Attachment 1 - Statement of Work.pdf

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STATEMENT OF WORK

CURED IN PLACE PIPE (CIPP)

(Task 1)

A. GENERAL

It is the intent of this specification to provide for the reconstruction of pipelines and conduits by the installation of a resin-impregnated flexible tube that is inverted or pulled into the original conduit by the use of a hydrostatic head. The resin is cured by circulating hot water within the tube. The Cured In Place Pipe (CIPP) shall be continuous and tight fitting. The Contractor shall warrant and save harmless the Jefferson Laboratories campus against any and all claims of losses and/or for patent infringements incurred thereof.

B. REFERENCED DOCUMENTS

This Specification references American Society for Testing and Materials (ASTM) F1216 (Rehabilitation of pipelines by inversion and curing a resin impregnated tube), ASTM 1743 (Rehabilitation of pipelines by pulled-in-place installation of a cured-in-place thermosetting resin pipe), ASTM D790 (Test Methods for flexural properties of non-reinforced plastics) and test report “Long-term Structural Behavior or Pipeline Rehabilitation Systems” by the Trenchless Technology Center (TTC) at Louisiana Tech University, all of which are made a part hereof by such reference and shall be the latest edition and revision thereof. In case of conflicting requirements between this specification and those standards, this specification will govern.

C. PRODUCT QUALIFICATION REQUIREMENTS

The provided product shall have a 50-year design life, and in order to minimize the Government’s risk, only proven products with substantial successful long-term track records will be approved. All trenchless rehabilitation product suppliers and installers/bidders must submit proof that they meet the product and installer requirements of this section with their bid.

In order for products and Installers/Bidders to be deemed Commercially Acceptable and approved for this project they must meet all of the following criteria.

1. For a Product to be considered Commercially Proven, a minimum of 1,000,000 linear feet or 4,000 manhole to manhole line sections of successful wastewater collection system installations in the U.S. must be documented to the satisfaction of the Government to assure commercial viability.

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2. Sewer rehabilitation products submitted for approval must provide Third Party Test Results supporting the long-term performance and structural strength of the product and such data shall be satisfactory to the Government. Test samples shall be prepared so as to simulate installation methods and trauma of the product. No product will be approved without independent third-party testing verification.

3. The Installer/Bidder shall submit to the Government all design calculations and proposed material thickness and compositions. The Installer/Bidder shall assume all pipes are partially collapsed.

D. INSTALLER/BIDDER PREQUALIFICATION REQUIREMENTS

In order for Installers/Bidders to be approved they shall have had at least five (5) years active experience in the commercial installation of the exact product bid. The Installer/Bidder shall have experience in installing a minimum of 500,000 linear feet of CIPP of their product in pipe sizes 6” and larger.

E. MATERIALS

Tube: The tube shall consist of one or more layers of absorbent non-woven felt fabric and meet the requirements of ASTM F1216 or ASTM F1743, Section 5. The tube shall be constructed to withstand inversion pressures, have sufficient strength to bridge missing pipe, stretch to fit irregular pipe sections, and shall invert smoothly around bends.

1. The wetout tubes shall have a uniform thickness that when compressed at installation pressures will meet or exceed the Design thickness.

2. The tube shall be sewn to a size that when installed will tightly fit the internal circumference and length of the original pipe. Allowance should be made for circumferential stretching during inversion. Overlapped layers of felt that cause lumps in the final product shall not be utilized.

3. The outside layer of the tube (before wetout) shall be impermeable polyethylene coated translucent flexible membrane that clearly allows inspection of the resin impregnation (wetout) procedure. The plastic coating shall separate the resin, inside the tube from the inversion water without leakage, accommodate inversion, stretch to size and shall not delaminate before, during or after curing of the CIPP.

4. The tube shall be homogenous across the entire wall thickness containing no intermediate or encapsulated elastomeric layers. No material shall be included in the tube that may cause delamination in the cured CIPP. No dry or unsaturated layers shall be evident.

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5. The wall color of the interior pipe surface of CIPP after installation shall be a light reflective color so that clear detailed examination with closed circuit television inspection equipment may be made.

6. Seams in the tube shall be stronger than the unseamed felt.

7. The outside of the tube shall be marked for distance at regular intervals along its entire length, not to exceed 5 feet. Such markings shall include the Manufacturer’s name or identifying symbol. The tubes must be manufactured in the USA.

8. Contractor shall provide a minimum ten (10) year warranty against any type of failure due to a defect in materials or installation

Resin: The resin system shall be a corrosion resistant polyester, vinyl ester, or epoxy and catalyst system that when properly cured within the tube composite meets the requirements of ASTM F1216 and ASTM F1743, and the physical properties herein, which are utilized in the Design of the CIPP for this project. The resin shall produce CIPP which comply with the structural and chemical resistance requirements of this Specification.

F. STRUCTURAL R EQUIREMENTS

The CIPP shall be designed as per ASTM F1216. The CIPP design shall assume no bonding to the original pipe wall. The Long-Term Flexural Modulus to be used in Design shall be verified by independent testing (such as the Trenchless Technology Center at Louisiana Tech University).

The Contractor must have performed long-term testing for flexural creep of the CIPP pipe material installed by his Company. Such testing results are to be used to determine the long-term, time dependent flexural modulus to be utilized in the product design. This is a performance test of the materials (Tube and Resin) and general workmanship of the installation and curing. A percentage of the instantaneous flexural modulus value (as measured by ASTM D-790 testing) will be used in the design calculation for external buckling. The percentage, or the long-term creep retention value utilized, will be verified by this testing. Values in excess of 50% will not be applied unless substantiated by qualified third-party test data. The materials utilized for the contracted project shall be of a quantity equal to or better than the materials used in the long-term test with respect to the initial flexural modulus used in the Design.

The Enhancement Factor ‘K’ to be used in the ‘Partially Deteriorated’ Design conditions shall be assigned a value of 7. Application of Enhancement (K) Factors in excess of 7 shall be substantiated through independent test data.

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The layers of the cured CIPP shall be uniformly bonded. It shall not be possible to separate any two layers with a probe or point of a knife blade so that the layers separate cleanly or the probe or knife blade moves freely between the layers. If separation of the layers occurs during testing of the field samples, new samples will be cut from the work. Any reoccurrence may cause rejection of the work. Delamination Tests may be required by Government if field samples indicate separation.

The cured pipe material (CIPP) shall conform to the structural properties, as listed below.

MINIMUM PHYSICAL PROPERTIES

Property Test Method Cured Composite min. per ASTM F1216

Cured Composite (400,000 psi Resin)

Modulus of Elasticity

ASTM D-790

(short term) 250,000 psi 400,000 psi

Flexural Stress ASTM D-790 4,500 psi 4,500 psi

The required structural CIPP wall thickness shall be based as a minimum, on the minimum physical properties in the above section and in accordance with the Design Equations in the appendix of ASTM F1216, and the following design parameters:

Design Safety Factor

= 2.0

Retention Factor for Long-Term Flexural Modulus to be used in Design (as determined by Long- Term tests described in Section E)

= max 50%

Ovality*

= 2%

Enhancement Factor, k

= See Section E

Groundwater Depth (above invert)*

= 10 ft

Soil Depth (above crown)*

= Actual depth (12 ft. Min)

Soil Modulus**

= Psi

Soil Density **

= 120 pcf

Live Load**

= H20 Highway

Design Condition (partially or fully deteriorated)*** = fully

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* Denotes information which can be provided here or in inspection video tapes or project construction plans. Multiple line segments may require a table of values.

** Denotes information required only for fully deteriorated design conditions.

*** Based on review of video logs, conditions of pipeline can be fully or partially deteriorated. The Government will be sole judge as to pipe conditions and parameters utilized Design.

Refer to Dimensional Ratio table for specific pipe section requirements, based on the pipe condition, depth, ovality, etc. as computed for the conditions shown, using ASTM F1216 Design Equations.

Any layers of the tube that are not saturated with resin prior to insertion into the existing pipe shall not be included in the structural CIPP wall thickness computation.

Regardless of the results of the results of the design calculations, the following minimum wall thicknesses will be required:

Pipe Diameter Minimum Wall Thickness 6” 4.5 mm

8” - 12” 6.0 mm 15” 7.5 mm 18” 9.0 mm 24” 12.0 mm

G. TESTING REQUIREMENTS

Chemical Resistance – The CIPP shall meet the chemical resistance requirements of ASTM F1216. CIPP samples for testing shall be of the tube and resin system similar to that proposed for actual construction. It is required that CIPP samples with and without plastic coating meet these chemical testing requirements.

Hydraulic Capacity – Overall, the Hydraulic profile shall be maintained as large as possible. The CIPP shall have a minimum of the full flow capacity of the original pipe before rehabilitation. Calculated capacities may be derived using a commonly accepted roughness coefficient for the existing pipe material taking into consideration its age and condition. The roughness coefficient of the CIPP shall be verified by third part test data.

CIPP Field Samples – When requested by the Government, the Contractor shall submit test results from the previous field installations in the USA of the same resin system and tube materials as proposed for the actual installation. These test results must verify that the CIPP physical properties in Section E have been achieved in the previous field applications. Testing samples for this project shall be made and tested as described in Section J.

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H. INSTALLATION RESPONSIBILITIES FOR INCIDENTAL ITEMS

It shall be the responsibility of the Government to locate and designate all manhole access points open and accessible for the work, and provide rights of access to these points. The Contractor shall be responsible for the maintenance of traffic in the project area. Traffic disruption shall be kept to a minimum and meet with the Government’s approval. The Government shall also provide access to water hydrants for cleaning, inversion and other work items requiring water.

Cleaning of Sewer Lines – The Contractor shall remove all internal debris from the sewer line that will interfere with the installation of CIPP (this condition is typically considered to be ALL internal debris). The Contractor shall contain all debris removed from the sewers during the cleaning operation and properly dispose. Prior to access, the Contractor shall submit an Authorization for Disposal of Liquid Waste Form to the Utility along with the $250.00 permit fee. While hazardous waste is not anticipated, any hazardous waste material encountered during this project will be considered as a changed condition and contract will be appropriately modified. The extent of the cleanness of the sewer line shall meet approval of the Government before installation of the CIPP.

Bypassing Sewage – The Contractor shall provide for the flow of sewage around the section or sections of pipe designated for repair. The bypass shall be made by plugging the line at an existing upstream manhole and pumping the flow into a downstream manhole or adjacent system. The pump and bypass lines shall be of adequate capacity and size to handle the flow. No release of untreated sewage shall be allowed. Any such unauthorized release shall be the entire responsibility of the Contractor. The Contractor shall submit a detailed bypass-pumping plan to the Government before work has begun.

Inspection of Pipelines – Inspection of pipelines shall be performed by experienced personnel trained in locating breaks, obstacles and service connections by close circuit television. After initial cleaning and prior to installation of CIPP into pipelines, the interior of the pipeline shall be carefully video inspected to determine the location of any conditions which may prevent proper installations of the CIPP into the pipelines, and it shall be noted so that these conditions can be corrected. All service (branch) connections shall be identified as being active or inactive and so noted on the pre-installation video(s). The use of dye and running water will be necessary to identify active service lines. Each and every structure in the area of the work shall be confirmed as to whether its service line drains into the pipeline to be rehabilitated or drains elsewhere. Special attention is needed for structures which may have more than one service connection due to add-ons or additions constructed with separate service laterals. A post-installation/post-service line reconnection video inspection shall also be performed. A copy of all pre-installation and post-installation video(s) and log(s) shall be provided to the Government. All video shall be provided to Government in DVD

7 | P a g e FDA_20-223-1224034 – Attachment #1 format. Each DVD shall be clearly labeled as to the Government’s name, project name, date of video, location of video, line size, and Contractor’s name. Written logs shall accompany each video.

Line Obstructions – It shall be the responsibility of the Contractor to clear the line of obstructions such as solids and roots that will prevent the insertion of the CIPP. If preinstallation inspection reveals an obstruction such as a protruding service connection, dropped joint, or a collapse that will prevent the inversion process, and it cannot be removed by conventional sewer cleaning equipment, then the Government shall make a point repair excavation to uncover and remove or repair the obstruction or issue a change order for needed repairs. Such excavation shall be approved in writing by the Government Contracting Officer prior to the commencement of the work and shall be considered as a separate pay item.

Public Notification – The Contractor shall make every effort to maintain service usage throughout the duration of the project. In the event that a sewer service will be out of service, the Contractor shall provide for bypass pumping of that service so that the customer may maintain use of their sewer service. A public notification program shall be implemented 24 hours prior to service discontinuance, and shall as a minimum, require the Contractor to be responsible for contacting each facility connected to the sanitary sewer and informing them of the work to be conducted, and when the sewer service will be off-line.

The Contractor shall be responsible for confirming the locations of all service (branch) connections prior to inversion and curing the CIPP. All service (branch) connections shall be identified as being active or inactive.

I. INSTALLATION

CIPP installation shall be in accordance with ASTM F1216, Section 7 or ASTM F1743, Section 6 with the following additional requirements.

1. The existing pipeline to be rehabilitated with the CIPP shall be clean and dewatered to the satisfaction of the Government immediately prior to the start of the CIPP installation process. Final verification of the clean and dewatered state of the pipeline shall be made by video inspection immediately prior to the start of the CIPP installation process.

2. Resin Impregnation – The quantity of resin used for tube impregnation shall be sufficient to fill the volume of air voids in the tube with additional allowances for polymerization shrinkage and the loss of resin through the cracks and irregularities in the original pipe wall. A vacuum impregnation process shall be used. To insure thorough resin saturation throughout the length of the felt tube, the point of vacuum shall be no further than 25 feet from the point of initial resin introduction. After vacuum in the tube is established, a vacuum point shall be no further than 75 feet from the leading edge of the resin. The leading edge of the

8 | P a g e FDA_20-223-1224034 – Attachment #1 resin slug shall be as near to perpendicular as possible. A roller system shall be used to uniformly distribute the resin throughout the tube. If the Installer uses an alternate method of resin impregnation, the method must produce the same results. Any alternate resin impregnation method must be proven.

3. Tube Insertion – The wet out tube shall be positioned in the pipeline using either inversion or a pull-in method. If pulled into place, a power winch should be utilized and care should be exercised not to damage the tube as a result of pullin friction. The tube should be pulled-in or inverted through an existing manhole or approved access point and fully extended to the next designated manhole or termination point.

4. Temperature gauges shall be placed to determine the temperature of the incoming and outgoing water from the heat source. Another such gauge shall be placed inside the tube at the remote end to determine the temperature at that location during the cure cycle.

5. Curing shall be accomplished by utilizing hot water under hydrostatic pressure heated and held at the calculated minimum temperature and time. After curing, the hot water and CIPP shall be gradually cooled down. The maximum water temperature at release shall not exceed 100o F.

6. The Contractor is solely responsible for field verification of all pipe diameters and lengths prior to fabrication and installation. The Contractor shall remedy, at no cost to the Government, any defects in the installed resin tube resulting from field measurement errors, concealed changes in diameter, or from errors in diameters and lengths shown in the plans. The Contractor shall determine the minimum length necessary to effectively span the distance between the access points.

7. If the CIPP fails to make a watertight seal at the manhole due to broken or misaligned pipe at the manhole wall or other defects, the Contractor shall apply a seal at that point. The seal shall be of a resin mixture compatible with the CIPP or other system acceptable to the Government.

J. REINSTATEMENT OF SERVICE (BRANCH) CONNECTIONS

It is the intent of these Specifications that service (branch) connections to buildings be reopened without excavation, utilizing a remotely controlled cutting device, monitored by a video TV camera. The Contractor shall certify he has a minimum of two (2) complete working cutter units plus spare key components on the site before each inversion. No additional payment will be made for excavations for the purpose of reopening connections and the Contractor will be responsible for all costs and liability associated with such excavation and restoration work. Service connections shall be restored to 90% of the full diameter. The restored opening shall be clean and free of burrs or projections that may catch debris. The coupon or shavings resulting from the

9 | P a g e FDA_20-223-1224034 – Attachment #1 reconnection process shall be removed or flushed from the pipeline.

K. INSPECTION

CIPP samples shall be prepared and physical properties tested in accordance with ASTM F1216 or ASTM F1743, Section 8, using either method proposed. The flexural stress and modulus of elasticity must meet or exceed the value used in design as indicated above, and structural requirements for the pipe size and thickness furnished above. Leakage testing of the CIPP shall be accomplished during cure while under a positive head. CIPP products in which the pipe wall is cured while not in direct contact with the pressurizing fluid (e.g., a removable bladder) must be tested by an alternative method approved by the Government. Maximum allowable leakage of the newly installed CIPP shall be 100 gallons per inch of pipe diameter per mile of pipeline per 24-hour day.

Wall thickness of samples shall be determined as described in paragraph 8.1.6 of ASTM F1743. The minimum wall thickness at any point shall not be less than 87.5% of the design thickness as calculated in Section E of this document.

Visual inspection of the CIPP shall be in accordance with ASTM F1743, Section 8.6.

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MANHOLE REHABILITATION

(Task 2)

A. GENERAL

It is the intent of this specification to provide for the rehabilitation of existing manholes by the installation of a coating system on the interior walls of the manhole using the following system:

• One layer system consisting of 100% solids polyurethane at a minimum thickness of 125 mils.

B. PRODUCT PREQUALIFICATION REQUIREMENTS

All products to be used on this project must be pre-approved by the Government prior to the bid date. The following products have been pre-approved for use on this project.

1. Sauereisen 210X, 500, 501 Epoxy Primer & Coating System, or approved equal.

2. Quadex Structure Guard Epoxy Coating System, or approved equal.

In order to be considered as an equal, a product must meet or exceed the minimum physical characteristics as published by the manufacturer and must have a minimum corrosion resistance suitable for environments pH of 0.5 or higher.

Sewer rehabilitation products submitted for approval must provide Third Party Test Results supporting the long-term performance and structural strength of the product and such data shall be satisfactory to the Government. Test samples shall be prepared so as to simulate installation methods and trauma of the product. No product will be approved without independent third party testing verification.

Other manufactures or products seeking pre-approval must submit the following documentation to the Government at the time of the pre-bid meeting. This time frame allows the Government ample time to determine if the proposed product is an acceptable alternative.

1. Documentation that the proposed product meets the above minimum physical characteristics including results of testing performed by a bonded, third party testing company.

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2. An affidavit attesting to the successful use of the product as a protective coating for concrete or masonry structures for a minimum continuous period of five (5) years in wastewater conditions recognized as corrosive or otherwise detrimental to concrete and masonry.

3. A verifiable list of references that document the successful installation and use of the product in a minimum of 750,000 square feet of sanitary sewer structures.

All additional products that are pre-approved by the Government shall be identified in an addendum issued prior to the bid date.

C. PRODUCT INSTALLER QUALIFICATION REQUIREMENTS

In order for Installers to be deemed acceptable and approved for this project they must meet all of the following criteria.

1. Provide written documentation from the rehab product manufacturer that they are trained and certified installers with experience that exceeds the manufacturer’s minimum qualifications.

2. Installer shall have had at least five (5) years active experience in the installation of exact product bid and Installers Applicator shall have at least three (3) years active experience in the installation of the exact product bid. Acceptable documentation for the above stated requirements, complete with contact names for the installations must be submitted to the Government.

3. The Installer shall submit to the Government all design calculations and proposed material thickness and compositions.

D. SUBMITTALS

Contractor shall submit the following information to the Government for approval prior to beginning the installation of the rehab system.

• Manufacturer’s data sheets for the rehab material.

• Third party test results verifying that the physical properties of the liner materials meet or exceed the requirements of these specifications.

• Installer procedures for preparing the surface of the structure and installing the liner system.

• Documentation that the Installer of the rehab system has been trained and certified by the manufacturer and meets the experience requirements of these specifications.

E. 100% SOLIDS POLYURETHANE SYSTEM

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Acceptable 100% solids polyurethane system:

• Sauereisen 210X Epoxy Primer/Coating System, or approved equal.

The rehab system shall be composed of 1 to 3 mils of 100% solids epoxy primer and 125 mils of 100% solids polyurethane.

Primer shall be a 100% solids, nonsolvented, moisture-tolerant, low temperature cure, epoxy primer. Primer shall be manufactured by the same company as the 100% solids polyurethane.

The 100% solids polyurethane shall be a plural-component, 3 to 1 mix ratio, 100% solids, nonsolvent hybrid polyurethane coating with a shore “D” hardness of 57 to 77 degrees Fahrenheit. The polyurethane shall be the high-build type capable of passing ASTM D-1737 for flexibility using a cylinder mandrel of 0.5 inches. The polyurethane shall have evidence of passing the “Pickle Jar Test” as is noted in section 207-15.3 Chemical Resistance, in the “Greenbook” Standard Specifications for Public Works Construction, 2006 Edition. The material shall also meet the requirements specified in 500-2.4, and the table 500-2.4.10(A), in the “Greenbook” Standard Specifications for Public Works Construction, 2006 edition. The color shall be white or cream. The complete coating shall be impermeable to sewer gases and liquids and nonconductive to bacterial or fungus growth. The lining shall be capable of repair at any time during its life.

F. TESTING REQUIREMENTS

In addition to using a wet film thickness gage during installation to ensure a monolithic coating and thickness, the following systems shall be spark tested for pinholes with a spark tester set at 15,000 volts minimum:

• 100% solids polyurethane system.

• Foam and polyurea system.

All systems shall be visually inspected by the Engineer, Government and Installer prior to being put into installation. Deficiencies will be marked and repaired according to methods submitted by the Installer and approved by the Engineer.

G. QUALITY ASSURANCE

Installer shall initiate and enforce quality control procedures consistent with applicable ASTM standards.

Installer shall use an adequate number of skilled workmen who are thoroughly trained and experienced in the necessary crafts. These workmen shall be completely familiar with the specified requirements and the methods needed for proper performance of the installed rehab system.

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Installer shall use approved specialty equipment adequate in size, capacity, and number sufficient to accomplish the work in a timely manner.

H. SURFACE PREPARATION

All surface preparation shall be done in strict accordance with the manufacturer’s written requirements. Surface preparation method(s) shall be based upon the conditions of the substrate and the requirements of the rehab system installed.

Installer shall inspect all surfaces specified to receive the rehab system prior to surface preparation. Installer shall notify the Engineer of any noticeable disparity in the surfaces that may interfere with the proper preparation or application of the monolithic surfacing system.

Surfaces to receive the rehab system shall be cleaned and abraded to produce a sound substrate surface with adequate profile and porosity to provide a strong bond between the rehab system and the substrate. All concrete that is not sound or has been damaged by chemical exposure shall be restored to a sound concrete surface. All contaminants including oils, grease, incompatible existing coatings, waxes, form release, curing compounds, efflorescence, sealers, salts, or other contaminants shall be removed. Whichever methods are used, they shall be performed in a manner that provides a uniform, sound, clean surface that is not excessively damaged. All manhole steps shall be removed from manhole walls. Steps shall be ground down smooth with the wall after removal.

All loose material and debris shall be collected and prevented from entering the Government’s wastewater collection/treatment system. The Contractor shall remove internal debris from the manhole. The Government shall also provide a dumpsite for all debris removed from the sewers during the cleaning operation. Prior to access, the Contractor will be required to submit an Authorization for Disposal of Liquid Waste Form to the Utility along with the $250.00 permit fee. Any hazardous waste material encountered during this project will be considered as a changed condition.

Active water infiltration shall be stopped by using a cementitious water plug or hydroactive grout that is compatible and suitable for the selected rehab system.

When surface preparation is complete, test the surface to ensure that the pH is within acceptable limits for the rehab system being installed. All test results will be retained and submitted to the Engineer.

I. INSTALLATION

The coating system shall be installed on the following substrate surfaces within the

14 | P a g e FDA_20-223-1224034 – Attachment #1 manholes:

1. Manhole walls from bottom of ring and cover to invert.

2. Top of manhole bench, excluding flow channels.

All installation procedures shall be done in strict accordance with the manufacturer’s written requirements for material handling, mixing, environmental controls during application, safety, and installation equipment.

The application equipment shall be specifically designed for installing the selected rehab system, regularly maintained, and in good working order.

The selected rehab system shall only be installed by installers approved by the Government in accordance with the requirements of this Section.

The installation shall result in a finish product that meets all of the requirements of this section.

J. SAFETY

Installer shall perform his work in a manner to protect the health and safety of all workmen and the public.

All work shall be done in accordance with standard industry safety practices.

All work, including entry into confined spaces shall be performed in strict compliance with current OSHA regulations.

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Contractor Personnel Security Clearance Standards and Residency Requirements

(October 2017)

BACKGROUND - The Office of the Assistant Secretary for Management and Budget, Department of Health and Human Services (DHHS), requires that Contractor employees (including subcontractors) who will be working in DHHS-owned or leased space and/or who will have access to DHHS equipment, and non-public privileged, proprietary, or trade secret information, must undergo a background investigation that results in a favorable determination.

Contractor employees who will work in DHHS-owned or leased space for less than thirty

(30) days are considered visitors and are exempted from background investigation requirements; and therefore, will not be issued a Personal Identity Verification (PIV) Card. These contractor employees go through visitor screening each day and must be escorted at all time while in DHHS- owned or leased space.

GENERAL - The Contractor must submit the following items to the Contracting Officer’s Representative (COR), within five (5) business days of commencement of work under this contract:

• A roster of contractor employee names, identifying Key Personnel and Tier designation(s);

• Confirmation all individual employee security information has been submitted properly; and

• "Contractor's Commitment to Protect Non-public Information Agreement" forms signed by each employee named in the roster.

Pursuant to HSPD-12, the Contractor must advise its prospective employees about the security and background requirements stated herein.

For any individual who does not obtain a favorable background investigation he/she must cease work on the contract immediately.

If a Contractor employee changes job responsibilities under this contract, the Contractor must notify the COR, and the Government will make a determination whether an additional security clearance is required.

In the event there are any proposed personnel changes in the Contractor’s staffing roster previously submitted to the COR, the Contractor must submit an updated roster to the COR, along with a brief explanation for the change. In turn, the COR will initiate the procedures stated herein to ensure any new contractor employees obtain a PIV card in a timely manner – prior to that individual commencing work under the contract.

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Note: If the proposed personnel change is for a position designated Key Personnel under the contract, a complete justification – along with a resume or curriculum vitae – must be submitted to the Contracting Officer and COR for review and approval. If approved, the Contracting Officer will execute a Contract Modification prior to that individual commencing work under the contract.

BACKGROUND INVESTIGATIONS - With the exception of costs associated with fingerprinting Contractor employees outside of the FDA Personnel Security Office, the Government will conduct all required background investigations at no cost to the Contractor. The cost of fingerprinting Contractor employees at any location other than the FDA Personnel Security Office will be borne by the Contractor. Employees who hold or have previously held a Government security clearance must advise the FDA Personnel Security Staff of the details of such clearance.

Note: Background investigations will be conducted by the Office of Personnel Management (OPM)

CONTRACT RISK DESIGNATION(S) - Contractor employees who will be in DHHS-owned or leased space for thirty (30) days or more must be able to obtain and shall obtain a PIV card pursuant to Homeland Security Presidential Directive-12 (HSPD-12) in order to access to DHHS-owned or leased property without an escort. (See Section 6 for details on the PIV Card process) However, in the event that work must commence before a security screening can be completed, contractor employees will be considered visitors, as described above, and allowed onto DHHS-owned or leased property, but must be escorted at all times.

All Contractor employees who undergo a background investigation are required to log onto the Office of Personnel Management’s (OPM’s) Electronic Questionnaire for Investigation Processing system (e-Qip) system. The FDA Personnel Security Specialist will provide access to the e-Qip as well as guidance as to which forms will be required.

The forms required vary with the position risk designations for the contract.

All standard forms submitted to the FDA will be forwarded to the Office of Personnel Management (OPM) to initiate background investigations. The assigned FDA Personnel Security Specialist will resolve with the contractor employee any issues arising out of inaccurate or incomplete forms.

The Risk Designation(s) for this contract is Tier 1:

• Non-Sensitive Low Risk (Tier 1) - Positions which involve the lowest degree of adverse impact on the efficiency of the Agency. The forms set forth by the FDA Personnel Security Specialist are required for Non-Sensitive Low Risk Positions.

Attachment - FDA Contractor Personnel Security

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In order to access the e-QIP system, Contractor employees must provide the appropriate FDA Personnel Security Specialist with the following information: (a) full name; (b) position title; (c) social security number; (d) date of birth; (e) place of birth; (f) email address; and (g) phone number. This information will be provided on the e-Qip form that will be electronically sent to the employee. The FDA Personnel Security Specialist will use this information to enter each Contractor employee into the e-QIP system. Once this is done, each Contractor employee will receive an email that contains a web link to access the e-QIP system, as well as instructions and additional forms needed to initiate the background investigation.

A Contractor’s failure to comply with the e-QIP processing guidelines will result in that Contractor’s employees being denied access to FDA property until all security processing has been completed. Furthermore, any such noncompliance may detrimentally impact Contractor performance, Contractor performance evaluations, rights and remedies available at law and equity retained by the Government.

PERSONAL IDENTITY VERIFICATION (PIV) CARDS - All PIV Cards (and any other type of Government-issued Access Card) shall remain the property of the Federal Government. At any time, if a Contractor employee is terminated or otherwise ceases work under the contract, or no longer requires a PIV Card for contract performance purposes, the Contractor must collect the individual’s PIV card and immediately notify FDA Personnel Security Staff in writing, with copies to the respective COR and Contracting Officer. The Contractor must immediately return the PIV Card(s) to the

COR.

Because PIV Cards, like other Government-issued Access Cards are Government property, Contractors and Contractor Employees are hereby placed on notice that any abuse, destruction, defacement, unauthorized transfer or withholding (i.e., failure to return to the Government) may be punishable to the greatest extent at law.

Unauthorized possession of a PIV Card, or any other type of Government-issued Access Card, and/or willfully allowing any other person to have or to use your Access Card, is prohibited and can be criminally prosecuted under 18 U.S.C. §§ 499 and 70I, which prohibit photographing or otherwise reproducing or possessing HHS identification cards in an unauthorized manner, under penalty of fine, imprisonment, or both.

Wrongdoers may also be held financially responsible for any/all civil and equitable remedies – to include, but not limited to, damages for any pecuniary loss suffered by the Government as a result of any of the above-listed actions or failure to act.

PIV CARD PROCESS - The COR will sponsor Contractor employees on the Form HHS 745 and HHS Smart Card Management System (SCMS) for the purpose of obtaining an FDA PIV Card. In order to obtain a PIV card, a Contractor employee must receive a favorable FBI fingerprint return and complete required security forms. The FDA Personnel Security Specialist will provide the Contractor employee(s) direction for scheduling fingerprinting appointments at the FDA location or other approved location.

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During a fingerprint appointment, each contractor employee must present two (2) forms of identification in order to receive his or her PIV Card. One form of identification must be a government-issued photo Attachment - FDA Contractor Personnel Security identification document. Acceptable forms of identification are listed in Table 1, provided below. An individual who receives an unfavorable report may appeal that finding by submitting a written request to the FDA Personnel Security Specialist.

Required background investigations may include, but are not limited to:

• Review of prior Government/military personnel records;

• Review of FBI records and fingerprint files;

• Searches of credit bureaus;

• Personal interviews; and

• Written inquiries covering the subject's background.

NON-PUBLIC DATA PROTECTION - The Contractor must protect the privacy of all information reported by or about Contractor employees and protect against unauthorized disclosure.

*Upon a favorable fingerprint return, the Contractor will be notified to return to the Badging and Credentialing Office for their building pass.

* Food and Drug Administration Attn: Food and Drug Administration

National Center for Toxicological Research Safety Office, Building 50, Room 304

3900 NCTR Road Jefferson, AR 72079 870-543-7193, -7941

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Table 1: Documents Establishing Identity and Employment Authorization