FDLE-SS-2410-PUR7776.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Florida Department of Law Enforcement

TITLE: Florida Incident-Based Reporting System Enhancements Short description of the commodity or service desired: Statutorily required enhancements to the Florida Incident-Based Reporting System (FIBRS).

CONTACT

Name: Angela Githens Address: 2331 Phillips Road, Tallahassee, FL 32308 Telephone: 850-410-7300 Email: FDLEOGSContracts@fdle.state.fl.us

Internal tracking number, if any: FDLE-SS-2410

Date posted: 9/11/2023 Last day for receipt of information: 10/02/2023

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

43212200 Computer Data Storage Management Systems 43232300 Data Management and Query Software 81111806 Database Analysis Service 81111901 Database Information Retrieval 81112200 Software Maintenance and Support 81112501 Computer Software Licensing Service 83121604 Online Database Information Retrieval Systems 83121605 Remote Database Information Retrieval Systems

Quantity or Term (as appropriate):

Ten (10) Months

Requestor (division, bureau, office, individual, as appropriate):

Information Technology Services

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

Chapter 943.051, Florida Statutes (F.S.), provides statutory authority for the Florida Department of Law Enforcement (FDLE), Criminal Justice Information Program (CJIP), to act as the state’s

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

central criminal justice information repository. The purpose of the repository is to collect, process, store, maintain, and disseminate criminal justice information and records necessary to the operation of the criminal justice information system of the department and to develop systems that inform one criminal justice agency of the criminal justice information held or maintained by other criminal justice agencies.

Florida Incident-Based Reporting System (FIBRS) is also critical to FDLE’s statutory mission by providing Florida law enforcement and criminal justice agencies with a mechanism that consolidates and simplifies data submissions, providing a higher quality standard for data submissions, and supporting the National Crime Statistics Exchange (NCS-X) Program goals.

Therefore, it is pertinent to keep this system updated to meet all state rules and laws. The enhancements are required to comply with Florida Statute and Florida Law amendments which took effect on July 1, 2023.

Intended Single Source:

GCOM Software LLC 24 Madison Avenue Extension Albany, NY 12203

Estimated Dollar Amount:

$150,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

GCOM is the sole supplier and owner of the source code of the FIBRS system used by FDLE today. These components were acquired as integrated systems which include hardware, systems software, and application software.

GCOM is the only entity that can provide end-to-end support for FIBRS, including preventive maintenance, remedial maintenance, configuration management, systems administration, performance tuning and programming.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Alan Herring – Chief of General Services Joey Hornsby – Director of Information Technology Services

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A-1.045, Florida Administrative Code, and section 120.57(3), F.S.