Questions Answers FFP-10-000028

USAID RFP FFP-10-000028 – Title II Central/South African Region Pre-position Warehouse

Amendment 1 – December 11, 2009.

Questions and answers regarding solicitation USAID RFP FFP-10-000028; Food For Peace, Pre-Positioning Warehouse – Durban, South Africa -Solicitation:

1) Are the awarded rates under the previous warehouse tender for Durban available?

ANSWER: There are no current rates in place.

2) What are the payment terms from USAID?

ANSWER: USAID payments terms are (per FAR 32.9) subject to the Prompt Payment Act, 30 days after the designated bill office receives a proper invoice from the contractor.

3) Are all rate proposals to be made valid through October 2010?

ANSWER: Yes, all rates required to be effective through October 2010.

4) Item 4. Proposal section of the solicitation calls for rates (quoted per metric ton) for certain port costs to be reimbursed at actual expense: Customs fees, Terminal handling, fumigation, repackaging / reconstitution of damaged commodities and the disposal of damaged commodities, as well as other miscellaneous port expenses. Are they to be quoted in the local currency or converted into US Dollars?

ANSWER: All expenses/costs are to be converted into US Dollars at the current exchange rate for the purposes of this solicitation.

5) Can you provide an estimated contract value?

ANSWER: The U.S. Government does not normally provide its independent government estimated contract value to the public.

6) Can you provide the information on the current incumbent contractor (contract number, contractor name, award date, value)?

ANSWER: There is no current incumbent under this requirement.

7) Will the contractor be responsible for the redelivery of the commodities to organizations located outside of South Africa?

ANSWER: No. Under this solicitation the redelivery requirements are basis F.A.S. vessel or the container yard (CY) of the exporting recipient vessel..

8) When do reports need to be submitted to the CO?

ANSWER: Weekly reports will be expected to be made available to the Contracting Officers Technical Representative (COTR).

9) Is there a required format for the reports?

ANSWER: USAID has a basic format requirement for reporting purposes that will be provided to the contractor after the award.

10) Are there any specific CLIN references, or just the list of rates contained on page 9?

ANSWER: The government will incorporate 2 CLINS in this solicitation. CLIN 1 – Warehouse storage expenses and CLIN 2 – Receipt and redelivery of commodities.

11) What is the term (length) of the contract and will there be option years (periods?

ANSWER: The contract will be effective through October 2010. There is no planned option period.

12) What are the titles of the Volumes (i.e. Technical Proposal or Technical/Management & Price Proposal)?

ANSWER: Proposals should include a separate Technical section and a Price section for evaluation purposes.

13) I noticed that the products are Duty Free- as a result, are we to assume that the indicative tonnage of 3000mt per month used in your price evaluation scenario is classified as in bond cargo?

ANSWER: Yes. Cargo to be moved into/out of the contractors warehouse is U.S. Government owned and donated for humanitarian relief. Commodities shall be stored duty and tax free by the contractor.

14) The requirements within the RFP stipulate the services of port clearance and re-delivery (Export), can you provide likely destination points for the cargo?

ANSWER: The commodities held in the USAID Durban warehouse would likely be shipped to regional country programs such as those in Zimbabwe, Zambia, Madagascar, Mozambique, Kenya, Somalia, Angola, Lesotho etc.. However, cargo destinations are not limited to the Southern Africa region as emergencies may require shipments to other parts of the world.

15) Should we provide cartage rates for the respective country destinations into our pricing requirement?

ANSWER: At this time inland cartage rates are not part of this requirement.

16) Please provide the average weight per loaded container used in handling these cargoes?

ANSWER: USAID generally loads only 20’ containers for international shipments as the cargoes are heavy and weigh out the container(s) prior to meeting cube capacity. The average cargo weight loaded in a 20’DV is 18 metric tons.

17) Are the cargoes loaded in the containers on pallets or loose?

ANSWER: USAID cargoes are generally loaded as loose bags, on rare occasions they are palletized and shrink wrapped.

18) When does the U.S. government expect to make an award under this solicitation?

ANSWER: An award is expected to be made in December of 2009.

Point of Contact

Paul Vicinanzo, Contracting Officer, Phone 202-712-5147, Email: Pvicinanzo@usaid.gov