USAID Solicitation FFP-10-000088.pdf

FFP-10-000088

May 12, 2010

SUBJECT: Request for Proposals No. FFP-10-000088

USAID FFP - Regional Pre-position Warehouse and Logistics Services

Issue Date: May 12, 2010 Closing Date: June 14, 2010 Closing Time: 4:00 p.m. EDT

Dear Prospective Offeror:

This procurement is for USAID Pre-Position Warehousing and Logistical services in support of the Title II - Food for Peace food aid program(s). This solicitation is being issued for commercial items pursuant to FAR part(s) 12 and 15. The NAICS Code for this procurement is 493110.

Proposals shall address the requirements as set forth in the attached RFP. You shall fill out and include Standard Form 1449 duly signed with your proposal. Proposals must be submitted via e-mail and in hard-copy per Section L of the RFP to pvicinanzo@USAID.gov. All proposals must be received by the stated closing date and time.

This request for proposal in no way obligates the United States Agency for International Development (USAID) to make an award, nor does it commit USAID to pay any costs incurred in the preparation and submission of proposals.

Questions must be addressed to me via email at pvicinanzo@usaid.gov.

Sincerely, Paul Vicinanzo Contracting Officer

Attachment: RFP FFP-10-000088

PAGE 1 OF

FFP-10-000088 1. REQUISITION NO. 12504/7743

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS BPA NO.

2. CONTRACT NO.

3. AWARD/EFFECTIVE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

CODE 10. THIS ACQUISITION IS

FFP-10-000088 May 12, 2010 Paul Vicinanzo

(202) 712-5147 June 14 @ 4:00 pm

UNRESTRICTED OR SET ASIDE: % FOR: x 0

6. SOLICITATION ISSUE DATE5. SOLICITATION NO. MODIFICATION NO. 4. ORDER NO.

7. FOR SOLICITATION

INFORMATION CALL:

9. ISSUED BY

U. S. Agency for International Development M/OAA/Transportation Transportation Branch, Rm 7.09-30 1300 Pennsylvania Avenue, N.W.

Washington, D.C. 20523

SMALL BUSINESS EMERGING SMALL BUSINESS

BUSINESS

HUBZONE SMALL

BUSINESS NAICS:

SIZE STANDARD:

4931110

$23.5 million

8(A)SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

13b. RATING 12. DISCOUNT TERMS

N/A N/A 13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700) 14. METHOD OF SOLICITATION

RFQ IFB R X FP

SEE SCHEDULE

15. DELIVER TO CODE 16. ADMINISTRERED BY CODE

U. S. Agency for International Development M/OAA/Transportation Transportation Branch, Rm 7.09-30 1300 Pennsylvania Avenue, N.W.

Washington, D.C. 20523

Receipt Delivery: Warehouse Floor Re-Delivery: F.O.B. Origin, CY or F.A.S. Vessel A C s directed by USAID onsignee: To be advised

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

U. S. Agency for International Development M/OAA/Transportation Transportation Branch, Rm 7.09-30 1300 Pennsylvania Avenue, N.W.

Washington, D.C. 20523

TELEPHONE NO.

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED 17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Warehouse and Logistics Services in a Food for Peace region

Terms and conditions as stated in the USAID RFP FFP-10-000088 and this contract schedule.

The Commodities are Food Aid donated by the people of the United States of America.

Contract Term: Two year base period, with three one year option periods.

This is a Commercial Services, Fixed unit price(s), Indefinite Quantity type contract. Task orders will be issued under this contract to open and close warehouse facilities as required by the Food for Peace program.

25. ACCOUNTING AND APPROPRIATION DATA REQ-FFP-10-00088 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

X X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO

THE TERMS AND CONDITIONS SPECIFIED HEREIN.

ARE ARE NOT ATTACHED

29. AWARD OF CONTRACT: REFERENCE ___________________________________ OFFER

DATED ________________________________. YOUR OFFER ON SOLICITATION (BLOCK

5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

HEREIN IS ACCEPTED AS TO ITEMS:

x

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

(REV. 3/2005)

Prescribed by GSA - FAR (48 CFR) 53.212

STANDARD FORM 1449

Paul Vicinanzo USAID Contracting Officer

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

Contract for warehouse, handling and logistics services Terms and conditions as stated in the USAID RFP FFP-10-000088 and this contract schedule.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _______________________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

Mr. Paul Vicinanzo

USAID M/OAA/T

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

(202) 712-5147 32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED CORRECT

FOR

36. PAYMENT 37. CHECK NUMBER

COMPLETE PARTIAL FINAL

PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

42a. RECEIVED BY (Print)41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 3/2005) BACK

PART I - THE SCHEDULE

SECTION B - SUPPLIES OR SERVICES AND PRICE/COSTS

B.1 PURPOSE

The purpose of this contract is to obtain warehousing services for USAID Title II Pre-position program commodities. Such commodities will consist of either packaged or bulk agricultural products to be used to respond to humanitarian emergency anywhere in the world, with an emphasis on the Horn of Africa. In addition to PL 480 Title II program food aid commodities, USAID may order warehousing services for other commodities owned by USAID. This contract will be for warehousing services at the location(s) specified by the government.

Contractor will be required to provide warehousing space at the contracted warehouse locations upon request by USAID. However, contractor need not maintain open warehouse space when not required by USAID. Contractor will be required to have warehouse space available in any/all locations at the request of USAID with 30-day notice.

Under this solicitation USAID anticipates one warehouse location will be in the United States Gulf region; and one in the Horn of Africa with preference for Djibouti. Other warehouse contract locations to be based upon Food for Peace responses to emergency food aid requirements included in this RFP. Warehouses will be maintained on behalf of USAID for a required period of time. At the end of the required time period, USAID will request that the warehouse(s) services at that location cease.

Horn of Africa: Supporting areas from Algeria to Somalia (Preference Port of Djibouti).

Central and Southern Africa: Supporting areas from Kenya to South Africa

South East Asia: Supporting areas from Afghanistan to Japan

West Africa: Supporting areas from Northern Mauritania to Angola

United States Gulf Area: Supporting areas from Central America to the Caribbean (The above warehouse locations may be used to support areas beyond those stated above)

The U.S. Government anticipates issuing one contract for each of the above regions. The offeror may propose services in one or more (up to all five) regions.

B.2 CONTRACT TYPE

The resulting contracts will be:

Commercial items Firm Fixed unit price Indefinite Quantity type contract(s). Task orders will be issued under the individual IQC contracts to open and close warehouse facilities.

B.3 Contract Obligations

Total Contract Ceiling for Overseas locations: $10 million per annum.

The annual overseas (non-U.S. Gulf) obligation is to be distributed among the various contract awards and task orders based upon Food for Peace program requirements.

Individual IQC Contract Minimum: $5,000.00

Individual Contract Obligation: To be incrementally funded

B.4 PRICE SCHEDULE

(Rates to be provided on the following pages).

CONTRACT YEAR 1 & 2 (BASE TWO YEAR PERIOD) Offerors are to provide rates and prices for the CLINs in the spaces below for those regions for which they wish to propose.

CLIN WAREHOUSE LOCATION:

PER

Gross

METRIC

TON

U.S.

REGION

US

Horn of Africa

REGION

Central & South Africa

REGION

South East Asia

REGIO

N 4

West Africa

REGION

STORAGE Rate PER METRIC TON Per Day $

UNLOAD RAIL CAR AT

WAREHOUSE DOOR $

UNLOAD 20/40 FT

TRAILER AT WAREHOUSE

DOOR $

DRAYAGE OF 20/40 FT

TRAILER FROM CY TO

WAREHOUSE DOOR $

BREAKBULK RECEIPT AT

FAS POSITION TO

WAREHOUSE FLOOR $

LOAD 20 FT TRAILER AT

WAREHOUSE DOOR $

DRAYAGE 20 FT TRAILER

FROM WAREHOUSE DOOR

TO CY $

LOAD BREAKBULK CARGO

WAREHOUSE FLOOR TO

FAS POSITION $

0009 SHIPPING DOC FEES $

0010 CUSTOM SERVICES FEES $

0011 TERMINAL HANDLING $

FUMIGATION p/Metric Ton $

STORAGE OF BAGS IN

BUNDLES $

STORAGE OF EMPTY

CARTONS $

0015 STORAGE OF PALLETS

REPACKAGING /

RECONSTITUTION OF

DAMAGED CARGO per MT

0017 PORT CHARGES $

CONTRACT YEAR 3 (OPTION YEAR ONE)

Offerors are to provide rates and prices for the CLINs in the spaces below for those regions for which they wish to propose.

CLIN WAREHOUSE LOCATION:

PER

Gross

METRIC

TON

U.S.

REGION

US

Horn of Africa

REGION

Central & South Africa

REGION

South East Asia

REGIO

N

West Africa

REGION

STORAGE RATE PER

METRIC TON per day $

UNLOAD RAIL CAR AT

WAREHOUSE DOOR $

UNLOAD 20/40 FT

TRAILER AT WAREHOUSE

DOOR $

DRAYAGE OF 20/40 FT

TRAILER FROM CY TO

WAREHOUSE DOOR $

BREAKBULK RECEIPT AT

FAS POSITION TO

WAREHOUSE FLOOR $

LOAD 20 FT TRAILER AT

WAREHOUSE DOOR $

DRAYAGE 20 FT TRAILER

FROM WAREHOUSE DOOR

TO CY $

LOAD BREAKBULK CARGO

WAREHOUSE FLOOR TO

FAS POSITION $

0009 SHIPPING DOC FEES $

0010 CUSTOM SERVICE FEES $

0011 TERMINAL HANDLING $

0012 FUMIGATION p/MT $

STORAGE OF BAGS IN

BUNDLES $

STORAGE OF EMPTY

0015 STORAGE OF PALLETS $

CONTRACT YEAR 4 (OPTION YEAR 2)

below for those regions for which they wish to propose.

CLIN WAREHOUSE LOCATION:

PER

Gross

METRIC

TON

U.S.

REGION

US

Horn of Africa

REGION

Centra l & South Africa

REGION

South East Asia

REGION

West Africa

REGION

STORAGE RATE PER METRIC

TON PER DAY $

UNLOAD RAIL CAR AT

WAREHOUSE DOOR $

UNLOAD 20/40 FT TRAILER

AT WAREHOUSE DOOR $

DRAYAGE OF 20/40 FT

TRAILER FROM CY TO

WAREHOUSE DOOR $

BREAKBULK RECEIPT AT FAS

POSITION TO WAREHOUSE

FLOOR $

LOAD 20 FT TRAILER AT

WAREHOUSE DOOR $

DRAYAGE 20 FT TRAILER

FROM WAREHOUSE DOOR TO

CY $

LOAD BREAKBULK CARGO

WAREHOUSE FLOOR TO FAS

POSITION $

0009 SHIPPING DOC FEES $

0010 CUSTOM SERVICE FEES $

0011 TERMINAL HANDLING $

0012 FUMIGATION p/MT $

STORAGE OF BAGS IN

BUNDLES $

0014 STORAGE OF EMPTY CARTONS $

0015 STORAGE OF PALLETS

CONTRACT YEAR 5 (OPTION YEAR 3 )

below for those regions for which they wish to propose.

CLIN WAREHOUSE LOCATION:

PER

Gross

METRIC

TON

U.S.

REGION

US

Horn of Africa

REGION

Centra l & South Africa

REGION

South East Asia

REGION

West Africa

REGION

STORAGE RATE PER

METRIC TON PER DAY $

UNLOAD RAIL CAR AT

WAREHOUSE DOOR $

UNLOAD 20/40 FT

TRAILER AT WAREHOUSE

DOOR $

DRAYAGE OF 20/40 FT

TRAILER FROM CY TO

WAREHOUSE DOOR $

BREAKBULK RECEIPT AT

FAS POSITION TO

WAREHOUSE FLOOR $

LOAD 20 FT TRAILER

AT WAREHOUSE DOOR $

DRAYAGE 20 FT

TRAILER FROM

WAREHOUSE DOOR TO CY $

LOAD BREAKBULK CARGO

WAREHOUSE FLOOR TO

FAS POSITION $

0009 SHIPPING DOC FEES $

0010 CUSTOM SERVICE FEES $

TERMINAL HANDLING

CHARGE $

0012 FUMIGATION p/MT $

STORAGE OF BAGS IN

BUNDLES $

STORAGE OF EMPTY

0015 STORAGE OF PALLETS $

Offerors are to provide Trucking Rates for the CLINs in the spaces below if offeror is proposing services for the Horn of Africa and the U.S. Texas Gulf regions.

Ethiopia - Trucking Rates (Region 2)

ORIGIN DESTINATION RATE $ p/MT CLIN Base Period OPT 1 OPT 2 OPT 3

HORN OF AFRICA WAREHOUSE

OO18 " " DESSIE,ET $ $ $ $

OO19 " " DIRE DAWA,ET $ $ $ $

OO20 " " KOMBULCHA,ET $ $ $ $

OO21 " " MEKELLE,ET $ $ $ $

OO22 " " NAZARETH,ET $ $ $ $

OO23 " " KOBO,

ET

OO24 " " WOLDIYA, ET $ $ $ $

U.S. Texas Gulf - Trucking Rates (Region 1)

ORIGIN DESTINATION RATE $ p/MT CLIN Base Period OPT 1 OPT 2 OPT 3 OO25 U.S. Gulf WAREHOUSE

OO26 " " CORPUS CHRISTI,

TX

OO27 " " HOUSTON, TX $ $ $ $

OO28 " " GALVESTON, TX $ $ $ $

OO29 " " BATON ROUGE,

LA

OO30 " " BELLE CHASE, LA $ $ $ $

OO31 " " COVENANT, LA $ $ $ $

OO32 " " NEW ORLEANS,

LA

OO33 " " ST. BERNARD, LA $ $ $ $

END OF SECTION B

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

INTRODUCTION

A. Background

The United States Agency for International Development (USAID) Title II Food Aid Program is established under Public Law 480 entitled, “Food for Peace Act.” The legislation provides for domestic and overseas pre-positioning of food aid commodities in order to respond rapidly to food aid requirements. The 2008 Farm Bill authorizes USAID to maintain two or more warehouses for pre-positioning food aid commodities. The government seeks the services of logistics company(s) to assist USAID with the implementation of the Title II legislation by entering into leases and managing commercial warehouse handling and storage of USAID commodities. These services will include (1) receipt of food aid commodities from railcar/truck for a U.S. domestic warehouse and placement of commodities on the warehouse floor, or in an F.A.S. vessel position; and (2) receipt of commodities at an overseas port or warehouse locations, including receiving commodities at an F.A.S. vessel, CFS or CY commodity positions, with local transportation to the warehouse floor; and (3) re-delivery of the commodities, including re-delivery to F.A.S. vessel, CY or stacking into railcar/truck at the warehouse door for inland transportation.

B. Objectives:

The purpose of this contract is to provide the government with warehousing, port operations and transport services, in the contracted region(s). These services include destination port customs documentation and clearance services, port consignee tariffs/dues, phytosanitary documentation (import and export), warehousing services and local and regional transport. The purpose of this contract is to provide warehousing and logistical services to USAID to operate its Title II Food Aid programs in the contracted region(s). The intent is to enable the program to quickly and flexibly move and store its food aid commodities, on a temporary basis, to areas of the world in need.

Some ancillary services such as cargo handling, port clearance, custodial and logistical service(s) (including procurement and storage of bags, pallets, boxes, ties, etc.) may be required. USAID may have small amounts of food commodities that require temperature and environmental control(s). Contract performance will be conducted in the specific region stated in the awarded IQC contract.

SECTION C. Scope of Work The U.S. Government anticipates purchasing over 85,000 metric tons of food aid commodities to be pre-positioned at overseas warehouse locations and about 90,000 metric tons of food aid commodities to be prepositioned domestically during a normal fiscal year. Our statistics show that about half of the overseas tonnage will be diverted while in transit to its booked destination and therefore won’t require warehousing. The government will declare the commodity(s) net metric ton storage requirements at least 30 days prior to their arrival at the overseas port location(s). For the U.S.

Gulf region storage, the government requires a warehouse facility located at an F.A.S. Ocean position, serviced by direct rail (with siding(s)) able to handle large volume(s) of rail cars, have the ability to load break-bulk cargo vessels with loose bags and/or boxed cargoes at a minimum load rate of 1,800 metric tons per day, and be able to stuff a minimum of forty five 20ft containers per day for export. The load facility must have the capability to receive and load

Panamax sized vessels (minimum draft of 10 meters). The load facility must have ample space to receive, hold, stuff/strip a minimum of 75 ocean containers at any time.

For domestic and overseas cargoes the government will declare net metric ton storage requirements as early as practicable. Generally notice will be provided at least 30 to 60 days prior to delivery.

For any Overseas regional storage location(s), the government requires a warehouse facility located within close proximity of an F.A.S. Ocean port vessel berth, having the ability to load break-bulk cargo vessels with loose bags and/or boxed cargoes at a minimum load rate of 1,000 metric tons per day. The warehouse facility shall be able to stuff a minimum of twenty five 20-FT ocean containers per day for export. The load facility must have the capability to receive and load deep draft vessels and be in close proximity to a full service container terminal. The load facility must have ample space to receive hold, stuff/strip a minimum of 25 containers at any time.

The government shall review, inspect, approve and accept, in writing, all warehouse(s) proposed by the contractor. The contractor shall provide the government with their plan of operations for each warehouse.

The title to all USAID commodities is retained by USAID (at all times), whether it is in-transit or when stored at the contractor supplied warehouse(s). The contractor shall take delivery (possession, care and custody) of USAID food aid commodities from the transportation carrier at the foreign port, provide transport to/from the contractor's warehouse facility, store, secure and control the food commodities, obtain and/or generate all documentation related to the acceptance of possession of cargo as well as for the re-delivery/re-export of commodities, and re-deliver commodities on a F.O.B. warehouse door or on an F.A.S. vessel basis, to organizations designated by USAID. (No freight forwarding services are required in the United States.) USAID may also provide commodities via air transport. In such a case, contractor shall take delivery of (or re-delivery of) cargoes at a nearby airport and provide the logistics and storage services specified above.

Cargo will generally consist of agricultural products (containerized, bagged, palletized or in cartons - whole grains and/or processed corn, wheat and/or soybean products, refined vegetable oils) bagged in 25 kilogram or 50 kilogram multi-walled polypropylene or paper bags.

Cargo may also include vegetable oil in 5-gallon pails or 6 liter tins or plastic containers. The contractor shall store commodities in a manner which ensures ease of access, inspection and fumigation. The contractor shall preserve the condition of commodities and shall follow the USAID (Food For Peace Commodity Reference Guide -http://www.usaid.gov/our_work/humanitarian_assistance/ffp/crg/ -guidelines and best commercial practices in storing and maintaining http://www.usaid.gov/our_work/humanitarian_assistance/ffp/crg/ food commodities. USAID food aid commodities must be stored off the ground and on pallets in the warehouse(s). Pallets are to be provided by the warehouse contractor, and shall not tear or damage bags or containers. The contractor shall maintain the warehouse in a sound, clean condition and take all reasonable steps to keep it free of insects, rodents, birds and other conditions which may adversely affect the condition of the commodities or their containers.

Commodities shall be stored in the warehouse in such a manner that commodity lot identity is maintained to the extent that, when delivery of any lot is ordered by USAID, the specific commodities received will be re-delivered. The practice of First In/First Out inventory control is required when handling all USAID Food commodities. The contractor shall coordinate receipt, possession and re-delivery of cargo with the transportation carriers, port officials, non-governmental organizations and custom authorities. The contractor is responsible for obtaining and/or generating all documentation relating to the acceptance and possession of the cargo, as well as any documentation associated with the re-delivery/re-export of the commodities to USAID-designated consignees or when the commodities are transported to other destinations by the contractor. The contractor shall ensure customs duty-free tax free possession of commodities and transfer of title to consignees. Title to cargo shall remain with USAID, or other party designated by USAID, until title is transferred to the USAID/FFP designated organization (a PIO, NGO or cooperating sponsor).

The warehouse shall comply with all local requirements including safety, fire and inspection regulations. The contractor and its agents shall provide USAID with a copy of any insurance certificates covering personnel and the facility against liability, loss or damage, theft or fire during the term of this contract. The U.S. Government does not require insurance against commodity loss. See the clause in the contract covering contractor insurance requirements.

If arriving cargo is containerized, the contractor may be required to strip containers at the port area or truck containers to its warehouse, strip the containers and return the empty containers back to the ocean carrier's yard in the port area. Container free time will be as per carrier tariff. Any charges due to contractor exceeding allowable container free time shall be for the account of the contractor.

If the cargo is discharged in bulk at the port: 1) the contractor will receive the cargo in the port at the end of the bagging line or as close to the bagging line as possible if trucks are unable to come alongside vessel. For bulk discharged cargoes, USAID will advise the contractor of the daily vessel bagging rate, without guarantee. Any unreasonable delay caused by the contractor's inability to transport commodities from the end of the bagging line or the vessel's F.A.S.

position, which results in a vessel's claim for detention, will be for the account of the contractor; or 2) (if available) receive and store bulk commodities, to be bagged or re-delivered as directed at a later time.

The contractor will provide written reports including but not limited to in-bound receiving reports, overage / shortage / loss / damage / wet / torn or slack reports, out-bound shipping or delivery reports and on-demand snapshot inventory in stock status reports. All reports must reference the commodity Notice to Deliver numbers as assigned by the U.S. Department of Agriculture or USAID. The contractor shall be responsible for all port charges normally paid by the consignee for imported cargoes. Contractor shall specify customary port service charges, excluding customs duties as cargo should be duty free. These expenses (customary port service charges) shall be reimbursed by the government on an actual cost basis.

If USAID requests the contractor to deliver to F.A.S. vessel, USAID will advise contractor of vessels receiving capability without guarantee. Any delay caused by contractor's inability to place commodities in a f.a.s. position, which results in vessel claims for detention or dead freight, will be for the account of the contractor.

Any claims for detention or dead freight will be settled in accordance with FAR 52.233 - 1, "Disputes" if a claim is filed after final payment to the contractor. If a claim is filed and settled prior to final payment, such amounts may be deducted from payment.

Fumigation: The contractor shall conduct condition inspections for any pre-positioned bagged or bulk food commodities in place on the warehouse floor (or bulk facility) more than 30 days or if 30 days have passed since the last inspection. The contractor shall also conduct condition inspections for any cargo five days prior to re-delivery or container stuffing. These condition inspections shall be completed in accordance with the U.S. Federal Grain Inspection Service (FGIS) condition inspection guidelines for packaged commodities (http://www.gipsa.usda.gov/GIPSA/webapp?area=home&subject=lr&topic=hb) . If condition inspectors find infested commodities, the contractor shall arrange and pay for fumigation of any lots found to be infested.

Fumigation is to be done in accordance with the FGIS fumigation handbook (http://www.gipsa.usda.gov/GIPSA/webapp?area=home&subject=lr&topic=hb-fu). The contractor shall pay all costs associated with condition inspections and fumigation. Inspection costs shall be part of the contractor’s charge for warehouse storage services under CLIN001.

Fumigation costs will be billed directly at actual cost under CLIN012.

Copies of all inspection and fumigation reports shall be sent to the USAID contracting officer.

Survey of commodity: Inbound and outbound commodity survey operations will be performed by firms other than the contractor unless so directed by the contracting officer or COTR.

http://www.gipsa.usda.gov/GIPSA/webapp?area=home&subject=lr&topic=hb http://www.gipsa.usda.gov/GIPSA/webapp?area=home&subject=lr&topic=hb-fu http://www.gipsa.usda.gov/GIPSA/webapp?area=home&subject=lr&topic=hb-fu

Customs clearance: The contractor shall assure that documentation and clearances are in effect which will permit duty and tax free transit in the country where warehouse services are provided.

Re-delivery of commodities for loading onboard outbound vessel or NGO vehicles: Release of commodities will be authorized by the USAID contracting officer or COTR. Contractor may be required to obtain commodity phytosanitary certificates or equivalent documentation from local government representatives for re-export. A sample of the United States version of this document is available at the following website link:

http://www.aphis.usda.gov/import_export/plants/plant_exports/downloads /PPQ576instructions.pdf

Government Condition Inspections: Contractor will permit unannounced condition inspections of the warehouse and commodities by the US government or their agent to insure that the commodities are being controlled and maintained in sound condition. The inspector shall provide the contractor with an authorization letter from USAID's contracting officer or COTR.

Disposition of unfit commodities: Any cargo deemed unfit for human consumption at the time of arrival at the port of entry, or during contractor possession, will be disposed of by the contractor in accordance with United States Code, Title 22 Code of Federal Regulations Part 211.8 (b). Any reference in the regulation to "cooperating sponsor" shall be substituted by "contractor."

Material Storage:

The contractor shall provide port logistics, clearance, warehousing, inventory control, receipt, commodity handling and distribution (re-delivery) management services as required by the program and various shipments of pre-position commodities within the program. The contractor shall provide the supervision, labor, time and materials to track and manage, food aid commodities within the pre-position supply chain.

Key Personnel Categories: (To be provided for each region offered) Project Manager Warehouse and Ports Operations Manager

Overall Project Manager - The Contractor shall designate a Project Manager who will be responsible for the overall administration, supervision and coordination of the performance of this contract. The Project Manager shall have at least five (5) years experience in the management of food or food aid commodities and freight forwarding.

Warehouse and Port Operations Manager - The Contractor shall provide a manager who shall be responsible for the supervision and coordination of the performance of warehouse operations and port commodity handling and clearance to perform the services in this contract. The Warehouse and Port Operations Manager shall have at least three (3) years http://www.aphis.usda.gov/import_export/plants/plant_exports/downloads/PPQ576instructions.pdf http://www.aphis.usda.gov/import_export/plants/plant_exports/downloads/PPQ576instructions.pdf experience in food and food aid warehouse, port commodity handling and clearance operations.

Warehouse facilities provided to USAID under the resulting contract must, at a minimum, meet the following standards:

a) Warehouses must be of wind and watertight construction.

b) Warehouses must be free from pests.

c) Warehouses must be in a secure location with 24 hour monitoring.

d) Warehouses must have proper firefighting measures and equipment in place.

e) Warehouse personnel must be qualified in the proper stowage and handling of food grade commodities.

f) USAID commodities are not to be stowed in close proximity to cargoes which are hazardous, odorous, infested, or which may otherwise pose a risk.

All warehouse locations are subject to inspection by US Government representatives prior to acceptance by USAID as a suitable facility.

END OF SECTION C

SECTION D - PACKAGING AND MARKING

D.1 AIDAR 752.7009 MARKING (JAN 1993)

(a) It is USAID policy that USAID-financed commodities and shipping containers, and project construction sites and other project locations be suitably marked with the USAID emblem. Shipping containers are also to be marked with the last five digits of the USAID financing document number. As a general rule, marking is not required for raw materials shipped in bulk (such as coal, grain, etc.), or for semifinished products which are not packaged.

(b) Specific guidance on marking requirements should be obtained prior to procurement of commodities to be shipped, and as early as possible for project construction sites and other project locations. This guidance will be provided through the cognizant technical office indicated on the cover page of this contract, or by the Mission Director in the Cooperating Country to which commodities are being shipped, or in which the project site is located.

(c) Authority to waive marking requirements is vested with the Regional Assistant Administrators, and with Mission Directors.

(d) A copy of any specific marking instructions or waivers from marking requirements is to be sent to the Contracting Officer; the original should be retained by the Contractor.

D.2 BRANDING POLICY

Markings under this contract shall comply with the USAID “Graphic Standards Manual available at www.usaid.gov/branding <http://www.usaid.gov/branding> or any successor branding policy.

D.3 BRANDING STRATEGY

(a) In accordance with ADS 320, USAID policy is to require exclusive branding and marking in USAID direct acquisitions using any source of funds. Contractors and subcontractors' corporate identities or logos must not be used on USAID-funded program materials. Marking is not required on contractor vehicles, offices, office supplies or other commodities used solely for administration of the USAID-funded program. Marking is not permitted on any communications that are strictly administrative, rather than programmatic, in nature. USAID identity is also prohibited on contractor and recipient communications related to award administration, such as hiring/firing of staff or renting office space and/or equipment.

(b) The Contractor shall develop a broad branding implementation plan (BIP) and Marking Plan (MP) for this contract to describe how the program deliverables will be branded.

Program Name: USAID Title II Pre-position Commodity Program/Logistics Services

Branding: The branding shall incorporate the message that the assistance is "from the American People and by USAID”

Desired Level of Visibility: USAID identity must be prominently displayed in commodities or equipment; infrastructure projects;

printed, audio, visual or electronic public communications; studies, reports, publications, web sites, and promotional and informational products; and events.

Organizations to Be Acknowledged: The branding may acknowledge other Organizations deemed as partners of an event or deliverable.

The MP shall enumerate all of the public communications, commodities, infrastructure projects, program materials, events, deliverables, and other items that will be marked with the USAID identity or brand.

The Marking Plan may include requests for exceptions to marking requirements or programmatic reasons, to be approved by the contracting officer. Waivers, as defined by ADS 320, may be necessary for compelling political, safety or security concerns or if the http://www.usaid.gov/branding marking will have an adverse effect in the host country. Marking and attribution for physical structures may need to be visible as soon as work commences. The contractor will clearly and conspicuously state in the small grants documentation and all delivered procurement that resources for the grant have been donated by USAID and make clear that the contractor is acting as USAID's agent. Contract deliverables to be marked with the USAID identity must follow design guidance for color, type, and layout in the Graphic Standards Manual, available at www.usaid.gov/branding, or any successor branding policy.

END OF SECTION D

SECTION E - INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

USAID inspection and acceptance of services, reports and other required deliverables or outputs shall take place within the Washington D.C. metro or at any other location where the services are performed and reports and deliverables or outputs are produced or submitted. The COTR listed in Section G has been delegated authority to inspect and accept all services, reports and required deliverables or outputs.

E.2 FAR 52.252-02 - CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference with the same force and effect as if they were given in full text. Upon request the Contracting Officer will make their full text available.

52.246-4 Inspection of Services – Fixed Price (Aug 1996)

Inspection and acceptance of the services to be provided hereunder shall be made by the Contracting Officers Technical Representative , or his designee.

E.3 Contractor Responsibility

END OF SECTION E

SECTION F - DELIVERIES OR PERFORMANCE

F.1 NOTICE LISTING CONTRACT CLAUSES INCORPORATED BY REFERENCE

http://www.usaid.gov/branding

The following contract clauses pertinent to this section are hereby incorporated by reference (by Citation Number, Title, and Date) in accordance with the clause at FAR "52.252-2 CLAUSES INCORPORATED BY REFERENCE" in Section I of this contract. See FAR 52.252-2 for an internet address ( WWW.acquisition.GOV ) for electronic access to the full text of a clause.

NUMBER TITLE DATE

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)

52.242-15 STOP-WORK ORDER AUG 1989

52.247-14 CONTRACTOR RESPONSIBILITY FOR RECEIPT OF

SHIPMENT APR 1984

52.247-15 CONTRACTOR RESPONSIBILITY FOR LOADING AND

UNLOADING APR 1984

52.247-30 F.O.B. ORIGIN, CONTRACTOR’S FACILITY (FEB 2006)

(Terms for “door” delivery of government commodities for export re-delivery – loading conveyances at warehouse door at government contract fixed price expense)

52.247-39 F.O.B. Inland Point, Country of Importation (April 1984) (Terms for inland transport delivery of government commodities for export re-delivery – Inland surface transport of commodities at government contract fixed price expense)

52.247-36 F.A.S. Vessel, Port of Shipment (April 1984) (Terms for inland transport delivery of government commodities for export re-delivery – Inland transport of commodities to a port/vessel at government contract fixed price expense)

52.245-1 GOVERNMENT PROPERTY (June 2007)

F.2 PERIOD OF PERFORMANCE

The period of performance for this contract is one base period of two

(2) years with three (3) one-year option periods.

F.3 PERFORMANCE STANDARDS

Evaluation of the Contractor's overall performance will be conducted jointly by the COTR and the Contracting Officer, and shall form the basis of the Contractor's permanent performance record with regard to this contract.

Standards of Storage - This Contract adopts by reference the “Basic Standards” within the Standards for Approval of Dry and Cold Storage Warehouses for Processed Agricultural Commodities, Extracted Honey and Bulk Oils, (7 CFR Part 1423.2 Basic Standards).

http://www.acquisition.gov/

Delivery and Re-delivery – Transfer of Possession and Responsibility.

1. Delivery to the warehouse –

a. Transfer of possession of commodities and associated responsibility from the Carrier to the Contractor takes place either alongside vessel, at the warehouse door or when commodities are placed at rest on the warehouse floor by Carrier. In cases where it is the responsibility of the Carrier to deliver cargoes on to the warehouse floor, Carrier contracts with USAID will specify delivery in accordance with FAR 52.247-35, F.o.b. Destination, Within Consignee’s Premises and the destination will be specified as the warehouse floor.

b. Carrier or container demurrage shall be the responsibility of the Contractor even if Contractor meets or exceeds delivery productivity levels shown on Schedule A. The contractor is responsible for coordinating delivery and re-delivery with carriers.

Carrier or container demurrage caused by factors outside the control of the contractor shall not be for the contractor’s account.

2. Re-delivery from the warehouse –

Transfer of possession of commodities and associated responsibility from the warehouse to the PVO carrier takes place when commodities are lifted from the warehouse floor for placement in an ocean carrier’s or Private Voluntary Organization’s conveyance, in accordance with FAR 52.247-29 (F.o.b. Origin, Contractor’s Facility) or FAR 52.247-36 (F.a.s. Vessel, Port of Shipment), as directed by

USAID.

F.4 KEY PERSONNEL

A. The key personnel that the Contractor shall furnish for the performance of the contract(s) are as follows:

Title Name

1. Overall Project Manager

2. Warehouse and Ports Operations Manager

B. The personnel specified above are considered to be essential to the work being performed hereunder. Prior to replacing any of the specified individuals, the Contractor shall immediately notify both the Contracting Officer and USAID Contracting Officers Technical Representative reasonably in advance and shall submit written justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the program. No replacement of personnel shall be made by the Contractor without the written consent of the Contracting Officer.

3. Contractual Relationship with Ocean Carriers and Private Voluntary Organizations (PVOs) - Contractor shall coordinate with ocean carriers and PVOs as necessary to implement the terms of this Contract.

F.5 Contractor Responsibility

The Contractor is responsible for the day-to-day inspection and monitoring of all Contractor and sub-contractor work performed to ensure compliance with contract requirements. The results of all inspections conducted by the Contractor shall be documented on a weekly inspection report and made available to the COTR by close of business on the first workday of each succeeding week. The reports shall include, but not be limited to, clear and concise inspection results, deficiency descriptions, process inspected, and adequate corrective action statements that prevent deficiency recurrence.

F.5.1 The Role of Government Personnel and Responsibility for Contract Administration

A. Government Quality Control: Government quality control personnel are subordinates of the COTR and are responsible for inspecting the Contractor's day-to-day work. The responsibilities of Government quality control program include, but are not limited to: inspecting the work to ensure compliance with the contract requirements;

documenting, through written inspection reports, the results of all inspections conducted; conferring with Contractor representatives regarding any problems encountered in work performance, and generally assisting the COTR in meeting contract responsibilities.

B. Government Quality Control

The Government may use a variety of inspection methods to evaluate the Contractor's performance, and more than one inspection method may be used. Examples of inspections are:

a. Planned (periodic) surveillance of service work items (daily, weekly, monthly, quarterly, semiannually, or annually).

b. 100% inspection of service work items.

c. Review of Management Information System and Inventory Data.

d. Unscheduled inspections.

e. Process monitoring.

f. Scheduled/Unscheduled audits.

g. Random inspection

h. Sampling inspection

F.5.2. Criteria for Evaluating Performance

A. If USAID inspection reports indicate performance deficiencies, the COTR may require the Contractor to explain, in writing, why performance was unacceptable, how performance will be returned to acceptable levels, and how recurrence of the problems(s) will be prevented in the future. The COTR will evaluate the Contractor's explanation and take appropriate action.

B. At the sole election of the COTR, and upon notification to the Contractor, the Contractor may be required to re-perform or perform late any or all defective work disclosed by Government inspection, including incomplete performance. Where the Government so elects, the Contractor shall be notified promptly after inspection that specified defective services must be re-performed or performed late, and completed within a reasonable time, as specified by the Government.

In such cases, the Government shall re-inspect work designated for re-performance or late performance, and the Contractor may be held liable for any damages sustained by the Government including, for example, the costs associated with re-inspection.

C. Re-performance, and the acceptance of re-performance (or late performance), will be determined by the CO or COTR on an individual service work item basis.

F.6 REPORTS AND DELIVERABLES.

Reports - The Contractor will furnish to USAID such reports with respect to receiving, storing and delivering commodities and with respect to the financial condition of the warehouse as USAID may request. The Contractor must promptly notify USAID in writing of any change in ownership or operation of the warehouse or of any change in the capacity, structure, construction, or ventilation of the arehouse. w

The Contractor shall provide report(s) to USAID on warehouse volumes and activities using a planning and monitoring system that focuses on performance with requirements summary(s) and specific technical tally reports. In addition to these reports, the Contractor will also submit a final contract completion report. This planning and monitoring system and these required reports should reflect the basic contract and all task orders as a whole. Each task order shall specify individual reporting requirements. All reports must be in English and in a format that has been approved by USAID.

The Contractor shall submit a brief report on its quarterly performance within 45 days of the end of the period being covered.

The report should address the following areas: (a) performance objectives/expected outputs for the quarter; (b) summary of major accomplishments during the quarter as well as unexpected or unplanned outcomes/activities during the quarter; (c) outstanding issues and implementation problems and options for resolving these issues and problems; (d) status toward achieving sustainability of efforts; (e) planned performance objectives for the next quarter; and, (f) an administrative report covering expenditures by contract budget category and status of funds available to date.

F.7 TASK ORDER INSTRUCTIONS

(1) Individual task orders shall clearly describe all services to be performed or supplies to be delivered so the full cost or price for the performance of the work can be established when the order is placed. Orders shall be within the scope, issued within the period of performance, and be within the maximum value of the contract. Only the Contracting Officer for the basic contract may modify the basic contract to change the scope, period, or maximum ceiling.

(2)To obtain services or other deliverables that are within the scope of this contract, the TOCO may issue orders using any of the pricing types specified in the contract.

Task Order Award

The Contractor must not commence work until authorized by the TOCO.

(a) Task Order Administration

(1) Task Order Extensions. The TOCO has the authority to extend the Contractor's performance under the task order beyond the estimated completion date set forth therein, provided that

- This approval is made in writing before the original estimated completion date set forth in the task order and clearly states that the extension is at no additional cost to the task order;

- Performance must not extend beyond the end of the period of performance in Section F of the base IQC.

(2) Task Order Ceiling Prices. The total task order ceiling price includes a monetary ceiling for the total services ordered during an individual contract year. The TO COTR has the authority to approve revisions of services within each respective ceiling, provided such revision(s) are within the terms and conditions of the task order and base IQC. The TO COTR does not have the authority to approve revisions that exceed the respective ceiling(s) or increase the overall total estimated cost of the TO. TO COTR approvals must be in writing and clearly state that the revision is at no additional cost to the task order.

(b) Right to Procure from Other Sources

The Government, under the terms of this IQC, retains the right to procure similar services from other sources during the period of this contract.

F.8 TASK ORDER AWARD CONTENT

Task Orders should include the following (as appropriate):

(a) Task Order Number and Contract Number;

(b) Source of Funds and Fiscal Data, TIN, DUNS number;

(c) Total Estimated Cost/Ceiling Price;

(d) Obligated Amount (which shall constitute the maximum liability on behalf of the Government);

(e) Statement of Work (SOW) or Performance Work Statement

(PWS) that is based upon performance standards, deliverables and results to which the contractor shall be held and includes a Quality Control Plan;

(f) Budget including identification of the Expanded Object Class Code (EOCC) series,

(g) Place of Performance;

(h) Period of Performance;

(i) USAID and Other Officials (e.g., CO & COTR);

(j) Deliverables/Results/Reports;

(k) Payment Office.

(l) Other special requirements

F.9 TASK ORDER ADMINISTRATION

(a) Task Order Extensions

The TOCO has the authority to extend the Contractor's performance under the task order beyond the estimated completion date set forth therein, provided that:

This approval is made in writing before the original estimated completion date set forth in the task order and clearly states that the extension is at no additional cost to the task order, Performance must not extend beyond 60 calendar days from the original estimated completion date or the completion date modified by the TOCO set forth in the task order, and

Performance must not extend beyond the end of the period of performance in Section F of the base IQC.

(b) Right to Procure from Other Sources

The Government, under the terms of this IQC, retains the right to procure similar services from other sources during the period of this contract.

F.10 REPORTING OF FOREIGN TAXES (MARCH 2006)

a. The Contractor must annually submit a report by April 16 of the next year.

b. Contents of Report. The report must contain:

(i) Contractor name.

(ii) Contact name with phone, fax and email.

(iii) Contract number(s).

(iv) Amount of foreign taxes assessed by a foreign government [each foreign government must be listed separately] on commodity purchase transactions valued at $500 or more financed with U.S. foreign assistance funds under this agreement during the prior U.S. fiscal year.

(v) Only foreign taxes assessed by the foreign government in the country receiving U.S.

assistance is to be reported. Foreign taxes by a third party foreign government are not to be reported. For example, if an assistance program for Lesotho involves the purchase of commodities in South Africa using foreign assistance funds, any taxes imposed by South Africa would not be reported in the report for Lesotho (or South Africa).

(vi) Any reimbursements received by the Contractor during the period in (iv) regardless of when the foreign tax was assessed and any reimbursements on the taxes reported in (iv) received through March 31.

(vii) Report is required even if the Contractor did not pay any taxes during the report period.

(viii) Cumulative reports may be provided if the Contractor is implementing more than one program in a foreign country.

c. Definitions. For purposes of this clause:

(i) “Agreement” includes USAID direct and country contracts, grants, cooperative agreements and interagency agreements.

(ii) “Commodity” means any material, article, supply, goods, or equipment.

(iii) “Foreign government” includes any foreign governmental entity.

(iv) “Foreign taxes” means value-added taxes and custom duties assessed by a foreign government on a commodity. It does not include foreign sales taxes.

d. Where. Submit the reports to: Regional Financial Management Office, USAID/Washington. One copy of each report should be sent to the respective COTR for the award and one copy to the Contracting Officer

e. Subagreements. The Contractor must include this reporting requirement in all applicable subcontracts, subgrants and other subagreements.

f. For further information see http://www.state.gov/m/rm/c10443.htm.

F.11 RECEIVING, UNLOADING, AND INSPECTION

A. Coordination - The contractor shall coordinate with USAID, and Carriers regarding the shipment, handling and receipt of commodities, in order to assure the efficient transport and receipt of commodities.

B. Inspection and Report of Damage - Before unloading, the Contractor will inspect the delivering conveyance for apparent damage either to the conveyance or to the commodities.