fema_fy-22-dsa-nofo final.pdf

The Department of Homeland Security (DHS)

Notice of Funding Opportunity (NOFO) Fiscal Year 2022

National Dam Safety Program State Assistance Grant

NOTE: Effective April 4, 2022, the Federal Government transitioned from using the Data

Universal Numbering System, or DUNS number, to a new, non-proprietary identifier known as a

Unique Entity Identifier or UEI. For entities with active registration in SAM.gov prior to the

April 4 date, the UEI has a utomatically been assigned, and no action is necessary. For all entities filing a new registration in SAM.gov on or after April 4, 2022, the UEI will be assigned to that

Entity as pa rt of the SAM.gov registration process.

Unique Entity Identifier registration information is available on GSA.gov at: Unique Entity

Identifier Update | GSA.

Grants.gov registration information can be found at:

https://www.grants.gov/web/grants/register.html. Detailed information regarding UEI and SAM is also provided in Section D of this NO FO.

Table of Contents A. Program Description

1. Issued By

2. Assistance Listings Number

3. Assistance Listings Title

4. Funding Opportunity Title

5. Funding Opportunity Number

6. Authorizing Authority for Program

7. Appropriation Authority for Program

8. Announcement Type

9. Program Category

10. Program Overview, Objectives, and Priorities

11. Performance Measures

B. Federal Award Information

1. Available Funding for the NOFO: $11,000,000.00

2. Projected Number of Awards:

3. Period of Performance:

4. Projected Period of Performance Start Date(s):

5. Projected Period of Performance End Date(s):

6. Funding Instrument Type: [Grant]

C. Eligibility Information

1. Eligible Applicants

2. Applicant Eligibility Criteria

3. Maintenance of Effort (MOE)

4. Cost Share or Match

D. Application and Submission Information

1. Key Dates and Times

FY 2022 NDSP SA NOFO Back to the Top https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update https://www.gsa.gov/about-us/organization/federal-acquisition-service/office-of-systems-management/integrated-award-environment-iae/iae-systems-information-kit/unique-entity-identifier-update https://www.grants.gov/web/grants/register.html https://11,000,000.00 https://www.grants.gov/web/grants/register.html https://Grants.gov

2. Agreeing to Terms and Conditions of the Award

3. Address to Request Application Package

4. Steps Required to Obtain a Unique Entity Identifier, Register in the System for

Award Management (SAM), and Submit an Application

5. Electronic Delivery

6. How to Register to Apply through Grants.gov

7. How to Submit an Initial Application to FEMA via Grants.gov

8. Submitting the Final Application in ND Grants

9. Timely Receipt Requirements and Proof of Timely Submission

10. Content and Form of Application Submission

11. Non-Disaster Grants Submission: Program-Specific Required Information

12. Funding Restrictions and Allowable Costs

E. Application Review Information

1. Application Evaluation Criteria

2. Review and Selection Process

F. Federal Award Administration Information

1. Notice of Award

2. Administrative and National Policy Requirements

3. Reporting

4. Monitoring and Oversight

G. DHS Awarding Agency Contact Information

1. Contact and Resource Information

2. Systems Information

H. Additional Information

1. Termination Provisions

2. Program Evaluation

3. Period of Performance Extensions

4. Disability Integration

5. Conflicts of Interest in the Administration of Federal Awards or Subawards

6. Procurement Integrity

7. Record Retention

8. Actions to Address Noncompliance

9. Audits

10. Payment Information

11. Whole Community Preparedness

12. Appendices [A-C]

FY 2022 NDSP SA NOFO Back to the Top

A. Program Description

1. Issued By U.S. Department of Homeland Security (DHS)/Federal Emergency Management Agency

(FEMA)/Federal Insurance and Mitigation Administration (FIMA), Risk Management

Directorate

2. Assistance Listings Number

97.041

3. Assistance Listings Title

National Dam Safety Program (NDSP) Funding Opportunity

Fiscal Year 2022 NDSP State Assistance Grant

4. Funding Opportunity Title

Fiscal Year 2022 NDSP State Assistance Grant

5. Funding Opportunity Number

Region 1: DHS-22-MT-041-01-01

Region 2: DHS-22-MT-041-02-01

Region 3: DHS-22-MT-041-03-01

Region 4: DHS-22-MT-041-04-01

Region 5: DHS-22-MT-041-05-01

Region 6: DHS-22-MT-041-06-01

Region 7: DHS-22-MT-041-07-01

Region 8: DHS-22-MT-041-08-01

Region 9: DHS-22-MT-041-09-01

Region 10: DHS-22-MT-041-10-01

6. Authorizing Authority for Program

Section 8 of the National Dam Safety Program Act, as a mended, (Pub. L. No. 104-303)

(codified as a mended at 33 U.S.C. §§ 467 – 467n)

7. Appropriation Authority for Program

Department of Homeland Security Appropriations Act, 2022 (Pub. L. No. 117-103).

Infrastructure Investment and Jobs A ct (Pub. L. No. 117-58)

8. Announcement Type

Initial

9. Program Category

Mitigation: Risk Analysis

10. Program Overview, Objectives, and Priorities

a. Overview

NDSP provides assistance to encourage the establishment and maintenance of effective State programs intended to ensure dam safety, protect human life and property, and improve State dam safety programs. Through risk analysis and risk prioritization methodologies, it informs decision-making on where best to invest limited resources to reduce risk to the public and property associated with dams. State Dam Safety agencies are encouraged to access a nd apply risk analysis best practices a nd share critical data analysis with key stakeholders withi n your emergency management community.

The DHS Strategic Plan for Fiscal Years 2020 -2024 reflects the Department’s complex mission for a culture of relentless r esilience. This grant funding supports DHS Goal 3: Secure cyberspace and critical infrastructure; Objective 3.2: Strengthen the security and resilience of critical infrastructure; and Goal 5: Strengthen preparedness a nd resilience; Objective 5.1: Build a national culture of preparedness.

The NDSP supports Goals 3 and 5 by providing assistance for States to establish, maintain, and improve dam safety programs in accordance with the criteria listed in Section C.

The program also supports Goal 2: Lead Whole of Community in Climate Resilience, Objective 2.3, Empower Risk-Informed Decision Making, of the 2022-2026 FEMA Strategic

Plan.

b. Objectives

The program objectives a re:

1. Reduce risks to life and property associated with dams;

2. Increase awareness of the risks a ssociated with dams and the benefit of state dam safety programs; and

3. Advance the state of practice of dam safety and dam risk management

(See examples of eligible activities aligned with Program Objectives a nd Performance

Measure Targets in Appendix A: FY22 Performance Measure Targets)

c. Priorities

The establishment and maintenance of effective State Dam Safety programs intended to ensure dam safety and to protect human life and property.

11. Performance Measures

The following table provides grant Performance Measures a ligned with Program Objectives and Eligible Activities. Applicants may choose one or more activities from this list. The State may propose additional activities to support the program objectives; however, applicants must discuss with FEMA Program Officer for approval and inclusion into the workplan.

Applicants are to establish Performance Measurement targets for activities submitted for funding under this a ward. See Appendix A: FY22 Performance Measurement Targets.

Program

Objectives

Eligible Activities - Examples Performance Measure

(PM)

1: Reduced risks to life and property associated with dams

1.1 Perform targeted safety

inspections of High Hazard (HH) dams / dams of highest consequence.

1.1 The percentage of high

hazard potential dams / dams of highest consequence to life and property, with completed safety inspection.

FY 2022 NDSP SA NOFO Back to the Top https://www.dhs.gov/publication/department-homeland-securitys-strategic-plan-fiscal-years-2020-2024 https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=33-USC-80204913-327866847&term_occur=999&term_src= https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=33-USC-1355265636-327866845&term_occur=999&term_src= https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=33-USC-99216-266518314&term_occur=999&term_src= https://www.law.cornell.edu/definitions/uscode.php?width=840&height=800&iframe=true&def_id=33-USC-99216-266518314&term_occur=999&term_src=

Calculated by the number of high hazard potential dams due for inspection over the period of performance.

1.2 Perform targeted condition

assessment and evaluations of reservoirs and HH dams / dams of highest consequence.

1.2 The percentage of high

hazard potential dams (of state total dams) with condition assessments entered in the National

Inventory of Dams (NID) over the period of performance.

1.3 Development of new or updated

Emergency Action Plan (EAP) of HH dams / dams of highest consequence.

1.3 The percentage of high

hazard potential dams (of state total) dams that have new or updated emergency action plans in place over the period of performance.

1.4 Perform regulatory enforcement

actions: Implement enforcement actions to compel the dam owner of an unsafe high hazard potential dam to take action to reduce the risk associated with the dam. Regulatory enforcement actions may include, but not limited to, official notice of violation, civil or criminal penalties, reservoir restrictions, or safe breaching of the dam.

1.4 The percentage of

enforcement actions taken against the dam owner with identified dam deficiencies.

Calculated by the number of dams with identified dam deficiencies that have received an enforcement action over the period of performance.

2: Increased public awareness of risks associated with dams

2.1 Execution of targeted outreach and

messaging strategies to inform the public and stakeholders of dam risks and actions that individuals/organizations/communities need to take.

2.1 Number of new

products/targeted outreach activities completed and implemented over the period of performance.

2.2 Establish and maintain assessment

tool for gauging effectiveness of targeted public outreach about hazards and risks associated with dams.

2.2 State implements public

awareness outreach assessment tool and collects data to inform improvements to communications and targeted outreach.

3: Improvement and advancement of state dam safety and risk

3.1 Identification of and applied best

practices that advance operations of state dam safety programs (includes software programs that assess,

3.1 Number of applied best

practices that advance state dam safety programs

(includes software management program.

monitor, model, and analyze potential and real risk).

programs that assess, monitor, model, and analyze potential and real risk).

3.2 Risk identification analysis and

risk prioritization methodologies to inform decision-making in dam rehabilitation or removal projects of

High Hazard Potential Dams (HHPD).

3.2 Report of eligible

HHPD and description of risk prioritization methodology.

3.3 Implementation of a State dam

sector cybersecurity framework consistent with the National Institute of Standards and Technology (NIST)

Framework for Improving Critical

Infrastructure Cybersecurity and guidance from the Cybersecurity and

Infrastructure Security Agency

(CISA).

3.3 Implementation of a

State dam sector cybersecurity framework consistent with the

National Institute of

Standards and Technology

(NIST) Framework for

Improving Critical

Infrastructure

Cybersecurity and guidance from the Cybersecurity and

Infrastructure Security

Agency (CISA).

3.4 Professional education, workshops, and training on content such as dam operations and safety standards, industry best practices, risk assessment methodologies, and risk communication strategies for dam owners, local officials and EM, and state dam safety staff.

3.4.

1. Number of stakeholders reached (dam owners, local

EM, and officials).

2. Number of and content of trainings, courses, workshops offered.

3. Number of State staff trained

B. Federal Award Information

1. Available Funding for the NOFO:

Annual Appropriation:

Infrastructure Investment and Jobs Ac t Funding:

$11,000,004.00

$6,822,530.00

$4,177,474.00

2. Projected Number of Awards: 50

3. Period of Performance: 12 months

Extensions to the period of performance are allowed up to six (6) months. For additional information on period of performance extensions, please refer to Section H of this NO FO.

FEMA awards under most programs, including this pr ogram, only include one budget period, https://3,374,000.00 https://7,626,000.00 https://11,000,000.00 so it will be the same as the period of performance. See 2 C.F.R. § 200.1 for definitions of

“budget period” and “period of performance.”

4. Projected Period of Performance Start Date(s): 08/15/2022

5. Projected Period of Performance End Date(s): 08/14/2023

6. Funding Instrument Type: Grant

C. Eligibility Information

1. Eligible Applicants

This funding opportunity is restricted to the state dam safety program for eligible entities meeting the statutory definition of a “state.” See 33 U.S.C. § 467(10).

Per 33 U.S.C. § 467(13), the term “State” means each of the several States of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and any other territory or possession of the United States.

2. Applicant Eligibility Criteria

For a State to be eligible for assistance under this pr ogram, a State dam safety program must be authorized by State legislation and must be working toward meeting specific criteria and budgeting requirements. Eligible State dam safety programs must:

1. Have the authority to review and approve plans and specifications to construct, enlarge, modify, remove, and abandon dams;

2. Have the authority to perform periodic inspections during dam construction to ensure compliance with approved plans and specifications;

3. Maintain a requirement that, on completion of dam construction, State approval must be given before operation of the dam;

4. Have the authority to require or perform periodic evaluations of all dams and reservoirs to determine the extent of the threat to human life and property in case of failure;

5. Have the authority to require or perform the inspection, at least once every five (5) years, of all dams and reservoirs that would pose a significant threat to human life and property in case of failure to determine the continued safety of the dams and reservoirs;

6. Maintain procedures f or conducting more detailed and frequent safety inspections, if necessary;

7. Maintain a requirement that all inspections be performed under the supervision of a State-registered professional engineer with experience in dam design and construction;

8. Have the authority to require dam owners to perform necessary maintenance or remedial work, install and monitor instrumentation, improve security, revise operating procedures, or take other actions, including breaching dams when necessary;

9. Maintain regulations for carrying out the State legislation described in this s ubparagraph;

10. Have access to funds ne cessary—

a. to ensure timely repairs or other changes to, or removal of, a dam to protect human life and property; and

b. to take appropriate action as e xpeditiously as pr acticable if a dam owner does not take action described in 10.a.;

11. Maintain emergency procedures to be used if a dam fails or if the failure of a dam is imminent; and

12. Identify

a. each dam the failure of which could be reasonably expected to endanger human life;

b. the maximum area that could be flooded if such dams failed; and

c. critical public facilities that would be affected by the flooding.

3. Maintenance of Effort (MOE)

Assistance may not be provided to a State under this program for a fiscal year unless the State maintains the aggregate expenditures of the State from all other sources f or programs to ensure dam safety for the protection of human life and property at or above a level equal to the average annual level of such expenditures f or the two fiscal years pr eceding the current fiscal year. See 10.b Program-Specific Required Information.

4. Cost Share or Match

There is no Cost Match or Cost Share requirement for this p rogram.

D. Application and Submission Information

1. Key Dates and Times

a. Application Start Date: 05/16/2022

b. Application Submission Deadline: 07/15/2022 at 5:00 PM ET

All applications must be received by the deadline established above.

The Non-Disaster (ND) Grants System has a date stamp that indicates when an application is submitted. Applicants will receive an electronic message confirming receipt of their submission. For additional information on how an applicant will be notified of application receipt, see the subsection titled “Timely Receipt Requirements and Proof of Timely Submission” in Section D of this NO FO.

FEMA will not review applications r eceived after the deadline or consider these late applications f or funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outs ide of the applicant’s control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award.

Applicants e xperiencing technical problems ou tside of their control must notify FEMA as s oon as p ossible and before the application deadline. Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. “Timely notification” of FEMA means: before the application deadline and within 48 hours a fter the applicant became aware of the issue.

A list of FEMA contacts can be found in Section G of this NOFO, “DHS Awarding Agency Contact Information.” For additional assistance using the ND Grants System, please contact the ND Grants Service Desk at (800) 865-4076 or NDGrants@fema.dhs.gov. The ND Grants

Service Desk is available Monday through Friday, 9:00 AM – 6:00 PM E astern Time (ET).

For programmatic or grants management questions, please contact your Program Analyst or

Grants Specialist. If applicants do not know who to contact or if there are programmatic questions or concerns, please contact the Centralized Scheduling and Information Desk

(CSID) by phone at (800) 368-6498 or by e-mail at askcsid@fema.dhs.gov, Monday through

Friday, 9:00 AM – 5:00 PM ET.

FY 2022 NDSP SA NOFO Back to the Top mailto:NDGrants@fema.dhs.gov mailto:askcsid@fema.dhs.gov

The appropriate FEMA Regional Office must receive application packages via mail, electronic submittal, or personal/courier delivery by the date and time specified as the deadline for submission. The FEMA Program Manager will determine the submission date based on electronic time/date stamps or by the stamped time/date receipt on mail or personal/courier delivery submissions. Regional Offices will confirm receipt of all applications via telephone, e-mail, or regular mail.

FEMA will consider late applications only if notification of a late submission is provided to the FEMA Regional Program Manager before the submission deadline stating the circumstances leading to the late submission.

For additional information on how an applicant will be notified of application receipt, see the subsection titled “Timely Receipt Requirements and Proof of Timely Submission” in Section D of this NO FO.

FEMA will not review applications r eceived after the deadline or consider these late applications f or funding. FEMA may, however, extend the application deadline on request for any applicant who can demonstrate that good cause exists to justify extending the deadline. Good cause for an extension may include technical problems outs ide of the applicant’s control that prevent submission of the application by the deadline, other exigent or emergency circumstances, or statutory requirements for FEMA to make an award.

Applicants experiencing technical problems outside of their control must notify FEMA as soon as possible and before the application deadline. Failure to timely notify FEMA of the issue that prevented the timely filing of the application may preclude consideration of the award. “Timely notification” of FEMA means the following: before the application deadline and within 48 hours a fter the applicant became aware of the issue.

A list of FEMA contacts can be found in Section G of this NOFO, “DHS Awarding Agency Contact Information.” For programmatic or grants management questions, please contact your Program Analyst or Grants Management Specialist. If applicants do not know who to contact or if there are programmatic questions or concerns, please contact the Centralized

Scheduling and Information Desk (CSID) by phone at (800) 368-6498 or by e- mail at askcsid@fema.dhs.gov, Monday through Friday, 9:00 AM – 5:00 PM E T.

c. Anticipated Funding Selection Date: 08/05/2022

d. Anticipated Award Date: 08/15/2022

e. Other Key Dates

Event Suggested Deadline for Completion

Obtaining Unique Entity

Identifier (UEI) number

Four weeks before actual submission deadline

Obtaining a valid Employer

Identification Number (EIN) Four weeks before actual submission deadline

Creating an account with login.gov Four weeks before actual submission deadline mailto:askcsid@fema.dhs.gov

Registering in SAM or Updating

SAM registration Four weeks before actual submission deadline

Registering in Grants.gov Four weeks before actual submission deadline

Starting application in Grants.gov One week before actual submission deadline

Submitting the final application in

ND Grants By the submission deadline

2. Agreeing to Terms and Conditions of the Award

By submitting an application, applicants agree to comply with the requirements o f this

NOFO and the terms and conditions of the award, should they receive an award.

3. Address to Request Application Package

Initial applications a re processed through the Grants.gov portal. Final applications a re completed and submitted through FEMA’s Non-Disaster Grants (ND Grants) System.

Application forms and instructions a re available at Grants.gov. To access thes e materials, go to http://www.grants.gov.

Hard copies of the NOFO can be downloaded at Grants.gov or obtained via email from the

Awarding Office points of contact listed in Section G of this NOFO, “DHS Awarding Agency

Contact Information,” or by TTY (800) 462-7585.

4. Steps Re quired to Obtain a Unique Entity Identifier, Register in the System for Award

Management (SAM), and Submit an Application

Applying for an award under this p rogram is a multi-step process a nd requires ti me to complete. Applicants are encouraged to register early as the registration process c an take four weeks or more to complete. Therefore, registration should be done in sufficient time to ensure it does not impact your ability to meet required submission deadlines.

Please review the table above for estimated deadlines to complete each of the steps listed.

Failure of an applicant to comply with any of the required steps before the deadline for submitting an application may disqualify that application from funding.

To apply for an award under this program, all applicants must:

a. Apply for, update, or verify their Unique Entity Identifier (UEI) number from

SAM.gov and Employer Identification Number (EIN) from the Internal Revenue

Service;

b. In the application, provide a UEI number;

c. Have an account with login.gov;

d. Register for, update, or verify their SAM account and ensure the account is active before applying;

e. Create a Grants.gov account;

f. Add a profile to a Grants.gov account;

g. Establish an Authorized Organizational Representative (AOR) in Grants.gov;

h. Register in ND Grants;

i. Submit an initial application to Grants.gov;

FY 2022 NDSP SA NOFO Back to the Top https://www.grants.gov/ http://www.grants.gov/ https://www.grants.gov/ https://www.login.gov/ https://netorg707722.sharepoint.com/sites/CES/Shared%20Documents/Review/Archive/Grants.gov https://netorg707722.sharepoint.com/sites/CES/Shared%20Documents/Review/Archive/Grants.gov https://Grants.gov

j. Submit the final application in ND Grants, including electronically signing applicable forms; and

k. Continue to maintain an active SAM registration with current information at all times during which it has a n active federal award or an application or plan under consideration by a federal awarding agency. As part of this, applicants must also provide information on an applicant’s immediate and highest-level owners and subsidiaries, as we ll as on all predecessors that have been awarded federal contracts or federal financial assistance within the last three years, if applicable.

Specific instructions on how to apply for, update, or verify a UEI number, if applicable, or

SAM registration or establish an AOR are included below in the steps for applying through

Grants.gov.

Applicants are advised that FEMA may not make a federal award until the applicant has complied with all applicable SAM requirements. Therefore, an applicant’s SAM registration must be active not only at the time of application but also during the application review period and when FEMA is ready to make a federal award. Further, as noted above, an applicant’s or recipient’s SAM registration must remain active for the duration of an active federal award. If an applicant’s SAM registration is expired at the time of application, expires during application review, or expires any other time before award, FEMA may determine that the applicant is not qualified to receive a federal award and use that determination as a basis for making a federal award to another applicant.

Per 2 C.F.R. § 25.110(c)(2)(iii), if an applicant is experiencing exigent circumstances that prevents it from receiving a UEI number, if applicable, and completing SAM registration before receiving a federal award, the applicant must notify FEMA as s oon as pos sible by contacting askcsid@fema.dhs.gov and providing the details of the circumstances that prevent completion of these requirements. If FEMA determines that there are exigent circumstances and FEMA has de cided to make an award, the applicant will be required to obtain a UEI number, if applicable, and complete SAM registration within 30 days of the federal award date.

5. Electronic Delivery

DHS is participating in the Grants.gov initiative to provide the grant community with a single site to find and apply for grant funding opportunities. DHS encourages or requires a pplicants to submit their applications online through Grants.gov, depending on the funding opportunity.

For thisf unding opportunity, FEMA requires a pplicants to submit initial applications through Grants.gov and a final application through ND Grants.

6. How to Register to Apply through Grants.gov

a. General Instructions:

Registering and applying for an award under this p rogram is a multi-step process a nd requires ti me to complete. Read the instructions be low about registering to apply for FEMA funds. Applicants should read the registration instructions c arefully and prepare the information requested before beginning the registration process. Reviewing and assembling

FY 2022 NDSP SA NOFO Back to the Top mailto:askcsid@fema.dhs.gov https://Grants.gov https://Grants.gov https://Grants.gov the required information before beginning the registration process will alleviate last-minute searches for required information.

The registration process c an take up to four weeks t o complete. To ensure an application meets the deadline, applicants are advised to start the required steps well before their submission.

Organizations mus t have a UEI number, an EIN, an active System for Award Management

(SAM) registration, and Grants.gov account to apply for grants.

Organizations mus t also have a Grants.gov account to apply for an award under this program.

Creating a Grants.gov account can be completed online in minutes, but UEI and SAM registrations may take several weeks. Therefore, an organization's registration should be done in sufficient time to ensure it does not impact the entity's ability to meet required application submission deadlines. Complete organization instructions c an be found on Grants.gov here:

https://www.grants.gov/web/grants/applicants/organization-registration.html.

If individual applicants are eligible for this g rant funding opportunity, refer to:

https://www.grants.gov/web/grants/applicants/registration.html.

b. Obtain a UEI Number:

All entities a pplying for funding, including renewal funding, before April 4, 2022, must have a UEI number. Applicants must enter the UEI number in the applicable data entry field on the

SF-424 form.

For more detailed instructions for obtaining a UEI number, refer to: Sam.gov.

c. Obtain Employer Identification Number

All entities a pplying for funding must provide an Employer Identification Number (EIN).

The EIN can be obtained from the IRS by visiting: https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online.

d. Create a login.gov account:

Applicants must have a login.gov account to register with SAM or update their SAM registration. Applicants can create a login.gov account here:

https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3.

Applicants only have to create a login.gov account once. For applicants that are existing

SAM users, use the same email address f or the login.gov account as with SAM.gov so that the two accounts can be linked.

For more information on the login.gov requirements for SAM registration, refer to:

https://www.sam.gov/SAM/pages/public/loginFAQ.jsf.

e. Register with SAM:

All organizations applying online through Grants.gov must register with SAM. Failure to register with SAM will prevent your organization from applying through Grants.gov. SAM

FY 2022 NDSP SA NOFO Back to the Top https://www.grants.gov/web/grants/applicants/organization-registration.html https://www.grants.gov/web/grants/applicants/registration.html https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://www.irs.gov/businesses/small-businesses-self-employed/apply-for-an-employer-identification-number-ein-online https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3 https://secure.login.gov/sign_up/enter_email?request_id=34f19fa8-14a2-438c-8323-a62b99571fd3 https://www.sam.gov/SAM/pages/public/loginFAQ.jsf https://Grants.gov https://Grants.gov https://login.gov https://login.gov https://login.gov https://login.gov https://login.gov https://Grants.gov https://Grants.gov registration must be renewed annually.

For more detailed instructions for registering with SAM, refer to:

https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html.

Note: As a new requirement per 2 C.F.R. § 25.200, applicants must also provide the applicant’s immediate and highest-level owner, subsidiaries, and predecessors that have been awarded federal contracts or federal financial assistance within the last three years if applicable.

I. ADDITIONAL SAM REMINDERS

Existing SAM.gov account holders should check their account to ensure it is “ACTIVE.”

SAM registration should be completed at the beginning of the application period and renewed annually to avoid being “INACTIVE.” Please allow plenty of time before the grant application submission deadline to obtain a UEI number and register in SAM. It may be four weeks or more after an applicant submits the SAM registration before the registration is active in SAM, and then it may be an additional 24 hours before FEMA’s system recognizes t he information.

It is imperative that the information applicants provide is correct and current. Please ensure that your organization’s name, address, and EIN are up to date in SAM and that the UEI number used in SAM is the same one used to apply for all other FEMA awards. Payment under any FEMA award is contingent on the recipient’s having a current SAM registration.

II. HELP WITH SAM

The SAM quick start guide for new recipient registration and SAM video tutorial for new applicants are tools c reated by the General Services Admini stration (GSA) to assist those registering with SAM. If applicants have questions or concerns a bout a SAM registration, please contact the Federal Support Desk at https://www.fsd.gov/fsd-gov/home.do or call toll-free (866) 606-8220.

f. Create a Grants.gov Account:

The next step in the registration process is to create an account with Grants.gov. If applicable, applicants must know their organization’s UEI number to complete this process.

For more information, follow the on-screen instructions or refer to:

https://www.grants.gov/web/grants/applicants/registration.html.

See Section D.8 in this NOFO, “Submitting the Final Application in ND Grants,” for instructions on registering early in ND Grants.

https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html https://www.grants.gov/web/grants/applicants/organization-registration/step-2-register-with-sam.html https://www.fsd.gov/fsd-gov/home.do https://www.grants.gov/web/grants/applicants/registration.html

g. Add a Profile to a Grants.gov Account:

A profile in Grants.gov corresponds to a single applicant organization the user represents

(i.e., an applicant) or an individual applicant. If you work for or consult with multiple organizations a nd have a profile for each, you may log in to one Grants.gov account to access all of your grant applications. To add an organizational profile to your Grants.gov account, enter the UEI number for the organization in the UEI field while adding a profile.

For more detailed instructions a bout creating a profile on Grants.gov, refer to:

https://www.grants.gov/web/grants/applicants/registration/add-profile.html.

h. EBiz POC Authorized Profile Roles:

After you register with Grants.gov and create an Organization Applicant Profile, the organization applicant's request for Grants.gov roles and access is sent to the EBiz POC. The

EBiz POC will then log in to Grants.gov and authorize the appropriate roles, which may include the Authorized Organization Representative (AOR) role, thereby giving you permission to complete and submit applications on behalf of the organization. You will be able to submit your application online after you have been assigned the AOR role.

For more detailed instructions a bout creating a profile on Grants.gov, refer to:

https://www.grants.gov/web/grants/applicants/registration/authorize-roles.html.

i. Track Role Status:

To track your role request, refer to:

https://www.grants.gov/web/grants/applicants/registration/track-role-status.html.

j. Electronic Signature:

When applications a re submitted through Grants.gov, the name of the organization applicant with the AOR role that submitted the application is inserted into the signature line of the application, serving as the electronic signature. The EBiz POC must authorize individuals who can make legally binding commitments on behalf of the organization as an AOR; this step is often missed, and it is crucial for valid and timely submissions.

7. How to Submit an Initial Application to FEMA via Grants.gov

Standard Form 424 (SF-424) is the initial application for this NOFO.

Grants.gov applicants can apply online using a workspace. A workspace is a shared, online environment where grant team members may simultaneously access a nd edit different web forms within an application. For each Notice of Funding Opportunity, you can create individual instances of a workspace. Applicants are encouraged to submit their initial applications to Grants.gov at least seven days before the application deadline.

In Grants.gov, applicants need to submit the following forms:

• SF-424, Application for Federal Assistance

• Grants.gov Lobbying Form, Certification Regarding Lobbying

For further information on how to submit an initial application via Grants.gov, please see the

Preparedness Grants Manual.

https://www.grants.gov/web/grants/applicants/registration/add-profile.html https://www.grants.gov/web/grants/applicants/registration/authorize-roles.html https://www.grants.gov/web/grants/applicants/registration/track-role-status.html https://www.fema.gov/media-library/assets/documents/178291 https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov

Below is an overview of applying on Grants.gov. For access to complete instructions on how to apply for opportunities us ing Workspace, refer to:

https://www.grants.gov/web/grants/applicants/workspace-overview.html

a. Create a Workspace:

Creating a workspace allows you to complete it online and route it through your organization for review before submitting.

b. Complete a Workspace:

Add participants to the workspace to work on the application together, complete all the required forms online or by downloading PDF versions, and check for errors be fore

c. Adobe Reader:

If you decide not to apply by filling out webforms, you can download individual PDF forms in Workspace so that they will appear similar to other Standard or DHS forms. The individual PDF forms can be downloaded and saved to your local device storage, network drive(s), or external drives, then accessed through Adobe Reader.

NOTE: Visit the Adobe Software Compatibility page on Grants.gov to download the appropriate version of the software at: https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html

d. Mandatory Fields in Forms:

In the forms, you will note fields mar ked with an asterisk and a different background color.

These fields a re mandatory fields that must be completed to submit your application successfully.

e. Complete SF-424 Fields First:

The forms are designed to fill in common required fields a cross other forms, such as the applicant name, address, and UEI number, if applicable, or UEI. To trigger this feature, an applicant must complete the SF-424 information first. Once it is completed, the information will transfer to the other forms.

f. Submit a Workspace:

An application may be submitted through workspace by clicking the “Sign and Submit” button on the Manage Workspace page, under the Forms tab. Grants.gov recommends submitting your application package at least 24-48 hours before the close date to provide you with time to correct any potential technical issues that may disrupt the application

g. Track a Workspace:

After successfully submitting a workspace package, a Grants.gov Tracking Number

(GRANTXXXXXXXX) is automatically assigned to the application. The number will be listed on the confirmation page generated after submission. Access the Track My

Application page under the Applicants tab or the Details tab in the submitted workspace using the tracking number.

https://www.grants.gov/web/grants/applicants/workspace-overview.html https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html https://www.grants.gov/web/grants/applicants/adobe-software-compatibility.html https://Grants.gov https://Grants.gov

h. Additional Training and Applicant Support:

For additional training resources, including video tutorials, refer to:

https://www.grants.gov/web/grants/applicants/applicant-training.html

Grants.gov provides applicants 24/7 (except federal holidays) support via the toll-free number (800) 518-4726, email at support@grants.gov, and the website at https://www.grants.gov/support.html. For questions r elated to the specific grant opportunity, contact the number listed in the grant application package you are applying for.

If you are experiencing difficulties with your submission, it is best to call the Grants.gov

Support Center and get a ticket number. The Support Center ticket number will assist FEMA with tracking your issue and understanding background information on the issue.

8. Submitting the Final Application ND Grants

After submitting the initial application to Grants.gov, eligible applicants will be notified by

FEMA and asked to proceed with submitting their complete application package in ND

Grants. Applicants can register early with ND Grants and are encouraged to begin their ND

Grants registration at the time of this announcement or, at the latest, seven days before the application deadline. Early registration will allow applicants to have adequate time to start and complete their applications.

Applicants needing assistance registering for the ND Grants system should contact ndgrants@fema.dhs.gov or (800) 865-4076. For step-by-step directions on using the ND

Grants system and other guides, please see https://www.fema.gov/grants/guidance-tools/non-disaster-grants-management-system.

In ND Grants, applicants will be prompted to submit the standard application information and any program-specific information required as described in Section D.10 of this NO FO, “Content and Form of Application Submission.” The Standard Forms (SF) are auto-generated in ND Grants, but applicants may access thes e forms in advance through the Forms tab under the SF-424 family on Grants.gov. Applicants should review these forms before applying to ensure they have all the information required.

For additional application submission requirements, including program-specific requirements, please refer to the subsection titled “Content and Form of Application Submission” under Section D of this NOFO.

9. Timely Receipt Requirements and Proof of Timely Submission

As application submission is a two-step process, the applicant with the AOR role who submitted the application in Grants.gov will receive an acknowledgement of receipt and a tracking number (GRANTXXXXXXXX) from Grants.gov with the successful transmission of its ini tial application. This notification does n ot serve as p roof of timely submission, as the application is not complete until it is submitted in ND Grants. Applicants can also view the ND Grants Agency Tracking Number by accessing the Details tab in the submitted workspace section in Grants.gov, under the Agency Tracking Number column. Should the

Agency Tracking Number not appear, the application has not yet migrated from Grants.gov into the ND Grants System. Please allow 24 hours for your ND Grants application tracking

FY 2022 NDSP SA NOFO Back to the Top https://www.grants.gov/web/grants/applicants/applicant-training.html mailto:support@grants.gov https://www.grants.gov/support.html mailto:ndgrants@fema.dhs.gov https://www.fema.gov/grants/guidance-tools/non-disaster-grants-management-system https://www.fema.gov/grants/guidance-tools/non-disaster-grants-management-system https://www.grants.gov/forms/sf-424-family.html https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov https://Grants.gov number to migrate.

All applications mus t be received in ND Grants by 5:00 PM ET on the application deadline.

Proof of timely submission is automatically recorded by ND Grants. An electronic date/time stamp is generated within the system when the application is successfully received by ND

Grants. Additionally, the applicant(s) listed as c ontacts on the application will receive a system-generated email to confirm receipt.

Applicants who experience system-related issues will be addressed until 3:00 PM ET on the date applications ar e due. No new system-related issues will be addressed after this deadline. Applications not received by the application submission deadline will not be accepted.

10. Content and Form of Application Submission

a. Standard Required Application Forms and Information

The following forms or information must be submitted to either Grants.gov or ND Grants.

The Standard Forms (SF) are submitted either through Grants.gov, through forms generated in ND Grants, or as a n attachment in ND Grants. Applicants may also access the SFs at https://www.grants.gov/web/grants/forms/sf-424-family.html.

I. GRANTS.GOV

• SF-424, Application for Federal Assistance, initial application submitted through

Grants.gov

• Grants.gov Lobbying Form, Certification Regarding Lobbying, submitted through

Grants.gov

II. ND GRANTS

• SF-424A, Budget Information (Non-Construction), submitted via the forms generated by ND Grants o For construction under an award, submit SF-424C, Budget Information

(Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424A

• SF-424B, Standard Assurances (Non-Construction), submitted via the forms generated by ND Grants o For construction under an award, submit SF-424D, Standard Assurances

(Construction), submitted via the forms generated by ND Grants, in addition to or instead of SF-424B

• SF-LLL, Disclosure of Lobbying Activities, submitted via the forms generated by ND

Grants

• Indirect Cost Agreement or Proposal, submitted as a n attachment in ND Grants if the budget includes indirect costs and the applicant is required to have an indirect cost rate agreement or proposal. If the applicant does not have or is not required to have an indirect cost rate agreement or proposal, please see Section D.13 of this NO FO, “Funding Restrictions and Allowable Costs,” for further information regarding the allowability of indirect costs and whether alternatives to an indirect cost rate agreement or proposal might be available or contact the relevant FEMA staff identified in Section G of this NOFO, “DHS Awarding Agency Contact Information” for further instructions.

FY 2022 NDSP SA NOFO Back to the Top https://www.grants.gov/web/grants/forms/sf-424-family.html https://Grants.gov https://Grants.gov https://Grants.gov https://GRANTS.GOV

11. ND Grants S ubmission: Program-Specific Required Information

The following program-specific forms or information are required to be submitted in ND Grants:

1. Grant summary page: Program-specific information

a. Label summary document: [Insert State Name] [NDSP FY21] [SOW]

b. Include the following grant information in the summary document:

o Grant name and fiscal year:

o Federal amount requested: [Insert Dollar Value $]___________ o Name of state contact for program results: (name, email, phone number) o Name of finance contact: (name, email, phone number) o Period of Performance: (Start-end)

2. Scope of Work (SOW) narrative that describes the eligible tasks a nd activities that will be completed within the period of performance.

3. Milestone Quarterly Work Plan that demonstrates timeline for SOW completion aligned with performance metrics (request sample template from Regional Program

Officer).

4. Maintenance of Effort (MOE) Requirement: Documentation must be submitted on official letterhead, signed by the authorized official, that reports aggregate expenditures of the State from all other sources f or programs to ensure dam safety for the protection of human life and property at or above a level equal to the average annual level of such expenditures f or the two fiscal years pr eceding the current fiscal year.

(See Appendix B: Letter template)

5. Detailed budget associated with SOW deliverables and performance measures.

12. Funding Restrictions and Allowable Costs

All costs charged to awards c overed by this NO FO must comply with the Uniform

Administrative Requirements, Cost Principles, and Audit Requirements a t 2 C.F.R. Part 200, unless other wise indicated in the NOFO or the terms and conditions of the award. This includes, among other requirements, that costs must be incurred, and products and services must be delivered within the award's pe riod of performance. See 2 C.F.R. § 200.403(h)

(referring to budget periods, which for FEMA awards under this p rogram is the same as the period of performance).

In general, the Cost Principles establish standards f or the allowability of costs, provide detailed guidance on the cost accounting treatment of costs as dir ect or administrative costs, and set forth allowability principles for selected items of cost. More specifically, except as otherwise stated in this NO FO, the terms and conditions of an award, or other program materials, costs charged to awards c overed by this NOFO must be consistent with the Cost

Principles for Federal Awards loca ted at 2 C.F.R. Part 200, Subpart E. To be allowable, all costs charged to a FEMA award or applied to the cost-share must be reasonable in nature and amount and allocable to the particular FEMA award.

Additionally, all costs charged to awards must comply with the grant program’s applicable statutes, policies, and requirements in this NO FO and the terms and conditions of the award.

If FEMA staff identify costs inconsistent with any of these requirements, these costs may be disallowed, and FEMA may recover funds a s a ppropriate, consistent with applicable laws, regulations, and policies.

As part of those requirements, grant recipients and subrecipients may only use federal funds or funds a pplied to a cost-share for the purposes outlined in this NOFO and the terms and conditions of the award, and those costs must be consistent with the statutory authority for the award.

Grant funds may not be used for matching funds for other federal grants/cooperative agreements, lobbying, or intervention in federal regulatory or adjudicatory proceedings. In addition, federal funds may not be used to sue the federal government or any other government entity.

Funds will not be made available for obligation, expenditure, or drawdown until the applicant’s budget (to include Indirect Cost Agreement, if applicable) and budget narrative have been approved by FEMA and the grant award accepted by the recipient.

a. Prohibitions on Expending FEMA Award Funds f or C overed Telecommunications

Equipment or S ervices

Recipients and subrecipients of FEMA federal financial assistance are subject to the prohibitions de scribed in section 889 of the John S. McCain National Defense Authorization

Act…