FDC RFQ-24-008.pdf

Request for Quote

In-Prison Substance Use Treatment Services and Behavioral Health Services

FDC RFQ-24-008

Florida Department of Corrections intends to utilize this Request for Quote (RFQ) to procure non-competitive, statutory health-exempt services pursuant to Section 287.057(3)(e)5., Florida Statutes (F.S.).

General Service Description The Department is seeking innovative solutions from qualified Vendors to provide licensed substance use disorder treatment and behavioral health services to inmates incarcerated in various housing environments throughout the state. The services required shall focus on changing drug abuse and criminal behaviors of inmates with a history of substance use disorder(s) and any referrals to other services as outlined in EXHIBIT A and identified in the Vendor’s response to this RFQ. The goal of the Department’s treatment program is to offer services and interventions that motivate and assist inmates in their personal recovery from substance use disorder(s) while allowing them to develop other social skills necessary for the successful reentry into society.

All Vendors responding to this advertisement are responsible for reviewing and understanding the specifications, terms, and conditions of EXHIBIT A – Contract # C2925 - Sample Contract, and shall ensure that all required Vendor staff are physically present at the correctional institutions, as identified in Attachment I - Service Locations.

Vendor Response (limit 15 pages) Vendors interested in providing these services to the Department should submit a response, including a concise description of their capabilities to provide the required services.

The Vendor's response should clearly and effectively demonstrate:

1. The Vendor's understanding of how the current services are provided to the Department, including the service requirements, performance measures, and financial consequences outlined in EXHIBIT A of this RFQ;

2. The Vendor's overall approach to meeting or exceeding the Department’s current requirements for service, which should include any recommended enhancements, expanded services, and cost savings the Vendor can provide to the Department;

3. Why the Vendor’s services are the best value for the State; and

4. Resumé reflecting experience providing these or similar services.

Vendors must complete and include the following attachments in their responses:

1. Signed Attachment II – Certification/Attestation; and

2. Completed Attachment III – Price Page

Vendors shall submit their response to the Procurement Officer via email to Purchasing@fdc.myflorida.com by 2:00 p.m., Eastern Time, on December 05, 2023. Responses received after the deadline may not be accepted.

Vendor(s) invited to negotiate further with the Department will receive communication with further instructions from the Department. The Department will not advertise an award on the Vendor Information Portal, as this will be the only posting regarding this RFQ.

Questions Any questions that may arise related to this RFQ shall be directed via email to Lorena Hoskins at Purchasing@fdc.myflorida.com.

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. A notice of protest must be filed with the Agency Clerk, Office of General Counsel, 501 South Calhoun Street, Tallahassee, Florida 32399; or by Fax: (850) 922-4355; or by Email: CO-GCAgencyClerk@fdc.myflorida.com.

mailto:Purchasing@fdc.myflorida.com mailto:Purchasing@fdc.myflorida.com mailto:CO-GCAgencyClerk@fdc.myflorida.com

ATTACHMENT I – SERVICE LOCATIONS

The Department reserves the right to add or delete services and service locations after Contract execution when it is in the Department's best interest and within the general scope of this RFQ. The Vendor's pricing for services and service locations added or substituted must be comparable to the prices established by this RFQ. Any modification to add or delete services or service locations will become effective only upon execution of a written amendment to the Contract.

Region Major Institution

Facility

ID

Number Facility Name Supervising

Institution Address

1 * 102 Apalachee CI East (ACI) n/a 35 Apalachee Drive

Sneads, FL 32460

1 101 Apalachee CI West

Apalachee CI East

52 West Unit Drive Sneads, FL 32460

1 * 105 Calhoun CI n/a 19562 SE Institution Drive Blountstown, FL 32424

1 * 106 Century CI n/a 400 Tedder Rd Century, FL 32535

1 167 Century Work Camp Century CI 400 Tedder Rd

Century, FL 32535

1 * 113 Franklin CI n/a 1760 Highway 67 North Carrabelle, FL 32322

1 * 144 Gadsden Re- Entry Center n/a 630 Opportunity Lane

Havana, FL 32333

1 * 109 Gulf CI n/a 500 Ike Steele Road Wewahitchka, Florida 32465

1 * 107 Holmes CI n/a 3142 Thomas Drive Bonifay, FL 32425

1 162 Holmes Work Camp Holmes CI 3182 Thomas Drive

Bonifay, FL 32425

1 * 104 Jackson CI n/a 5563 10th Street Malone, FL 32445

Facility

ID

Number Facility Name Supervising

Institution Address

1 166 Jackson Work Camp Jackson CI 5607 10th Street

Malone, FL 32445

1 * 103 Jefferson CI n/a 1050 Big Joe Road Monticello, FL 32344

1 * 120 Liberty CI n/a 11064 NW Dempsey Barron

Rd Bristol, FL 32321

1 142 Liberty South Unit Liberty CI

11064 NW Dempsey Barron Rd

Bristol, FL 32321

1 139 Quincy Annex Liberty CI 2225 Pat Thomas Pkwy Quincy, FL 32351

1 * 110

Northwest Florida

Reception Center

(NWFRC)

n/a 4455 Sam Mitchell Drive Chipley, FL 32428

1 125 NWFRC Annex NWFRC 4455 Sam Mitchell Drive Chipley, FL 32428

1 * 115 Okaloosa CI n/a 3189 Colonel Greg Malloy Rd Crestview, FL 32539

1 161 Okaloosa Work Camp Okaloosa CI 3189 Colonel Greg Malloy Rd

Crestview, FL 32539

1 * 119 Santa Rosa CI n/a 5850 E. Milton Road Milton, FL 32583

1 135 Santa Rosa Annex Santa Rosa CI 5850 E. Milton Road

Milton, FL 32583

1 * 118 Wakulla CI n/a 110 Melaleuca Drive Crawfordville, FL 32327

Facility

ID

Number Facility Name Supervising

Institution Address

1 122 Wakulla Annex Wakulla CI 110 Melaleuca Drive Crawfordville, FL 32327

1 * 108 Walton CI n/a 691 Institution Road Defuniak Springs, FL 32433

1 172 Walton Work Camp Walton CI 301 Institution Road

Defuniak Springs, FL 32433

2 275 Baker Re-Entry Center n/a 20706 US Hwy 90 West

Sanderson, FL 32087

2 * 201 Columbia CI n/a 216 SE Corrections Way Lake City, FL 32025

2 251 Columbia Annex Columbia CI 216 SE Corrections Way

Lake City, FL 32025

2 * 211 Cross City CI n/a 568 NE 255th Street Cross City, FL 32628

2 269 Cross City East Unit Cross City CI 568 NE 255th Street

Cross City, FL 32628

2 262 Cross City Work Camp Cross City CI 568 NE 255th Street

Cross City, FL 32628

2 * 215 Hamilton CI n/a 10650 SW 46th Street Jasper, FL 32052

2 250 Hamilton Annex Hamilton CI 10650 SW 46th Street Jasper, FL 32052

2 263 Hamilton Work Camp Hamilton CI 10650 SW 46th Street

Jasper, FL 32052

Facility

ID

Number Facility Name Supervising

Institution Address

2 * 281 Lancaster CI n/a 3449 SW State Road 26 Trenton, FL 32693

2 280 Lancaster Work Camp Lancaster CI 3449 SW State Road 26

Trenton, FL 32693

2 * 255 Lawtey CI n/a 22298 NE County Road 200-B Lawtey, FL 32058

2 * 216 Madison CI n/a 382 SW MCI Way Madison, FL 32340

2 289 Madison Work Camp Madison CI 382 SW MCI Way

Madison, FL 32340

2 * 223 Mayo Annex n/a 8784 US 27 West Mayo, FL 32066

2 * 210 New River CI n/a 8000 NW 80th Place Raiford, FL 32083

2 * 214 Putnam CI n/a 128 Yelvington Road East Palatka, FL 32131

2 * 209 Reception and Medical Center

(RMC)

n/a 7765 S County Road 231

Lake Butler, FL 32054

2 208 RMC West Unit RMC 8183 SW 152nd Loop Lake Butler, FL 32054

2 221 RMC Work Camp RMC 7765 S. County Road 231

Lake Butler, FL 32054

2 * 230 Suwannee CI n/a 5964 US Hwy 90 Live Oak, FL 32060

Facility

ID

Number Facility Name Supervising

Institution Address

2 231 Suwannee Annex Suwannee CI 5964 US Hwy 90

Live Oak, FL 32060

2 * 218 Taylor CI n/a 8501 Hampton Springs Rd Perry, FL 32348

2 * 282 Tomoka CI n/a 3950 Tiger Bay Road Daytona Beach, FL 32124

2 284 Tomoka Work Camp Tomoka CI 3950 Tiger Bay Road

Daytona Beach, FL 32124

3 * 503 Avon Park CI n/a 8100 Hwy 64 East Avon Park, FL 33825

3 504 Avon Park Work Camp Avon Park CI 8100 Hwy 64 East

Avon Park, FL 33825

3 * 320 Central Florida

Reception Center (CFRC) n/a 7000 HC Kelley Road Orlando, FL 32831

3 321 CFRC East Unit CFRC 7000 HC Kelley Road Orlando, FL 32831

3 323 CFRC South Unit CFRC 7000 HC Kelley Road

Orlando, FL 32831

3 * 564 DeSoto Annex n/a 13617 SE Hwy 70 Arcadia, FL 34266

3 560 DeSoto Work Camp DeSoto Annex 13617 SE Hwy 70

Arcadia, FL 34266

3 * 368

Florida Women's Reception

Center (FWRC) n/a 3700 NW 111th Place Ocala, FL 34482

Facility

ID

Number Facility Name Supervising

Institution Address

3 * 501 Hardee CI n/a 6901 State Road 62 Bowling Green, FL 33834

3 563 Hardee Work Camp Hardee CI 6899 State Road 62

Bowling Green, FL 33834

3 * 336 Hernando CI n/a 16415 Spring Hill Road Brooksville, FL 34604

3 * 312 Lake CI n/a 19225 US Hwy 27 Clermont, FL 34715

3 * 314 Lowell CI n/a 11120 NW Gainesville Road Ocala, FL 34482

3 367 Lowell Annex Lowell CI 11120 NW Gainesville Road Ocala, FL 34482

3 316 Lowell Work Camp Lowell CI 11120 NW Gainesville Road

Ocala, FL 34482

3 * 304 Marion CI n/a 3269 NW 105th Street Lowell, FL 32663

3 364 Marion Work Camp Marion CI 3269 NW 105th Street

Lowell, FL 32663

3 * 580 Polk CI n/a 10800 Evans Road Polk City, FL 33868

3 562 Polk Work Camp Polk CI 10800 Evans Road

Polk City, FL 33868

3 552 Largo Road Prison Polk CI 5201 Ulmerton Road

Clearwater, FL 33760

Facility

ID

Number Facility Name Supervising

Institution Address

3 * 307 Sumter CI n/a 9544 County Road 476B Bushnell, FL 33513

3 308 Sumter BTU Sumter CI 9544 County Road 476B Bushnell, FL 33513

3 365 Sumter Work Camp Sumter CI 9544 County Road 476B

Bushnell, FL 33513

3 * 573 Zephyrhills CI n/a 2739 Gall Blvd Zephyrhills, FL 33541

4 * 510 Charlotte CI n/a 33123 Oil Well Road Punta Gorda, FL 33955

4 * 463 Dade CI n/a 19000 SW 377th Street Florida City, FL 33034

4 * 401 Everglades CI n/a 1599 SW 187th Avenue Miami, FL 33194

4 441 Everglades Re- Entry Center Everglades CI 1599 SW 187th Avenue

Miami, FL 33194

4 * 419 Homestead CI n/a 19000 SW 377th Street Florida City, FL 33034

4 * 430 Martin CI n/a 1150 SW Allapattah Road Indiantown, FL 34956

4 420 Martin Work Camp Martin CI 100 SW Allapattah Road

Indiantown, FL 34956

4 431 Loxahatchee Road Prison Martin CI 230 Sunshine Road

West Palm Beach, FL 33411

4 * 404 Okeechobee CI n/a 3420 NE 168th Street Okeechobee, FL 34972

Facility

ID

Number Facility Name Supervising

Institution Address

4 407 Okeechobee Work Camp Okeechobee CI 3420 NE 168th Street

Okeechobee, FL 34972

4 464 Sago Palm Re- Entry Center Okeechobee CI 500 Bay Bottom Rd

Pahokee, FL 33476

4 * 402 South Florida

Reception Center (SFRC) n/a 14000 NW 41st Street Doral, FL 33178

4 403 SFRC South Unit SFRC 14000 NW 41st Street

Doral, FL 33178

Attachment II – Certification/Attestation

1. Business/Corporate Experience This is to certify that the Vendor has a minimum of two (2) years of business and/or corporate experience within the last five (5) years, in providing services relevant to the provision of services of similar size and scope of this solicitation.

2. Service Locations

This is to certify that the Vendor has a current service location or a proposed service location within the designated area(s), as specified in Attachment I - Service Locations.

3. Authority to Legally Bind the Vendor

This is to certify that the person signing this Attachment Certification/Attestation is authorized to make this affidavit on behalf of the firm, and its owner, directors, and officers.

4. Statement of No Involvement

This is to certify that the person signing the Proposal has not participated, and will not participate, in any action contrary to the terms of this solicitation.

5. Statement of No Inducement

This is to certify that no attempt has been made or will be made by the Vendor to induce any other person or firm to submit or not to submit a response with regard to this solicitation.

Furthermore, this is to certify that the response contained herein is submitted in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other non-competitive submission.

6. Non-Discrimination Statement

This is to certify that the Vendor does not discriminate in their employment practices with regard to race, creed, color, national origin, age, gender, marital status, or disability.

7. Unauthorized Alien Statement

This is to certify that the Vendor does not knowingly employ unauthorized alien workers.

8. Statement of No Investigation/Conviction This is to certify that Vendor, its affiliates, subsidiaries, officers, directors, and employees are not currently under investigation by any governmental agency and have not in the last three

(3) years been convicted or found liable for any act prohibited by State or Federal law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public Contract.

9. Scrutinized Companies Lists

If value of this solicitation is greater than or equal to $1 Million, then the Vendor certifies they are not identified on the Scrutinized Companies List or engaged in business operations as specified in SS. 215.4725; 215.473; or 287.135, F.S.

Vendor Name: ________________________________________________________________

Authorized Signature: __________________________________________________________

Printed Name of Authorized Signor: ________________________________________________

Vendor Phone Number: _________________________________________________________

Vendor Email: ________________________________________________________________

Attachment III – Price Page

Vendors shall provide a fixed rate the department will pay per inmate, per day from the time of enrollment through discharge.

A SEPARATE PRICE SHEET MUST BE SUBMITTED FOR EACH REGION.

Region Included in Reply: _____________

NAME OF VENDOR’S ORGANIZATION FEIN

SIGNATURE OF AUTHORIZED REPRESENTATIVE PRINTED NAME OF AUTHORIZED

REPRESENTATIVE

DATE

SERVICE TYPE

Per Diem Rate

(Per Inmate Per Day) Original Term

Per Diem Rate (Per Inmate Per Day)

Renewal Term

Prevention $ $

Aftercare $ $

Outpatient $ $

Enhanced Prevention $ $

Intensive Outpatient $ $

Cognitive Intervention $ $

Residential Therapeutic Community $ $

EXIBIT A

SAMPLE CONTRACT CONTRACT #C2925

CONTRACT BETWEEN

THE FLORIDA DEPARTMENT OF CORRECTIONS

AND

GATEWAY FOUNDATION, INC.

This Contract is between the Florida Department of Corrections ("Department") and Gateway Foundation, Inc.

("Contractor"), which are the parties hereto.

WITNESSETH

Whereas, the Department is responsible for the inmates and for the operation of, and supervisory and protective care, custody and control of, all buildings, grounds, property, and matters connected with the correctional system in accordance with Section 945.04, Florida Statutes (F.S.);

Whereas, it is necessary that budget resources be allocated effectively;

Whereas, this Contract is entered into pursuant to Section 287.057(3)(e)5., Florida Statutes (F.S.) which authorizes health services involving examination, diagnosis, treatment, prevention, medical consultation, or administration, including substance abuse and mental health services to be procured without receipt of sealed competitive bids or competitive sealed proposals; and

Whereas, the Contractor is a qualified and willing participant with the Department to provide licensed in-prison substance use disorder treatment services to Department institutions/facilities located within the geographic areas referred to as Regions 1, 2, and 3.

Therefore, in consideration of the mutual benefits to be derived hereby, the Department and the Contractor do hereby agree as follows:

I. CONTRACT TERM AND RENEWAL

A. Contract Term

This Contract shall begin on July 1, 2018, or the date on which it is signed by both parties, whichever is later, and shall end at midnight on June 30, 2021. In the event this Contract is signed by the parties on different dates, the latter date shall control.

This Contract is in its initial term.

B. Contract Renewal

The Department has the option to renew this Contract for up to an additional three (3) year period beyond the initial Contract term, in whole or in part, upon written agreement of both parties, and upon the same terms and conditions contained herein, except that the Department may negotiate lower pricing. Exercise of the renewal option is at the Department’s sole discretion, shall be at no cost to the Department, and shall be conditioned, at a minimum, on the Contractor’s satisfactory performance of the Contract and subject to the availability of funds. The Department, if it desires to exercise its renewal option, will provide written notice to the Contractor no later than 90 calendar days prior to the Contract expiration date.

II. CONTRACT

This Contract, together with the following attached document (Exhibit), sets forth the entire understanding of the parties and supersedes all prior agreements, whether written or oral, with respect to such subject matter.

All Exhibits attached to this Contract are incorporated in their entirety and form as part of this Contract.

In case of conflict, the documents shall have priority in the order listed:

1. This Contract; and

2. Exhibit A, Gateway Foundation’s response to RFQ 18-089 for Regions 1 and 2. Please note that this service delivery approach applies to all service locations in this Contract.

III. SCOPE OF SERVICE

A. General Service Description/Purpose

The Contractor shall provide licensed in-prison treatment services for individuals with substance use disorders that meet or exceed the minimum service requirements outlined in this Contract. Inmates shall be screened and assessed by the Department for placement into the Contractor’s Program. Department policy, procedure, or directive language will take precedence over the Contractor’ policies and procedures, in the event of any conflict.

B. Rules and Regulations

1. All services provided under this Contract must meet the applicable requirements of Title

42 Code of Federal Regulations (C.F.R.) Part 2; the Health Insurance Portability and Accountability Act of 1996 (HIPAA), Standards for Privacy of Individually Identifiable Health Information, Title 45 C.F.R., Parts 160, 162 and 164, Chapters 397 and 415, F.S.;

Chapters 33 and Chapter 65D-30, Florida Administrative Code (F.A.C.); Code of Ethics and Conduct for Addiction Professionals of Florida, Florida Certification Board, and any additional applicable local, State, and Federal laws, rules, and regulations. In addition, services must be provided in accordance with any Department substance use disorder program and policy guidelines, instructional manuals, and any subsequent revisions, and/or addenda to those documents. Should any of the above laws, standards, rules regulations, licensing, or program requirements change during the course of this Contract, the updated versions will take precedence. The above laws, rules, and regulations are incorporated herein by reference, and made part of this Contract, as if fully stated.

2. The Contractor shall ensure that all of the Contractor’s staff providing services under this

Contract comply with prevailing ethical and professional standards, as well as the statutes, rules, procedures, and regulations mentioned above.

3. The laws, rules and regulations, and applicable Department of Corrections’ procedures guidelines, and any subsequent revisions and/or addenda to those documents are incorporated herein by reference and made part of this Contract. The Contractor and the Department shall work cooperatively to ensure service delivery is in complete compliance with all such mandates and requirements.

4. The Contractor shall be licensed to provide services outlined in this Contract in accordance with Chapter 397, F.S., and Chapter 65D-30, F.A.C., that meet or exceed the requirements, as outlined herein, and all related materials and subsequent revisions and addenda.

C. Communications

Contract communications will be in three (3) forms: routine, informal, and formal. For the purposes of this Contract, the following definitions shall apply:

Routine: All normal written communications generated by either party relating to service delivery. Routine communications must be acknowledged within two (2) business days and responded to within 30 calendar days of receipt.

Informal: Special written communications deemed necessary based upon either Contract compliance or quality of service issues. Must be acknowledged within two (2) business days and responded to within 15 calendar days of receipt.

Formal: Same as informal but more limited in nature and usually reserved for significant issues such as Breach of Contract, failure to provide satisfactory performance, assessment of financial consequences, or Contract termination. Formal communications shall also include requests for changes in the scope of the Contract and billing adjustments. Must be acknowledged upon receipt and responded to within seven (7) calendar days of receipt.

The only personnel authorized to use formal contract communications are the Department’s Director of Administration, the Department’s Bureau Chief of Contract Management and Monitoring, the Department’s Bureau Chief of Procurement, the Department’s Contract Manager, the Department’s Contract Administrator, and the Contractor’s CEO or Contract Representative. Designees or other persons authorized to utilize formal contract communications must be agreed upon by both parties and identified, in writing, within 10 calendar days of execution of the Contract. Notification of any subsequent changes must be provided, in writing, prior to issuance of any formal communication from the changed designee or authorized representative.

In addition to the personnel named under formal contract communications, personnel authorized to use informal contract communications include any other persons so designated, in writing, by the parties.

If there is an urgent administrative problem, the Department shall make contact with the Contractor and the Contractor shall verbally respond to the Department’s Contract Manager within two (2) hours. If a non-urgent administrative problem occurs, the Department will make contact with the Contractor and the Contractor shall verbally respond to the Department’s Contract Manager within 48 hours of notification. The Contractor, or Contractor’s designee, at each institution shall respond to inquiries from the Department by providing all information or records that the Department deems necessary to respond to inquiries, complaints, or grievances from or about inmates within three (3) business days of receipt of the request.

The Contractor shall respond to informal and formal communications by fax or email, with follow-up by hard copy mail.

A date/numbering system shall be utilized for tracking of formal communications.

D. Confidentiality

The Contractor shall maintain confidentiality with reference to individual inmates receiving services in accordance with applicable local, State, and Federal laws, rules, and regulations.

The Department and the Contractor agree that all information and records obtained in the course of providing services to inmates shall be subject to confidentiality and disclosure provisions of applicable Federal and State statutes and regulations adopted pursuant thereto.

E. Department’s Responsibilities

1. The Department will be solely responsible for the referral of the inmate to the Treatment Program, and will complete a screening for each inmate. The Department will work in partnership with the Contractor to coordinate the placement of inmates.

2. The Department will not furnish administrative support (e.g. accounting services, secretarial services, etc.) to the Contractor.

3. The Department will supply postage and mail supplies for inmate-related correspondence.

4. The Department shall provide First-Aid and CPR training for the Contractor’s staff, as needed.

5. Department staff shall conduct random and reasonable suspicion urinalysis testing on inmates.

6. The Department will ensure that the Contractor’s Program staff are notified of any impending transfers for the clinical record to be transferred with the inmate.

7. The Department will provide management of, housing, care (including medical care), and security of the inmates.

8. The Department will provide assistance with educational/vocational training for inmates.

9. The Department will furnish at the Program site, when available, the following for the

Contractor’s use:

a. Office space;

b. Telephones and telephone service;

c. Furniture;

d. Computers and computer software;

e. Printers; and

f. Copy machine.

F. Contractor’s Responsibilities

1. The Contractor shall provide evidenced-based programs that have the objective of reducing recidivism by assuring the reintegration of the inmates back into society upon release from incarceration. Such services shall be in accordance with Department policy and procedure and certified by the appropriate governing agency.

2. The Contractor shall provide substance use disorder program services to all inmates that are admitted to the Program.

3. The Contractor shall pay for all costs associated with local, State, and Federal licenses, permits and inspection fees required to provide services. All required licenses shall be current, maintained on-site, and a copy of such shall be submitted to the Department’s Contract Manager, or designee, upon request.

4. The Contractor shall prepare and submit a detailed daily schedule(s) overview including, but not limited to, Contractor requested changes, the addition of programs, etc. The schedule shall reflect all inmate activities for the required timeframe, based on program type, and be forwarded to the Department’s Contract Manager, or designee, and the Department’s Contract Quality Assurance Program Manager, or designee, for review and approval upon implementation of this Program. Any changes to the schedule must be approved, in writing, by the Department’s Contract Manager, or designee, and the Department’s Contract Quality Assurance Program Manager, or designee.

5. The Contractor shall be responsible for providing, and regularly updating, all Program materials, including Department-approved curriculum, audiovisual materials, workbooks, and other materials (copy paper, inmate writing tablets, pens, pencils, pocket portfolios, six-part inmate files, file labels, etc.). This shall include materials for inmates with exceptional educational or disability needs.

6. The Contractor shall have sufficient programmatic and clinical oversight to manage operations within the contracted regions in Florida. The administrative staff shall have the ability to travel, meet, and work directly with the Department’s Contract Manager, or designee, and the Department’s Contract Quality Assurance Program Manager, or designee.

7. The Contractor shall maintain at least one (1) administrative office in the State of Florida, preferably in Tallahassee, Florida.

8. The Contractor shall be responsible for providing all office supplies, Program staff office supplies, postage, and mailing supplies required to carry out the provisions of the Contract.

9. The Contractor shall ensure that their staff directly assigned to perform services under this

Contract attend all Department-mandated meetings and trainings. The Department will provide, and the Contractor shall require, all employees to complete the mandatory in-service training for institutional non-certified staff as outlined in the Department’s Master Training Plan. The Contractor shall be responsible for all expenses incurred for sending staff to training events including transportation, meals, and per diem expenses.

10. The Contractor’s staff must provide documentation of certification of First-Aid and CPR training to the Environmental Health and Safety Officer (EHSO) of the applicable institution (training to be provided by the Department).

11. The Contractor shall comply with the Department’s procedures titled, “Substance Abuse

Programs Admissions-Institutions” (No. 507.202) and “Substance Abuse Program Completion or Termination-Institutions” (No. 507.203) and any revisions or updates, when admitting, discharging, or re-admitting inmates to the Program.

12. The Contractor’s Program Director/Clinical Supervisor/Qualified Professional is responsible for ensuring that all clinical files are complete and current, that information in each file is protected with respect to confidentiality laws, and that auditing of the files occurs on a regularly scheduled basis. The Contractor shall likewise ensure that information contained in all clinical files agrees with information entered into the Offender-Based Information System (OBIS). The Department will provide the Contractor current information from OBIS in either hard copy format or by allowing electronic access. The Department’s Contract Quality Assurance Program Manager, or designee, will coordinate electronic access.

13. The Contractor shall be responsible for maintenance of all Program records, both paper and electronic, including, but not limited to, a monthly enrollment and discharge report (PPC 41), Program service plans, progress notes, releases and recommendations, in accordance with Chapter 397, F.S., Chapter 65D-30, F.A.C., and Department Procedures/Manuals, including updates. A clinical file shall be established for every inmate enrolled in the Program. In addition, the Contractor shall comply with all rules established by the Department concerning record keeping, including the sole use of Department-approved Program forms. All paper files shall be maintained in a locked file cabinet and electronic files shall be maintained securely to ensure only authorized access.

14. The Contractor shall be responsible for monitoring inmate participation. Each inmate shall be expected to arrive on time at all Program activities. Inmates failing to arrive on time will not be admitted or given credit for the activity. In the event an inmate is late or absent from a scheduled Program activity and the inmate’s whereabouts cannot be immediately determined by Contractor’s staff, the Contractor’s staff shall immediately notify institutional security staff.

15. The Contractor shall ensure that inmates participating in substance use disorder programming have a safe environment for growth and positive risk-taking. The Contractor shall ensure that all inmates are oriented to and abide by all Program rules established by the Department, including, but not limited to, the following: Cardinal Rules, General Program Rules, Group Rules, and Major Program Rules. Each inmate shall be required to review Program rules and sign a form indicating that they understand and agree to follow all rules. A copy of this form and of all substance use disorder signed forms shall be kept in a Substance Use Disorder Clinical File.

16. The Contractor shall be responsible for maintenance of all clinical Program records (paper or electronic) including, but not limited to, Program service plans, progress notes, releases, and recommendations, in accordance with Chapter 397, F.S., Chapter 65D-30, F.A.C., and Department procedures, manuals, technical instructions, and all updates thereto. In addition, the Contractor shall comply with all rules established by the Department concerning record keeping. Only Department-approved Program forms shall be utilized.

17. The Contractor shall ensure that each inmate signs the appropriate Release of Information forms so that authorized Department staff have access to required inmate information. In order to release information to employers or service providers, a release of information shall be obtained from the inmate utilizing Department Form DC4-711B. The Contractor shall adhere to Rule 33-601.901, F.A.C., Confidentiality of Records.

18. The Contractor is required to utilize and apply Texas Christian University “Client

Evaluation of Self and Treatment (CEST) form – Treatment Engagement (ENGFORM), of Psychological Functioning (PSYFORM), Social Functioning (SOCFORM), Mental Trauma and PTSD (TRMAFORM), Criminal Thinking (CTSFORM), Treatment Needs and Motivation (MOTFORM). Cost of CEST forms and the analysis and reporting of the data is the responsibility of the Contractor.

19. The Contractor shall meet individually and in-person with the Department’s Contract Quality Assurance Program Manager, or designee, monthly, to address Program operations, quality assurance measurement of Program objectives, training needs, and compliance with standards established by the appropriate Program licensing authority.

G. Service Locations and Service Times

1. Service Locations

The following tables outlines the current Department locations within Regions 1, 2, and 3 at which substance use disorder treatment services may be provided during the term of this Contract.

Region 1

County Facility Jackson Apalachee Correctional Institution – East Jackson Apalachee Correctional Institution – Work Camp Jackson Apalachee Correctional Institution – West Calhoun Calhoun Correctional Institution Calhoun Calhoun Correctional Institution – Work Camp

Escambia Century Correctional Institution Franklin Franklin Correctional Institution Franklin Franklin Correctional Institution – Annex Franklin Franklin Correctional Institution – Work Camp

Gulf Gulf Correctional Institution Gulf Gulf Correctional Institution – Annex Gulf Gulf Correctional Institution – Work Camp

Holmes Holmes Correctional Institution Holmes Holmes Correctional Institution – Work Camp Jackson Jackson Correctional Institution Jackson Jackson Correctional Institution – Work Camp

Jefferson Jefferson Correctional Institution Liberty Liberty Correctional Institution Liberty Liberty Correctional Institution – Work Camp

Washington Northwest Florida Reception Center – Main Unit Washington Northwest Florida Reception Center – Annex

Okaloosa Okaloosa Correctional Institution Gadsden Quincy Annex

Santa Rosa Santa Rosa Correctional Institution Santa Rosa Santa Rosa Correctional Institution – Annex

Wakulla Wakulla Correctional Institution Wakulla Wakulla Correctional Institution – Annex Wakulla Wakulla Correctional Institution – Work Camp Walton Walton Correctional Institution

Region 2

Baker Baker Correctional Institution

Columbia Columbia Correctional Institution Columbia Columbia Correctional Institution – Annex

Columbia Columbia Correctional Institution – Work Camp Dixie Cross City Correctional Institution Dixie Cross City Correctional Institution – Work Camp

Bradford Florida State Prison Bradford Florida State Prison – West Unit Bradford Florida State Prison – Work Camp Bradford New River Correctional Institution

Union New River Correctional Institution – Work Camp Alachua Gainesville Work Camp Hamilton Hamilton Correctional Institution Hamilton Hamilton Correctional Institution – Annex Hamilton Hamilton Correctional Institution – Work Camp Gilchrist Lancaster Correctional Institution Gilchrist Lancaster Correctional Institution – Work Camp Bradford Lawtey Correctional Institution Madison Madison Correctional Institution Madison Madison Correctional Institution – Work Camp Lafayette Mayo Correctional Institution – Annex Putnam Putnam Correctional Institution Union Reception and Medical Center Union Reception and Medical Center – West

Suwannee Suwannee Correctional Institution Suwannee Suwannee Correctional Institution – Annex Suwannee Suwannee Correctional Institution – Work Camp

Taylor Taylor Correctional Institution Taylor Taylor Correctional Institutional – Work Camp Volusia Tomoka Correctional Institution Volusia Tomoka Correctional Institution – Work Camp Union Union Correctional Institution

Region 3

Desoto Arcadia Road Prison Polk Avon Park Correctional Institution Polk Avon Park Correctional Institution – Work Camp

Orange Central Florida Reception Center – East Orange Central Florida Reception Center – Main Orange Central Florida Reception Center – South Desoto Desoto Annex Desoto Desoto Annex – Work Camp Marion Florida Women’s Reception Center Hardee Hardee Correctional Institution Hardee Hardee Correctional Institution – Work Camp

Hernando Hernando Correctional Institution Lake Lake Correctional Institution

Pinellas Largo Road Prison Marion Lowell Correctional Institution Marion Lowell Correctional Institution – Annex Marion Lowell Correctional Institution – Work Camp Marion Marion Correctional Institution

2. Addition or Deletion of Institutions/Facilities for Service

The Department reserves the right to add or delete institutions and/or facilities that receive, or require, services under this Contract, upon no less than 60 calendar days written notice.

Such additions or deletions may be accomplished by letter, and do not require a Contract amendment, unless they significantly increase the scope of services required.

3. Service Times

The Contractor shall ensure access to services, as required, within Section III., SCOPE

OF SERVICE.

H. Program Requirements

1. The Contractor shall provide readiness and transition programming services to inmates.

The Department places a high priority on programs using innovative approaches providing evidence–based transition services to inmates in a manner that is consistent with the research on effective correctional treatment programs. Where applicable, the Department-approved curriculum shall be used or an equivalent approved by the Department.

2. The Contractor and the Department shall mutually agree upon selected curricula and the Contractor shall ensure that all therapeutic services are consistent with research-based principles of effective criminogenic interventions.

3. Programs shall be cognitive-behavioral in nature, which includes taking a strengths-based perspective and using positive reinforcement contingencies for pro-social behavior.

4. Programs shall incorporate social-learning theory and practices.

5. Programs shall target substance use disorders as well as a wide range of inmate criminogenic attributes, including, but not limited to:

a. Criminal thinking values, beliefs, and cognitive emotional states;

b. Anti-social behavior;

c. Criminal associates;

d. Family/Marital;

e. Family dysfunction, such as criminality, psychological problems, abuse, and neglect;

and

f. Rage, anger, defiance, and criminal identity.

6. The Contractor shall design and provide Program services in a manner that is sensitive to each inmate’s unique characteristics, issues, and needs. This includes assessing:

a. Level of an inmate’s motivation for change;

b. Stages of change;

Marion Marion Correctional Institution – Work Camp Polk Polk Correctional Institution Polk Polk Correctional Institution – Work Camp

Sumter Sumter Correctional Institution Sumter Sumter Correctional Institution – Work Camp Pasco Zephyrhills Correctional Institution

c. Functional capacity to participate in the standard programming;

d. Severity of substance use disorder;

e. Cognitive abilities;

f. Learning style; and

g. Trauma-informed care.

7. The Contractor shall develop individualized treatment plans and provide services which address the criminogenic needs of Program participants.

I. Services to be Provided

For the purposes of this Contract, the service types described below may be operational alone or in combination.

The Contractor shall develop individualized treatment plans and provide services which address the criminogenic needs of Program participants. Program Components shall be licensed and provided in accordance with Chapter 65D-30, F.A.C., and all revisions and/or updates thereto.

1. Prevention Services

The Contractor shall provide Level I Prevention Program Services to inmates based on an inmate’s individualized needs assessment. Prevention services shall be evidence-based and shall include curricula such as, but not limited to: Thinking for a Change, Addiction Education, Anger Management, Domestic Violence, Victim Impact, Family Reunification/Parenting, Motivation to Change, Money Smart for Adults, Batterer Intervention, and Health/Wellness.

a. The Contractor shall provide a Level 1 Prevention Program component utilizing the prevention strategies of Information Dissemination, Education, and Alternatives to all inmates at the institution, prior to their release.

b. The Contractor shall provide the activities listed in this section between the hours of 8:00 a.m. to 9:00 p.m., five (5) days per week, Monday through Friday, (excluding Department-approved holidays) in order to accommodate institutional/facility scheduling.

c. The Contractor shall provide, at a minimum, the following Program modules:

1) Family Dynamics/Reunification/Parenting;

2) Victim Awareness;

3) Anger Management;

4) Thinking for a Change;

5) Addiction Education;

6) Budgeting/Banking Skills;

7) Employability Skills;

8) Trauma Skills;

9) Health/Wellness;

10) Batterer Intervention; and

11) Motivational Enhancement.

d. The Contractor shall maintain an attendance roster which shall include the group’s meeting date, beginning and ending time, group topics, the name of the person or persons conducting the group, and the names and DC#’s of the inmates attending the group. Status change sheets will be submitted, as necessary and required by the Department’s Contract Manager, or designee.

2. Outpatient Substance Use Disorder Treatment

a. The Program will be focused on changing drug-abuse and criminal behaviors of inmates with a history of substance use disorders, and to develop other social skills necessary for the inmates' successful reentry into society.

b. The outpatient substance use disorder counseling will, at a minimum, consist of one

(1) 60 – 90-minute process group, two (2) times per week, for a minimum of four (4) months, and one (1) 45-minute individual counseling session per month. Additional individual/group counseling sessions shall be scheduled if clinically warranted.

c. The counselor-to-inmate ratio will not exceed one (1) counselor to every 50 inmates.

d. The Contractor shall provide licensed outpatient substance use disorder treatment counseling to any inmate that is identified by the Department who has not successfully completed or does not have sufficient time remaining in their sentence to complete an In-Prison Intensive Outpatient or Residential Program.

e. The Contractor shall provide the activities listed in this section between the hours of

8:00 a.m. to 5:00 p.m., five (5) days per week, Monday through Friday (excluding Department-approved holidays), in order to accommodate institutional/facility

3. Intensive Outpatient Substance Use Disorder Treatment

Intensive outpatient services shall be provided for four (4) to six (6) months. The counselor-to-inmate ratio will not exceed one (1) counselor to every 25 inmates.

a. The Contractor shall provide the activities listed in this section between the hours of

8:00 a.m. to 5:00 p.m., five (5) days per week, Monday through Friday (excluding

b. The Contractor shall prepare and submit a detailed daily schedule(s) outlining how the Intensive Outpatient Program activities at each site will be implemented, to the Department’s Contract Quality Assurance Program Manager, or designee, for review and approval upon implementation of the Program. Any changes to that schedule must be approved, in writing, by the Department’s Contract Quality Assurance Program Manager, or designee.

c. Program participants in Intensive Outpatient Program will participate for varying lengths of time based on the individual's progress in the Program. The minimum length of participation shall be four (4) months and may be extended up to a maximum of six (6) months. Exceptions to the length of participation may be considered on a case-by-case individualized treatment need basis and must be approved, in writing, by the Department’s Contract Quality Assurance Program Manager, or designee. The Program will be directed at changing the drug-abuse and criminal behaviors of

Program participants with histories of substance use disorders and developing the social skills necessary for the Program participants' successful reentry into society.

d. Program participants' participation in Intensive Outpatient Program services will be subject to institutional conditions that may affect aspects of the Program's operation.

These conditions may include, but are not limited to, institutional security conditions that would prohibit Program participants from attending the substance use disorder job assignment (i.e., weather conditions or inmate count conditions such that Program participants are not released from their dormitories). If a Program participant misses attendance at the Program in a consistent pattern due to these conditions, affected Program participant’s participation time in the Program area shall be extended to meet the clinical goals and objectives established for that Program participant.

e. Program participants who complete the Intensive Outpatient Program, and who have time remaining on their sentences, shall be required to participate in Aftercare Services (if available) or an on-going Substance Use Disorder Alumni group until the time of their transfer or release from the facility.

f. This Program will include, a minimum of 12 counselor-supervised hours of Program activities per week, per Program participant, occurring a minimum of four (4) days per week.

g. This Program will include, a minimum of one (1) hour education/theme group per day, per Program participant, a minimum of four (4) hours per week using a Department-approved evidenced-based curriculum which contains, at a minimum, the following required topics:

1) Program Orientation;

2) Signs and Symptoms of Substance Use Disorder;

3) Phases and Process of Addiction/Recovery/Relapse;

4) Family Dynamics of Addiction;

5) Psycho-Pharmacology;

6) Introduction to concepts and overall themes of self-help/mutual help groups;

7) Anger management;

8) Criminal Thinking;

9) Signs and Symptoms of Substance Use Disorder Relapse;

10) Post-acute withdrawal;

11) Defense mechanisms;

12) Relapse dynamics/planning;

13) Nutrition/personal hygiene;

14) HIV/AIDS, Hepatitis C, Tuberculosis;

15) Values, beliefs, and attitudes;

16) Stress management;

17) Human relationships;

18) Problem solving and decision making;

19) Communication skills;

20) Employability, job placement skills;

21) Trauma informed care;

22) Budgeting, personal accounting skills; and

23) Individualized transitional reentry skills, as required.

h. This Program will include a minimum of one (1) hour process group per day, per Program participant, at a minimum of four (4) hours per week with a maximum of 15 Program participants per process group.

i. This Program will include individual counseling, a minimum of one (1) time per month (a minimum of 45 minutes of face-to-face contact per counseling session) per Program participant, with additional sessions if clinically warranted.

j. This Program will include support groups, a minimum of one (1) time per week, per

Program participant, which shall not be considered part of the minimum counselor-supervised 12 hours of Program activities.

k. This Program will include start-up and wrap-up meetings, totaling a minimum of 30 minutes per day, per Program participant.

l. This Program will include completion of a substance use disorder reentry/transition plan for each Program participant.

4. Long-term Residential Therapeutic Community

Long-term Residential Therapeutic Community (TC) services shall be provided for nine

(9) to12 months.

a. The Contractor shall provide a Long-term Residential Therapeutic Community (TC)

Program, and shall include intensive long-term services.

b. The Contractor shall ensure that all Program services, including Program curricula, are appropriate to meet or exceed the needs of any specialized population to which services are being provided (i.e., inmates with co-occurring disorder).

c. The Contractor shall provide the activities listed in this section between the hours of

8:00 a.m. to 8:00 p.m., six (6) days per week, Monday through Saturday (excluding

d. The counselor-to-inmate ratio will not exceed one (1) counselor to every 25 inmates.

e. Program services are provided in a positive environment wherein inmates share similar problems of chemical abuse or dependency and live and work together to change their lives while residing in a therapeutic community, like a large family, with staff representing the "parent" or rational authority figures. There are lines of communication that must be followed and a peer hierarchy in which all residents strive to earn better jobs, increased responsibility, better privileges, and a higher status in the community. The hierarchy or structure shall be illustrated prominently in the Program area on a structure board, which shall include each community member and their respective TC job assignment. Inmates gain upward mobility within the TC by complying with rules and regulations, participating in all groups and activities, and exhibiting high levels of motivation in their job functions. The TC model emphasizes structure, responsibility, credibility, accountability, discipline, consistency, and consequences/limit setting. Prison-Based Substance Use Disorder Residential Therapeutic Community Program services shall be dedicated to facilitating change, growth, and improved self-worth for each inmate in the community. Effective TC services are a “school about life”; teaching how to live a life without committing crimes and without using drugs, and providing the tools to accomplish these goals.

Inmates receiving TC Program services will be housed in an existing dormitory at the respective institution, separate from the general population to the fullest extent possible.

f. Inmates in Prison-Based Substance Use Disorder Long-term Residential Therapeutic

Community will have a variable length of participation based on the inmate's progress in the Program. The typical length of participation in the Program shall be nine (9) months to 12 months, depending on the individual need of the inmate.