FEO DMR Staffing Requirements_ (3).pdf

PERFORMANCE WORK STATEMENT (PWS)

DMR PROGRAM SUPPORT

Background

The Office of the Chief Administrative Officer (OCAO) provides Oversight, technical expertise & critical support services for the stewardship of NOAA's assets & infrastructure. The office is committed to quality, integrity, and excellence in supporting our customers. The Facilities Engineering Office (FEO) is responsible for developing standard policies and processes for project planning, project management, and progress/performance metrics. The office manages the total project life-cycle for significant construction and repair and alterations projects, including planning, scoping, design, construction, and commissioning new facilities. In addition to program management and planning capabilities, FEO has expertise in architecture and engineering, conducting facility condition surveys, and related publications and records management.

The Facilities Engineering Office (FEO) employees are located in three locations:

Silver Spring, MD; Kansas City, MO; and Seattle, WA.

The NOAA facility portfolio currently contains complexes throughout the continental U.S., Alaska, Caribbean, Hawaii and South Pacific islands with over 4M total owned gross square feet and numerous leased facilities. With a backlog of approximately $800M in deferred maintenance and many building systems at end of life, additional support is needed in project planning and execution. Specific responsibilities include the short and long-term facilities/project planning, management & execution of construction, major system replacements, maintenance, facility condition assessments, and facility condition risk to mission analysis. These functions require individuals with strong technical knowledge, and interpersonal skills and who are willing to travel to various locations within NOAA’s facility portfolio.

Objective

This contract aims to obtain the services of contracted staff experienced in Facility Program/Project

Management to provide much-needed support for the Facilities Engineering Office.

Scope of Work

Contractor is to provide the following:

TASK 1 – DMR Engineer

Provide full-time Deferred Maintenance and Repair (DMR) Engineer support for planning, design, and construction projects such as deferred maintenance repair and recapitalization projects. Typical projects range in size from $100K to $5M and involve a wide range of building systems (roofing, mechanical, electrical, site, etc.).

Duties of the DMR Engineer include but are not limited to:

The primary role of this position is to use Builder SMS data to develop a list of prioritized projects, validate data/projects with Line Office facilities staff and develop scopes of work to be executed by NOAA contracting staff. This position will also support FEO in the management of the DMR program.

Specifically, the DMR engineer will support:

• Development of Project packages consisting of a fully defined scope of work, including project justification, construction estimates, and project schedule.

• Identification and quantification of DMR budget needs and budget submissions.

• Work directly with appropriate stakeholder groups on scope items and project development issues to ensure projects meet intended goals, stay within intended budgets, and meet regulatory requirements (codes).

• Contractor shall assist with NOAA's facility condition assessment program, including coordination with

Line Office facilities managers.

• Contractor shall assist in updating NOAA policies and procedures related to the facility operations, maintenance & repairs, and construction.

• Attend project meetings. Attendance will be a mix of teleconferencing and in-person meetings at offsite locations. Expect up to 4 trips within the continental US per year.

At project meetings, take notes and provide a summary of relevant information to the

NOAA facilities team.

• This position requires formal education and state licensure in either Architecture or

Engineering. In addition, this position requires at least 10 years of experience in engineering project development or facilities management. The Contractor shall have excellent writing skills, and also be skilled in the preparation of reports and presentations.

• The Contractor shall be skilled in the use of the Microsoft Office suite of products (Word, Excel, Access, PowerPoint, Project, etc.) and database manipulation for analysis and report development.

Place of job performance - Virtual

Experience:

This position requires at least 1 year of experience working with NOAA on project and/or program development - specifically related to planning and design for facility construction projects.

TRAVEL

Travel in conjunction with performance of work under this contract may be needed but infrequently in order to coordinate with other FEO offices being supported by this position. The typical number of trips that would occur each year would be two trips at five days each.

TASK 2 – Facilities Project Development/Builder Data Sustainment

Provide full time Facilities Project Development/Builder Data Sustainment in support to NOAA Facilities personnel.

• Participate in requirements development as needed to support repair project recommendations that result from FCA findings. Validate data – includes physically reviewing site and working with Line Office POCs. Anticipate performing one 3 to 5 day trip per month to validate repair needs.

• Use Builder reports to create and maintain a prioritized list of repair/replacements needs for each LO. Using this data, create obvious ‘work packages’. Work with the contractor provided facilities engineer to develop scopes of work and estimates for these work packages. Validating work packages may include trouble-shooting equipment, analyzing existing equipment conditions i.e. Determine how well its operating and using this information to make projections on the remaining life of equipment.

• Work with NOAA facilities personnel to obtain necessary nameplate and assessment data on completed construction projects. This data will be entered into Builder to sustain the

Builder data for each site.

• This position shall have at least two years working in BUILDER.

• This position shall have 5 or more years’ experience in Construction or Facilities

Management background.

• The Contractor shall have excellent writing skills, and also be skilled in the preparation of reports and presentations.

• The Contractor shall be skilled in the use of the Microsoft Office suite of products

(Word, Excel, Access, PowerPoint, Project, etc.) and database manipulation for analysis and report development.

This position requires at least 1 year of experience working with NOAA’s Builder instance including understanding how to properly update Builder data in accordance with NOAA’s Builder manuals.

TASK 3: Project Development Technical Support – Mechanical Engineer

Provide Half-Time Mechanical Engineering to support planning, design, and construction projects such as deferred maintenance repair and recapitalization projects. Typical projects range in size from $100K to

$5M and involve a wide range of building systems (roofing, mechanical, electrical, site, etc.).

Duties include but are not limited to:

• Work directly with stakeholder groups on scope items and project development issues to ensure projects meet intended goals, stay within intended budgets, and meet regulatory requirements (codes).

• Visit project sites and validate that proposed repairs are appropriate. Validating repairs may include troubleshooting equipment, analyzing existing equipment conditions (i.e., determining how well it is operating), and using this information to make projections on the remaining life of equipment.

• Fully understand building automation controls and be able to develop repair control project scopes of work and be able to troubleshoot existing controls equipment.

• Develop (or review) project packages consisting of a fully defined scope of work, including project justification and construction estimates. This includes reviewing project drawings, specifications, performance specifications, program of requirements, etc. for constructability and providing comments on designs for acceptability and applicability.

•The Contractor shall have excellent writing skills and be skilled in preparing reports and presentations.

The Contractor shall be trained in using the Microsoft Office suite of products (Word, Excel, Access, PowerPoint, Project, etc.) and database manipulation for analysis and report development.

•This position requires at least 10 years of experience as an mechanical engineer supporting mechanical project development and system commissioning.

•This position requires at least 1 year of experience working with NOAA on project and/or program development - specifically related to commissioning existing NOAA facilities/control systems.

•This individual shall be a professional engineer and must be familiar with current ASHRAE standards.

Travel in conjunction with work performance under this contract may be needed but infrequently to coordinate with other FEO offices being supported by this position. The typical number of trips that would occur each year would be five trips at five days each.

TASK 4: Project Development Technical Support – Constructability Reviews

Provide 50 hours of Constructability Subject Matter Expert (primarily mechanical) support for assistance planning, scope of work review, and construction projects such as deferred maintenance repair and recapitalization projects.

Duties include but are not limited to:

• Visit project sites and validate that proposed repairs are appropriate. Validating repairs may include troubleshooting equipment, analyzing existing equipment conditions (e.g., determining how well it is operating), and using this information to make projections on the remaining life of equipment.

• Develop (or review) project packages that include a fully defined scope of work, project justification, and construction estimates.

• Review Facility Condition Assessment Findings and help prioritize and support repair project recommendations.

• Review designs for constructability and comment on designs for acceptability and applicability.

This position requires at least 10 years’ experience installing and maintaining and/or mechanical equipment.

Travel in conjunction with the work performance under this contract may be needed but infrequently to trips that would occur during the performance period would be two trips at five days each.

TASK 5: Construction/Project Manager

Provide full time Construction/Project Managers will develop and/or manage design, design-build, and construction contracts for new, recapitalization, and major repair projects. Projects typically range in value from $250K to $5M, but may involve higher-value and high profile projects.

Duties include but not limited to:

• Responsibilities include working directly with stakeholder groups on scope items and project development issues to ensure projects meet intended goals, stay within intended budgets and meet regulatory requirements (codes). Project Managers may be asked to develop project budgets and project schedules.

• This position required advanced communication skills in order to communicate with stakeholders and upper management during project updates/briefs.

• Contractor will need to visit project sites and validate proposed repairs are appropriate. Validating repairs may include troubleshooting equipment, analyzing existing equipment condition i.e. determine how well it is operating and using this information to make projections on remaining life of equipment.

• Develop (or review) project packages consisting of fully defined scopes of work and cost estimates.

• Maintain organized and complete project documentation within NOAA electronic file, project, and shared document management systems.

• Maintain organized and complete project documentation within NOAA electronic file, project, and shared document management systems.

• Proactively manage and communicate project risk

• Proactively coordinate, communicate, and manage project change

• Provide project update briefings, products, and information as requested

• Provide effective quality assurance of design and/or construction contractor compliance with contract documents and industry standards and best practices

The contractor may not perform any work that is an “Inherently Governmental” function. Guidance on recognition of “Inherently Governmental” function is given in Attachment 1.

trips that would occur during the performance period would be four trips at five days each.

Place of job performance - Seattle/Virtual

Certifications:

PE or RA preferred

CMAA Certified Construction Manager preferred

This position requires at least 10 years of experience developing, overseeing and managing construction projects. This position requires at least 1 year of experience working with NOAA on project and/or program development - specifically related to planning and design for facility construction projects.

TASK 6 - DMR Cost Estimator (PACES)

Provide full time Cost Estimator shall perform a variety of work relative to cost estimating in support of

(not inclusive) projects and programs through their respective life cycles, cost software library development and management, maintenance of cost database, development of reports, change management, selection process, negotiation meetings, and market research to name a few. DMR Projects typically range in value from $250K to $5M, but may involve higher-value and high profile projects.

Work shall be in accordance with the FEO Cost Estimating Policy and Guidance.

The Cost Estimator responsibilities include, but not limited to:

• Preparation and development of project cost estimates (not limited to: Rough Order of Magnitude, ROM, Conceptual Estimate, Independent Government Cost Estimate, IGCE, etc.) in Parametric Cost

Estimating System (PACES) and Micro-Computer Aided Cost Estimating System Second Generation

(MII) software to support projects through the project lifecycle; Estimates must be in accordance with

GAO-20-195G Cost Estimating and Assessment Guide: Best Practices for Developing and Managing

Program Costs, commonly referred to as the GAO Cost Guide.

• Preparation and development of Basis of Estimate documentation in support of each estimate; Basis of

Estimate must be prepared in accordance with Association for the Advancement of Cost Engineering

(AACE) International, Recommended Practice (RP) 34R-05.

• Preparation and development of Life Cycle Cost Analysis (LCCA) per UFC 1-200-02 High

Performance and Sustainable Building Requirements, and Cost and Schedule Risk Analysis (CSRA) and

Sensitivity Analysis per UFC 3-740-05 Construction Cost Estimating.

• Conduct internal cost estimate and analyses review of previously prepared and submitted estimating documentation by Architect-Engineer (A-E), NOAA Line or Staff Offices, and/or FEO/FPO Personnel;

Review estimating documentation to ensure it is in compliance with GAO Cost Guide and FEO Cost

Estimating Policy and Guidance.

• Development and maintenance of a FEO Cost Element Library within the PACES and MII Software, to include but not limited to: FEO specific facilities (primary and supporting), functional support areas

(FSAs), assemblies, etc.

• Develop and maintain a historical cost and analyses database; Database must comprise of, but not limited to, estimating documentation leading up to contract award, and through the completion of the project.

• Provides expert-level knowledge and estimating support to program and project managers, as tasked by the DMR Branch, for pre-design, design, construction cost estimates.

• Performs cost escalation forecasts and provides recommendation for most appropriate source for FEO;

monitors construction markets to identify price trends for material, labor and equipment costs.

• Be prepared to develop summaries, to present and communicate effectively through clear and concise means, as appropriate to the project's goals and specific audience (verbal, written, and graphics);

Summaries can be in the form of (not inclusive): emails, presentations, executive summaries, etc.

• Actively research, solicit, and develop sources/vendors for compiling and maintaining accuracy of cost data.

• Review and provide comments to prospective contractor and subcontractor change orders, commonly referred to as PCOs, and cost-loaded schedule estimates for cost and time impacts.

Place of job performance - Seattle

REQUIREMENTS :

Certified Cost Professional (CCP), Certified Estimating Professional (CEP) or Certified Professional

Estimator (CPE) is required, or equivalent certification as approved by the contracting officer. Cost

Estimator shall have a minimum of five years of successful cost estimating experience with engineering and construction projects. Minimum of two years experience developing cost estimates in PACES and

MII strongly desired. Experience conducting Risk and Uncertainty Analysis (Monte Carlo Simulations) and Sensitivity Analysis in @Risk is preferred.

TASK 8 - Technical Admin Support

Provide full time Technical administrative support position will be located in Seattle, WA but will provide services to two other offices (Kansas City,MO and Silver Spring, MD) remotely.

Position services include:

•managing office supplies

•Prepare correspondence from rough draft to clean copy; utilizes basic knowledge and skill of software to make insertions, deletions or move material about into proper format, and incorporate changes made by originator. Composes routine correspondence from brief notes, oral instruction, or on the basis of precedents. Uses simple editing functions to check accuracy of material, and stores, retrieves and prints material in final copy. Responsible for correct grammar, spelling, capitalization and punctuation of final copy.

•Maintains multiple project office files (paper and electronic formats)

•maintains spreadsheets, weekly updates, safety meeting minutes, types correspondence, draft letters, and memorandums); processes mail, briefs, submittals, modifications, pre-construction conferences; and coordinates events.

•develop and maintaining data-specific spreadsheets and databases, •preparing monthly reports from data submitted by office staff, •Coordinating and scheduling conferences/events/meetings, assisting with support functions for office travel and reimbursement documentation, •Monitor office calendars and office action item suspense dates, Review correspondence for adherence to

NOAA and Division office requirements/policies/procedures and basic grammar/style/format and content, This position requires advanced skills using Microsoft Office suite of programs (word processing, spreadsheet, including Microsoft Office Suite, Excel, PowerPoint, Access, Outlook, Microsoft Project), to produce a variety of narrative and tabular material, e.g., correspondence, reports, memoranda, calendars, charts, statistical tables, presentations and various standard forms and documents.

Travel in conjunction with performance of work under this contract may be needed but infrequently to trips that would occur each year would be one trip at five days each.

Place of job performance - Seattle

Educational Requirements:

Graduation from college or university such as the College of Liberal Arts or the School of Business

Administration, based on completed courses and have a grade point average of 3.0 or higher out of a possible 4.0 as recorded on official transcript.

TASK 9 - Project Scheduler

Provide on-call Project Scheduler. Number of hours to be determined as per each task order.

Project Scheduler to be responsible for creating and implementing Critical Path Method (CPM) Baseline

Schedule with Microsoft Project and/or Primavera; updates monthly construction schedule with narratives and progress analysis; coordinates the various subprojects into a master schedule; maintains and monitors program and project level CPM; monitors program milestones and interdependencies between subprojects, identifying the critical path and suggesting alternatives. Analyzes contractor schedules and advises Government on acceptability of schedule revisions. Analysis may include Time Impact Analysis for Requests for Equitable Adjustments or Claims. Additionally, project scheduler may be asked to work with cost estimators to determine/validate cost impacts of changes/REA’s/claims.

Scheduler must have a minimum of five (5) years of experience creating and implementing new vertical construction, renovation, medical facility, pharmaceutical, and heavy-highway type of construction schedules.

Place of job performance - Virtual.

TASK 10: Construction/Project Manager

Construction/Project Managers will develop and/or manage design, design-build, and construction contracts for new, recapitalization, and major repair projects. Projects typically range in value from

$250K to $5M, but may involve higher-value and high profile projects.

Duties include but not limited to:

• Responsibilities include working directly with stakeholder groups on scope items and project development issues to ensure projects meet intended goals, stay within intended budgets and meet regulatory requirements (codes). Project Managers may be asked to develop project budgets and project schedules.

• This position required advanced communication skills in order to communicate with stakeholders and upper management during project updates/briefs.

• Contractor will need to visit project sites and validate proposed repairs are appropriate. Validating repairs may include troubleshooting equipment, analyzing existing equipment condition i.e. determine how well it is operating and using this information to make projections on remaining life of equipment.

• Develop (or review) project packages consisting of fully defined scopes of work and cost estimates.

• Maintain organized and complete project documentation within NOAA electronic file, project, and shared document management systems.

• Maintain organized and complete project documentation within NOAA electronic file, project, and shared document management systems.

• Proactively manage and communicate project risk

• Proactively coordinate, communicate, and manage project change

• Provide project update briefings, products, and information as requested

• Provide effective quality assurance of design and/or construction contractor compliance with contract documents and industry standards and best practices

Place of job performance - Seattle/Virtual.

trips that would occur during each year would be four trips at five days each.

This position requires at least 10 years of experience developing, overseeing and managing construction projects.

Provide a full-time Construction Management Quality Assurance (CMQA) representative who will be responsible for performing on-site assessments, validation of contract document compliance, collecting project imagery, producing reports, and immediately notifying the Government of any issues impacting project quality, safety, or schedule. The CMQA will need to travel approximately 50% of the time to inspect projects across the country.

CMQA representatives deliver surveillance reports on all phases of construction to government personnel for compliance with plans and specifications concerning workmanship, materials, installation, and construction methods. Become familiar with contract plans and specifications relative to all construction phases and deliver recommendations of any necessary changes to government personnel. Provides surveillance at construction sites, assists COR in resolving apparent differences, and offers opinion to government personnel, surveys quality assurance programs related to projects, discusses changed conditions, and delivers advice to government personnel. Delivers assistance to the government in investigating the need for and preparing data for change orders. Develops detailed assessment requirements and control methods in coordination with Government personnel.

The services may include, but are not limited to the items listed below:

Safety

• On-site construction inspection/oversight with a primary focus on safety; project safety as set forth by

OSHA, the US Army Corps of Engineers Safety Manual (EM 385-1-1) (when applicable); and the contractor’s NOAA-reviewed Safety Plan.

• Attend project Preparatory Meetings for critical/key/high-profile work features to ensure all safety aspects are discussed.

• Immediately contact CO/COR if any unsafe practices/activities could result in severe injury or death.

Scope Related

• Review of submittals, quality control plans, and shop drawings for contract compliance.

• Validation of work performed in compliance with contract documents, including plans, specifications, and the cost-loaded schedule baseline.

• Review system/equipment test reports, material samples, operations and maintenance manuals, as-builts, and manufacturer’s certificates for conformance with contract provisions.

• Perform periodic checks to confirm that the delivered material matches the approved submittal.

• Review contractor Requests For Information (RFIs) and communicate with contractors, customers, and internal staff.

• Conduct regular quality assurance meetings with contractors.

Coordination and Communication

• Regularly engage with the contractor, Facility Manager, and Contracting Officer Representative (COR).

• Participate in constructability and design review meetings.

• Notify the COR of any contractor issues such as failure to commence work as scheduled, lack of required supervision, unauthorized work outside established timeframes, or impacts on normal operations.

• Document the results of all inspections, maintain a record of meetings and important conversations with the contractor.

• Provide weekly reports to the COR on project status and immediately report any unusual happenings or situations.

• Immediately notify the COR of any situation that may result in a contract dispute, require a modification to the contract, or necessitate issuing a stop work order to the contractor.

• Assist in developing a complete record of facts for any disputes or significant issues.

• Provide input to the COR concerning the contractor’s performance at the end of the project.

Quality Assurance and Reporting

• Develop project documentation in collaboration with COR to include:

- Meeting minutes

- Imagery collection plan (routine/periodic site visits, issue specific, 24/7, safety, 3D, existing conditions, changed site conditions, non-compliant installed work, unforeseen existing conditions, damages to Government property, and representative samples of installed work, storage location and format of imagery)

- Invoice (cost/schedule) reviews

- Submittal reviews

- RFI reviews

- Quality assurance site visit reports

- Issue and resolution reports

- Safety related reports

- Commissioning observation reports

- Final inspection observation report

- Relevant project logs

• Ensure the contractor conducts all preparatory meetings, initial and follow-up inspections of installed work for conformance for each definable feature of work.

• Participate in coordination meetings, joint inspections, and final inspection of the work, and perform unscheduled inspections as deemed necessary.

• Conduct site labor interviews to monitor the contractor’s compliance with labor standards set by the contract.

CMQA representatives must have at least ten (10) years of experience meeting the requirements of this position.

Place of job performance - Seattle/Virtua or project dependent.

USACE QCM course certification - will be required by contract award

USACE EM385-1-1 certification - preferred

Resumes, including a list of relevant projects on which the individual has performed the CMQA responsibilities, shall be provided as part of the proposal.

TASK 12 - Travel Allowance

A $100,000 travel allowance will be available for project site visits during the 5-year IDIQ.

Travel:

All positions are expected to travel. Travel funds will be paid out of the Travel Allowance, and all trips will need to be coordinated/approved by the COR. Travel expenses will be reimbursed per GSA travel rates. At the completion of each trip, a trip report detailing the costs will be submitted, and the contractor will submit a monthly summary of combined travel expenses.

Period of Performance - To be Determined (TBD)

Hours of Operation and Telework

The Contractor is responsible for conducting business between 7:30 a.m. and 4:00 p.m.

Monday through Friday except on Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government facility closings. Periodic telework as an option will be evaluated after six months of service into this contract and will require approval by the Contracting Officer Representative (COR).

HOLIDAYS & ADMINISTRATIVE LEAVE

NOAA personnel observe the following days as holidays:

January (New Year’s Day)

January (Martin Luther King Day)

February (President’s Day)

May (Memorial Day)

June (Juneteenth National Independence Day)

July (Independence Day)

September (Labor Day)

October (Columbus Day)

November (Veterans Day)

November (Thanksgiving)

December (Christmas Day)

Any other day designated by Federal statute

Any other day designated by Executive Order

Any other day designated by the President's proclamation

Standards of conduct

The Contractor shall be responsible for satisfactorily meeting the administrative requirement of the offices being supported. In addition, contractor personnel must exhibit an appropriate and positive attitude and conduct themselves commensurate with a professional office environment. The Contractor is expected to follow the NOAA standards for ethics, safety, environmental compliance, and IT security.

Physical Security

The Contractor shall be responsible for safeguarding all Government equipment, information and property provided for Contractor use if performing in a government facility. At the close of each work period, government facilities, equipment, and materials shall be secured.

Periodic Progress Meetings

The Contractor shall attend progress meetings requested by the contracting activity. The

Contracting Officer (CO), COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings the

CO will apprise the Contractor of how the government views the Contractor's performance and the

Contractor shall apprise the Government of problems, if any, being experienced.

Appropriate action shall be taken to resolve outstanding issues.

Identification of Contractor Employees

All personnel attending meetings, answering Government telephones, and working in other situations where their Contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that

Contractor personnel are Government officials. Contractor personnel shall also ensure that all documents or reports produced by Contractor are suitably marked as Contractor products or that

Contractor participation is appropriately disclosed. Per NOAA policy, it is mandatory that employees and contractor personnel wear their NOAA badge on their outer garment, above the waist, at all times while in NOAA facilities.

Contractor Travel

Periodic travel may be required for these positions. All travel requires Government pre approval/ authorization by the local manager and the COR. All lodging and associated meal costs will be reimbursed at Government per diem levels. These costs shall not exceed per diem. Travel shall not be conducted in advance of adequate funding.

Contractor may be required to travel throughout CONUS, Puerto Rico, Pacific Islands and Alaska regions during the performance of this contract to attend meetings and conduct site inspections.

Data Rights

The Government has unlimited rights to all documents/material produced under this contract.

All documents and materials, to include the source code of any software, shall expressly be considered to be Government property with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials shall not be used or sold by the Contractor without written permission from the CO. All materials supplied to the

Government will be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

Deliverables

Contractor will be required to submit monthly accomplishment reports. These reports are typically one to two pages long, provide a summary of specific tasks accomplished during the reporting month and may include photographs. Contractor shall highlight any cost savings or other benefits to NOAA as a direct result of the Contractor’s specific contribution. These reports are to be submitted to the local manager and COR. Submission date – second Monday of the new month for the prior month’s reporting. Contractor will be required to participate in weekly facility planning calls as coordinated by the

COR.

Facilities

Contractors will need a CAC card for facility access. New CAC cards will require a background check.

The Government will provide the necessary workspace for the Contractor staff to provide the support outlined in the PWS to include desk space and office supplies. Note: A government @noaa email address will be provided for contracted employees. This will allow contractors to share and send files to government employees using google email and google drive.

Cell phones and laptop computers will need to be provided by the contractor.

Materials

The Government will provide all software, policies, procedures, and guidelines needed to meet the requirements of this PWS.

Applicable Publications (Current Editions)

The Contractor shall abide by the following regulations, publications, manuals, and local policies and procedures

• E-Government Act (Public Law 107-347), Title III, Federal Information Security

Management Act (FISMA) dated December 2002;

• Office of Management and Budget (OMB) Circular A-130 Appendix III, Security of

Federal Automated Information Resources dated November 2000;

• FIPS PUB 199, Standards for Security Categorization of Federal Information and

Information Systems dated February 2004;

• FIPS PUB 200, Minimum Security Controls for Federal Systems dated March 2006;

• FIPS PUB 201-1, Personal Identity Verification for Federal Employees and Contractors dated

March 2006;

• NIST SP 800-53A, Recommended Security Controls for Federal Information Systems dated

February 2005;

• NIST SP 800-53 Revision 3, Recommended Security Controls for Federal Information

Systems dated July 2009; o National Oceanic and Atmospheric Administration (NOAA) Common

Controls

Version 2.0, March 1, 2009 o Department of Commerce (DOC) IT Security Program Policy and

Minimum

Implementation Standards, Revised June 30, 2005

• National Oceanic and Atmospheric Administration (NOAA) IT Security Manual 212-

1302, Version 4.2, March 31, 2008

Federal Travel Regulation (FTR); 41 Code of Federal Regulations (CFR), Chapters 300 through

Contracting Officer’s Representative (COR)

Brantley Bain, P.E.

US Department of Commerce

National Oceanic and Atmospheric Administration

Office of the Chief Administrative Office

Facilities Engineering Office (FEO)

ATTACHMENT 1

RECOGNITION OF INHERENTLY GOVERNMENTAL FUNCTIONS

Distinguishing between functions which can be outsourced and ones which are inherently governmental function is often difficult, and must be based on the facts specific to each case. A key criterion in determining whether service contracts are appropriate is whether the government maintains sufficient in-house capability to be thoroughly in control of policy and management functions of the agency. Government decision making power means more than simply being a final authority signatory to a document. Government officials should be active throughout the decision making process.

Examples of inherently governmental functions which shall not be outsourced include:

• The direction and control of federal employees

• The selection or non-selection of individuals for Federal government employment

• Participating as a voting member on any source selection boards approval of any contractual documents, to include documents defining requirements, incentive plans, and evaluation criteria, awarding contracts

• Administering contracts (including ordering changes in contract performance or contract quantities, taking action based on evaluation of contractor performance, and accepting or rejecting contractor products or services); terminating contracts; and determining whether contractor costs are reasonable, allocable, and allowable

• The approval of agency responses to Freedom of Information Act requests (other than routine responses, that because of statue, regulation, or agency policy, do not require the exercise of judgment in determining whether documents are to be released or withheld), and the approval of agency responses to the administrative appeals of denial of Freedom of Information Act requests

• Approval of Government Estimates

Examples of non-inherently governmental functions which may be outsourced include, but are not limited to:

• Negotiations of contracts including contract modifications

• Determination of compliance or non-compliance with labor requirements such as Davis-Bacon rates

• Certification of payment

• Providing technical advice to the Government evaluator of another contractor’s performance

• Services in support of acquisition planning

• Assistance in contract management

• Technical evaluation of contractor proposals

• Assistance in the development of statements of work

• Support in preparing responses to freedom of Information Act requests

• Participating as a technical advisor to a source selection or a source selection board

• Providing inspection services (includes safety inspections, daily quality assurance, inspection/ testing/ reporting, and specialized quality assurance testing/ inspection)

• Performing Biddability, Constructability, Operability and environmental (BCOE) reviews

• Preparing and analyzing schedules

• Analyzing delay impact

• Reviewing submittals and pre-work plan

• Providing technical support during negotiations of contracts or contract modifications

• Analyzing changes and claims

• Developing Pay estimates