EFG Notes Template (SOW)_06-12-20.docx

EFG REQUIRED NOTES SECTIONS

These are the minimum required NOTES SECTIONS that will become the legal, binding document for the agreement. Points to remember:

· Each section covers a specific topic – in general, it is not necessary to repeat the same information in multiple sections. Avoid adding items included in the General Terms and Conditions.

· EFG prints in plain text only – tables should be converted to text prior to upload. Graphics and other documents that cannot be converted should be specifically referenced and provided as attachments when the award documents are presented for signature.

PURPOSE – Introduction, reasons for the project, over-arching goals and relation to NRCS goals

OBJECTIVES – Identify key strategies and project design, alignment of resources and activities, strategic partners and their roles, objectives and goals clearly identified

BUDGET NARRATIVE – High level summary of the budget, MUST match detailed budget list AND SF-424A. If there is a required match, it should be explicitly stated in this section. If the budget includes Indirect costs, the basis for the IDC is a required attachment.

The official budget (including cost category itemization as identified on the SF-424A) described in this Budget Narrative will be considered the "the total budget as last approved by the Federal awarding agency" for this award.

RESOURCES REQUIRED – Items of value other than funding needed for the successful completion of the project. Do NOT repeat funding information. If it is a cooperative agreement, there should be substantial involvement of NRCS staff time or resources, so describe who and/or what is required of each party. For grants, there will be minimal or no other NRCS resources.

NRCS will:

Recipient will:

RESPONSIBILITIES OF THE PARTIES – Actions to be taken by each party. Do NOT repeat funding or contact information (these are stated on the Notice of Award) and do NOT include items addressed in the General Terms and Conditions of the agreement. This section will list the responsibilities other than providing funding that are needed for the successful completion of the project. If it is a cooperative agreement, there should be substantial involvement of NRCS, so describe who and/or what tasks or roles are required to complete the project. For grants, there will be minimal or no other NRCS responsibilities. Reporting and payment frequency must be stated. Template language is provided below.

If inconsistencies arise between the language in this Statement of Work (SOW) and the General Terms and Conditions attached to the agreement, the language in this SOW takes precedence.

NRCS will:

Recipient will:

Submit performance reports on a [pick one: quarterly, semi-annual, or annual] basis to the ezFedGrants system or the Farm Production and Conservation (FPAC) Grants and Agreements Division staff via email to: FPAC.BC.GAD@usda.gov. Reports are due 30 calendar days after the reporting period and are based on the agreement period of performance start date.

Submit SF425 Financial Reports on a [pick one: quarterly, semi-annual, or annual] to the ezFedGrants system or the Farm Production and Conservation (FPAC) Grants and Agreements Division via email to: FPAC.BC.GAD@usda.gov. Reports are due 30 calendar days after the reporting period on January 31, April 30, July 31, October 31. Please note that financial reporting is based on the calendar year.

Submit payment requests to the ezFedGrants system or the Farm Production and Conservation (FPAC) Grants and Agreements Division via email to: FPAC.BC.GAD@usda.gov on a [pick one: quarterly or semi-annual] basis. Refer to the General Terms and Conditions for more information regarding payment requests.

EXPECTED ACCOMPLISHMENTS AND DELIVERABLES – High level summary of products and deliverables – what will be done, how it will be measured or presented so that both parties know the project is complete.

MILESTONES – For each deliverable above, describe the subtasks and their due dates so that both parties know what is expected and when so, that the project is completed within the period of performance.

Optional Notes:

ADDITIONAL PROVISIONS – if there are required attachment, cite them here.

Attachments – Project Proposal “Title”