Fence Line Clearing Fence Repair at Cooper Creek PWS DRAFT.docx

Fence Clearing/Repair at Cooper Creek ATV Area Performance Work Statement

PART 1

GENERAL INFORMATION

1. General: This is a non-personnel services contract to remove vegetation and trees and apply herbicide along Cooper Creek ATV Area existing fence line. Contract includes repairs to the fence once cleared of vegetation and trees.

1.1. Description of Services: The contractor shall provide all personnel, plant, labor, materials and equipment to remove the brush/brambles and trees from the specified areas of fence line of Cooper Creek and repair the fence as defined in this Performance Work Statement (PWS). This work is necessary to ensure maintenance of the fence and to ensure that appropriate clearance is achieved to clearly define the ATV riding area. Contractor will apply herbicide where brush/brambles/trees are removed to prevent re-growth of undesirable woody vegetation.

1.2. Background: Truman Reservoir is the largest flood control reservoir in Missouri, with a storage capacity of more than 5 million acre-feet (an acre-foot = 325,000 gal.). Recreational development is extensive. Twenty parks and access areas, managed by or leased from the U.S. Army Corps of Engineers, are conveniently located around the reservoir. Park areas at Truman Reservoir offer a wide variety of recreation facilities including boat launching ramps, campgrounds, full-service marinas, picnic areas, sand swimming beaches, and a regional visitor center. Many routine maintenance items are contracted to the private sector. Mowing, refuse collection, and facility cleanup are just a few of the activities that are performed by private contractors for the Corps.

1.3. Scope: Services include the clearing of and application of chemical to approximately 1.2 miles of the existing fence line located at Cooper Creek. Clearing of vegetation includes a 4’ path, 8’ high on the government side. At the North fence line and South fence line the government owns both sides, both sides of the fence are to be cleared, along and under the fence. Vegetation clearing/herbicide application will be necessary prior to completion of pipe fence repairs. Acceptable performance standards and current regulations are provided for each task. It is the Contractors’ responsibility to monitor performance and ensure compliance in accordance with the terms and conditions. The location and vicinity maps are provided for reference.

1.4. Period of Performance: All work shall be completed within 120 calendar days of contract award date.

1.5. General Information.

1 Quality Control: The Contractor shall develop and maintain an effective Quality Control Plan. It will be used to demonstrate how the Contractor will meet the needs of the project. The Quality Control Plan shall contain a list of equipment, chemicals and supplies to be used in performing the contract duties. The Plan shall identify the contractor furnished equipment and state how the work will be accomplished, i.e., chainsaw, compact track loader with brush mulcher attachment, weed eater, etc. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor shall submit a copy of their quality control plan to the COR for approval prior to the start of work. Complete records of all inspection work performed by the contractor must be maintained and made available to the government during contract performance.

2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

3 Documents and Correspondence: After award, all documents and related correspondence shall be routed to the Contracting Officer; or through the Contracting Officer’s Representative (COR) at the Project Office to the Contracting Officer. Day to day contact and telephone communication with Government personnel shall normally provide adequate information exchange. The Government reserves the right to schedule meetings at the Project Office as necessary to ensure strict compliance with the terms of this contract. Such meetings shall be scheduled, to the extent possible, at mutually convenient times. However, upon notice, the Contractor shall attend meetings regarding matters affecting this contract, and the time spent in such meetings shall be at no additional charge to the Government.

4 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office. The Contracting Officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

5 Contractor Representative: The Contractor shall designate a Quality Control Manager, in writing, who shall serve as the contact for matters involving quality and performance or non-performance of the required work. The designated employee(s) shall be qualified with full authority to act for, and on behalf of, the Contractor as necessary to ensure that the work described herein is performed in accordance with these specifications. The Contractor shall furnish the above written designation to the COR at the project no later than the first day of work. The designation shall include the name(s), title, and telephone number(s) of the responsible individuals.

6 Communication: The contractor Quality Control Manager or alternate shall communicate at the beginning of the project with the COR to provide a status update on work being performed, Monday thru Friday accept Federal holidays or when the government facility is closed for administrative reasons. The Contractor shall furnish to the Contracting Officers Representative, a telephone number attended during normal business hours (7 a.m. - 4:00 p.m.) to which calls concerning the services, performance, or other contractual matters can be discussed. For the purposes of time and date, a message will be deemed to be delivered to the Contractor at such time as it is delivered to the telephone number provided by the Contractor.

7 Contractor Daily Quality Control Report (QCR): Shall be maintained daily, submitted weekly to the COR. QCR will include the following information: the location, date, weather conditions, amount and type of work completed, chemicals used, the amount of chemical used, and any other pertinent information. Daily QCR shall be hand carried to the HS Truman location or sent by electronic mail (email) to the COR. Government will provide blank Daily Quality Control Reports for use.

8 Recognized Holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran’s Day, Thanksgiving Day, Christmas Day. The contractor is not required to work on holidays.

9 Hours of Operation: The contractor is responsible for conducting business, between the hours of 7:00AM to 5:00PM Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must always maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. Work shall be performed continuously once commenced. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

10 Place of Performance: The work to be performed under this contract will be performed at Harry S. Truman Reservoir Cooper Creek ATV Area fence enclosure in Henry County Missouri near the town of Deepwater S13 T40 R26.

11 Access: Access will be on SE 700 RD on the north side and SE 800 RD on the south. At no time shall the Contractor trespass on private (adjacent) property without the permission from the property owner.

12 Security Requirements: Contractor performing work under this contract must comply with the requirements of the Antiterrorism/Operations Security Requirements (AT/OPSEC).

13 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

14 Special Qualifications: The Contractor’s employee(s) applying chemical under this contract shall possess a Commercial Applicator’s License acceptable to the State of Missouri; or in lieu thereof (unless otherwise prohibited), applicator may be unlicensed, if he or she is closely supervised by an on-site supervisor who is licensed according to the above requirements. Proof of licensing shall be submitted prior to the start of work. Work experience shall include commercial herbicide application, operation of vegetation clearing equipment and repair and installation of similar fence materials included in this contract.

15 Identification of Contractor Employees: All vehicles on the jobsite shall be easily identified as Contractor vehicles.

16 Contractor Conduct: Contractor personnel shall always be fully clothed while performing these services. Clothing shall be clean and neat in appearance. Contractor personnel shall utilize tact, diplomacy, and courtesy always during contact with the public. Any illegal or criminal activity may result in termination of the contract.

17 Equipment Breakdown/Staffing: Equipment breakdown or staffing issues shall not relieve the Contractor of the responsibility of performing the work as specified. It shall be the responsibility of the Contractor to assure that he/she has, or can obtain on short notice, sufficient backup equipment and personnel to continue the services, as specified, without interruption.

18 Title 36 Rules and Regulations: Contractor and Contractor Personnel will comply with Title 36 Rules and Regulations for the entire period of performance of this contract.

19 Safety Requirements: All services shall be performed in accordance with applicable safety requirements set forth in Corps of Engineers Manual EM-385-1-1, “Safety and Health Requirements Manual” and supplements thereto. The EM-385-1-1 is hereby incorporated by reference, and the Contractor is required to perform this contract in accordance with the standards set forth therein. Any equipment or materials not in conformity with this manual shall be removed from Government property immediately. The Contractor will be expected to take a vital interest in safety, hazard, and to educate their employees to work and plan their work safely.

20 Man, Hours Reporting: The contractor shall report the number of hours worked on government property monthly during the period of performance of services under this contract. These hours will be with the Contractors monthly invoice on the Government provided form and submitted to the COR.

21 Invoicing: Submitted invoices shall include the date, contract number, Contractor’s name EXACTLY as it appears in SAM.gov, period of performance and amounts being requested on each CLIN of the contract.

1.6. Special Requirements

1 The Contractor shall minimize environmental pollution and damage that may occur as the result of construction operations. The environmental resources within the project boundaries and those affected outside the limits of permanent work shall be protected during the entire duration of this contract. The Contractor shall comply with all applicable environmental Federal, State, and local laws and regulations. The Contractor shall be responsible for any delays resulting from failure to comply with environmental laws and regulations.

2 Stream crossings shall allow movement of materials or equipment without violating water pollution control standards of the Federal, State, and local governments. Any permits needed to construct a temporary stream crossing is the responsibility of the Contractor.

3 Use of Machinery. The use of chainsaws and/or other hand methods will be most of the work to remove unwanted woody vegetation. The use of skid steers or other mechanical equipment is acceptable, but due to the steep rocky terrain and wet conditions this approach should be expected to be very limited. Equipment operation including but not limited to mechanical, passenger vehicles, atvs/utvs may be used on road/access ways and in select areas outside the fence with prior written approval from the COR as site conditions allow.

PART 2

GOVERNMENT FURNISHED EQUIPMENT (GFE)

2. Government Furnished Equipment: None

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

3. Contractor Furnished Items and Responsibilities

3.1. General: The Contractor shall furnish all personnel, herbicide, marker dye, transportation, chain saws and power equipment with fuel, safety equipment, sprayers, axes, hand tools, flagging and all other supplies and equipment necessary to accomplish the work as specified in the PWS. All equipment, materials and supplies shall be approved by the COR prior to initial use.

PART 4

SPECIFIC TASKS

4. Specific Tasks

4.1. Fence line Clearing:

1 Vegetation Removal: The Contractor shall clear all woody vegetation, brush, trees, stumps, vines, and downed trees and limbs from an area extending 4’ wide on both sides of the government’s perimeter fence. If the required clearance is already present where the fence is to be repaired/rebuilt then clearing/spraying is not required. Higher limbs overhanging the cut area shall be cut back to provide a cleared height of 8’ above ground. All limbs that are removed will be cut back to the trunk of the tree. All stubs and stump cuts shall be horizontal, to eliminate sharp stubs. In no case shall remaining stumps or stubs exceed two 2” in height. There are six (6) hazard trees to be removed, those will be flagged at the start of the contract. Cut brush shall be deposited clear of the cut area in the bushes or horizontal piles off the ATV paths. No large piles. No cut trees shall be left entangled in standing trees. The use of skid steers, bulldozers, or other mechanical equipment are acceptable for use where safe to use, use is expected to be limited due to the steep rocky terrain along sides of the fence line and wet conditions. Equipment operation including but not limited to mechanical, passenger vehicles, atvs/utvs may be used on road/access ways and in select areas around the fence with prior written approval from the COR as site conditions allow.

2 Fence Line Chemical Treatment. The Contractor shall apply an herbicide to the entire fence line. Herbicide shall have the capability to control/kill all local species to which it is applied. No herbicide is to be applied to the end cuts of limb at any time. An adequate marker dye shall be mixed with the chemical in sufficient concentration to leave an obvious and durable stain on the treated stubs, stumps, and stems. All such stems shall be treated on the same day that they are first cut.

4.1.2.1. Application Procedures. Application of chemicals shall be according to the label directions for the material used. When it is the professional opinion of the Contractor that the use of chemicals, mix ratios, carriers, or rates of application, other than those specified, will result in equal or better results, the Contractor may request permission for their use. Any such request shall be submitted in writing and shall specify the chemical, its uses, rates of application, and cost. A label for the chemical shall be submitted with the Contractor's request. Requests shall be submitted to the Project Manager, Harry S. Truman Project Office, at least 30 days prior to the intended use. If granted, permission for the use of an alternate chemical, mix ratio, carrier, or rate of application will be in writing from the Contracting Officer, or his authorized representative. Chemicals, mix ratios, carriers, or application rates other than specified in the label will not be used in the absence of the above specified request and approval. When the use of approved alternate chemicals, mix ratios, carriers, or application rates requested by the Contractor results in an increase in Contractor cost or time, an equitable adjustment will be made to the contract price through the issuance of a contract modification.

4.1.2.2. Label Directions. Label directions and/or warnings relative to temperature or other climatic factors shall be closely adhered to. Care shall be exercised at all times by the Contractor to protect desirable (non-target) species from damage by the required application of chemicals. The Contractor will receive payment for chemical application only for the portion of cleared area on which chemical was applied.

3 Clear Debris from behind fence gate to allow gates to fully open and close without impediment. Debris shall be cleared to a minimum of 2” below bottom of gate on the inside of the enclosure.

4 Defects. If any of the services do not conform to contract requirements, the government may require the contractor to perform the services again in conformity with contract requirements, at no increase in contract amount. When the defects in services cannot be corrected by re- performance, the government may (1) require the contractor to take necessary action to ensure that future performance conforms to contract requirements and (2) reduce the contract price to reflect the reduced value of the services performed.

5 Missed Areas. If an area or work within an area is missed, the Contractor shall return and re-service the area or affected work immediately upon receipt of such notice by the Contracting Officer, or his/her authorized representative. Failure to correct noted deficiencies will result in withholding of payment for the work not performed. During the progress of this contract, if it becomes apparent that the Contractor is unable to perform the work in accordance with the contract specifications, he/she shall acquire additional supplies, equipment, and personnel, as may be required by the Contracting Officer, to ensure that the work is accomplished as specified in the contract.

6 Barbed wire fence repair: The repair shall include repairing/rebuilding the perimeter fence (approximately 7445’) where shown and will consist of 4 strands of 12 gauge twisted barbed wire, line posts, new t-posts with a minimum specification of 1.25 pounds per foot and all associated components to complete the fence repair. Spacing between t-posts shall be uniform and not exceed 20’. Line posts will be 1 ¼ steel pipe driven a minimum of 20” deep, located every 100 “along the fence line with a manufactured domed cap. Wire shall be attached with a manufacture fence clip or a doubled 14-gauge galvanized wire. Corners shall be a 2.5” minimum steel pipe driven to the depth of 48” and shall be capped with a manufactured domed cap. Finished height of all corner and line posts shall be 48”. One 20 ft. 16 Gauge Heavy Duty 6 Bar Round Corner Gate with heavy-duty collared hinges, a snap chain and welded chain latch shall be installed for power line access. All work shall be conducted on the governments side of the fence.

7 Pipe fence repair (OPTION): Pipe fence repair includes repairs to the existing pipe fence made of well-drilling pipe, including rebuilding missing sections. Distance of extension to the water will be dependent on lake elevation at time of work. Where repairs require replacement or installation of new sections, the Contractor shall use 2 ½” steel well-drilling pipe (match existing) for the posts and top rail. Posts shall be driven to a depth of 48” and will be spaced 96” on center. Steel 1” pipe shall be used for the horizontal pipes and shall be spaced 15” apart. All posts shall be capped or covered by the top rail. See drawing for Fence Detail. There are at least 45 locations to be repaired along the fence. Fence repairs shall be completed in accordance with industry standards for steel pipe construction.

8 Pipe fence and barbed wire fence shall be connected to establish a continuous perimeter.

4.2. Access. Access to the Government boundary shall within reason be by public access roads. The contractor shall be responsible for securing needed access by non-public routes. At no time shall the contractor trespass without written permission from the landowner(s). Clearing work shall be performed only on the Government side of the boundary line.

4.3. Trash Disposal: The Contractor must properly dispose of any litter generated by the contractor (including but not limited to, paint cans, lids, brushes, or food/beverage containers/wrappings). Contractor is responsible for proper disposal of any hazardous waste generated by performance of the contract.

PART 5

TECHNICAL EXHIBITS

5. Technical Exhibit:

5.1. Technical Exhibit 1 - Performance Requirements Summary

5.2. Technical Exhibit 2 - Deliverables Schedule

5.3. Technical Exhibit 3 - AT/OPSEC Requirements

5.4. Technical Exhibit 4 - Quality Control Plan Example

5.5. Technical Exhibit 5 - Blank Daily QCR

5.6. Technical Exhibit 6 - Photos

6. Drawing/Map Attachments:

6.1. Attachment 1-Pipe Fence Cooper Creek Map; Pipe Fence Detail; Repair/Rebuild Pipe Fence Cooper Creek; Cooper Creek ATV Riding Area 1.2 miles of Fence Clearing and Six Hazard Trees Map

TECHNICAL EXHIBIT 1

PERFORMANCE REQUIREMENTS SUMMARY

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Accident Prevention Plan (APP) 7.2

No more than one (1) error per year.

Complete prior to start of work for the contract award.

Activity Hazard Analysis (AHA) 7.2

No more than one (1) error per year.

Complete prior to start of work for the contract award.

1.5.22

Random Inspection

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

1 Copy

Hard copy or electronic

TJ Allnutt 15968 Truman Road Warsaw, MO 65355-4023 tj.allnutt@usace.army.mil

TECHNICAL EXHIBIT 3

ANTITERRORISM OPERATION SECURITY REQUIREMENTS (AT-OPSEC)

AT-OPSEC:

ANTITERRORISM/OPERATION SECURITY REQUIREMENTS

1 General security requirements and guidance: The security requirements described below apply to all contract personnel (including employees of the prime Contractor (“Contractor”) and all subcontractor employees) supporting the performance requirements of this contract. The Contractor is responsible for compliance with these security requirements. Questions regarding security matters shall be addressed to the designated Government representative (e.g., Contracting Officer Representative (COR), Requiring Activity (RA) representative, or Contracting Officer (if a COR or other RA representative is not appointed)). Contract personnel are critical to the overall security and safety of US Army Corps of Engineers (USACE) installations, facilities and activities, and security awareness training contributes to those efforts. The Department of Defense (DoD) and Army security training requirements specified below, if applicable, are performance requirements; all applicable contract personnel shall complete initial training within 30 days of contract award or the date new contract personnel begin performance on the contract. Within five business days from the completion of training, the Contractor shall provide written documentation (e.g., email or memorandum) to the Government representative. The documentation shall include the names of contract personnel trained and which training they completed; the Contractor shall maintain training records as part of their contract files and be prepared to provide copies of training certificates to the Government representative. Contractor personnel and vehicles are subject to search when entering federal installations. Additionally, all contract personnel shall comply with Force Protection Condition (FPCON) measures, Random Antiterrorism Measures (commonly referred to as “RAMs”), and Health Protection Condition (HPCON) measures. The Contractor is responsible for meeting performance requirements during elevated FPCON and/or HPCON levels in accordance with applicable RA plans and procedures --this includes identifying mission essential and non-mission essential personnel. In addition to the changes otherwise authorized by the changes clause of this contract, should the FPCON or HPCON levels at any individual facility or installation change, the Government may implement security changes that affect contract personnel. The Contractor shall ensure all contract personnel are aware of their security responsibilities, including any site-specific requirements identified in local policies or procedures.

2 Suspicious Activity Reporting training (e.g. iWATCH, CorpsWatch, or See Something, Say Something): All contract personnel shall receive initial and annual refresher training from the RA representative on the local suspicious activity reporting program. This locally developed training provides contract personnel with general information on suspicious behavior, and guidance on reporting suspicious activity to the project manager, security representative or law enforcement entity.

3 Pre-screen candidates using E-Verify Program: Contractors shall comply with the requirements set forth in FAR clause 52.222-54 Employment Eligibility Verification and FAR Subpart 22.18 in using the E-Verify Program at (https://www.e-verify.gov/) (website subject to change) to meet the contract employment eligibility requirements. Contractors are encouraged to cooperate with Federal and State agencies responsible for enforcing labor requirements to include eligibility for employment under United States immigration laws in accordance with FAR 22.102-1(i). An initial list of verified/eligible candidates shall be provided to the COR no later than three business days after the initial contract award. When contracts are with individuals, the individuals will be required to complete a Form I-9, Employment Eligibility Verification, and submit it to the Contracting Officer to become part of the official contract file.

TECHNICAL EXHIBIT 4

QUALITY CONTROL PLAN EXAMPLE

Contract Number:

Contractor:

Contract Title:

I will personally assure that all elements of this contract are completed as stated. The following methods will be used to ensure satisfactory services.

Inspection:

1. All work will be personally supervised and inspected by myself or a designated Alternate Quality Control Person (QCP).

Name of Primary QC Person: Phone:

Designated Alternate QCP: Phone:

2. Contract documents will be utilized to ensure completeness of services performed.

3. A copy of the contract specifications and maps/drawings will be kept onsite by the QCP while work is being performed as a reference to ensure that requirements are met.

4. All elements defined in the Performance Requirements Summary of the Performance Work Statement will be checked for completeness prior to leaving the area.

Deficiencies:

1. Should a deficiency occur, measures will be taken by the QCM to correct the deficiency within the timeframes required by the contract. The deficiency should be noted and changes to the QC system made to prevent future deficiencies.

TECHNICAL EXHIBIT 5

DAILY QUALITY CONTROL REPORT

TRUMAN LAKE COOPER CREEK FENCE CLEARING/REPAIR

CONTRACT NO.

DATE: _______________ TEMPERATURE ____________WIND SPEED/DIRECTION __________

TOTAL NO. OF EMPLOYEES WORKING TODAY: ________________________

TOTAL MANHOURS WORKED TODAY: _________________________________

WORK PERFORMED TODAY:

PESTICIDE (TRADE NAME): ______________________________________________________

FORM APPLIED: Liquid ACTIVE INGREDIENTS:__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

EPA REGISTRATION: _______________________EPA CLASSIFICATION: _____________________

HOW THE PESTICIDE WAS MIXED:

APPLICATION EQUIPMENT USED:

DISPOSAL INFORMATION: Disposal per label directions

WEATHER CONDITIONS:

PROBLEMS NOTED:

QCM Signature

TECHNICAL EXHIBIT 6

PHOTOS

Representative sample of conditions as of Dec 2023, not all inclusive image3.jpeg image4.jpeg image5.jpeg image6.jpeg image7.jpeg image8.jpeg image1.jpeg image2.jpeg