DRAFT Statement of Objective Electrical Project .pdf

This SOO is for planning purposes only. There is no guarantee of services until an actual contract is received.

STATEMENT OF OBJECTIVES (SOO)

Project: Electrical Modification to JRO Santa Fe, NM.

1. Purpose

The purpose of this project is to provide adequate power to meet consumption levels, due to increased staffing levels up to four hundred staff. This includes the entire facility opposed to the previously discussed area.

2. Scope

The contractor shall provide increased power to meet the mission demands. The Contractor shall furnish all management, supervision, qualified personnel, equipment, new materials, transportation, permits, and supplies necessary to perform services as defined by this Statement of Objectives (SOO) for the Federal Emergency Management Agency (FEMA)/ Hermits Peak Claims Center (HPCC). The government anticipates the need for this equipment at the JRO Santa Fe, NM, located at 1712 Saint Michaels Drive, Santa Fe, NM, 87505

3.Mission

FEMA is authorized to provide disaster assistance to the citizens of the State of New Mexico, for emergencies, major disasters, and Incidents of National Significance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93-288), as amended. Per that authorization, this Statement of objectives applies to the counties in the federal emergency declaration reserves the right to include multiple contractors.

4.Period and Place of Performance

The period of performance is from

a. ___05/01/2024____________ to ___06/29/2024_________. The location is 1712 Saint Michaels Drive, Santa Fe, NM. /87505.

5.Background

This requirement is presented Due to increased power consumption and the anticipated of up to 400 staff. This exceeds previous projections.

6.Performance Objectives

Submit quotes and a detailed SOW, including materials and cost for the electrical upgrade to be fully operational and working as intended for this purpose consisting of the following:

6.1) Provide additional power outlets per structural post in all work areas in the entire office, drops or power posts may be required. If this requires one or two multi receptacle boxes on each structural pole. Provide power for (2) monitors, (1) docking station, and (1) laptop minimum to each working station. This will be for the entire facility not just the previously discussed areas.

6.2) Advise on the number and placement of possible additional posts or poles to Disburse the power throughout the facility. Including all associated cost to provide and set the poles.

6.3) A quote for the panel and electrical box breaker replacement if required.

6.4) A disbursement plan to 15ft from receptacles to the workstations located throughout the facility.

6.5) All costs to have this system fully operational as intended with option 6.1 as well as 6.4

7.Deliverables / Schedule

All deliverables must be new items that meet the commercial standards.

Timelines for conclusion of the project must include delays due to supply chain delays and issues.

8. Operating Constraints: This will need to be started to meet the inbound staffing levels that will start to increase 4/29/2024.

9. Operational Schedule

Unless otherwise specified by the Contracting Officer or the Contracting Officer’s Representative (COR) appointed over this contract, the required services in this contract will be completed during the normal business hours of the JRO being __0800-1700__hours, Monday-Friday.

10. Personnel Qualifications

Fully trained electricians that are certified must be journeyman or apprentice under the direct supervision of a journeyman. All federal, State, and applicable NEC Standards and NFPA 70 regulations are applicable.

11. Contractor Furnished Property

The Contractor shall be responsible for providing all vehicles, operators, support personnel, equipment, and materials. At no time will any electronic equipment be connected to the FEMA network server, fax, copy machines, and consumable and general office supplies.

12. Contractor Minimum Qualifications

The Contractor shall provide professional, courteous, and timely services, activities, and management to ensure that all work identified in this Statement of Work is completed. This includes incorporating customer service into operations, where appropriate, as well as employing a flexible and transparent performance management system that includes performance measures of Contractor staff, subcontractors, and other representatives.

The Contractor shall provide insightful, accurate, and timely reporting, as detailed in this Statement of objectives.

13. Performance Evaluation Meetings

The Contracting Officer (CO) or COR may require the Project Manager to meet with the CO or COR and other government personnel to review Contractor performance. Conversely, the Contractor may request performance evaluation meetings with the CO/COR when he or she believes such a meeting is necessary.

Written minutes of any such meeting shall be recorded in the contract file and signed by the Contract Project Manager and the CO or COR. If the Contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CO/COR.

14. Contractor Roles and Responsibilities

Contractor roles and responsibilities are contingent on the services required specific to the Provide all the material, labor, equipment, and services necessary for the mission. No Government Furnished Equipment (GFE) will be supplied.

14.1) The Contractor shall furnish all required safety equipment and/or clothing, which may be required for personnel as mandated by Federal, State, and Local code. This will include maintaining a safe working environment for the Contractor’s employees. Required permits, electrical engineering, blueprints shall be supplied by the vendor. These items should be inclusive in the estimate and included on a cost schedule in the SOW from the vendor.

14.2) The Contractor shall comply with the Federal and Department of Labor and the Occupational Safety and Health Administration (OSHA) safety regulations, rules, and requirements, as well as any applicable Federal, State, County and Local laws, codes, and ordinances.

14.3) Provide reports, as defined by the CO/COR. Ensure that all reports meet the information needs specified, and any additional information requested by the CO/COR. Maintain accurate records and provide all documents as required in the contract.

14.4) Maintain a SAMS and DUNS number for invoicing.

14.5) Follow invoice submissions of the contract or agreement as agreed upon.

15. FEMA Roles and Responsibilities

15.1) To support Contractor activities related to the service responsibilities, FEMA shall perform the tasks detailed below. The scope of services provided by FEMA may vary based on the need of the event, and scope of services provided by the Contractor or other Federal agencies.

15.2) Meet its financial obligation. The United States Government pays in arrears after the completed work has been approved.

15.3 Monitor the spending of Taxpayer funds.

15.4 Hold contractor accountable for all terms and conditions.

15.5 FEMA reserves the right to include or exclude any contractors.

15.6 FEMA will have out PA (Public Assistance) section review the plans and offers.

16. Project Management

The Contractor shall provide all needed manpower as required to manage the operations of the contract to include upper management, superintendents, cost estimators, project managers, lead field personnel, etc.

17. Quality Control

The Contractor shall develop, present, maintain and update a quality control plan to monitor performance to ensure appropriate quality is achieved. The quality control plan must include processes for ensuring work is consistent with the specifications set forth in this Statement of Work. The plan shall identify processes for addressing delayed activities. The Contractor shall monitor the quality of work using this established plan, which will also be used to facilitate Government oversight of the contract and inspection of work performed.