FHBSP Cut-stump OPRHP RFQ_FHB2026B.pdf

Request for Quote (RFQ) This is NOT an Order

(Updated 8/26)

Request for Quote Number FHB2026B

Instructions to Vendors Complete all yellow-shaded areas and provide documentation if indicated as “Applicable” in the check box.

Responses must be submitted on this RFQ document, or the quote may be deemed non-responsive and disqualified from consideration.

If the quote exceeds $15,000, fill out and return the additional forms provided within this RFQ document to the Designated Contact by the due date and time indicated below.

Note: For the purposes of this RFQ, the terms “Vendor”, “Contractor” and “Bidder” are used interchangeably.

RFQ Number Description FHB2026B 2026 Fair Haven Beach State Park Invasive Shrub Cut-Stump Herbicide Treatment

Region Designated Contact Phone Submit E-Mail Responses to Finger Lakes Gabby Landry (585)-616-0317 Gabrielle.Landry@parks.ny.gov

Delivery Location(s) Physical Address County Fair Haven Beach State Park 14985 State Park Rd, Fair Haven, NY 13064 Cayuga

RFQ Timeline of Events Event Date Time

RFQ Release Mon 8/31/2026 8:00 AM ET Site Visit (Optional) Wed 9/9/2026 10:00 AM ET

Vendor Questions Due Tue 9/15/2026 5:00 PM ET Questions Response Thu 9/17/2026 by 5:00 PM ET

RFQ Due Tue 9/22/2026 5:00 PM ET

MWBE Goals Applicable Not Applicable

Detailed Scope of What is Needed: Commodity Services

Detailed Scope of What is Needed

Chemical cut-stump treatment of invasive woody shrubs in conservation target areas at Fair Haven Beach State Park. The total bid must be all inclusive (i.e. include all expenses incurred during delivery of service including any salaries, equipment, supplies, travel mileage, and/or accommodation). Invasive woody shrubs at Sitts Bluff and the adjacent interior woodland have formed dense thickets that suppress the herbaceous layer, outcompete native shrubs and tree seedlings, inhibit natural regeneration of native flora, and degrade slope ecology and viewsheds. In the densest areas, invasive shrub cover exceeds 75%. This treatment supports NYS Parks' Sitts Bluff restoration goals under the park's Invasive Species Management and Restoration Plan, which pairs invasive shrub suppression with reestablishment of native vegetation, and complements ongoing pale swallow-wort treatment at the same site. Work consists of cut-stump removal of established invasive shrubs

Target Species:

• Multiflora rose (Rosa multiflora)

• Common buckthorn (Rhamnus cathartica)

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Request for Quote Number FHB2026B

• Oriental bittersweet (Celastrus orbiculatus)

• Autumn olive (Elaeagnus umbellata)

• Morrow's honeysuckle (Lonicera morrowii)

• Border privet (Ligustrum obtusifolium)

• Japanese barberry (Berberis thunbergii)

• Jetbead (Rhodotypos scandens)

• Mock Orange (Philadelphus coronarius)

• Any other non-native woody shrubs encountered within the mapped treatment areas

Work to be completed:

Contractors will treat up to approximately 83.58 acres of invasive woody shrubs at Fair Haven Beach State Park, spanning Sitts Bluff (approx. 43.360061, -76.675079) and the adjacent interior woodland (approx.

43.357421, -76.676677) (Fig 1). Within this 83.58-acre treatment area is a 17.0-acre core of dense invasive shrubs with greater than 75% cover; the remaining 66.58 acres carry a low-density infestation with less than 10% cover. See the attached map below for treatment area boundaries. Mapped treatment areas represent currently documented invasive shrub occurrences. All target species within the mapped treatment area shall be cut and stump-treated regardless of stem size or density, and regardless of whether individual occurrences are shown on the map. Pricing is requested on a per-acre basis for the dense core and the low-density area, as itemized in the pricing table below.

Total treatment acreage is subject to change. Any reduction to meet NYS Parks' budget will be taken from the 66.58-acre low-density (less than 10% cover) portion and will be based on the contractor's quoted per-acre price for that portion. The final acreage treated within the low-density portion will be determined by agreement with the selected contractor after quotes are received. The 17.0-acre dense core (greater than 75% cover) is the treatment priority.

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Request for Quote Number FHB2026B

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Request for Quote Number FHB2026B

Fig 1. Invasive shrub cut-stump treatment area at Sitts Bluff and interior woodland, Fair Haven Beach State Park. Total treatment area 83.58 acres, including a 17.0-acre dense core (>75% cover), with the remaining

66.58 acres at low density (<10% cover).

Timing:

Cut-stump treatment shall take place between October 1, 2026, and February 28, 2027, with the period from September 1 through November 30 preferred for optimal herbicide translocation to root systems. During late summer and fall, the target shrubs move carbohydrate reserves down to their roots, which carries the herbicide into the root system and improves control. Cut-stump treatment with triclopyr also remains effective through the dormant winter season. Treatment shall not be conducted during the spring sap-flow period, roughly mid-March through May, when upward sap movement reduces herbicide effectiveness. Treatment timing may be adjusted within the allowable window based on weather conditions, ground and snow conditions, and site safety, with approval from NYS Parks.

Application Method:

Cut-stump herbicide application. Target shrubs shall be cut as close to the ground as practical, at ankle height or lower, using contractor-supplied brush saws, chainsaws, loppers, or hand saws as appropriate to stem size and site conditions. All cutting shall be done with hand-held tools only. No heavy machinery or tracked vehicles are permitted anywhere within the treatment areas, including the bluff and wetland-adjacent areas. Herbicide shall be applied to the entire cut stump surface, with full coverage of the cambium layer around the perimeter of the stump, immediately after cutting and before the cambium seals (within 5 minutes). To protect sensitive native and rare vegetation and to prevent drift or drippage onto non-target plants, herbicide shall be applied with low-drift, direct-contact tools such as a sponge-tipped applicator (e.g., Buckthorn Blaster), daubing sponge, paint brush, or squeeze bottle. Broadcast or high-volume spray application is not permitted. The contractor is responsible for providing all equipment for cutting and chemical application.

Debris Handling:

Cut woody material shall be left on site as cut and lopped to lie reasonably flat against the ground where it falls to protect sensitive soils and provide browse deterrence for subsequent native restoration plantings. No piling, chipping, or hauling of debris is required. All park trails shall be kept clear of debris at all times during and following treatment.

Equipment and Gear Cleaning:

Contractors shall thoroughly clean all equipment and personal gear (including boots, clothing, and any vehicle tires) before entering and before leaving the treatment site, to prevent the transport and spread of invasive plant seed and soilborne propagules. Cleaning shall be conducted in a designated location coordinated with NYS Park staff.

Performance Standard and Contract Completion Criteria:

Successful treatment is expected to result in approximately 80% reduction in target invasive shrub stem density within treated areas. Performance will be verified by Finger Lakes Regional Biologist Charlie Ippolito through post-treatment site assessments. All cut stumps shall be visibly marked with indicator dye mixed into the herbicide to confirm treatment and to allow inspection.

Chemical Specifications (Based on Product Label Requirements):

Herbicide: The specified product is triclopyr ester (Garlon 4 Ultra), applied to the cut stump surface at the label-specified concentration, up to and including undiluted application where the label allows. An indicator

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Request for Quote Number FHB2026B dye shall be mixed with the herbicide to confirm stump coverage. No herbicide shall be applied within 50 feet of standing water or aquatic habitat, and a minimum 50-foot untreated vegetative buffer shall be maintained between treatment and any aquatic habitat. All applications shall comply with the product label. Where the label is more restrictive than this RFQ, the label governs.

FIFRA Section 2(ee) Recommendations: NYS Parks has already obtained the FIFRA Section 2(ee) recommendations required to treat the listed target species, including jetbead (Rhodotypos scandens), with Garlon 4 Ultra. A contractor using Garlon 4 Ultra is covered under these recommendations and does not need to submit its own. A contractor may propose an alternative product, but any contractor electing to use a product other than Garlon 4 Ultra is solely responsible for compliance with all applicable federal and New York State law and the product label, and for obtaining and submitting, at its own expense, any FIFRA Section 2(ee) recommendation needed to cover any target species on the species list that is not specified on that product's label.

Requirements:

• The contractor must hold a valid New York State Department of Environmental Conservation (NYSDEC) commercial pesticide applicator certification in Categories 2 (Forestry) or in 3A (Ornamental and Turf), in accordance with ECL Article 33 and 6 NYCRR Part 325.

• All pesticide applications shall be conducted in strict accordance with the product label and applicable federal and New York State law, including the Federal Insecticide, Fungicide, and Rodenticide Act (7 U.S.C. § 136j(a)(2)(G)) and New York Environmental Conservation Law Article 33.

• Bidder must be familiar with cut-stump treatment methods, target invasive shrub species identification, and ecological restoration projects.

• Treatment does not include herbicide work outside the mapped treatment areas, on adjacent private or non-park lands, or on the shoreline below the ordinary high-water mark.

• Contractors are responsible for compliance with all applicable OSHA standards related to chemical handling, chainsaw operation, brush saw operation, and general work safety.

• A pre-bid site visit is recommended but not required prior to submitting a proposal. Contractors attending the scheduled site visit shall meet at the South Beach main parking lot (approx.

43.343225, -76.697458) at the date and time listed in the Timeline of Events, to review treatment area boundaries, access routes, terrain conditions, and safety considerations. Contractors unable to attend may instead coordinate a site visit directly with NYS Park staff. To confirm attendance, contact the Designated Contact, Gabby Landry, at (585) 616-0317 or Gabrielle.Landry@parks.ny.gov.

• Contractors are responsible for evaluating site conditions and implementing appropriate fall protection and terrain-appropriate safety measures when working on or near the bluff edge, and for suspending work under inadequate site or weather conditions.

• Temporary trail closures, if necessary, shall be coordinated in advance with NYS Park staff.

• Treatment shall be conducted in a manner that avoids damage to desirable native trees, shrubs, and understory plants within the treatment areas.

Reporting:

The contractor shall provide a pre-treatment notification to the Designated Contact at least 48 hours in advance of mobilization for each work day.

Access:

mailto:Gabrielle.Landry@parks.ny.gov

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Request for Quote Number FHB2026B

• Contractor will coordinate access and routes with NYS Park staff in advance of each work session.

• Access to the Sitts Bluff treatment area requires limited hiking. Authorized vehicles may enter through the service road gate. Beyond this point, only UTVs are permitted, and their use is limited to traveling across the cobble beach and the UTV service road. Crews may either continue on foot using the bluff trail or remain on the designated UTV service road to reach alternative entry points into the woodland, all within park boundaries.

• UTV operations are limited to service roads and the designated cobble beach route. UTVs are not permitted on designated trails, on steep slopes, or off-road within the treatment areas. All cutting and herbicide work shall be conducted on foot.

• All access must remain within park boundaries. Crossing onto adjacent private or non-park lands is prohibited.

• Water for herbicide mixing may be sourced from the park maintenance shop with prior coordination.

• Parking is available at designated areas within the park.

• Restrooms may be limited during the treatment window. Contractors should confirm availability with NYS Park staff.

• Contractors will be exempt from NYS Parks entry fees when conducting treatments under this contract.

Public Safety:

Portions of the treatment window overlap with New York State hunting seasons. All personnel shall wear high-visibility (Hi-Vis) clothing at all times while on site. Contractors shall post signage at the park gate indicating that work is in progress, and shall mark each active work area with a tall, high-visibility flag extending above the surrounding vegetation so that personnel working low to the ground remain visible.

The bluff edges are steep and may be unstable. All personnel shall remain upslope of steep edges and maintain safe working distances from drop-offs. Cutting and herbicide work near the bluff edge shall follow the terrain-appropriate safety and fall-protection measures the contractor is responsible for providing.

The park may remain open to the public during the treatment period. Contractors are responsible for maintaining safe separation from park visitors at all times, including the use of warning signage and temporary trail closures coordinated through NYS Parks.

Service Term: Applicable Not Applicable One Time Service Ongoing: Start Date: October 2026 End Date: February 28, 2027

Minimum Bidder Qualification(s): Applicable Not Applicable Required by* Eligible bidder must be a NYS DEC certified commercial pesticide applicator (Categories 2, 3A, and/or 6A), and be familiar with cut-stump treatment methods, invasive woody shrub species identification, and ecological restoration projects.

Agency Law

All label restrictions must be followed. Agency Law Applicators must follow OSHA standards for chemical handling and powered equipment operation. Agency Law Minimum qualifications will be evaluated on a pass/fail basis. If the bidder fails to meet a minimum qualification, they will be deemed non-responsive and will not be considered for award.

*If required by law, please include supporting documentation citing the law/legislation.

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Method of Award In the sole discretion of OPRHP, award of this RFQ will be made to a responsive, responsible and qualified bidder who offers the lowest quote meeting all specifications as outlined in this RFQ. A bidder will be found non-responsive if OPRHP finds that they do not have sufficient resources to provide the commodity and/or service as outlined in this RFQ.

NYS Office of Parks, Recreation and Historic Preservation’s Terms and Conditions

All RFQ responses must be valid for at least 90 days.

OPRHP reserves the right to purchase some, all, more or none of the items requested in this RFQ.

Quotes containing extraneous terms and conditions may be deemed non-responsive.

By submitting a quote, the Bidder agrees not to make any claim for, or have any right to, damages because of any misinterpretation or misunderstanding of the specifications, or because of any misinformation or lack of information.

OPRHP reserve the right to exercise the following:

• Change any of the scheduled dates herein;

• Amend RFQ Requirement(s) and so notify all potential Bidders;

• Withdraw the RFQ, at its sole discretion without any obligation or liability to any vendor;

• Eliminate any mandatory, non-material requirement that cannot be complied with by all of the prospective Bidders;

• Accept and/or reject any and all bids, in whole or in part, and to waive technicalities, irregularities, and omissions if, in OPRHP’s judgement, the best interests of OPRHP will be served.

• In the event compliant bids are not received, OPRHP reserves the right to consider late or non-conforming bids as offers;

• Require the Bidder to demonstrate, to the satisfaction of OPRHP, any information presented as part of their proposal;

• Require clarification at any time during the procurement process and/or require correction of arithmetic errors;

• Disqualify any Bidder whose conduct and/or bid fails to conform to the requirements of the solicitation;

• Prior to the bid opening, determine a tie breaking mechanism for award of the Contract to serve the best interests of OPRHP and the State of New York;

• Negotiate with the successful Bidder within the scope of the RFQ to serve the best interests of OPRHP and the

State of New York;

• Make an award under the RFQ in whole or in part; and

• Seek revisions of bids.

By responding to this RFQ, Vendor certifies its acceptance of the terms and conditions of Appendix A. In the event of a conflict between the purchase order document and any referenced documents contained within the purchase order, the order of precedence shall be as follows:

1) Appendix A Standard Clauses for New York State Contracts,

2) Purchase Order / Contract,

3) Appendix B General Specification for OPRHP Contracts,

4) This RFQ,

5) Vendor’s offer / Proposal.

Prevailing Wage: Applicable Not Applicable PRC Number The work under this RFQ has been determined to be a public work pursuant to Article 8 (Construction) / 9 (Building Services in excess of $1,500) of the New York Labor Law which requires prevailing wages to be paid. A willful violation of such may result in civil penalties and debarment from public contracting in the State of New York.

https://dol.ny.gov/public-work-and-prevailing-wage

Contractor Registry Requirement Applicable Not Applicable Labor Law Article 8 subsection 220-I requires contractors and subcontractors to register with the Bureau of Public Work and Prevailing Wage Enforcement. This registration must be completed prior to bidding on public work projects or commencing https://ogs.ny.gov/procurement/appendix https://parks.ny.gov/sites/default/files/2026-08/AppendixB_General_SpecificationsOPRHPContracts.pdf https://dol.ny.gov/public-work-and-prevailing-wage

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Request for Quote Number FHB2026B work on public work projects or covered private projects that are subject to the prevailing wage pursuant to Sections 224-a, 224-d, & 224-e. The effective date of the registration requirement is December 30, 2024.

If Applicable, a Certificate of Registration must be submitted at the time of bid.

For additional information, please refer to this website: https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing The registration page can be found here: https://mpwr-public.labor.ny.gov/en/login

Public Building Law § 8(6): Applicable Not Applicable Pursuant to Public Building Law § 8(6), any contracts over $5,000 for the work of construction, reconstruction, alteration, repair, or improvement of any State building, a responsible and reliable NYS-certified Minority or Women-Owned Business Enterprise that submits a bid within ten percent of the lowest bid will be deemed the apparent low bidder provided that the bid is $1,737,918 or less (maximum amount has been adjusted for inflation effective January 1, 2026). If more than one responsible and reliable MWBE firm meets the requirements, the MWBE firm with lowest bid will be deemed the apparent low bidder.

Insurance: Applicable Not Applicable Commercial General Liability - Insurance shall be endorsed to name the “State of New York, Office of Parks, Recreation, and Historic Preservation, and their officers, employees, and agents” as an additional insured. Said policy shall cover the liability of the Contractor for bodily injury, property damage, premises liability and personal/advertising injury from all work and operations under any contract resulting from this solicitation. The limits under such policy shall not be less than the following:

• Each Occurrence limit $1,000,000.00

• General Aggregate $2,000,000.00

• Products/Completed Operations $2,000,000.00

• Personal Advertising Injury $1,000,000.00

• Damage to Rented Premises $50,000.00

• Medical Expense $5,000.00

The following ISO forms must be endorsed to the policy:

a. CG 20 10 12 19 or an equivalent – Commercial General Liability Coverage Form

b. CG 20 37 12 19 or an equivalent – Additional Insured – Owner, Lessees or Contractors (Form B)

c. Waiver of Subrogation

Comprehensive Business Automobile Liability Insurance. Such policy shall have a combined single limit for Bodily Injury and Property Damage of at least $1,000,000 each accident. Said policy shall cover liability arising out of any automobile used in connection with performance under this Agreement including owned, leased, hired, and non-owned automobiles bearing or, under the circumstances under which they are being used, required by the Motor Vehicles Law of the State of New York to bear license plates.

If the Contractor does not own, lease, or hire any automobiles used in connection with performance under this Agreement, the Contractor is not required to obtain Comprehensive Business Automobile Liability Insurance.

Workers’ Compensation and Disability Benefits Insurance - Provide OPRHP with proof of Workers’ Compensation Insurance and Disability Benefits Insurance. The following are the only acceptable means of proof; ACORD forms are NOT acceptable proof of coverage. For more information about Workers’ Compensation and Disability insurance, log onto the Workers Compensation Board website at www.wcb.ny.gov or call them toll-free at 1-877-632-4996.

Acceptable Proof of Workers’ Compensation

CE-200 Certificate of Attestation of Exemption from NYS Workers' Compensation and/or Disability Benefits Coverage C-105.2 Certificate of Workers’ Compensation Insurance U-26.3 NYS Insurance Fund Certificate GSI-105.2 Certificate of Participation in Workers' Compensation Group Board - approved self-insurance SI-12 Certificate of Workers’ Compensation Self-Insurance https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing https://dol.ny.gov/public-work-contractor-and-subcontractor-registry-landing https://mpwr-public.labor.ny.gov/en/login

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Request for Quote Number FHB2026B

Acceptable Proof of Disability Benefits CE-200 Certificate of Attestation of Exemption from NYS Workers' Compensation and/or Disability Benefits Coverage DB-120.1 Certificate of Disability Benefits Insurance DB-120.2 Certificate of Participation in Disability Benefits Group Self Insurance DB-155 Certificate of Disability Benefits Self-Insurance

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Request for Quote Number FHB2026B

Bid Form Method of Award is based on the lowest Grand Total Cost to OPRHP from a responsive and responsible vendor. The figures shown below represent OPRHP’s best estimate, included for bidding purposes. OPRHP guarantees no minimum or maximum amount of product and/or work. Payment to awarded contractor will reflect only produce received and/or work completed.

All ancillary costs must be included in rates bid.

To submit a bid, please enter your price(s) below, being mindful of any required mathematical extensions (e.g. multiplied by quantities/frequency, etc.). All figures must be rounded to two decimal places.

Provide Pricing for Each Item Listed Below Lump sum pricing is not acceptable

# Description / Specification Unit of

Measure Part or SKU # (if applicable)

𝑨𝑨 𝑩𝑩 𝐀𝐀 × 𝐁𝐁

Quantity Price per Unit Total Cost

High Density: Cut-stump herbicide treatment of invasive woody shrubs at Sitts Bluffs

Acres 17.0

Low Density: Cut-stump herbicide treatment of invasive woody shrubs at Sitts Bluffs

Acres 66.58

Guaranteed Delivery Days After Receipt of Order RFQ Total

Vendor Certification The RFQ Response must be fully and properly executed by an authorized representative. By signing you certify your express authority to sign on behalf of yourself, your company, or other entity and full knowledge and acceptance of this RFQ, OPRHP’s requirements, including NYS Appendix A (https://ogs.ny.gov/procurement/appendix) and if awarded a Purchase order, agrees to provide the requested items or services at the bid price offered.

Company Name: SFS ID No.: NYS Contract No.:

NYS Small Business*1 NYS Certified Minority- Owned Business

NYS Certified Women- Owned Business

NYS Service-Disabled Veteran Owned Business # Employees

Address: City State Zip Code

Name of Official Title E-Mail Telephone

Signature Date

1 A “New York State Small Business” is defined as a company that is a resident to New York State, independently owned and operated, with 100 or fewer employees, and not dominant in its field. There is no certification process to be considered a New York State Small Business.

https://ogs.ny.gov/procurement/appendix

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Request for Quote Number FHB2026B

No Bid Form If your firm has chosen not to bid on this procurement opportunity, please use the space below to briefly explain why and return this form to:

Bids.Purchasing@parks.ny.gov

Reason(s) for Not Bidding

Certification Company Name:

Doing Business As:

Address: City State Zip Code Name of Official: Title E-Mail Telephone:

mailto:Bids.Purchasing@parks.ny.gov

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Request for Quote Number FHB2026B

Additional Forms The following Forms are only required if the response to this RFQ is $15,000 or more.

1. Lobbying Law Certification

2. Non-Collusive Bidding Certification

3. Public Officer’s Law

4. Certification Under Executive Order No. 16. Certification Under Executive Order

No. 16 Prohibiting State Agencies and Authorities from Contracting with Businesses Conducting Business in Russia

5. NYS Finance Law §139-L and Executive Order No. 177 Certification

6. Gender-Based Violence and the Workplace Certification

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Request for Quote Number FHB2026B

Lobbying Law Certification Pursuant to State Finance Law §§139-j and 139-k, this solicitation includes and imposes certain restrictions on communications between a Governmental Entity and an Offerer/bidder during the procurement process. An Offerer/bidder is restricted from making contacts from the earliest posting, on a Governmental Entity’s website, in a newspaper of general circulation, or in the procurement opportunities newsletter in accordance with article four-C of the economic development law of written notice, advertisement or solicitation of a request for proposal, invitation for bids, or solicitation of proposals, or any other method provided for by law or regulation for soliciting a response from Offerers intending to result in a Procurement Contract with a Governmental Entity through final award and approval of the Procurement Contract by the Governmental Entity and, if applicable, the Office of the State Comptroller (“Restricted Period”) to other than the Designated Contacts for the Governmental Procurement unless it is a Contact that is included among certain statutory exceptions set forth in State Finance Law §139-j(3)(a). The Designated Contact(s) for this Governmental Procurement, as of the date hereof, are identified on the first page of this solicitation. Governmental Entity employees are also required to obtain certain information when Contacted during the Restricted Period and make a determination of the responsibility of the Offerer/bidder pursuant to these two statutes. Certain findings of non-responsibility can result in rejection for contract award and in the event of two findings within a 4-year period, the Offerer/bidder is debarred from obtaining governmental Procurement Contracts. Further information about these requirements can be found at https://ogs.ny.gov/acpl.

Offerer Disclosure of Prior Non-Responsibility Determinations

New York State Finance Law §139-k(2) obligates a Governmental Entity to obtain specific information regarding prior non-responsibility determinations with respect to State Finance Law §139-j. This information must be collected in addition to the information that is separately obtained pursuant to State Finance Law §163(9). In accordance with State Finance Law §139-k, an Offerer must be asked to disclose whether there has been a finding of non-responsibility made within the previous four (4) years by any Governmental Entity due to: (a) a violation of State Finance Law §139-j or (b) the intentional provision of false or incomplete information to a Governmental Entity. The terms “Offerer” and “Governmental Entity” are defined in State Finance Law § 139-k(1). State Finance Law §139-j sets forth detailed requirements about the restrictions on Contacts during the procurement process. A violation of State Finance Law §139-j includes, but is not limited to, an impermissible Contact during the restricted period (for example, contacting a person or entity other than the designated contact person, when such Contact does not fall within one of the exemptions).

As part of its responsibility determination, State Finance Law §139-k(3) mandates consideration of whether an Offerer fails to timely disclose accurate or complete information regarding the above non-responsibility determination. In accordance with law, no Procurement Contract shall be awarded to any Offerer that fails to timely disclose accurate or complete information under this section, unless a finding is made that the award of the Procurement Contract to the Offerer is necessary to protect public property or public health safety, and that the Offerer is the only source capable of supplying the required Article of Procurement within the necessary timeframe. See State Finance Law §§139-j (10)(b) and 139-k(3).

Instructions

The Governmental Entity reserves the right to terminate this contract in the event it is found that the certification filed by the Offerer in accordance with New York State Finance Law §139-k was intentionally false or intentionally incomplete. Upon such finding, the Governmental Entity may exercise its termination right by providing written notification to the Offerer in accordance with the written notification terms of this contract.

The Office of State Parks, Recreation and Historic Preservation (OPRHP) includes this disclosure request regarding prior non-responsibility determinations in accordance with State Finance Law §139-k in its solicitation of proposals or bid documents or specifications or contract documents, as applicable, for procurement contracts. The attached form is to be completed and submitted by the individual or entity seeking to enter into a Procurement Contract. It shall be submitted to OPRHP unit conducting the Governmental Procurement.

1. Has any Governmental Entity made a finding of non-responsibility regarding the individual or entity seeking to enter into the Procurement Contract in the previous four years? (Please mark):

No Yes - If yes, please answer the next questions:

2. Was the basis for the finding of non-responsibility due to a violation of State Finance Law §139-j (Please mark):

No Yes

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Request for Quote Number FHB2026B

3. Was the basis for the finding of non-responsibility due to the intentional provision of false or incomplete information to a Governmental Entity? (Please mark):

No Yes

4. If you answered yes to any of the above questions, please provide details regarding the finding of non-responsibility below.

Governmental Entity Date of Finding of Non-Responsibility

Basis of Finding of Non-Responsibility

(attach additional pages as necessary)

5. Has any Governmental Entity or other governmental agency terminated or withheld a Procurement Contract with the above-named individual or entity due to the intentional provision of false or incomplete information? (Please mark):

No Yes - If yes, please provide details below.

Governmental Entity Date of Finding of Non-Responsibility

Basis of Finding of Non-Responsibility

(attach additional pages as necessary)

Lobbying Affirmation and Vendor Certification Offerer affirms that it understands and agrees to comply with the procedures of the OPRHP relative to permissible Contacts as required by State Finance Law §139-j(3) and §139-j(6)(b). Offerer certifies that all information provided to the Governmental Entity with respect to State Finance Law §139-k, §139-j(3) and §139-j(6)(b), §139-k(5) is complete, true and accurate.

Company Name:

Doing Business As:

Address: City

State Zip Code

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Request for Quote Number FHB2026B

Non-Collusive Bidding Certification By submission of this bid, each bidder and each person signing on behalf of any other bidder certifies, and in the case of a joint bid, each party thereto certifies as to its own organization, under penalty of perjury, that to the best of his or her knowledge and belief:

1. The prices of this bid have been arrived at independently without collusion, consultation, communication or agreement for the purpose of restricting competition, as to any matter relating to such prices with any other bidder or with any competitor;

2. Unless otherwise required by law, the prices which have been quoted in this bid have not have not been knowingly disclosed by the bidder and will not knowingly be disclosed by the bidder prior to opening, directly or indirectly, to any other bidder or to any competitor; and

3. No attempt has been made or will be made by the bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition.

Doing Business As:

Address:

City

State Zip Code

May 2025

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Request for Quote Number FHB2026B

Public Officers Law The following prohibitions pertain to the sale of goods and services by State employees to New York State Agencies pursuant to the NYS Public Officer’s Law § 73(4).

Current State Employees - Current employees of New York State cannot sell goods or services valued at $25 or more to any state agency, either as a private contractor or through a company in which that employee holds ownership of at least 10%, unless the procurement opportunity is first advertised in the NYS Contract Reporter and competitively bid.

Former OPRHP State Employees - Former employees of the New York State Office of Parks, Recreation and Historic Preservation (OPRHP) cannot sell goods or services to OPRHP under any circumstance for two (2) years following the date they leave OPRHP’s employ. This applies only to OPRHP and OPRHP’s employees, and does not preclude a former employee of another state agency from selling goods or services to OPRHP within two years following the last date of that person's state employment.

Please check (X) as appropriate, sign and date.

I am currently a state employee, and:

am a private contractor own at least 10% of the company that is being asked to provide goods or services to OPRHP.

I am a former OPRHP employee, and my service with OPRHP ended less than two (2) years prior to the date of my signature below.

None of the above apply.

Doing Business As:

July 2021

(Updated 8/26)

Request for Quote Number FHB2026B

Certification Under Executive Order No. 16 Prohibiting State Agencies and Authorities from Contracting with

Businesses Conducting Business in Russia https://ogs.ny.gov/EO-16 Executive Order No. 16 provides that “all Affected State Entities are directed to refrain from entering into any new contract or renewing any existing contract with an entity conducting business operations in Russia.”

The complete text of Executive Order No. 16 can be found here.

The Executive Order remains in effect while sanctions imposed by the federal government are in effect. Accordingly, vendors who may be excluded from award because of current business operations in Russia are nevertheless encouraged to respond to solicitations to preserve their contracting opportunities in case the sanctions are lifted during a solicitation or even after award in the case of some solicitations.

As defined in Executive Order No. 16, an “entity conducting business operations in Russia” means an institution or company, wherever located, conducting any commercial activity in Russia or transacting business with the Russian Government or with commercial entities headquartered in Russia or with their principal place of business in Russia in the form of contracting, sales, purchasing, investment, or any business partnership.

Is Vendor an entity conducting business operations in Russia, as defined above? Please answer by checking one of the following boxes:

1. No, Vendor does not conduct business operations in Russia within the meaning of Executive Order No. 16.

2.a. Yes, Vendor conducts business operations in Russia within the meaning of Executive Order No. 16 but has taken steps to wind down business operations in Russia or is in the process of winding down business operations in Russia.

(Please provide a detailed description of the wind down process and a schedule for completion.)

2.b. Yes, Vendor conducts business operations in Russia within the meaning of Executive Order No. 16 but only to the extent necessary to provide vital health and safety services within Russia or to comply with federal law, regulations, executive orders, or directives. (Please provide a detailed description of the services being provided or the relevant laws, regulations, etc.)

3. Yes, Vendor conducts business operations in Russia within the meaning of Executive Order No. 16.

The undersigned certifies under penalties of perjury that they are knowledgeable about the Vendor’s business and operations and that the answer provided herein is true to the best of their knowledge and belief.

Doing Business As:

June 2022 https://ogs.ny.gov/EO-16

(Updated 8/26)

Request for Quote Number FHB2026B

NYS Finance Law §139-L and Executive Order No. 177 Certification

State Finance Law § 139-L Certification By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing sexual harassment prevention in the workplace and provides annual sexual harassment prevention training to all of its employees. Such policy shall, at a minimum, meet the requirements of section two hundred one-g of the labor law.

Executive Order No. 177 Certification The New York State Human Rights Law, Article 15 of the Executive Law, prohibits discrimination and harassment based on age, race, creed, color, national origin, sex, pregnancy or pregnancy-related conditions, sexual orientation, gender identity, disability, marital status, familial status, domestic violence victim status, prior arrest or conviction record, military status or predisposing genetic characteristics. The Human Rights Law may also require reasonable accommodation for persons with disabilities and pregnancy-related conditions. A reasonable accommodation is an adjustment to a job or work environment that enables a person with a disability to perform the essential functions of a job in a reasonable manner. The Human Rights Law may also require reasonable accommodation in employment on the basis of Sabbath observance or religious practices.

Generally, the Human Rights Law applies to:

• all employers of four or more people, employment agencies, labor organizations and apprenticeship training programs in all instances of discrimination or harassment;

• employers with fewer than four employees in all cases involving sexual harassment; and,

• any employer of domestic workers in cases involving sexual harassment or harassment based on gender, race, religion or national origin.

In accordance with Executive Order No. 177, the Bidder hereby certifies that it does not have institutional policies or practices that fail to address the harassment and discrimination of individuals on the basis of their age, race, creed, color, national origin, sex, sexual orientation, gender identity, disability, marital status, military status, or other protected status under the Human Rights Law.

Executive Order No. 177 and this certification do not affect institutional policies or practices that are protected by existing law, including but not limited to the First Amendment of the United States Constitution, Article 1, Section 3 of the New York State Constitution, and Section 296(11) of the New York State Human Rights Law.

Vendor Certification By signing, you certify your express authority to sign on behalf of yourself, your company, or other entity and full knowledge and acceptance of the above certifications and that all information provided is complete, true and accurate.

Company Name:

Doing Business As:

Address:

City

State

Zip Code

Revised August 2022

(Updated 8/26)

Request for Quote Number FHB2026B

Gender-Based Violence and the Workplace Certification Vendor Name:

New York State Finance Law §139-M requires bidders on competitive state procurements to certify that they have a written policy addressing gender-based violence and the workplace and that such policy meets the following minimum requirements:

● Share Information: Employers must provide information regarding gender-based violence where employees can see and access it, including displaying the NYS Domestic and Sexual Violence Hotline information and a gender-based violence and the workplace poster.

● Refer Employee-Survivors to Services: The policy must require that the employer refer employees who disclose current or past victim status to the NYS Domestic and Sexual Violence Hotline and/or a local service provider. For bidders outside of New York State, referrals should be made to a local provider or statewide hotline. While referrals are required to be provided by the employer, it is not required for the employee to access services.

● Prohibit Retaliation: The policy must clearly state that discrimination or retaliation against employees who identify as victims or survivors of gender-based violence is prohibited.

● Comply with Laws: Ensure your policy follows State law. For employers based in New York State, this means that the policy must follow the New York State Human Rights Law, and any other relevant laws and regulations, which may include the SAFE Leave Act.

● Offer Implementation Support: OPDV is able to assist employers in developing and implementing this policy.

Employers must provide information to supervisors and human resources, where available, about this technical assistance from OPDV. OPDV can be contacted at workplace@opdv.ny.gov.

By submission of this bid, each bidder and each person signing on behalf of any bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization, under penalty of perjury, that the bidder has and has implemented a written policy addressing gender-based violence and the workplace and has provided such policy to all of its employees, directors and board members. Such policy shall, at a minimum, meet the requirements of subdivision 11 of section five hundred seventy-five of the executive law.

Organization’s signature below certifies its compliance with State Finance Law §139-M.

Vendor Certification Company Name:

Doing Business As:

This form must be signed by an authorized executive or legal representative.

If the organization cannot make the above certification, they must attach a signed statement with their bid detailing the reasons therefor.

mailto:workplace@opdv.ny.gov