FDA-RFP-22-1249753 Questions and Responds.pdf

Questions and Responds

FDA-RFP-22-1249753

ORACLE Enterprise Database and Application Server Administration Support IDIQ

Q1: Is an incumbent contractor currently performing these services? If so would you be able to provide the incumbent contractors name and contract number?

A1: The incumbent is Tuva, LLC under HHSF223201610017I.

Q2: Is this IDIQ a single or multi-award?

A2: Single IDIQ.

Q3: Would the government please provide a one-week extension to the phase 1 proposals.

A3: Phase I proposal will be due no later than 3:00PM EST on Wednesday, May 11, 2022.

Q4: Request Phase 1 due date to be extended to May 16, 2022 A4: See A3.

Q5: "Written response content that extends beyond five pages will not be considered." The total page count is eight pages. Do you mean 8 pages?

A5: Written response content that extends beyond eight (8) pages excluding the cover page will not be considered. See Instructions to Offerors rev2.

Q6: Can the technical experience include a major subcontractor as part of the offeror's team?

A6: Technical experience shall include “the last three (3) years as a prime with a contract similar in size scope and complexity to the SOW requirements within the Federal Government?”

Q7: Who is the current incumbent and what is the contract number?

A7: See A1.

Q8: In the Instructions to Offeror’s document, the Questions & Comments deadline is 12:00 pm Eastern on Thursday, May 4th. Is the correct day Thursday, May 5th? Or were questions actually due today, Wednesday, May 4th?

A8: The correct date, Thursday, May 5 was updated on the Instructions to Offeror rev1.

Q9: Can the whole team's experience be used to answer the three questions for the Phase 1 submission or does the experience need to be just from the 8(A) Team lead?

A9: If this is a joint venture or teaming agreement then yes.

Q10: Can we request an extension for the Phase 1 submission?

A10: See A3.

Q11: Is there an incumbent who is performing this work currently at FDA?

A11: See A1.

Q12: Can the government please clarify if the validity statement is to be included with each volume or just the price volume?

A12: Proposals shall be valid for 120 days from the RFP’s submission due date.

Q13: 15.1.1 states “The Offeror shall submit a written response in Word/PDF format that addresses the items below that is no greater than eight (8) pages. Written response content that extends beyond five pages will not be considered.” Will the government confirm that the page limit for Tab A is 8 pages excluding the cover page?

A13: See A5.

Q14: Will the Government confirm if Volume I – TAB B information is excluded from the Volume I - Tab A 8 page limit?

A14: Yes.

Q15: Can the government confirm if the Cover Page and Proposal Cover are synonymous? Additionally, can the government please state the Cover Page requirements for each Volume?

A15: Proposal Cover is for Volume III and Cover page is for Volume I. See Instructions to Offerors rev2 for the cover page limit.

Q16: Can the government confirm that the Cover Letter mentioned in section 4. Proposal Content and the Transmittal Letter mentioned in Table 1 under Volume III Business & Pricing are synonymous?

Additionally, will the government please specify the requirements for the cover letter and/or transmittal letter?

A16: See Instructions to Offerors rev2.

Q17: There are several references to the Tab A: Prior Experience Criteria as being limited to eight (8) pages. However, the first paragraph of Instructions Section 15.1.1 states that “content that extends beyond five pages will not be considered.” Can the government please confirm that the page limit for Prior Experience is eight (8) pages?

A17: See A5.

Q18: Would the Government consider expanding the pool of awardees to (at least) two? Adding at least one other awardee to the pool promotes optimum competition at the task order level, while fostering best value and cost efficiency for the Government.

A18: See A2.

Q19: In Attachment A – Pricing Sheets - the Government has asked contractors to provide the number of hours for Govt and Contractor site at the IDIQ level. Will the Govt provide the number of hours to make a level playing field? Should we assume that each LCAT covers 1912 (FTE-equivalent) hours?

A19: See Attachment A - PRICING SHEETS rev1.

Q20: In Attachment A – Pricing Sheets - the Government has asked offerors for a discount at the IDIQ level, AND at the task order level. Would the Govt please allow offerors to provide a discount only at the task order level?

A20: The discount at the Order level will be based on the discount of the IDIQ level.

Q21: Task Order 3-CFSAN, row six, states Task Order 1. Will the Govt please correct that to reflect Task Order 3?

A21: See Attachment A - PRICING SHEETS rev1.

Q22: Can offerors insert rows in the Task Order pricing if needed?

A22: Yes.

Q23: The IDIQ pricing worksheet in column L does not contain any formulas. Will the Govt provide an updated workbook with formulas? If not, can bidders add formulas to the worksheet, if necessary?

A23: See Attachment A - PRICING SHEETS rev1.

Q24: In the pricing summary tab, list 5 years and 6 months of pricing. Should the task orders only be priced for the years in the individual task? Is the “Total” row at the bottom of the sheet for the three Task Orders only, or does it include the totals for the IDIQ? Task Orders 2 & 3 are listed for a one-year period of performance; should we price those task orders for 5 years, as well?

A24: See Attachment A - PRICING SHEETS rev1.

Q25: Period of Performance for SOW_042522 CFSA Oracle DBA Support Task Order The anticipated period of performance shall be Base: May 1, 2022 through October 31, 2022. Optional:

Option Year 1: November 1, 2022 through October 31, 2023. Would the government please update the Period of Performance dates?

A25: See Attachment 3 - SOW_042522 CFSAN Oracle DBA Support Task Order rev1

Q26: Period of Performance for SOW_042522 DAS OIMT Oracle DBA Support Task Order The anticipated period of performance shall be Base: May 1, 2022 through October 31, 2022. Optional:

Option Year 1: November 1, 2022 through October 31, 2023. Would the government please update the Period of Performance dates?

A26: See Attachment 4 - SOW_042522 DAS OIMT Oracle DBA Support Task Order rev1

Q27: Period of Performance for SOW_042522 CDER Oracle DBA Support Task Order The anticipated period of performance shall be Base: May 1, 2022 through October 31, 2022. Optional:

Option Year 1: November 1, 2022 through October 31, 2023. Would the government please update the Period of Performance dates?

A27: See Attachment 2 - SOW_042522 CDER Oracle DBA Support Task Order rev1

Q28: Would the Government consider expanding the criteria for oral presenters to include employees of a teaming partner? Allowing participation of subcontractor employees provides a bigger pool of best candidates for the key positions and delivers the best value and cost efficiency for the Government.

A28: The Offeror’s participants in the oral presentations may have up to three (3) Key Personnel proposed by the Offeror in the proposal submission, in addition to one (1) responsible corporate official for a total of up to four (4) participants, but this does not limit how many key personnel shall be provided in the staffing approach.

Q29: Would the Government allow proposed key personnel to present at orals, provided they have agreed to join the Prime/Subcontractor upon award and have signed Letters of Commitment?

A29: See Instructions to Offerors rev2. The requirement for the key personnel only to be under the prime has been removed from section 19.

Q30: A recommendation to improve solution quality and lower risk. Please consider contractors with Active Oracle partnerships as one of the phase one criteria.

A30: Not required at this time.

Q31: Who is the incumbent to this opportunity?

A31: See A1.

Q32: The time to respond is very short for Phase I submission by Monday May 9, 2022.Can the time extended by 15 days?

A32: See A3.

Q33: Is teaming allowed?

A33: Yes.

Q34: Is teaming with a Non 8(a) allowed?

A34: Yes. So long as an 8(a) vendor(s) consist of prime and any other sub-contractor(s) accounts for more 50% of the Total Contract Value.

Q35: Can the teaming member cover the gaps of 8(a) prime?

A35: See A34.

Q36: What is the value of the Contract?

A36: The maximum ceiling for this award is listed in Attachment 1 - SOW_042522 IDIQ DAS Oracle Support.

Q37: What is the prior contract number?

A37: See A1.

Q38: Can the Phase I documents be submitted ina zipfile?

A38: Yes.

Q39: Will a return receipt be issued after submission via email?

A39: Yes.

Q40: Can the offerors other than downselect 3for Phase I, still participate in Phase II submission?

A40: Yes.

Q41: Can a 8(a) STARS III entity also participate?

A41: See A34.

Q42: Is there any restriction to the number of sub-team members of a CTA?

A42: No.

Q43: Can a 8(a) team with a Large sub?

A43: See A34.

Q44: Would the government kindly provide an extension for Volume I: Prior Experience (Phase I) for the above referenced opportunity, extending the due date for this phase by one week (May 16, 2022)? This extension would enable our team to more time fully express our prior experience for opportunities of this magnitude A44: See A3.

Q45: We would like to know if this is a brand new contract OR if there is (was) an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

A45: See A1.

Q46: I have a very small company but highly qualified and certified by Oracle , can I apply for just a section due to the size of the project ?

A46: This solicitation is a total small business set aside for firms certified with the socio-economic designation of 8(a) by the Small Business administration (SBA).

Q47: My company is not officially certified by the U.S. Small Business Administration as an 8(a) can I apply ?

A47: See A46.

Q48: How can I find out about the opportunity to be a sub contractor A48: Please reach out to SBA for Subcontracting opportunities.