RFQ.doc

Subject: Request For Quotations: RFQ- FDA2-2014 - SOL - 1131771. “Vacuum Pump Repair and Replacement”.

Company Name:

DUNS Number:

The U. S Food & Drug Administration, Office of Acquisitions and Grants Services has a requirement for a “Vacuum Pump Repair and Replacement”. The Government intends to award a Firm Fixed-Price contract.

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, (STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and is a Set Aside for Small Businesses Only.

This solicitation is issued as a Request For Quotations (RFQ), using the Simplified Acquisitions Procedures of FAR 13. The solicitation document/incorporated provisions and clauses are those in effect through the current Federal Acquisition Circular: FAC 2005 - 72.

52.232-40 – Providing Accelerated Payments to Small Business Subcontractors (Dec 2013)

(a) Upon receipt of accelerated payments from the Government, the Contractor shall make accelerated payments to its small business subcontractors under this contract, to the maximum extent practicable and prior to when such payment is otherwise required under the applicable contract or subcontract, after receipt of a proper invoice and all other required documentation from the small business subcontractor.

(b) The acceleration of payments under this clause does not provide any new rights under the Prompt Payment Act.

(c) Include the substance of this clause, including this paragraph (c), in all subcontracts with small business concerns, including subcontracts with small business concerns for the acquisition of commercial items.

The associated North American Industry Classification System (NAICS) Code is- 811219 Other Electronic and Precision Equipment Repair and Maintenance

1) DESCRIPTION:

This RFQ is to seek a contractor to repair and replace a Vacuum Pump VC900 with motor. The existing VC900 Vacuum Pump needs to be rebuilt. The rebuilding of the original pump shall include: new pump shaft, new pump fan and coupler assembly, and connected to the pump motor and placed on a pallet for future replacement. The existing VC900 Vacuum Pump failed due to a broken pump shaft and has been disassembled by Honeywell to determine the failure.

2) PRICING CHART:

All charges must be included in the quote. Any charges presented after contract award shall be unacceptable. The vendor must complete the pricing chart below.

3) SALIENT CHARACTERISTICS /SCOPE OF WORK OF REQUESTED TASKS: Vacuum Pump Repair and Replacement.

A) General:

· The contractor shall replace the existing VC900 Vacuum Pump and Motor Unit in Building 64 with an equivalent VC900 Vacuum Pump and Motor. The new VC900 Vacuum Pump shall be installed and put into operation with existing VC900 Vacuum Pump.

· The broken VC900 Vacuum Pump shall be rebuilt. The rebuilding of the original pump shall include: new pump shaft, new pump fan and coupler assembly, and connected to the pump motor and placed on a pallet for future replacement.

B) Tasks Required:

· The contractor shall provide all material, labor, supervision, and equipment to accomplish the following:

1) Identify and lock out/tag out correct circuit.

2) Leak test.

3) Lock-out/tag-out.

4) Install new VC900 Vacuum Pump.

5) Run system for proper operation (operate through all cycles).

6) Remove Broken VC900.

7) Rebuild broken VC900 Vacuum Pump, replace old coupling and fan assembly.

8) Attach rebuilt VC900 Vacuum Pump assembly to existing motor and place on pallet for future use.

9) Clean site.

· This project is a “turn-key”. The contractor is responsible for ensuring that the new system is installed and functioning properly and that the old system is removed, rebuilt and returned to site.

· Other Considerations:

1) Drawings & Specifications. No drawings or specifications are provided.

2) Schedule. The requested tasks shall be performed during normal business hours and may span multiple days. If some portion of the work is disruptive to the tenants, then that work shall be performed after hours on a schedule to be determined by the COR.

5) CONTRACTING OFFICERS REPRESENTATIVE (COR):

· The COR assigned to this contract is responsible for maintaining the contract record, timely receiving of receipts, and for communicating with the Contracting Officer/Specialist to ensure the vendor is meeting the requirements of the contract. The designated COR for this contract will be determined at the time of award.

6) PACKING, MARKING, DELIVERY, SHIPPING AND INSTALLATION:

· At a minimum, all deliverables shall be marked with the Contract Number, the Contractor’s Name and delivered at the following address:

The US Food and Drug Administration

10903 New Hampshire Avenue

WO Building 64;

Ground Floor Mechanical Room.

Silver Spring, MD 20993.

8) RFQ INSTRUCTIONS:

The vendor must complete the Pricing Chart provided above in this RFQ. Responses shall have the following information:

- Identified with the RFQ number.

- The vendor’s current address and DUNS Number.

- Responses shall be submitted to the Contract Specialist’s email below.

- Quotes must be for all the items requested or none.

- Quotes must remain valid until 09/30/2014.

- Response Due Date shall be no later than: April 21, 2014 at 12:00 pm EST.

EVALUATION AWARD CRITERIA

The Government shall award this contract to the Lowest Price Technically Acceptable (LPTA) Quote.

GENERAL INFORMATION

a. CONTRACTING POINT OF CONTACT:

Emmanuel T. Mbah

5630 Fishers Lane, Room 2142

Rockville MD 20857

Voice: 240 – 402 - 7598

Email: Emmanuel.mbah@fda.hhs.gov