Federal_Advocacy_and_Governmental_Relations_Services.pdf

REQUEST FOR QUALIFICATIONS

25-062-RFQ

FEDERAL ADVOCACY AND GOVERNMENTAL RELATIONS

SERVICES

City of West Sacramento

1110 W Capitol Ave

West Sacramento, CA 95691

RELEASE DATE: June 17, 2025

DEADLINE FOR QUESTIONS: June 26, 2025

RESPONSE DEADLINE: July 9, 2025, 2:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://procurement.opengov.com/portal/cityofwestsacramento https://procurement.opengov.com/portal/%7bproject.government.code%7d

City of West Sacramento

REQUEST FOR QUALIFICATIONS

Federal Advocacy and Governmental Relations Services

I. Introduction II. Scope of Work

III. Proposal Requirements IV. General Information V. Terms and Conditions

VI. Evaluation Criteria VII. Consultant Selection and Contract Award

VIII. Standard Contract Information IX. Proposer Questionnaire

Attachments:

A - Contract for Services - WSAFCA

B - WSAFCA Insurance Checklist

Request for Qualifications #25-062-RFQ Title: Federal Advocacy and Governmental Relations Services

1. Introduction

1.1. Summary

STATEMENT OF PURPOSE

The West Sacramento Area Flood Control Agency (WSAFCA/Agency), a Joint Powers Agency composed of the City of West Sacramento (City) and Reclamation District 900, invites qualified firms or individuals to submit Statement of Qualifications and costs for providing federal advocacy (lobbying) services. WSAFCA seeks a proactive advocate, that will keep in mind WSAFCA’s interests and program, and provide consultation, information, and opportunities on a regular basis. The individual or firm selected will represent WSAFCA’s funding and program interests with Congress and with individual federal departments or officials.

The scope of services will include representation and advocacy on behalf of WSAFCA in its dealings with relevant federal agencies and related interest groups, including but not limited to the: • U.S. House of Representatives • U.S. Senate • U.S. Army Corps of Engineers, the ASA’s office, FEMA, OMB and other federal agencies and departments as necessary.

This Request for Statement of Qualifications (RFQ) briefly describes the WSAFCA organization, it’s program, federal legislative needs, the services required from WSAFCA’s Federal Legislative Advocate, the minimum information needed to respond to the RFQ, and the selection process.

Each qualified Proposer is to submit a response in conformity with the terms of this Request for

Qualifications ("RFQ") by the deadline below ("Proposal"). The Proposer selected by the Agency pursuant to the terms of this RFQ and the City's contracting procedures, if any is selected, is referred to herein as "Contractor."

SYNONYMOUS TERMS

As used throughout this bid and its attachments, the following terms are synonymous:

a. Firm, Consultant, Supplier, Vendor, Contractor, Successful Bidder, Offeror, Respondent

b. Purchase Order, Contract, Agreement

c. Services, Work, Scope, and Project

d. Pricing proposal/sheet, Cost proposal/sheet, Rate table/sheet

1.2. Background

The West Sacramento Area Flood Control Agency (WSAFCA/Agency) was created as a Joint Powers Agreement (JPA) in 1994, to investigate the system of levees that protect the City of

West Sacramento (City), develop a plan to ensure that the levees that protect the city can provide 200-year flood protection, and seek federal funding to implement the plan.

WSAFCA has been instrumental in advancing flood risk reduction projects in advance of federal funding. WSAFCA successfully completed four early implementation projects (EIP) between 2009 and 2017 using local bond funds secured by a flood property assessment and State funding from Proposition 1E, the Disaster Preparedness and Flood Protection Bond Act of 2006. Beginning in 2007, WSAFCA initiated and invested in a series of levee investigations to position the Agency’s eligibility for State and federal funding. Significant deficiencies related to under seepage, through-seepage, and erosion were found throughout the levee system protecting the levee. The United States Army Corps of Engineers Chief’s Report for the West Sacramento Project was completed in 2015 and the project was authorized in 2016 for $1.2 billion through the Water Infrastructure Improvements for the Nations Act. The West Sacramento Project received its first congressionally authorized funding in 2019, and in 2022 received a New Start designation. Since the New Start, congress has approved over $150M toward the West Sacramento Levee Improvement Project (WSLIP).

The levee system protecting the City is interrupted at two locations by the Deep Water Ship Channel (DWSC) that services the Yolo-West Sacramento Port. The DWSC creates unique opportunities and challenges for the City and WSAFCA respectively. The West Sacramento Project includes the levees that surround the City as well as 16 miles of the port navigation levee south of the City’s southern border.

1.3. Contact Information

Paul Dirksen

Flood Protection Manager

1110 West Capitol Avenue

Second Floor

West Sacramento, CA 95691

Email: pauld@cityofwestsacramento.org

Phone: (916) 617-4560

Department:

Capital Projects - Flood

1.4. Timeline

Project Release Date June 17, 2025

Question Submission Deadline June 26, 2025, 5:00pm

Question Response Deadline July 2, 2025, 4:30pm

Proposal Submission Deadline July 9, 2025, 2:00pm mailto:pauld@cityofwestsacramento.org tel:(916)617-4560

Prospective Interview Date Week of July 14, 2025

2. Scope of Work

2.1. Scope of Services

The purpose of this RFQ and eventual contract is to retain a consultant to:

1. Monitor congressional funding in WSAFCA’s areas of interest and review pending legislation, policies, and regulations.

2. Advocate WSAFCA’s interests and funding with Congress, including its members, committees, subcommittees, and staff as appropriate.

3. During the active legislative session, the consultant will bring to attention specific bills that could have a significant impact on funding for or implementation of WSAFCA’s projects and programs.

4. Monitor changes or updates to USACE, FEMA, or other Agency policies that could affect the WSAFCA program.

Some of the typical activities that will be performed by the consultant may include the following:

1. Federal Advocacy Strategy

A. Assist in the development of strategies for advancing WSAFCA’s project delivery at the federal level .

B. Represent and advocate on behalf of WSAFCA in its dealings with relevant federal agencies.

2. Facilitate Communication

A. Develop and maintain contact with members of Congress and necessary agencies to facilitate communication with and about the WSLIP.

B. Arrange appointments with Congresspersons and relevant federal staff to meet with WSAFCA representatives as requested.

C. Identify and foster relationships with other non-federal sponsors, agencies, and/or organizations to collaborate issues of mutual interest and importance.

3. Monitor and Evaluate

A. Identify and evaluate the potential impact of proposed legislation, policies, and regulations on

WSAFCA and its member agencies.

B. Bring to WSAFCA’s attention, bills that could have a significant impact on funding for or the implementation of the WSLIP.

4. Initiate and Advocate

A. Advise WSAFCA on opportunities to pursue WSAFCA objectives through Congress and other agencies.

B. Assist with grant and funding applications, including obtaining Letters of Support for WSAFCA federal funding or other grant proposals.

5. Report and Respond

A. Work with WSAFCA Board Leadership and Staff to prepare an annual strategy for federal funding.

B. Respond to WSAFCA’s requests for information about pending federal funding, legislation, regulations, or policies.

C. Provide a bi-annual Advocacy/Funding review.

D. Provide a quarterly program and priorities review with WSAFCA staff. Staff to provide review of funding priorities and advocates to take notes and alert opportunities.

2.2. No Guarantee of Work

No Guarantee of Work

This Request for Qualifications (RFQ) is intended to identify firms for potential future services. Inclusion on the qualified list does not guarantee any work or contract. WSAFCA is not obligated to solicit or award work to any firm as a result of this RFQ.

Future Work and Solicitation Process

No minimum amount of work is guaranteed. WSAFCA may assign work at its sole discretion through methods such as sole source selection, competitive quotes, or qualifications-based selection, depending on the nature and cost of the project. Any future services will be solicited separately, and scope, schedule, and fees will be negotiated per project.

2.3. Term of Contract

The initial term of the Contract is at the Agency's discretion and may be up to 3 years. WSAFCA reserves the right to extend the Contract for up to 3 additional 1-year terms (individually, “Extension”) upon the same terms and conditions as parties agreed to in the Contract. Thus, parties agree the Contract may be for a total of 6 years upon the same terms and conditions as parties agreed in the Contract.

Notwithstanding the foregoing, WSAFCA is not obligated to extend the Contract for any amount of time.

3. Proposal Requirements

3.1. Proposal Format & Content

Each Statement of Qualifications must include the following information. This information should be confined to no more than five (5) pages excluding resumes of staff members.

A. Cover Letter

B. Statement of Qualifications

C. Project Approach

D. Cost Proposal

Specific content and format requirements for each section are detailed below. Please upload in the Proposer Questionnaire section of this RFQ.

3.2. Cover Letter

A. Firm’s or individual’s name, business address, telephone number(s), e-mail address.

B. Date of business establishment.

C. Type of organization (individual, partnership, or corporation).

3.3. Statement of Qualifications

A. Description of firm’s experience advocating for local government agencies.

B. Proof of registrations/ licenses necessary to provide services requested in this RFQ.

C. Description of firm’s experience with other clients.

D. Names of individuals who would be directly engaged in performance of work under this solicitation. For each of the individuals, please submit:

1. Number of years of experience in legislative advocacy services.

2. List of references and contact information.

3. Brief description of work performed for these references or relationship to these references

4. List of current clients and contact information. Please highlight those in the West

Sacramento region.

3.4. Project Approach

A. Include your general approach on how best to serve WSAFCA and how you propose to meet WSAFCA’s needs.

B. Include how you would choose the funding opportunities your firm would track on WSAFCA’s behalf, and how your firm would promote WSAFCA’s interests at the federal level.

https://secure.procurenow.com/portal/cityofwestsacramento/projects/174448?section=undefined

C. Describe what you would do in a situation where two or more of your clients have competitive positions on an opportunity for which you have been requested to represent WSAFCA.

3.5. Cost Proposal

WSAFCA is interested in cost-effective approaches to supporting the flood program and the final Scope of Services will be subject to negotiation. There will be no additional reimbursement for travel time or expenses, telephone costs, copying costs, etc.

Proposer agrees to maintain pricing pursuant to their submittal for the duration of the initial contract term and any optional extensions.

4. General Information

4.1. Statement of Qualifications Submission

All Statements of Qualifications (SoQ), including any attachments, exhibits, or amendments, shall be submitted through the E-Procurement Portal, which will deliver SOQs to WSAFCA staff overseeing the solicitation. SOQs not submitted through the E-Procurement Portal shall be deemed nonresponsive and rejected. Proposals may not be delivered orally, by paper, by email, by facsimile transmission, or by any other means.

All proposals shall be submitted through the E-Procurement Portal no later than:

Wednesday, July 9, 2025 at 2:00 pm.

Firms shall respond to the RFQ and any exhibits, attachments, or amendments.

A Proposer's failure to submit a SoQ in compliance with the procedures and timelines set forth in the

RFQ shall cause the Proposal to be deemed nonresponsive and rejected. A late submission shall not be accepted. Additional time to respond shall not be granted to any Proposer.

4.2. Questions and/or Objections

It is to the Agency's and Proposer's benefit that questions and objections are brought to the Agency's attention so it may issue necessary amendments to the RFQ and help prevent the opening of defective proposals upon which WSAFCA could not award a Contract. Proposer should carefully review this RFQ and all attachments for comments, questions, defects, objections, or any other matter requiring clarification or correction (collectively, “Questions”).

A Proposer may submit Questions related to this RFQ to the Agency through the E-Procurement Portal at or before:

Thursday, June 26, 2025 at 5:00 pm.

Questions shall be considered waived and invalid if not brought to the attention of the Agency in conformity with this subsection. Questions not submitted through the E-Procurement Portal will not be accepted or responded to. Questions submitted after the deadline will not be accepted or responded to.

Questions and answers will be posted on the E-Procurement Portal and visible to all.

Any revisions to the Standard Contract should be in the Proposal Transmission Letter and shown in redline, as described above.

4.3. General Proposal Format Requirements

A. The Agency discourages lengthy and costly proposals. A Proposal should be prepared simply and economically and provide a straightforward, concise description of the Proposer's capabilities to satisfy the requirements of this RFQ. Emphasis should be on conformity to the Agency’s instructions, requirements of this RFQ, and completeness and clarity of content.

B. A Proposal must address all portions of the RFQ, provide all information requested, and comply with all formatting requirements detailed herein.

https://secure.procurenow.com/portal/CityofWestSacramento https://secure.procurenow.com/portal/CityofWestSacramento

C. A Proposal must be labeled and organized as requested in this RFQ, including using section headers.

Failure to follow the specified format, to label the responses correctly, or to address all of the subsections may, at the Agency’s sole discretion, result in the rejection of a Proposal.

D. A Proposal must not contain extraneous information. All information presented in a Proposal must be relevant to, and in response to, a requirement of this RFQ. Any information not meeting these criteria shall be deemed extraneous and shall in no way contribute to the evaluation process.

E. A Proposal shall be prepared on standard 8 1/2" x 11" formatted electronic documents. Foldouts containing charts, spreadsheets, and other exhibits are permissible but Proposer shall be reminded that responses will be read electronically through the E-Procurement Portal.

1. All responses, as well as any reference material presented, must be written in English.

2. All monetary amounts must be detailed in United States currency.

3. All uploaded proposal pages must be numbered. Proposals shall be limited to a total of twenty-five

(25) pages and should not include unnecessary company advertisement material. Resumes and references are part of the proposal package and will be included as part of the total page count. Cost proposals may be excluded.

4.4. Proposal Preparation, Interview and Negotiation Costs

WSAFCA shall not be responsible for and/or shall not pay any costs associated with the preparation, proposal, or presentation of any proposal, or costs incurred by the responding firms during the interview and negotiations phase of the solicitation process.

4.5. Proposal Withdrawal

A Statement of Qualifications may be withdrawn at any time by clicking "unsubmit" on the E-

Procurement Portal. If after withdrawing a SOQ and before the deadline to submit a SOQ, a Proposer may submit another SOQ.

4.6. Proposal Amendment

A Statement of Qualification (SOQ) may be amended prior to the deadline to submit a SOQ by unsubmitting and resubmitting a SOQ on the E-Procurement Portal. After the deadline to submit a SOQ, the Agency shall not accept any amendments, revisions, or alterations to a SOQ.

4.7. Incorrect Statement of Qualifications Information

If WSAFCA determines that a respondent has provided, for consideration in the evaluation process or contract negotiations, incorrect information which the respondent knew or should have known was materially incorrect, the SOQ may be rejected by WSAFCA, at its sole discretion.

5. Terms and Conditions

5.1. Assignment and Subcontracting

The Contractor may not subcontract, transfer, or assign any portion of the Contract without prior written approval from WSAFCA. Any subcontractor, subconsultant, or other contracting parties

(collectively, "Subcontractor") must be specifically approved in writing by the Agency. Inclusion of a subcontractor in a Statement of Qualifications does not guarantee the later approval of a Subcontractor.

Notwithstanding the use of an approved Subcontractor, the Contractor shall remain the prime contractor and responsible for all work performed under the Contract and pursuant to this RFQ.

5.2. RFQ Amendment and Cancellation

WSAFCA reserves the unilateral right to amend this RFQ in writing at any time. WSAFCA also reserves the right to cancel or reissue the RFQ at its sole discretion. WSAFCA shall post copies of the RFQ and amendments on the E-Procurement Portal and it shall be the responsibility of the responding firm to click "Follow" on the project to receive notifications. It shall be the responsibility of the firm to also self-monitor the posting of written responses. Responding firms shall respond to the final written RFQ and any exhibits, attachments, and amendments.

5.3. Right of Rejection

A. WSAFCA reserves the right, at its sole discretion, to reject any and all Proposals, no matter their level of responsiveness, or to cancel this RFQ in its entirety.

B. WSAFCA reserves the right, at its sole discretion, to waive variances in a Proposal, provided such action is in the best interest of the Agency. Where the Agency waives variances in a Contract, such waiver does not modify the RFQ requirements or excuse the respondent from full compliance with the

RFQ. Notwithstanding any variance, the Agency may hold any Proposer to strict compliance with the

RFQ.

5.4. Proposal of Alternate Services

A Statement of Qualifications for alternate services (i.e., proposals that offer something different from that requested by the RFQ) will be considered nonresponsive and rejected.

5.5. Severability

If any provision of this RFQ is declared by a court to be illegal or in conflict with any law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the Agency and Proposers shall be construed and enforced as if the RFQ did not contain the particular provision held to be invalid.

5.6. Licensure and Special Certification

Before executing the Contract pursuant to this RFQ, the Contractor must hold all necessary business and professional licenses and certifications to complete the Scope of Work. WSAFCA may require any or all

Proposers to submit evidence of proper licensure and certifications.

5.7. Disclosure of Proposal Contents

All Statements of Qualifications (SOQ) and other materials submitted to the Agency related to this RFQ shall become the property of WSAFCA. Selection or rejection of a SOQ does not affect this right. All SOQ information, including detailed price and cost information, shall be held in confidence during the evaluation and selection process. Upon the completion of the evaluation and selection process, or by rejection of all SOQs, the responses shall be open for review by the public to the extent required by the

California Public Records Act, Government Code section 6254 et seq.. By submitting a SOQ, a respondent acknowledges and accepts that the contents of the SOQ and associated documents shall become open to public inspection.

Portions of a SOQ exempt from public disclosure by law may be protected from public disclosure by the

Agency. A respondent is required to clearly label such portion of a SOQ "CONFIDENTIAL" and list the grounds for non-disclosure. In doing so, the respondent thereby agrees to indemnify and defend

WSAFCA from any action arising from the non-disclosure of the information. The failure to label any information shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

5.8. Conflict of Interest and Restrictions

By responding to this RFQ, the respondent certifies that no amount shall be paid directly or indirectly to an employee or official of the Agency as wages, compensation, or gifts in exchange for acting as an officer, agent, employee, subcontractor, or consultant to the Proposer in connection with the procurement under this RFQ.

5.9. Proprietary Information

The electronic/master copy of each SOQ shall be retained for official files and will become public record after the award of a contract unless the proposal or specific parts of the proposal can be shown to be exempt by law. Each responding firm may clearly label any part of a SOQ as "CONFIDENTIAL." In doing so, the responding firm thereby agrees to indemnify and defend the Agency. Failure to label any information that is released by the Agency shall constitute a complete waiver of all claims for damages caused by or related to any release of the information.

If a public records request for appropriately-labeled information is received by the Agency, the Agency will endeavor to notify the responding firm of the request and delay access to the material until seven

(7) working days after the Agency’s receipt of the public records request. Within that time delay, it will be the duty of the responding firm to act in protection of its labeled information. Failure to so act shall constitute a complete waiver.

6. Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Cover Letter

Submission of cover letter letter in conformity with requirements detailed in the RFQ.

Points Based 10 (13.3% of Total)

2. Qualifications and Experience

Qualifications and experience of the Proposer and members of the team that may be assigned tasks within the Statement of

Qualifications.

Points Based 30 (40% of Total)

3. Prior Work with Public Agencies

Ability to provide the services to complete the

“Scope of Work” as demonstrated by the described prior projects and prior work with public agencies, including those that are similar in size to the West Sacramento Area Flood

Control Agency.

Points Based 15 (20% of Total)

4. Project Approach

Operational and organizational approach to provide the services.

Points Based 20 (26.7% of Total)

7. Consultant Selection and Contract Award

7.1. Evaluation Process

The Qualifications review and evaluation process will comply with the following processes ("Evaluation

Process"):

A. The Evaluation Process is intended to identify the Firm or individual with the best combination of attributes. Cost is not the exclusive attribute and the Firm or individual with the lowest cost for services is not guaranteed to be offered a Contract.

C. The Project Contact, identified in the "Contact Information" of this RFQ shall manage the Evaluation

Process and maintain all records related to the process.

D. The Project Contact shall review of all Statement of Qualifications (SOQ) and determine if each SOQ is in compliance with the requirement specified in this RFQ and, thereby, responsive.

E. The Project Contact shall work with selected staff whose specialties and responsibilities are relevant to this RFQ (collectively, "Evaluation Team") to complete the evaluation process.

F. The Evaluation Team shall evaluate all responsive SOQ. Each Evaluation Team member shall score each responsive SOQ based on the Evaluation Criteria.

H. Respondents with the highest scores pursuant to the Evaluation Criteria may be asked to interview with WSAFCA. WSAFCA reserves the right, at its sole discretion, to request interviews. If WSAFCA requests interviews, interviews will be on the Prospective Interview Date identified above. Interviews will be conducted by the Evaluation Team and in a format determined by the Team. The Evaluation

Team shall use the Evaluation Criteria to rate Proposers during the interview.

7.2. Interview Process

A. The top-rated firms with the highest score from the proposal evaluation scoring may be asked to interview with the Agency. WSAFCA reserves the right, at its sole discretion, to request interviews. If

WSAFCA requests interviews, they will be on the Prospective Interview Date identified above. Interviews will be up to one hour, will be held virtually on Microsoft Teams, and time slots will be assigned by staff.

B. Interviews shall be attended by (1) individual identified in the SOQ as the primary contact to WSAFCA on a day-to-day basis and up to two (2) members of the team identified in the section of the Statement of Qualifications. We DO NOT want to interview your company's marketing staff.

C. WSAFCA reserves the right to select a qualified firm offering the best value to the Agency, based on that firm's overall qualifications and cost proposal. The selected firm may not necessarily be the firm with the lowest cost proposal.

7.3. Contract Award Process

The contract selection and award process shall comply with the following process ("Contract Award

Process"):

A. The Project Contact shall invite the individual or firm with the highest score from the Proposal

Evaluation Process to participate in contract negotiations.

B. Respondent and WSAFCA shall negotiate the final terms and conditions of the Contract, pursuant to this RFQ. The Contract shall contain the same, or substantially the same, terms and conditions as portrayed in this RFQ, the Scope of Work, the Proposal, and the Agency's Standard Contract.

C. Following negotiations, WSAFCA shall draft contracts with all qualified vendors for execution by all parties. If the contract isn't signed and returned within seven (7) working days of its delivery to the awardee, WSAFCA may determine, at its sole discretion, that the respondent is nonresponsive to the terms of this RFQ and initiate further Evaluation Processes.

D. WSAFCA's records related to this RFQ shall be made available for public inspection, as permitted by law, following Contract execution, or rejection of all Proposals.

E. WSAFCA reserves the right to accept or reject any or all Proposals.

8. Standard Contract Information

8.1. Standard Contract

The Contract executed pursuant to this RFQ shall contain the same, or substantially the same, terms as provided in the West Sacramento Area Flood Control Agency Standard Professional Services Contract

(provided in Attachments). Capitalized and bracketed items shall be replaced with appropriate information in the final contract.

This RFQ, including the Statement of Work, and the successful Proposal emanating from the RFQ process shall be incorporated into the Contract.

8.2. Insurance Requirements

The apparent successful responding firm will be required to provide proof of insurance in compliance with the Insurance Checklist and Standard Contract, both in Attachments , prior to commencing work.

Exceptions to insurance requirements will not be made. Any respondent unable to meet the insurance requirements, as detailed, shall not be eligible for selection or award of contract.

The apparent successful individual or firm will be required to provide proof of insurance as set forth in the attached Standard Contract and Insurance Requirements prior to commencing work.

8.3. Contract Approval

This RFQ and the Contractor selection processes do not obligate WSAFCA to act in any certain way and do not create rights, interests, or claims of entitlement to any respondent or any other entity. Any perceived or actual obligation of the Agency related to this RFQ shall not commence until after the

Contract is fully executed in compliance with West Sacramento City ordinances and regulations to establish a legally binding contract.

8.4. Contract Payment

Contract payments shall only be made in accordance with the terms and conditions of the Contract and only after the Contract is fully executed in compliance with City ordinances and regulations. No payment shall be made until the Contract is executed. WSAFCA shall not be liable for any payment related to this

RFQ or the Scope of Work prior to the execution of the Contact, even if the services or work is done in good faith or reliant on oral promises.

8.5. Contract Monitoring

The Contractor shall be responsible for the completion of all services required to complete the Scope of

Work. All services, work, and tasks pursuant to the Scope of Work are subject to inspection, evaluation, and acceptance by WSAFCA. WSAFCA may employ all reasonable means to ensure that the Scope of

Work is progressing and being performed in compliance with the Contract.

8.6. Contract Amendment

During the course of the Contract, WSAFCA may request the Contractor to perform additional services for which the Contractor would be compensated. Those services shall be within the general scope of this

RFQ. In such instances, WSAFCA shall provide the Contractor a written description of the additional https://secure.procurenow.com/portal/cityofwestsacramento/projects/174448/document?section=1603777 https://secure.procurenow.com/portal/cityofwestsacramento/projects/174448?section=undefined https://secure.procurenow.com/portal/cityofwestsacramento/projects/174448/document?section=1603777 work, and the Contractor shall submit a time schedule and cost proposal for completing the additional services, based on either the rates included in the Contractor's Proposal to this RFQ or else a fixed fee that is mutually agreed to by WSAFCA and Contractor, whichever is lowest. If WSAFCA and Contractor reach an agreement regarding the services and associated compensation, said agreement shall become effective by means of an amendment to the Contract.

9. Proposer Questionnaire

9.1. Proposal Requirements*

Please confirm that you have read and met all of the Proposal Requirements.

☐ Yes

☐ No

*Response required

9.2. Type of Business*

Please confirm your form of business.

☐ Individual

☐ Sole Proprietor

☐ Corporation

☐ Non-Profit Corporation

☐ Partnership

☐ Joint Venture

☐ Limited Liability Company

*Response required

9.3. Please enter Legal Company Name and any related DBA*

Please enter the full legal company name and any other business names related to this proposal registered with the Secretary of State to conduct business in the State of California.

*Response required

9.4. Please upload a completed 2024 W-9*

Please download the attached 2024 W9 form and upload a completed form.

• W-9_Form_ver._2024_-_BLANK.pdf

*Response required

9.5. Please provide your Contractors License #, if applicable.

9.6. RFQ Response Documents & Cost Proposal*

Please upload your RFQ response documents, including cost proposals

*Response required

9.7. Standard Contract Qualifications

If the Proposer has contract qualifications, the Proposer shall upload a redlined copy of the contract found in Attachments; clearly identifying the Contract language at issue and suggested adjustment or modification in redline.

https://government-project.s3.us-west-2.amazonaws.com/10818/e28fbf66-5fc3-4c81-999b-bbd1e86f4e74_W-9_Form_ver._2024_-_BLANK.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CLYN3LPJ%2F20250617%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250617T233745Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQD%2FuCIsvHE%2BD9IGCRX7rF1esFpJIt4XBHyk%2B0tM5HlgcQIhAK8xOOAregV7ul4F2ApB8q11Oc6sYiixS8eBrY76AXjWKoMFCH8QAhoMODkyMzY0Njg3NjcyIgy46eu6yfzllbHcDQ8q4ARA%2F9TmrP396aRtrrnUYd88MZIfkkkB78Ea%2BngNUazVOwmJUoooQ7mnAP8Tw%2B9WwW1jN4Qut014TLIGwPEPyTLtXNmvIcbepipF5Or3pn3wFkT0lt2FA%2BwFYd4BBNV9UdPIR5xnNVXxh767RMSVe4U%2BoTyVxx6T90QrsTysXB6VIMwz5fBZjg7O2NEfTQvU5KaunjvdjXQX52PCNG8cMttbGFQsgQ%2B4Y5%2FRoh3036WdWJDrrHmC0W4VDfeGkqVlNBP4N%2BviF0sPtuHb2NRVJsuAbp5gilu4fk3pYviccNuWErL72d4%2Fi5fbE23U%2F8eIYXHahzP5Lg1yWE7f12tG9EIcrkgI7wqU4a0fBB5ToaRfO2wEmKijiBFPIxeVyKK5TnGNLNUBeQAWpaHAKTd%2BeDLXYSAufvTNz%2B4JmUsoRqELJLX8HGqCUOB8ivTa3T6G5UksVVWrtKr6707T%2F7ahQoKalXmvfInVS1%2FvfvNtqJdBKcI1ekgSdIoStxLEI0WcNfZeKEU%2FNSnEIWuzLcTCm3I4FYzHkNCKVzfC9xGvK7j%2FQIJcAtnO9oWTUyWuoSZVAoDFuH4%2FKZSCBEPEaZx0dtlrIwl%2BrJCQVrZ9HqxRg71lWbphFTCXm1lsdCUpFgEBGyrMueXJ7VDBsQl36CUgDNW60LehKPgZxK64w73EIug5E0DtGUfKXxKW65N3ESLHqVUAW4cU%2F%2BB61fmIQOw5brx7UGjtEkcsm75DffhSFHEBHRyPUoV0t4EoCogmH5pDoJZj4fk1uyTD%2F7ufzGBuk7MysV5ouSjsXdY9QDtiC95xwTDA0sfCBjqaAYhltTLklAxk1k%2BJMj34LupWfJOs13P4DTuMR4g3c1pIczZZ0jd54PFRISojIpoVAiXpiwLR3r6Km%2FFDH1jTXNVlQQ2xo8MerP5TSGTIjSOnfMrnQi0HjRQnIEl%2BXwxTraMdmH2b1isZQSQouqf%2Beg9BkG77groBk3w3QlZDnnTD9LExGG06VRIPyYEdM21Y%2FQwStuhwj5gIF2M%3D&X-Amz-Signature=22d35504e8a432d3bd4d275e9c6d5aa8b2dab839ea9da65a5afec303868adbb0&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22W-9_Form_ver._2024_-_BLANK.pdf%22&x-id=GetObject https://procurement.opengov.com/portal/cityofwestsacramento/projects/174448/document?section=1603777

If no qualifications are identified, Proposer is presumed to have accepted the Contract and be capable of completing the Scope of Work, as well as all reasonably associated managerial tasks, without reservation or qualification pursuant to the Contract and this question may be bypassed.

9.8. Insurance Requirements*

The Proposer acknowledges the Agency's insurance requirements and endorsements as outlined in the

Insurance Checklist in Attachments. Any Proposal unable to meet the Insurance Checklist requirements shall be considered nonresponsive and ineligible for Contract award.

Proposer shall be required to provide proof of requisite insurance prior to Contract execution. Failure to do so shall be just cause for forfeiture of the Proposal guaranty and/or rejection of the Proposal.

☐ Please confirm

*Response required

9.9. Certification Regarding Debarment*

The Agency performs a SAM.GOV verification check to confirm debarment status. Please download the attached document, complete the form, and upload.

A unique entity identifier is requested for contracts greater than $25,000 or funded with Federal dollars.

Your entity may register for a unique entity identifier on SAM.GOV at the following link https://sam.gov/content/entity-registration.

For all other proposers, the completed form is sufficient.

• Certification_Regarding_Deb...

*Response required

9.10. Other Documentation

Please upload any additional documentation that you feel would be a value to your submitted proposal.

For example: Awards, Licenses, etc.

9.11. Authorized Contract Signer *

Please provide the name, title and email address of the authorized contract signer.

*Response required https://secure.procurenow.com/portal/cityofwestsacramento/projects/174448/document?section=1603777 https://government-project.s3.us-west-2.amazonaws.com/174448/cde2b0c6-73ea-46b3-bcdf-e50cdefaaaca_Certification_Regarding_Debarment_Form_WSAFCA.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4CLYN3LPJ%2F20250617%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250617T233745Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEJb%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FwEaCXVzLXdlc3QtMiJIMEYCIQD%2FuCIsvHE%2BD9IGCRX7rF1esFpJIt4XBHyk%2B0tM5HlgcQIhAK8xOOAregV7ul4F2ApB8q11Oc6sYiixS8eBrY76AXjWKoMFCH8QAhoMODkyMzY0Njg3NjcyIgy46eu6yfzllbHcDQ8q4ARA%2F9TmrP396aRtrrnUYd88MZIfkkkB78Ea%2BngNUazVOwmJUoooQ7mnAP8Tw%2B9WwW1jN4Qut014TLIGwPEPyTLtXNmvIcbepipF5Or3pn3wFkT0lt2FA%2BwFYd4BBNV9UdPIR5xnNVXxh767RMSVe4U%2BoTyVxx6T90QrsTysXB6VIMwz5fBZjg7O2NEfTQvU5KaunjvdjXQX52PCNG8cMttbGFQsgQ%2B4Y5%2FRoh3036WdWJDrrHmC0W4VDfeGkqVlNBP4N%2BviF0sPtuHb2NRVJsuAbp5gilu4fk3pYviccNuWErL72d4%2Fi5fbE23U%2F8eIYXHahzP5Lg1yWE7f12tG9EIcrkgI7wqU4a0fBB5ToaRfO2wEmKijiBFPIxeVyKK5TnGNLNUBeQAWpaHAKTd%2BeDLXYSAufvTNz%2B4JmUsoRqELJLX8HGqCUOB8ivTa3T6G5UksVVWrtKr6707T%2F7ahQoKalXmvfInVS1%2FvfvNtqJdBKcI1ekgSdIoStxLEI0WcNfZeKEU%2FNSnEIWuzLcTCm3I4FYzHkNCKVzfC9xGvK7j%2FQIJcAtnO9oWTUyWuoSZVAoDFuH4%2FKZSCBEPEaZx0dtlrIwl%2BrJCQVrZ9HqxRg71lWbphFTCXm1lsdCUpFgEBGyrMueXJ7VDBsQl36CUgDNW60LehKPgZxK64w73EIug5E0DtGUfKXxKW65N3ESLHqVUAW4cU%2F%2BB61fmIQOw5brx7UGjtEkcsm75DffhSFHEBHRyPUoV0t4EoCogmH5pDoJZj4fk1uyTD%2F7ufzGBuk7MysV5ouSjsXdY9QDtiC95xwTDA0sfCBjqaAYhltTLklAxk1k%2BJMj34LupWfJOs13P4DTuMR4g3c1pIczZZ0jd54PFRISojIpoVAiXpiwLR3r6Km%2FFDH1jTXNVlQQ2xo8MerP5TSGTIjSOnfMrnQi0HjRQnIEl%2BXwxTraMdmH2b1isZQSQouqf%2Beg9BkG77groBk3w3QlZDnnTD9LExGG06VRIPyYEdM21Y%2FQwStuhwj5gIF2M%3D&X-Amz-Signature=0f52fe9501717a37e50ed3315cfc70c37a4220c7a29f0ad7abf7d4928ca2a1c2&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_Regarding_Debarment_Form_WSAFCA.pdf%22&x-id=GetObject