RFQ_1120158_.doc

COMBINED SYNOPSIS/SOLICITATION: FDA RFQ 1120158

Company Name:

DUNS Number:

SUBJECT: Request for Quote - Maintenance Agreement to Cover Trek Instruments.

The U. S Food & Drug Administration, Office of Acquisitions and Grant Services has a requirement to purchase a Maintenance Agreement to Cover Trek Instruments, for a Base Year (12 Months) and Two (12 Months) Option Years. The requested Maintenance Agreement shall only be purchased from a vendor that is authorized to repair and maintain the Trek Daignostic Systems Instruments.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, (STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation.

This solicitation is issued as a Request For Quotations (RFQ), using the Simplified Acquisitions Procedures of FAR 13. The solicitation document/incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular: FAC 2005- 67.

The associated NAICS Code is: 334516 (Analytical Laboratory Instrument Manufacturing).

The Government intends to award a Firm Fixed-Price contract for the items described below.

1) Salient Characteristics. The Maintenance Agreement requested must have the following salient characteristics:

· The requested Agreement must include all parts and repair service for three ARIS incubators/autoreaders, two AIM systems (nephelometer and autoinoculator), three Sensitouch plate readers, four autoinoculators, and one Vizion unit (See serial numbers provided in the attachment to this RFQ).

· The requested service must be conducted according to manufacture specifications, and all labor, travel, and manufacturer supplied parts must be included.

· The requested service must occur onsite, unless otherwise agreed to by CVM. Onsite work hours are 9am-5:30pm.

· The loaning of equivalent autoreaders, autoinoculators, Sensistouch plate readers and computers must be provided during servicing if deemed necessary by CVM laboratory.

· Service technicians must be manufacturer trained and/or certified to ensure the manufacturer’s required specifications are met.

· The service technician must provide a detailed, written description of the service that was done, parts which were replaced, and appropriate, equipment performance characteristics upon the completion of any service visits.

· The contractor’s representative must be available 7 days a week, 24 hours a day, to receive calls for service and service must be provided within a time frame agreeable to the CVM laboratory.

Other Considerations:

· CVM is aware that a few of these units may soon be considered obsolete. The vendor must indicate whether any of these units cannot be supported in the timeframe of this requested contract.

· The computers listed in the attachment to this RFQ (Equipment List) need to be included in the agreement to cover the software required to support the ARIS systems.

· The contractor shall be responsible for providing updates or other support for this software. Updates need to include any software to keep the systems operating and up to date. This would include SWIN, CLSI, and panel updates. CVM currently has SWIN version 3.3 software.

· These units are currently covered under a maintenance agreement or under manufacturer’s warranty.

Location of Work:

· All Work, unless otherwise agreed to by the COR (TBD), must occur at CVM’s location at MOD 2, 8401 Muirkirk RD, Laurel, MD 20708.

2) PRICING: All charges must be included in the Quote. Any charges presented after contract award shall be unacceptable.

3) Packing, Marking, Delivery and Shipping -At a minimum, all deliverables shall be marked with the contract number and contractor’s name, and installed by trained personnel or certified by Trek. Daignostic Systems Inc.

4) Instructions To Vendors:

- The vendor must complete the Price Chart above.

- Responses shall be submitted to the Contract Specialist’s email below.

- Quotes must be for all the items requested or none.

- Quotes must remain valid until 09/30/2013.

- Response Due Date shall be no later than: 08/08/2013 at 12:00 pm EST

EVALUATION AWARD CRITERIA

The Government shall award this contract to the Lowest Price Technically Acceptable (LPTA) quote.

GENERAL INFORMATION

CONTRACTING POINT OF CONTACT:

Emmanuel T. Mbah

5630 Fishers Lane, Room 2142

Rockville MD 20857

Voice: 301.827.7156

Email: Emmanuel.mbah@fda.hhs.gov