FEC PAPER SOW.pdf

STATEMENT OF WORK

FEC PAPER REQUIREMENT

Background and Objective

The purpose of this statement of work is to outline our bulk paper requirements for the Federal Election Commission’s (FEC) high speed/high volume Xerox 700 Color Press machine and the Xerox 6115 DocuTech . This bulk paper order will also supply the necessary paper stock for all other agency duplication equipment. We are seeking a pre-determined delivery schedule for all regular use paper, and would like an “on-demand” ordering option for all other paper stocks.

All quantity estimates are approximate, but these are the minimums.

FEC is requesting Xerox brand only paper (no substitutions) for the following reasons:

• Non Xerox paper sheets are drier and more susceptible to static which cause jamming problems.

• Non Xerox paper sheets can cause excessive paper dust which reduces quality and may damage press parts.

• All Xerox products have been designed, extensively tested and qualified by Xerox engineers to ensure optimum performance and outstanding production.

• Xerox pastel paper sheets meet FEC color requirements for agenda and voting matter documents, which are the agency standards.

Initial delivery should commence upon contract award for the “Specialty Paper” (as outlined below) and delivery of “Regular Use” paper will commence according to the established delivery schedule and continue on the second Tuesday of every other month, through September 2013.

This requirement will be a single award, firm fixed price, indefinite-quantity contract that provides for an indefinite quantity, within stated limits, of supplies or services during a fixed period. The period of performance will be one 12-month base year, with four option 12-month option years. The Contractor shall be reimbursed by the Government in an amount not less than a total of $25,000 (minimum) and no more than a total of $40,000 (maximum) for successful performance of each base and option year of this contract. The total contract value will not exceed $200,000. FEC will issue individual firm fixed priced task orders to fulfill order requirements. Task Order #1 will be issued at the time of award.

Paper Requirements

Regular Use Paper (white and color; item number determines unit of shipment (i.e., boxes, packages, or cases)

STOCK # DESCRIPTION ESTIMATED USAGE

3R2047 Multipurpose 20/lb/92 Bright 300 boxes per year 3R2051 Multipurpose 20/lb/92 Bright (legal size) 5 boxes per year

3R2041 Multipurpose 20lb 92 Bright 3 Hole 24 boxes per year 3R11540 Color Xpressions select 24lb 98 Bright 48 boxes per year 3R11050- Blue 20 lb 10 boxes per year 3R11051 Green 20lb 10 boxes per year 3R11052 Pink 20lb 3 boxes per year 3R11053 Yellow 20lb 3 boxes per year

Specialty Paper (quantities are approximate, item number determines unit of shipment (i.e., boxes, packages, or cases)

STOCK # DESCRIPTION ESTIMATED USAGE

3R11770 Color Expressions Elite 80lb 2 boxes per year 3R11463 Elite Gloss Cover 100lb 2 boxes per year 3R11472 Elite Silk Text 2 boxes per year 3R11680 8 Point Super Gloss 2 boxes per year 3R11686 12 Point Super Gloss 2 boxes per year 3R11854 Gloss Cover Impressions 2 boxes per year 3R11749 White Index 100lb 2 boxes per year 3R4417 Multipurpose tabs – 5Bank 90lb 2 boxes per year 3R14535 Polyester ID cards 6UP 6 boxes per year 3R4299 Business 4200 Ring Tuff 3-hole 20lb As needed 3R12486 EverFlat Image Solutions As needed 3R11059 Lilac 20/lb/ As needed 3R11056 Ivory 20lb As needed 3R5303 Green 65lb Cover As needed 3R5298 Ivory 90lb Index As needed 3R4415 Multipurpose tabs As needed 3R12816 3UP Door Hangers 7.7mil Polyester As needed

Optional Task

Optional task will include storage for paper in the event a task order is placed for an excessive amount of product and it is anticipated that storage will not be feasible to store on site at FEC.

Delivery Schedule

To ensure adequate paper stock, deliveries should occur the second Tuesday of every other month. The offeror must provide a 2-3 day delivery turnaround for request of any off-scheduled delivery requests outside of the “regular” paper delivery schedule. The estimated delivery schedule will be approximately every 60 days. "On-demand" paper request for specialty paper may fall outside of the regular delivery schedule.

Delivery Terms

FOB term is Destination, within consignee’s premises to 999 E, Street, NW, at the FEC loading dock (w/inside delivery to Room 821) during normal business hours, Monday – Friday, between 8:30am – 4:00pm.

Delivery & Security Requirements:

The FEC activity authorized to issue orders is stated below.

o Delivery persons must have valid ID and must be screened by security officers.

o Paper is to be delivered to room 821.

o The paper must be stacked and pallet must be taken away by the vendor.

o Paper is to be stacked according to type of paper.

o Vendor may use power jack.