FDLE ITB 2342 - Addenda 1.pdf

DATE: May 5, 2023

SOLICITATION NUMBER: FDLE ITB 2342

SOLICITATION TITLE: Panel Wall Partitions

REPLY OPENING: May 12, 2023

ADDENDA NUMBER: 1

This addendum serves as notice of responses to questions received from potential Vendors relevant to the Invitation to Bid (ITB) and amended pages from the original ITB document.

Remove: Page 4 of the April 18, 2023 Invitation to Bid document.

Remove: Page 7 of the April 18, 2023 Invitation to Bid document.

Remove: Page 8 of the April 18, 2023 Invitation to Bid document.

Remove: Attachment A of the April 18, 2023 Invitation to Bid document.

Insert: Attached page 4 of the Invitation to Bid document marked amended May 5, 2023.

Insert: Attached page 7 of the Invitation to Bid Document marked amended May 5, 2023.

Insert: Attached page 8 of the Invitation to Bid Document marked amended May 5, 2023.

Insert: Attached Attachment A of the Invitation to Bid Document marked amended May 5, 2023.

All other terms and conditions of the ITB remain unchanged.

THIS ADDENDUM NOW BECOMES PART OF YOUR BID RESPONSE.

THE ADDENDA ACKNOWLEDGEMENT FORM SHALL BE SIGNED BY AN AUTHORIZED COMPANY REPRESENTATIVE, DATED AND RETURNED WITH THE BID RESPONSE.

ADDENDA ACKNOWLEDGEMENT

COMPANY NAME:

ADDRESS:

CITY: STATE: ZIP:

AUTHORIZED REPRESENTATIVE: TITLE:

AUTHORIZED SIGNATURE: DATE:

PHONE: EMAIL:

FAILURE TO FILE A PROTEST WITHIN THE TIME PRESCRIBED IN FLORIDA STATUTE 120.57(3) OR FAILURE TO FILE A BOND OR OTHER SECURITY WITHIN THE TIME ALLOWED FOR FILING A BOND SHALL CONSTITUTE A WAIVER OF

PROCEEDINGS UNDER CHAPTER 120 FLORIDA STATUTES.

FDLE ITB 2342

Amended May 5, 2023

SECTION 1 – INTRODUCTORY SECTION

The State of Florida, Department of Law Enforcement, hereinafter called the FDLE, Department, Agency, State, Customer or Purchaser, issues this invitation to receive competitive sealed bids for the purchase and installation of partition walls located within the FDLE headquarters (HQ) and the complete removal of existing partition walls. This Invitation to Bid (ITB) and all activities leading toward the anticipated issuance of a Purchase Order pursuant to this ITB, are conducted pursuant to Chapters 943 and 287 Florida Statutes, and Rule 60A-1 Florida Administrative Code.

1.1. AGENCY INTENT

It is the intent of the FDLE to acquire competitive sealed bids for the purchase and installation of partition walls and complete removal of existing partition walls located in the classrooms of FDLE headquarters in Tallahassee, Florida. The delivery, installation and complete removal of existing partition walls must be completed by or before September 1, 2023. FDLE intends to make a single award from this ITB and issue a Purchase Order.

1.2. HEADING AND SECTION REFERENCES

Section headings in this ITB are inserted for convenience only and are not to be construed as a limitation of the scope of the particular section to which the heading refers.

1.3. GENERAL INSTRUCTIONS TO RESPONDENTS (PUR 1001)

Pursuant to Rule 60A-1.002 F.A.C, the State of Florida General Instructions to Respondents (PUR 1001) are hereby referenced and incorporated in their entirety to this ITB. Bidders are instructed to read this document in its entirety. There is no need to return this document to the FDLE. The FDLE instructions to respondents contained within this ITB supersede any conflicting instructions contained in the PUR1001.

https://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instructions_to_Respondents.pdf

1.4. MANDATORY REQUIREMENTS

The FDLE has established certain requirements with respect to bids to be submitted by respondents. The use of “shall”, “must” or “will” (except to indicate simple futurity) in this ITB indicates a requirement or conditions from which a material deviation may not be waived by the Department. A deviation is material if, in the Department’s sole discretion, the deficient response is not substantially in accordance with the ITB requirements, provides an advantage to one respondent over other respondents, has potentially significant effect on the quantity or quality of items bid, or on the cost of the Department.

Material deviations cannot be waived. The words “should” or “may” in this ITB indicate desirable attributes or conditions, but are permissive in nature. Deviation from, or omission of, such a desirable feature, will not in itself cause rejection of a Bid.

1.5. PROCUREMENT OFFICER

The Procurement Officer, acting on behalf of the FDLE, is the sole point of contact outside of official public meetings, with regard to all procurement matters relating to this solicitation, from the date of the release of the solicitation until the FDLE Notice of Intent to Award is posted on the Vendor Information Portal (VIP).

All questions or requests for clarification are to be directed to:

Brandon Chew Florida Department of Law Enforcement http://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instructions_to_Respondents.pdf http://www.dms.myflorida.com/content/download/2934/11780/PUR_1001_General_Instructions_to_Respondents.pdf

SECTION 2 –TECHNICAL SPECIFICATIONS

2.1. PANEL OPERATION

A.

B.

Panels will be hinged together in groups of two (2) or more Walls will be opened and closed manually

2.2.

PANEL DIMENSIONS

B.

C.

Panel thickness will be at least 3” Maximum wall height with top and bottom seals will be 9’ Maximum wall length with seals will be 46’

2.3.

FINISH OPTIONS

B.

C.

D.

Walls will have a Fabric covering Each wall will have a pass-through door to include same finishing Walls will have top and bottom rubber seals/sweeps to block out noise Current Panel color is light gray; replacement panels will be of a similar shade

2.4

TRACK

A. Shall use existing track currently in place

2.5

COMPLETION DATE

A. The delivery, installation and complete removal of partitions must be completed on or before September 1, 2023. Dates for the project must be coordinated in advance with the FDLE Project Manager. The FDLE Project Manager will be identified on the Purchase Order. A freight elevator measuring 71” X 89” X 110” with a weight capacity of 5000 lbs. will be available for use to transfer personnel and goods between the classrooms and loading dock.

2.6

WARRANTY

A. Must include manufacturer’s warranty and installation warranty of 3 years from the date of installation and acceptance by the FDLE.

2.7

STAFFING

B.

C.

All vendor personnel on site throughout the project must pass a background check prior to being able to enter the HQ facility.

The awarded vendor shall provide qualified employees able to perform the requirements of the purchase order.

The awarded vendor’s employees shall work under the awarded vendor’s direct supervision at all times.

The awarded vendor’s supervisor shall have a thorough knowledge of the project and shall properly direct awarded vendor’s employees in their assigned tasks to ensure the project is accomplished in an efficient and effective manner.

D. The awarded vendor’s employees shall observe the Department’s rules and regulations as made known to the awarded vendor by the Department. The awarded vendor’s employees shall conduct themselves in a professional, courteous, and appropriate manner at all times. Awarded vendor’s employees shall wear attire representative of the company and easily identifiable at all times during the move.

2.8 Sound Transmission Coefficient (STC)

A. STC must have a minimum rating of 50

This section intentionally left blank

FDLE ITB 2342 – Panel Wall Partitions

Price shall include ALL charges for packaging, handling, freight, distribution and delivery prices shall include all incidentals and associated costs required to comply with and satisfy all requirements referred to or included in this solicitation.

Item Description (Manufacturer, Make, Model) Grand Total Price

Price Breakdown:

Total Panel Wall Partitions Price

Total Labor Price to complete project

Grand Total Price

BY AFFIXING MY SIGNATURE ON THIS BID RESPONSE, I HEREBY STATE THAT I HAVE READ ALL THE BID TERMS, CONDITIONS, AND SPECIFICATIONS AND AGREE TO ALL TERMS AND CONDITIONS, PROVISIONS, AND SPECIFICATIONS; AND I CERTIFY THAT I WILL PROVIDE THE COMMODITIES AND SERVICES AS

SPECIFIED IN THE BID.

Signature

Name and Title (Print Please)

Respondent Company Name Federal Employee Identification Number

Respondent Physical Address City, State, Zip

Primary Contact Name / Title Phone Number Email Address

ATTACHMENT A

PRICE SHEET