PWS - Vehicle Exhause Removal_10 Jun 2024.pdf

Attachment 1

PERFORMANCE WORK STATEMENT

FOR

VEHICLE BAY EXHAUSE REMOVAL

SYSTEM SERVICES

F.E. Warren Air Force Base, Wyoming

10 June 2024

Table of Contents

1. Description of Services

1.1. Basic Services

1.2. Description of Work and Salient Characteristics

1.3. Staging

1.4. Disposal and Cleanup

1.5. Final Inspection

1.6. Warranty

2. Services Summary

3. Government Furnished Property and/or Services

3.1. Government Furnished Property

3.2. Government Furnished Services

4. General Information

4.1. Quality Control

4.2. Quality Assurance

4.3. Security Requirements

4.4. Physical Security

4.5. Operational Security (OPSEC)

4.6. Anti‐Terrorism

4.7. Location/Hours of Operation

4.8. Conservation of Utilities

4.9. Environmental Controls

4.10. Safety Requirements

4.11. Contractor Personnel

4.12. Records

5. Appendices

APPENDIX A – Publications/Instructions

APPENDIX B – Deliverables

1. Description of Services.

The Contractor shall provide all management, tools, supplies, equipment, materials, and labor necessary to provide a fully functional vehicle exhaust removal system at Building 332 of F. E. Warren Air Force Base, Cheyenne, Wyoming, in accordance with all applicable federal, state, local laws, regulations and this performance work statement (PWS).

1.1. Basic Services. The contractor shall provide, supply, and install a new vehicle exhaust removal system in building 332 (Fire Department) at FE Warren Air Force Base in Cheyenne, WY.

1.1.1. Provide any special permits and licenses that may be required.

1.1.2. Provide a schedule of work to the contracting office before the start of work.

1.1.3. Protect the existing, adjacent property. Properly remedy all damage or loss that occurs.

1.1.4. Contractor’s employees shall park in areas assigned by the Government.

1.2. Description of Work and Salient Characteristics

1.2.1. Provide, Supply, Deliver, and Install a functioning vehicle exhaust removal system.

1.2.2. The vehicle exhaust removal system shall include the following functions/characteristics:

System is to be ductless with no roof or wall penetrations or building modifications.

System must have roll up door sensors (8 doors) that communicate/turn on exhaust removal system.

System must be capable of treating approximately 11,500 SF with 20‐foot ceilings (approximately

230,000 CF).

System must not affect existing climate control/HVAC system in the vehicle bay.

System must function 24 hours a day, 365 days a year.

System must have indicator for required maintenance/filter changes.

System must have the ability to remove exhaust in a 360‐degree horizontal and vertical area around the unit.

System must have positive track record of at least 5 years with examples of other facilities using it in similar conditions.

System must have automated operation and activation.

System must have quiet operation <60 dB.

System must have an energy efficient motor.

System must function effectively with all vehicle bay doors open or closed.

System must not have any hoses or other attachments that connect to the vehicles.

Contractor must provide all products, parts, equipment, and installation, subject to Government approval.

Install all components of the vehicle exhaust removal system, including tie into existing building electrical panels.

Contractor must clean up all debris upon completion of work.

Contractor to provide initial training to FEW designated personnel regarding basic system functions and maintenance including changing/replacing filters.

1.3. Staging. When space is available at the project site, it may be used for the contractor’s storage, staging and parking areas. Otherwise, space at another location will be designated by the Government. No sodded or landscaped areas or exit ways shall be used as storage, staging, or parking.

1.4. Disposal and Cleanup.

The contractor shall remove all debris, waste and surplus materials from the immediate work areas each day and from the premises at suitable intervals and at the final completion of the project. Disposal shall be at an off‐base location at an established landfill or other site approved for the type of material being removed.

Burning or burial at the project site are not acceptable disposal methods.

1.5. Final Inspection.

No services shall be accepted without a final inspection. A final inspection may be made of the contract work as a whole or, when provision is made for progressive completion, or each successive portion as it reaches the appropriate stage.

1.6. Warranty.

The contractor shall provide material warranties and one (1) year workmanship warranties as specified for the equipment included in this PWS. The warranty shall include all labor and material coverage against equipment and components.

2. Services Summary.

The contractor service delivery requirements are summarized into performance objectives that relate directly to standards of performance required to meet mission essential needs. For the Performance Objective to be met, service delivery must be in substantial compliance with applicable performance standards. The Performance Threshold describes the minimum overall levels of service delivery required for acceptable quality control. Failure to meet these Performance Thresholds means that contractor Quality Control is unacceptable. The following is a list of the key performance objectives that will be verified as contractually compliant by Government personnel; however, inspection of any contract requirement is authorized.

Performance Objective PWS Para. Performance Threshold Method of Surveillance

SS‐1: Install fully operational vehicle exhaust removal system in Bldg 332.

1.1 – 1.2 Inclusive Zero discrepancies 100% Inspection

SS‐2: Provide initial training to designated personnel.

1.2.2 Zero discrepancies 100% Inspection

SS‐3: Remove all debris, waste and surplus material.

1.4. Zero discrepancies 100% Inspection

3. Government Furnished Property and/or Services

3.1. Government Furnished Property.

3.1.1. None

3.2. Government Furnished Services.

3.2.1. Utilities. The Government will furnish the electricity, water, and sewage services (as necessary) for the accomplishment of service IAW this PWS.

4. General Information.

4.1. Quality Control.

The contractor is required to control the quality‐of‐service delivery and offer to the Government for acceptance only services which conform to contract requirements. The overall control of quality must meet the specified performance thresholds for each requirement in the Services Summary.

4.1.1. Quality Control Plan

The contractor shall develop and implement procedures to track, identify, prevent, remedy, and ensure non‐ recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing services identified in this PWS.

4.2. Quality Assurance

The Government will evaluate the contractor’s performance to ensure services are received. The Government may evaluate the contractor’s performance through on‐site inspections and receipt of customer complaints.

The Government may inspect each task as completed. The Government will investigate complaints received from customers. The Government shall make final determination of the validity of customer complaint(s) in cases of disagreement with customer(s). Remedies for non‐conforming services will be resolved IAW the applicable Inspection/Acceptance clause attached within the contract.

4.2.1. An authorized Government representative(s) will perform assessments of the contractor’s performance.

After contract award, the identity of this person with a letter defining their duties and authority will be promptly furnished to the successful bidder/offeror.

4.2.2. The Government will inform the contract manager when discrepancies occur and will request corrective action. The Government may make a notation of the discrepancy on their surveillance checklist with the date and time the discrepancy was noted and will request the contract manager (or authorized representative) to acknowledge the discrepancy.

4.2.3. Any matter concerning a change to the scope, prices, terms, or conditions of this contract shall be referred to the Contracting Officer (CO) only.

4.2.4. The services to be performed by the contractor during the period of this contract shall (at all times and places) be subject to review by the CO or authorized representative(s).

4.3. Security Requirements.

The contractor shall be responsible for all passes issued to his/her employees under this contract.

Applications shall be coordinated through the Contracting Officer or designated representative. At the time of application, Security Forces will conduct a background check on employees. Upon termination of employment or contract completion, the contractor shall be responsible for returning identification cards/base passes to Security Forces within 24 hours.

4.4. Physical Security.

The contractor shall be responsible for safeguarding all Government property provided for contractor use. At the close of each work period, Government facilities, property, and materials shall be secured.

4.5. Operational Security (OPSEC).

The contractor shall adhere to the following minimum requirements in support of this requirement:

4.5.1. All contractors, subcontractors, their employees, associates, and consultants who have access to critical information and indicators must comply with the Air Force‐sponsored Operations Security (OPSEC) program.

4.5.2. OPSEC is an information‐related capability that preserves friendly essential secrecy by using a process to identify, control, and protect critical information and indicators. If critical information and indicators are disclosed, it could allow adversaries or potential adversaries to identify and exploit friendly vulnerabilities leading to increased risk to mission failure or the loss of life. The desired effect of OPSEC is to influence the adversary’s behavior and actions by reducing the adversary’s ability to collect and exploit critical information and indicators about friendly activities.

4.5.3. RESPONSIBILITIES:

4.5.3.1. Contractors must ensure employees receive OPSEC education that includes an overview of the OPSEC process, the definition of OPSEC, its purpose, what is critical information, the individual’s role in protecting critical information, and the general adversary threat to the AF’s critical information. Additionally, OPSEC education must include updated threat information, changes to critical information and indicators, new procedures and/or OPSEC measures implemented, altered, or deleted by the organization.

4.5.3.2. DoD Contractors with OPSEC requirements or that have access to critical information and indicators shall complete initial and annually recurring refresher training. Accomplishment of initial OPSEC training must not exceed 90 days from initial assignment to a contract with OPSEC requirements. Access to mission‐critical information will not be allowed until OPSEC education has been completed and documented.

4.5.3.3. OPSEC education is a continuous requirement. The host unit OPSEC coordinator must track OPSEC training statistics to include the personnel working on the contract, when each individual received the required initial OPSEC training, and when refresher training is due and/or completed.

4.5.4. Contractor personnel shall not discuss government operations in public or over unprotected or unencrypted communications. Controlled unclassified information (CUI) may only be transmitted as directed in this PWS.

4.5.5. The Contractor shall not post to company websites, publications, newsletters, or other media any images, data, or information that reveal sensitive government operations, personnel, equipment, and/or classified or controlled unclassified information. When in doubt, company press releases related to this contract should be coordinated through the CO.

4.5.6. Prior to seeking approval through the F. E. Warren AFB Public Affairs, any information to be released outside of official U.S. Government channels, via any media (to include electronic communications), must be approved through an OPSEC review. All personnel must promptly report OPSEC‐related incidents, issues, and concerns to the host‐unit OPSEC coordinator.

4.5.7. Contractor shall restrict access to those individuals with a valid need‐to‐know who are actually providing services under the contract. Further dissemination to other contractors, subcontractors, or other government agencies and private individuals or organizations is prohibited unless authorized in writing.

4.5.8. Because observation of events, operations, physical changes, etc., may reveal National Security information, specific restrictions are needed to preclude unintentional release of this information to unauthorized parties. Unauthorized disclosure and transfer of National Security Information is punishable under 18 USC § 793. Therefore, contractor personnel shall not disclose to unauthorized third parties, post to unofficial sites (including Social Networking sites) any images, data/information, or observed events that reveal sensitive government operations, personnel, equipment, including, but not limited to:

4.5.8.1. Tactics, techniques, and procedures, production, or work schedules, any visible or concealed modifications, upgrades, additions to vessels, aircraft, or weapons or equipment; increases, change, or decreases in work/deployment frequency or government personnel, vehicle, vessel, or aircraft movements;

specialized equipment orders, deliveries, shipments, etc. Unauthorized disclosures and attempts to solicit this type of information by unauthorized third parties or others not affiliated with this contract shall be reported to the CO.

4.5.8.2. Government issued badges, identification shall be removed and/or concealed from plain sight when off base and shall not be left in vehicles or unprotected areas. Badges and passes may not be duplicated, copied, or loaned to others. Lost or stolen identification badges, vehicle passes, etc., will be immediately reported to the CO and/or Installation Security Office.

4.6. Anti‐Terrorism

4.6.1. Notification: If the Contractor (contract employees/subcontractors) identify any suspicious activity, they shall contact the Base Defense Operations Center (BDOC) at 307‐773‐3501 (On‐installation)/Missile Security Control (MSC) at 307‐773‐2701 (Off‐installation) and notify the CO and COR (if appointed) that they contacted the BDOC and/or MSC.

4.6.2. Training. Contractor employees that require routine physical access to a Federally‐controlled facility or military installation shall complete Level I antiterrorism awareness training within 30 days of requiring access and annually thereafter and send a copy of their employees’ training certificate(s) to the CO and COR (if assigned). Training is located at Joint Knowledge Online (JKO) website:

https://jkodirect.jten.mil/Atlas2/page/login/Login.jsf

4.7. Location/Hours of Operation.

4.7.1. Location. Place of performance is at Building 332, FE Warren AFB WY.

4.7.2. Normal Hours of Operation. Normal working hours for the Contractor will be 7:30 a.m. to 4:30 p.m. excluding Saturdays, Sundays, and Federal holidays (see Para 4.7.3.). Notify the Contracting Officer three days in advance if work is desired during other time periods. The contractor may work, with prior approval of the Contracting Officer and availability of Government representatives, extended hours to ensure timely completion of work at no additional cost to the Government. All work shall begin within ten days after receipt of the Notice to Proceed.

4.7.3. Recognized Holidays. The contractor is not required to provide service on the following days, unless otherwise noted:

New Year's Day (January 1).

Birthday of Martin Luther King, Jr. (Third Monday in January).

Washington's Birthday (Third Monday in February).

Memorial Day (Last Monday in May).

Juneteenth National Independence Day (June 19).

Independence Day (July 4).

Labor Day (First Monday in September).

Columbus Day (Second Monday in October).

Veterans Day (November 11).

Thanksgiving Day (Fourth Thursday in November).

Christmas Day (December 25).

If the holiday falls on Saturday, it is observed on Friday. If the holiday falls on a Sunday, it is observed on Monday.

4.7.4. Emergency Services/Building Occupancy. The project area will be actively occupied by Fire Department personnel throughout the duration of this project. FEW Base Fire Department may stop work at any time in order to respond to emergencies around base or perform other mission critical activities without prior notice to the contractor. Contractor must comply in these instances.

4.7.4.1. The project site is subject to fire and safety inspections without notice. Any violation of fire and safety standards may result in work stoppage.

4.7.4.2. In case of an emergency, the Base Fire Department, Security Police, or their representative shall have the authority to order the contractor to terminate work and clear the area of personnel and equipment. The contractor shall comply to an order with all possible speed.

4.8. Conservation of Utilities.

The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions which prevent the waste of utilities which include the following:

4.8.1. Lights shall be used only in areas where and when work is being performed.

4.8.2. Mechanical equipment controls for heating, ventilation, and air conditioning systems shall not be adjusted by the contractor or by contractor employees unless authorized.

4.8.3. Water faucets or valves shall be turned off after the required use has been accomplished.

4.8.4. Government telephones shall be used only for official Government business.

4.9. Environmental Controls.

4.9.1. Compliance with Laws and Regulations. The contractor shall be knowledgeable of and comply with all applicable Interstate, federal, state, and local laws, regulations, and requirements regarding environmental protection, to include Section 01 57 19.05 32, Environmental Protection. In the event environmental laws/regulations change during the term of this contract, the contractor is required to comply as such laws come into effect. If there is an increase or decrease in cost because of the change, the contractor shall inform the CO pursuant to notice requirements and negotiate a modification to the contract.

4.9.2. Notification of Environmental Spills. If the contractor spills or releases any substance contained in 40 CFR 302 into the environment, the contractor or its agent shall immediately report the incident to the F.E. Warren AFB Fire Dept at 911 (landline) or 307‐773‐2931 (cell phone). The liability for the spill or release of such substance(s) rests solely with the contractor and its agent.

4.9.3. Hazardous Material (HM). If hazardous materials will be used in the execution of this contract, the contractor shall comply with all federal, state and local regulations concerning the use, storage, and reporting of HM in accordance with AFMAN 32‐7002, Environmental Compliance and Pollution Prevention. The contractor shall be required to obtain authorization per the Installation Hazardous Materials Management Program before ordering or purchasing any hazardous product and may not bring a HM onto F.E. Warren AFB property, nor use a HM, until the contractor receives all required authorizations. This authorization process may take up to three weeks. . The contractor shall provide the information listed in Attachment 1 of Section 01 57 19.05 32 to request authorization for all hazardous materials proposed for use on FE Warren AFB or the missile field.

4.9.4. Green Procurement Program (GPP). In performance of this contract, contractors shall use

Environmental Protection Agency (EPA) designated recycled content products, Information Technology (IT) Energy Star products/appliances, Federal Energy Management Program (FEMP) Designated Energy Efficient Low Stand By Power products/appliances, U.S. Department of Agriculture (USDA) Bio based/Bio preferred products, Environmentally preferable products, Electronic Product Environmental Assessment Tool (EPEAT) registered products, Water Sense or other water efficient products, non‐ or Low Ozone depleting substances under the Significant New Alternatives Policy (SNAP), non or Low toxic or hazardous constituents (e.g. non‐ VOC paint) and any other environmentally sustainable product/method, to the greatest extent possible.

4.10. Safety Requirements.

4.10.1. In performing work under this contract, the contractor shall:

4.10.1.1. Conform to the safety requirements contained in the contract for all activities related to the accomplishment of the work.

4.10.1.2. Record and report promptly (within one hour), to the contracting officer or designated COR, all available facts relating to each instance of damage to Government property or injury to either contractor or Government personnel.

4.10.1.3. In the event of an accident/mishap, take reasonable and prudent action to establish control of the accident/mishap scene, prevent further damage to persons or property, and preserve evidence until released by the accident/mishap investigative authority through the CO.

4.11. Contractor Personnel.

4.11.1. Contract Manager: the contractor shall provide a contract manager who shall be responsible for the performance of the services. The name of the contract manager shall be provided to the CO in writing prior to the beginning of the first performance period. The contract manager must be able to read, write, speak, and understand English.

4.11.1.1 The contract manager shall have full authority to act for the contractor on all contract matters relating to daily operations of this contract.

4.11.2. Contractor Employees: the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the CO as a potential threat to the health, safety, security, general wellbeing or operational mission of the installation and its population.

4.11.2.1. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the company or by wearing appropriate badges, which contain the company name and employee name in English.

4.12. Records. The contractor shall be responsible for creating, maintaining, and disposing of only those government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive. If requested by the Government, the contractor shall provide the original record, or a reproducible copy of any such record within five working days of receipt of the request.

5. Appendices

A. Publications/Instructions

B. Deliverables

APPENDIX A – Publications/Instructions

Publication/Instruction /Name

Date Applicable

Paragraph/Chapter PWS Paragraph

Section 01 57 19.05 32, Environmental Protection

01/2023 Entire Document Applicable

PWS Para. 4.9.1

APPENDIX B – Deliverables

All deliverables must meet professional standards and the requirements set forth in the applicable contractual documents. The Contractor shall be responsible for delivering all specified end items. The end items listed in the table below are outputs, which fall within the scope of this effort and are illustrative of the type of work the Government expects to require.

Title Submission Date Distribution Copies Hazardous Materials Authorization Request and Safety Data Sheets (SDS)

(PWS para 4.9.3.)

Three weeks prior to planned use on FE Warren AFB or missile field.

CO 1 each