative vacancy as described above. Regardless of whom the Vendor has designated as the representative, the Vendor organization remains the ultimate responsible party for performing the tasks and responsibilities presented in this Agreement.

1.35 ASSIGNMENTS

District and the Vendor each binds themselves, their partners, successors, and other legal representatives to all covenants, agreements, and obligations contained in this Agreement.

1.36 VENDOR AS INDEPENDENT CONTRACTOR

It is expressly agreed that the Vendor is not an agent of District but an independent contractor.

The Vendor shall not pledge or attempt to pledge the credit of District or in any other way attempt to bind the District.

1.37 INSURANCE

Workers’ Compensation Coverage: The Vendor shall procure and maintain during the life of this contract, Workers’ Compensation Insurance, including Employer’s Liability Coverage, in accordance with all applicable statutes of the State of Michigan.

Commercial General Liability Insurance: The Vendor, at the Vendor’s sole cost and expense, shall procure and maintain during the life of this contract, Commercial General Liability Insurance on an “Occurrence Basis” with limits of liability not less than one million dollars ($1,000,000) per occurrence and/or aggregate combined single limit, Personal Injury, Bodily Injury, and Property Damage. Coverage shall include the following features: (A) Contractual

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Liability; (B) Products and Completed Operations; (C) Independent Contractors Coverage; (D) Broad Form General Liability Extensions or equivalent; (E) Deletion of all Explosion, Collapse and Underground (XCU) Exclusions, if applicable; (F) Per contract aggregate.

Motor Vehicle Liability: The Vendor, at the Vendor’s sole cost and expense, shall procure and maintain during the life of this contract, Motor Vehicle Liability Insurance, including applicable No-fault coverages, with limits of liability of not less than $1,000,000 per occurrence combined single limit Bodily Injury and Property Damage. Coverage shall include all owned vehicles and all hired vehicles.

Additional Insured: The following shall be named Additional Insureds: Forest Hills Public Schools, and including all elected and appointed officials, all employees and volunteers, all boards, commissions and/or authorities and their board members, employees, and volunteers.

This coverage shall be primary to the Additional Insureds, and not contributing with any other insurance or similar protection available to the Additional Insured, whether other available coverage be primary, contributing or excess.

Notice of Cancellation or Change: Workers’ Compensation Insurance, Commercial General Liability Insurance and Motor Vehicle Liability Insurance, as described above, shall include an endorsement stating the following: “Sixty (60) days Advance Written Notice of Cancellation or Non-Renewal shall be sent to: Julie Davis, Forest Hills Public Schools, 6590 Cascade Road SE, Grand Rapids, Michigan 49546.

Proof of Insurance Coverage: The Vendor shall provide the District at the time the contracts are returned for execution, Certificates of Insurance and/or policies, acceptable to the District, as listed below:

a. Two (2) copies of Certificate of Insurance for Worker’s Compensation Insurance;

b. Two (2) copies of Certificate of Insurance for Commercial General Liability Insurance;

c. Two (2) copies of Certificate of Insurance for Vehicle Liability Insurance;

d. Original Policy, or binder pending issuance of policy, for Districts Contractors Protective

Liability Insurance;

e. If so requested, certified copies of all policies shall be furnished.

Continuation of Coverage: If any of the above coverage expires during the term of this contract, the Vendor shall deliver renewal certificates and/or policies to Forest Hills Public Schools at least ten (10) days prior to the expiration date.

Failure to comply: Failure to comply with the insurance requirements contained in this contract shall constitute a material violation and breach of the contract and may result in termination of the contract.

1.38 FINAL ACCEPTANCE OF THE SYSTEM

The system proposed shall be defined to be finally accepted by the District after all components of this RFP and all approved Change Orders have been completely installed, plus the items identified in Section 2. The District or District’s Representative shall be the sole judge of whether all conditions for final acceptance criteria have been met.

1.39 STANDARD FORMS AND CONTRACTS

Any forms and contracts the vendor(s) proposes to include, as part of any agreement resulting from this bid between the vendor(s) and the District must be submitted as part of the proposal.

Any forms and contracts not submitted as part of the bid and subsequently presented for

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February 2019 Prepared by: Plante Moran inclusion may be rejected. This requirement includes, but is not limited to, the following types of forms: subcontractor, franchise, warranty agreements, maintenance contracts, and support agreements.

1.40 NON-COLLUSION COVENANT

The Vendor hereby represents and agrees that it has in no way entered into any contingent fee arrangement with any firm or person concerning the obtaining of this Agreement. The Vendor certifies that their Proposal is made without any previous understanding, agreement or connection with any person, firm or corporation making a Proposal for the same services and is in all respects fair, without outside control, collusion, fraud or otherwise illegal action.

1.41 ADVERTISEMENT

The laws of the State of Michigan, District purchasing policies and the legal advertisement for contractors and purchases, are made a part of any agreement entered into the same respect as if specifically set forth in that agreement.

1.42 SELECTION CRITERION

The District intends to select a well-established vendor whose service approach and support policies come closest to meeting the District's needs. The selected vendor must be a well-established, financially stable firm committed to technology in K12, will have a commitment to attracting and retaining an excellent staff of technical and product support personnel, and will have a proven track record of support from installation planning through implementation and ongoing use. There should also be evidence of responsiveness to clients' suggestions for improvements. Finally, there must be a good fit between vendor staff and the District's staff to assure a good working relationship.

The Vendors will be evaluated based on the following selection criteria:

Compliance to specifications Implementation support Post-implementation support Experience Cost

1.43 SPECIAL NOTES

Failure to include in the proposal all information outlined above may be cause for rejection of the proposal.

The District reserves the right to accept the Vendor's replacement of any component if it is considered equal or superior to the specifications. Such acceptance will be in writing.

1.44 PAYMENT TERMS

See proposed Contract in Appendix C.

** End of Section 1**

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SECTION 2 – HIGH SCHOOL TV REMOVAL REQUIREMENTS

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2 High School TV Removal Requirements

2.1 GENERAL REQUIREMENTS

It is the intent of the Forest Hills Public Schools to solicit proposals for the removal of existing CRT TVs in three high school buildings (see Appendix A).

Vendors shall identify any perceived limitations with the specifications identified below on the Exceptions page in Appendix A.

The total base bid must include all associated costs including but not limited to removal, moving, recycling, insurance, and equipment needed for removal, i.e., lifts cost.

Vendors are not responsible for patching/painting where TVs are removed.

2.1.1 Implementation Schedule

Television removal will occur as soon as the RFP is awarded. All work unless otherwise noted must be completed by April 30, 2019.

Work may occur during first shift in building common areas and second shift in classrooms.

2.1.2 Building Walk-Throughs/Floor Plan Review

All bidders have been provided prints for each building in Appendix B.

2.1.3 Pre-Installation Walkthrough/Site Review

The selected vendor shall be responsible for performing building walkthroughs with the District’s representative to verify TV removal locations and quantities. The vendor is responsible for identifying and documenting any items that are outside the project scope. All items not noted shall become the vendor’s responsibility to remove at no additional cost.

2.2 SYSTEM OVERVIEW – BACKGROUND

A large quantity of CRT TVs exist in most classrooms and common areas in the districts high schools. Appendix A lists these locations. The TVs mounts are a combination of wall and ceiling mounts.

The majority of the TVs to be removed are wall mounted and are 35” CRT monitors.

2.3 SCOPE OF WORK – TO BE PROPOSED

The following scope of work pertains to removal of the CRT TVs in all high school buildings:

A. Remove all existing TVs, yokes, mounts and downpipes from existing rooms (quantities identified in Appendix A)

B. Remove DVD/VCR brackets in every location that has an existing bracket (not all locations have DVD/VCR units)

C. Remove DVD/VCRs (not all locations have DVD/VCR units)

D. Provide disposal or recycling services for TVs (including yokes, mounts, downpipes, and brackets) and DVD/VCRs (including brackets). Provide certificate / statement indicating how TVs and DVD/VCRs were disposed of (e.g., disposed of in a “green” manner, recycled, etc.).

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E. Document using an Excel spreadsheet and on the provided building prints which rooms TV’s are removed from.

2.3.1 Site Information

Site information is provided in Appendix A

2.4 DOCUMENTATION

The Vendor shall provide (2) complete sets of system documentation as detailed below.

2.4.1 Equipment Records

The Vendor will provide the District with a detailed equipment record spreadsheet, consisting of the following (provide on both paper and electronic spreadsheet media):

Building identification (where multiple buildings are involved)

Building room number

Description of equipment removed including:

o Equipment manufacturer, model and serial number o Type of mount

2.4.2 Permit Documentation

The Vendor shall provide proof of applicable successful inspection that are necessary to meet local, state or federal code and requirements.

2.4.3 Documentation Turnover

The Vendor shall provide an inventory of all documentation submitted to the District and shall obtain the signature of the recipient.

2.5 WORKMANSHIP

All work must be done in a workmanlike manner, with minimal disruption to the classrooms, offices and other learning areas. The successful vendor must clean up after each shift such that there is no disruption to classes/work the following morning. With the exception of patching and painting the area where the mounts and downpipes were removed, the successful vendor will be responsible for restoring the area to it original state. Any damage in excess of holes as a result of the removal of mounts / downpipes shall be the responsibility of the Vendor at no additional cost to the district.

2.6 ACCEPTANCE/TESTING CRITERIA

Upon completion of work and prior to the final acceptance, the Vendor will submit to the District

(1) electronic copy on USB thumb drive and (1) hard copy:

A list of rooms where equipment was removed to include model and serial number

All documents certifying appropriate disposal

Site drawings indicating where TV/VCR equipment was removed.

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2.7 PUNCH LISTS

The Vendor shall receive a punch list from the District. Vendor shall have 30 days to remedy the punch list. The District and/or District Representative shall review the punch list items. If any items remain after Vendor has indicated they were cleared, Vendor shall be charged $500 for each subsequent visit by the District or its representative to review punch list until punch list is cleared.

2.8 FINAL ACCEPTANCE

The Vendor shall demonstrate that all work is complete, free from physical and electrical defects or deficiencies and in satisfactory operating condition. The District shall be allowed to inspect and test the work performed and to notify Vendor of any deficiencies. The District or their designated representative will be the sole judge as to whether the work has been completed properly. All material or equipment that is deemed not to comply with this RFP will be replaced by the Vendor, at no charge to the District, prior to final payment.

2.9 HIGH SCHOOL TV REMOVAL – PURCHASE PRICE

Provide all costs associated with all of the equipment and services specified in Section 2 unless the item was identified as an option. Provide the following information:

The base bid amount for the complete project. If any miscellaneous costs need to be included, be sure to identify and explain them.

Warranty period and terms.

Attach a complete itemized Bill of Material (including unit pricing) with your proposal.

2.10 OTHER COSTS

If any costs are associated with your proposed service that have not been identified in prior sections, they must be identified as “Other Costs” and detailed in each building section of the Base Cost Form in Appendix A. Any such charges will be clearly identified and all non-recurring and monthly costs provided. These Other costs if any must be shown for each equipment category requested.

** End of Section 2**

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APPENDICES (PROVIDED SEPARATELY)

APPENDIX A – Bidder Response Forms

APPENDIX B – Building Prints

APPENDIX C – Sample Contract