FDA-SOL-75F40125Q00315.pdf

REQUEST FOR QUOTE

OPQR Laboratory Integrated Digital Asset

System (IDAS) Expansion

FDA-SOL-75F40125Q00315

Date Posted: August 26, 2025

Response Date: September 04, 2025, by 1:00 PM EST

Classification Code: DA10 – IT and Telecom – Business Application/Application Development

Software as A Service

NAICS Code: 541519 – Other Computer Related Services

SECTION 1 – SUPPLIES OR SERVICES LIST AND DELIVERY INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the Federal Acquisition Regulation (FAR) format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. It is the Government's intent to issue a Firm Fixed Priced Purchase Order in accordance with FAR Part 13.

The solicitation number is FDA-SOL-75F40125Q00315. This solicitation is issued as a Request for Quote (RFQ). This is a Full and Open Competition / Brand Name or Equal.

The solicitation document and incorporated provisions and clauses in effect through the Federal Acquisition Circular 2025-05, effective 7 August 2025. FAR and HHSAR provisions and clauses referenced in this RFQ can be found on the following website: https://www.acquisition.gov/browse/index/far

1.1 Supplies or Services Specification

The proposal must encompass a well-defined timeline outlining all key milestones and events throughout the entire project. Furthermore, the contractor is required to explicitly specify associated deadlines and deliverables for each milestone. Illustrative instances may involve the kickoff meeting to delineate the objectives of the site survey, the culmination of the site survey, the presentation of findings, and the preparatory meeting preceding the IDAS implementation/installation.

https://www.acquisition.gov/browse/index/far

Item

RFID

Hardware/Software

Quantity Salient Characteristics Brand Name or Equal

1 Handheld RFID reader.

3 FIPS 140-2 certified Handheld UHF RFID Reader, 4.0" Minimum Color Display size, USB 2.0 High Speed, WLAN and Bluetooth, Corning Gorilla Glass touch panel for use with finger, gloved finger and stylus, Integrated 2D imager with LED Aimer, 4 GB/32 GB Flash memory, Integrated Circular Polarized Antenna, Single Slot Cradle with cables to charge battery abd connect reader to PC included Android 11 Operating System with future upgrade support to Android 14.

Zebra MC3330xR UHF RFID Handheld reader. Android 11 minimum and upgradeable to Android 14, USB 2.0 High Speed , WLAN and Bluetooth, 4-inch (800 x 480) WVGA; color display, Corning Gorilla Glass touch panel which supports dual input mode with finger, gloved finger and stylus, SE4770 Imager with LED Aimer to read 1D and 2d barcodes, 4 GB/32 GB Flash memory, Integrated Circular Polarized Antenna, Single Slot Cradle with cables to charge battery abd connect reader to PC included. FIPS 140-2 certified.

2 Fixed UHF RFID reader.

35 Fixed UHF RFID Reader, 8 antenna ports, IP53 rated housing Minimum of 4 each optically isolated Iinputs and Outputs, Support for PoE (802.3af) or PoE+ (802.3at), Integrates with AssetManagement Software

Zebra FX9600 Fixed UHF RFID Reader, 8 antenna ports, Die-cast aluminum housing that meets IP53, 4 inputs, 4 outputs, optically isolated I/O, Support for PoE (802.3af) or PoE+ (802.3at), Integrates with AssetManagement Software

Varied UHF antenna options based on site survey.

139 Variety of Industrial UHF Antenna Options with mounting brackets.

High grade coaxial antenna cable to connect Antennas to Fixed Readers with options up to 70 feet in length.

Variety of Industrial UHF Antenna Options with mounting brackets. High grade coaxial antenna cable to connect Antennas to Fixed Readers with options up to 70 feet in length.

2 RFID thick label printer.

6 TAA-compliant, UHF RFID thick-label printer (support 1.3 mm thick tags) - 300 dpi minimum print resolution. USB/Serial/Ethernet ports. USB Port disabled for FDA security policy.

Zebra ZT411R RFID Printer - Metal Mount/Silverline; 300 dpi;

USB/Serial/Ethernet/Bluetooth/WiFi ports , ID Integration RFID Optimized Printer Configuration, TAA

3 RFID thin-label printer.

6 TAA Compliant RFID thin-label printer; 300dpi minimum print resolution; USB/Serial/Ethernet Connection. USB Port disabled for FDA security policy.

Zebra ZD621R RFID Printer; 300dpi;

USB/Serial/Parallel/Ethernet/WiFi Connection; Peel-off Dispenser option. ID Integration RFID Optimized Printer Configuration, TAA

4 UHF RFID tag (small).

3 UHF Gen2 RFID Tag (approx 0.5" x 1.75"), 128-bit minumum (allows longer RFID asset ID string), PermaLock support (tag cannot be changed or killed), on-Metal support (standard tag ground out on metal); optimized for FCC frequency use. Durable & Chemical-resistant Synthetic facestock for use with Resin ribbon. Available with colored-coded options. IP68 environmental support.

Label, Synthetic, 1.7656x0.5156in (45x13mm); TT, RFID Polyester with Foam, Coated, High Performance Acrylic Adhesive, 3in (76.2mm) core, RFID, 600/roll, 1/box, Plain

5 UHF RFID tag (medium).

3 UHF Gen2 RFID Tag (approx 1.5" x 4.0"), 128-bit minumum (allows longer RFID asset ID string), PermaLock support (tag cannot be changed or killed), on-Metal support (standard tag ground out on metal); optimized for FCC frequency use. Durable & Chemical-resistant Synthetic facestock for use with Resin ribbon. Available with colored-coded options. IP68 environmental support.

RFID, Label, Polypropylene, 1.75x0.75in (44.5x19.1mm); TT, PolyPro 3000T, Coated, Permanent Adhesive, 3in (76.2mm) core, 1000/roll, 2/box, Plain

8 UHF RFID flag tag (large).

3 UHF Gen2 RFID Flag Tag (approx 2.6" x 1"), 128-bit minumum (allows longer RFID asset ID string), PermaLock support (tag

Silverline Classic II M730 RFID Tag (3.94" x .1.57") on a Roll with 250 RFID Labels per roll. FCC cannot be changed or killed), Standard non-metallic surface support (will NOT read on metal);

optimized for FCC frequency use.

Durable & Chemical-resistant Polypropylene facestock for use with Resin ribbon.

9 Resin ribbon (large).

2 Resin Ribbon; 1" Core; 4.33 in x 1476 ft. Chemically matched with Synthetic label materials listed above.

Zebra 5095 Resin Ribbon; 4.33 in x 1476 ft., 1" Core; 6 rolls per case. For ZT411R

10 Resin ribbon (small).

2 Resin Ribbon; 1" Core; 2.52 in x 242 ft. Chemically matched with Synthetic label materials listed above.

Zebra 5095 Resin Ribbon; 2.52 in x 242 ft, .5" core; 12 rolls per case. For

ZD621R

11 Midrange powered cart

3 Midrange powered cart, HD Puresine power package w/1600 Wh LiFePO4 battery (substitute for 200 Ah SLA). Includes: NB Series Standard gray plastic middle shelf 24"x 22", Binder/document holder, Thin client holder, Single monitor holder, post mount. 20 lb. capacity, up to 27"

Midrange powered cart

12 Asset management software.

1 "Asset Management Software shall integrate with the FDA SciNote software and provide capability to send current location of assets to SciNote ; receive and store new asset information along with associated RFID tag ID from SciNote ; receive and store updated asset information from SciNote (name, manufacturer, custodian, designated location, etc.); receive and store current stock level information (e.g.

milliliters available)

ItemAware Asset Management Software with Integration to SciNote Software

RFID template installation and setup of hardware and software.

ItemAware will receive and store new asset information along with associated RFID tag ID from SciNote

ItemAware

1.2. Technical Requirements

• Obtain professional services in providing a systematic evaluation of OPQR’s physical research laboratory environment where RFID will be implemented.

• Establish efficient tracking and management of research laboratory assets using RFID technology.

• Enable real-time monitoring of critical research laboratory equipment and supplies, empowering decision-makers with instant access to vital information and facilitating proactive resource management.

• Harmonize the new RFID technology with OPQR's existing IT platforms, software, and network infrastructures, capitalizing on the successful pilot phase integration to ensure a smooth, organization-wide implementation that enhances overall operational efficiency.

1.3. Tasks

Task 1: The contractor shall conduct a professional site survey to evaluate and analyze the physical environment of laboratories where RFID technology will be implemented. This includes approximately 30 laboratory and storage rooms spread across Saint Louis, MO. The primary objective of the survey is to assess the site's characteristics to optimize RFID performance. The survey will contribute to clearly defining programmatic asset tracking objectives by:

• Offering a comprehensive inventory and asset analysis.

• Evaluating the laboratory environment to enhance and optimize the placement of RFID tools/technology, ensuring a minimum of 72 read zones coverage.

• Assessing the environment for optimized RFID wireless equipment placement.

• Considering environmental factors, reducing interference, and optimizing signal strength(s) within the lab space.

• Generating a comprehensive documentation of the site survey findings.

Task 2: Installation of RFID readers and antennae.

• RFID vendor [previously identified] and vendor (if subcontracted) based on programmatic requirements.

• Installing additional IDAS hardware, involving the mounting of readers and antennas and connection to the existing server (DPAnet) in FDA CDER Saint Louis Lab.

Task 3: Training, maintenance and support

• Providing comprehensive on-site training for the installed IDAS.

• Offering new user training as needed.

• Providing routine maintenance, upgrades, and ongoing support for the implemented system.

Task 4: Project Management Services: The contractor shall perform project management activities during each task stated in the Scope section of this document.

1.4. Requirements:

Asset Categories The IDAS shall support the following four main categories of asset classes:

1. Chemicals and Solvents: The system should allow tracking of various chemicals and solvents used in OTR laboratories. Each item's information should include the name, quantity, unit, location, batch number, expiration date, supplier information and safety-related details. The estimated quantity of chemicals and solvents is between 1000 and 2000.

2. Supplies: The system shall facilitate the monitoring of laboratory supplies that will be stored at a centralized location, such as glassware, pipettes, and other consumables. Each item’s information should include item descriptions, quantity, and reordering thresholds. The estimated quantity of supplies is between 1000 and 2000.

3. Equipment: The system should provide inventory control for laboratory equipment. Each equipment record must include details like the equipment name, equipment component name, model number, serial number, category, calibration schedule, maintenance history, manufacturer, point of contact, and location. The estimated quantity of equipment is between 500 and 1000.

4. Samples: The system shall enable tracking of samples received from other offices and those generated within DPQR. Each sample entry must include origin details, quantity, unit, arrival date, expiration date, and location. The estimated quantity of samples is between 1000 and 2000.

Radio Frequency Identification (RFID) & Barcode Technologies Integration The IDAS need to incorporate both RFID and Barcode technologies to effectively manage inventory across different categories. For Chemicals and Solvents, Equipment, and Samples, the system should utilize RFID tags to enable real-time tracking and automated data capture during their movement and storage within the facility. For Supplies, the system should leverage 1D or 2D barcode technology to track and manage their stock levels efficiently at a centralized location. Barcode scanning will enable easy identification and updates for supply items, ensuring smooth inventory management.

The RFID tags used in the IDAS should be durable and suitable for the specific environment in which they will be used, include liquid bottles and metal cabinets. A maintenance schedule for the RFID tags should be established to ensure they are functional and readable throughout their lifespan. The schedule should include regular checks, replacements for damaged tags, and updates for outdated tags. The IDAS will require RFID readers strategically placed throughout the OTR facility to capture data from the RFID tags. These readers should support the same frequency as the tags used and have the capability to read multiple tags simultaneously (multiple reads in a batch). The RFID readers will be connected to the system to transfer data in real-time.

Ethernet connectivity can be used to ensure seamless communication between the readers and the central database. The readers must also be compatible with the inventory management software. The software should allow users to view real-time inventory status, track movements, generate reports, and set up automated alerts for low stock levels, potential loss, or any anomalies.

Integration with ELN The IDAS shall establish bi-directional communication with SciNote [REQUIRED], the FDA lab intranet based ELN. The bi-directional communication should include the following functionalities:

1. Data Synchronization: The system should synchronize inventory data between the IDAS and SciNote to ensure consistency in real-time.

2. Usage Tracking: The IDAS system must receive data from SciNote regarding the usage of inventory items (e.g., chemicals and solvents) for accurate tracking and stock level updates.

Security and Access Control The IDAS must implement robust security measures to protect sensitive inventory data. This includes role-based access control and regular security audits to identify and address potential vulnerabilities. The following user roles and corresponding permissions should be established:

1. Admin:

a. Manage user accounts: The Admin will have the authority to create, modify, and deactivate user accounts as needed.

b. Maintain system security: The Admin will oversee the system's security measures and ensure compliance with security policies.

c. Perform data backups: The Admin will be responsible for regularly backing up the inventory data to prevent data loss in case of any unforeseen events.

d. Configure system settings: The Admin will have access to configure system settings, ensuring optimal performance and customization.

e. Troubleshoot technical issues: The Admin will address technical issues that may arise, ensuring smooth system operation.

f. Grant access permission to other users: The Admin will assign appropriate permissions to other users based on their roles and responsibilities.

g. Communicate with IT providers: The Admin will act as the point of contact for communication with external IT providers, if required.

2. Super User:

a. Perform quality checks: The Super User will have the ability to perform quality checks on inventory items to maintain accuracy and compliance.

b. Record inspection: The Super User will document inspection details for inventory items as part of the tracking process.

c. Generate reports: The Super User will have access to generate comprehensive reports on inventory status, usage, and other relevant metrics.

d. Tag inventory: The Super User will manage the assignment of RFID tags to inventory items, enabling effective tracking.

3. Regular User:

a. Create and update their own records: Regular users will be able to create and update records related to the inventory items they are responsible for.

b. View records: Regular users will have read-only access to view inventory records, ensuring transparency and collaboration among team members.

Reporting and Analytics The IDAS shall provide comprehensive reporting and analytical capabilities, allowing users to generate custom reports, track inventory trends, and make data-driven decisions.

Compliance and Documentation The IDAS must comply with all relevant regulations and guidelines set forth by the FDA and other regulatory bodies. The contractor shall provide detailed documentation covering system specifications, configurations, and user guides.

SECTION 2 – CONTRACT TYPE / LOCATION

2.1 Period of Performance

The period of Performance for this order is twelve (12) months from the time of award.

2.2 Delivery Location

FDA/CDER St. Louis Laboratories 645 S. Newstead Ave St. Louis, MO 63110

AND

FDA/CDER White Oak Laboratories 10903 New Hampshire Ave

WO64

Silver Spring, MD 20993

2.3 Contract Type

This is a Firm-Fixed-Price (FFP) order.

2.4 Conformance with Applicable Laws, Regulations, Policies, and Standards Contractor Compliance The Contractor shall be responsible for knowledge of, and compliance with all applicable federal information technology and information management laws, regulations, policies, and standards at the government-wide, HHS, and FDA levels. At the government-wide level, these include Office of Management and Budget (OMB), National Institute of Standards and Technology (NIST), and General Accounting Office (GAO). These can be primarily found at or through the Federal CIO Council website at: http://www.cio.gov/. HHS documents are found at: http://www.hhs.gov/oirm/

Section 508 Standard Compliance Section 508 of the Rehabilitation Act of 1973 (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998, requires that all electronic and information technology (EIT) products and services developed, acquired, maintained, or used under this order must comply with the “Electronic and

Information Technology Accessibility Provisions” set forth by the Architectural and Transportation Barriers Compliance Board (also referred to as the “Access Board”) in 36 CFR part 1194. Information about Section 508 is available at http://www.section508.gov/. The complete text of Section 508 Final Provisions can be accessed at http://www.access-board.gov/sec508/provisions.htm

Special Notice and Agreement Regarding Software EULA/TOS Computer software and services are often subject to license agreements, referred to as End User License Agreements (EULA), Terms of Service (TOS), or other similar legal instruments or agreements. Many of these agreements contain indemnification clauses that are inconsistent with Federal law and unenforceable, but which could create a violation of the Anti-Deficiency Act (31 U.S.C. 1341) if agreed to by the Government.

Therefore, by submitting a quotation the all offeror shall agree that the inclusion of any Limitation of Liability, Indemnification, and any other clauses that conflict with Federal law or regulation in any EULA or TOS are NULL AND VOID. The offeror agrees that any EULA/TOS clauses conflicting with Federal law or regulation and are not agreed to by the Government if included with the submission of a quotation. Additionally, by submission of the quotation the offeror shall agree to the inclusion of FAR 52.232-39 Unenforceability of Unauthorized Obligations in any resulting contract or order, if awarded.

SECTION 3 – CONTRACT ADMINISTRATION

3.1 Contract Management

Contracting Officer (CO):

Roosevelt Walker Email: roosevelt.walker@fda.hhs.gov

Contracting Specialist (CS):

Terina Hicks Email: terina.hicks@fda.hhs.gov

Contracting Officer’s Representative (COR):

(To be entered at time of award)

3.2 Contracting Officer’s Authority

The Contracting Officer (CO) is the only person with authority to act as agent of the Government under this contract. Only the Contracting Officer has authority to: (1) direct or negotiate any changes in the RFQ; (2) modify or extend the period of performance; (3) change the delivery schedule; (4) authorize reimbursement to the Contractor any costs incurred during the performance of this contract; or (5) otherwise change any terms and conditions of this contract. No statement, whether oral or written, by anyone other than the Contracting Officer, shall be interpreted as modifying the terms and conditions of this award. It is the Contractor’s responsibility to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the award. The Government will not reimburse the Contractor for any work not authorized by the Contracting Officer, including work outside the scope of the award.

The Contracting Officer’s Representative (COR) is responsible for: (1) monitoring the Contractor's technical progress, including the surveillance and assessment of performance and recommending to the Contracting Officer changes in requirements; (2) interpreting the contract and any other technical performance requirements; (3) performing technical evaluation as required; (4) performing technical inspections and acceptances required by this contract; and (5) assisting in the resolution of technical problems encountered mailto:roosevelt.walker@fda.hhs.gov mailto:terina.hicks@fda.hhs.gov during performance.

3.3 IPP Invoice Requirements

FDA Electronic Invoicing and Payment Requirements - Invoice Processing Platform (IPP) (Jan 2022)

(a) All Invoice submissions for goods and or services must be made electronically through the U.S.

Department of Treasury’s Invoice Processing Platform System (IPP).

http://www.ipp.gov/vendors/index.html

(b) Invoice Submission for Payment means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract, or the clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial items contracts. The IPP website address is: https://www.ipp.gov .

(c) The Agency will enroll the Contractors new to IPP. The Contractor must follow the IPP registration email instructions for enrollment to register the Collector Account for submitting invoice requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive Registration email from the Federal Reserve Bank of St. Louis (FRBSTL) within 3 – 5 business days of the contract award for new contracts or date of modification for existing contracts.

(1) Registration emails are sent via email from ipp.noreply@mail.eroc.twai.gov . or phone (866) 973-

3131. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email to IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

(2) The Contractor POC will receive two emails from IPP Customer Support, the first email contains the initial administrative IPP User ID. The second email, sent within 24 hours of receipt of the first email, contains a temporary password. You must log in with the temporary password within 30 days.

(3) If your company is already registered to use IPP, you will not be required to re-register.

(4) If the Contractors unable to comply with the requirement to use IPP for submitting invoices for payment as authorized by HHSAR 332.7002, a written request must be submitted to the Contracting Officer to explain the circumstances that require the authorization of alternate payment procedures.

(d) Invoices that include time and materials, or labor hours Line Items must include supporting documentation to (1) substantiate the number of labor hours invoiced for each labor category, and (2) substantiate material costs incurred (when applicable).

(e) Invoices that include cost-reimbursement Line Items must be submitted in a format showing expenditures for that month, as well as contract cumulative amounts.

(1) At a minimum the following cost information shall be included, in addition to supporting documentation to substantiate costs incurred.

- Direct Labor-include all persons, listing the person's name, title, number of hours worked, hourly rate, the total cost per person and a total amount for this category;

- Indirect Costs (i.e., Fringe Benefits, Overhead, General and Administrative, Other Indirect)-show rate, base and total amount;

http://www.ipp.gov/vendors/index.htm https://www.ipp.gov/ mailto:ipp.noreply@mail.eroc.twai.gov mailto:IPPCustomerSupport@fiscal.treasury.gov

- Consultants (if applicable)-include the name, number of days or hours worked, daily or hourly rate, and a total amount per consultant;

- Travel-include for each airplane or train trip taken the name of the traveler, date of travel, destination, the transportation costs including ground transportation shown separately and the per diem costs. Other travel costs shall also be listed;

- Subcontractors (if applicable)-include, for each subcontractor, the same data as required for the Prime Contractor;

- Other Direct Costs-include a listing of all other direct charges to the contract, i.e., office supplies, telephone, duplication, postage; and-

- Fee–amount as allowable in accordance with the Schedule and FAR52.216-8 if applicable.

(f) Contractor is required to attach an invoice log addendum to each invoice which shall include, at a minimum, the following information for contract administration and reconciliation purposes:

(1) list of all invoices submitted to date under the subject award, including the following:

- invoice number, amount, & date submitted

- corresponding payment amount &date received

- total amount of all payments received to date under the subject contractor order

- and, for definitized contracts or orders only, total estimated amounts yet to be invoiced for the current, active period of performance.

(g) Payment of invoices will be made based upon acceptance by the Government of the entire task or the tangible product deliverable(s) invoiced. Payments shall be based on the Government certifying that satisfactory services were provided, and the Contractor has certified that labor charges are accurate.

(h) If the services are rejected for failure to conform to the technical requirements of the task order, or any other contractually legitimate reason, the Contractor shall not be paid, or shall be paid an amount negotiated by the CO.

(i) Payment to the Contractor will not be made for temporary work stoppage due to circumstances beyond the control of U.S. Food and Drug Administration such as acts of God, inclement weather, power outages, and results thereof, or temporary closings of facilities at which Contractor personnel are performing. This may, however, be justification for excusable delays.

(j) The Contractor agrees that the submission of an invoice to the Government for payment is a certification that the services for which the Government is being billed, have been delivered in accordance with the hours shown on the invoices, and the services are of the quality required for timely and successful completion of the effort.

(k) Questions regarding invoice payments that cannot be resolved by the IPP Helpdesk should be directed to the FDA Employee Resource and Information Center (ERIC) Helpdesk at 301-827- ERIC (3742) or toll-free 866-807-ERIC (3742); or, by email at ERIC@fda.hhs.gov . Refer to the Call-in menu options and follow the phone prompts to dial the option that corresponds to the service that's needed.

mailto:ERIC@fda.hhs.gov

All ERIC Service Now Tickets will either be responded to or resolved within 48 hours (2 business days) of being received. When emailing, please be sure to include the contract number, invoice number and date of invoice, as well as your name, phone number, and a detailed description of the issue.

(End Of Clause)

3.4 Payment Terms

Payment terms Net 30 days after government acceptance of the supply item/service. Payments shall not be made more frequently than monthly in arrears. Advance payments will not be made.

SECTION 4 – INSPECTION & ACCEPTANCE

Inspection and acceptance will be at destination in accordance with FAR clause 52.212-4(a). In accordance with FAR 52.212-4(a), the Government has the right either to reject or to require correction of nonconforming supplies. Supplies are nonconforming when they are defective in material or workmanship or are otherwise not in conformity with contract requirements. The Government may reject nonconforming supplies with or without disposition instructions.

The COR will perform inspection and acceptance of all products and services. The performance criteria for these products shall be timely delivery and closure of all activities and deliverables listed above and within the established Period of Performance.

Inspection and acceptance will occur at the place of delivery. Inspection will include verifying all parts were received and warranties and services are in place. The Government will accept goods and services only if they conform to all terms and conditions of this order. The Government will provide written notification of acceptance or rejection within ten (10) business days of receiving the delivery.

The Government will reject non-conforming products and services. The Contractor shall correct any deficiencies within thirty (30) days of when the Government issues the rejection notice. If the Contractor cannot correct the deficiencies within this time frame, the Contractor shall immediately notify the COR or technical POC of the reason for the delay and provide a proposed corrective action plan within ten (10) business days.

All quoter’s shall be Authorized reseller and/or servicing agent shall identify and/or provide documentation to confirm their claim as an authorized reseller and/or servicing agent.

All Offerors quote shall clearly state license number, product description, quantity, price, and period of performance for each product. The quotation shall include and match license number, product description, quantity, and period of performance. Offerors are advised that should their quotation conflict with or does not clearly reflect the specified product and requirement of this solicitation, their quotation may be deemed as technically unacceptable and may not be considered for award.

Price: Provide a detailed quote for each item/component proposed to the schedule of items. Discounts are highly encouraged.

The offeror or applicant shall submit all electronic documents for Microsoft Office suite products without the use of macros. If the offeror or applicant submits documents that contain macros the Government will not be able to view or open such documents and the submission will be considered non-responsive to the solicitation.

No additional time will be given to an offeror or applicant to correct the document submission and the Government will not inform the offeror or applicant that their submission is non-responsive prior to award. It is the offerors or applicant’s responsibility to ensure all electronic documents are submitted without the use of macros.

SECTION 5 – EVALUATION CRITERIA

The basis for award is Lowest Price Technically Acceptable (LPTA). The government intends to award this order without clarification or discussions with Offerors, so each Offerors is encouraged to submit its best and final quote. Additional Federal discounts are highly encouraged.

The government will evaluate quotes for technical acceptability based on the requirements specified in this RFQ. Quotes not meeting the requirements of this RFQ will be rated as unacceptable. Note:

This is a brand name or equal requirement.

The government will evaluate overall price and will verify that the prices are accurate and in line with published price lists. Additional federal discounts are highly encouraged. The Government will verify the mathematical accuracy of the total price computation.

SECTION 6 – FAR /HHSAR CLAUSES & PROVISIONS

FAR 52.252-2 Clauses Incorporated by Reference (Feb 1998) This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the following FAR and HHSAR provisions and clauses, incorporated by reference, apply to this acquisition and can be obtained in full text at: https://www.acquisition.gov/far/ and http://www.hhs.gov/grants/contracts/contract-policies- regulations/hhsar/index.html

FAR Clauses:

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by

Kaspersky Lab Covered Entities. (Dec 2023) 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or

Equipment (Nov 2021) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

FAR 52.252-1 Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The offeror is cautioned that the listed provisions may include blocks that must be Completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far/ and http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

FAR Provisions:

52.204-7 System for Award Management (Nov 2024) https://www.acquisition.gov/far/ http://www.hhs.gov/grants/contracts/contract-policies-%20regulations/hhsar/index.html http://www.hhs.gov/grants/contracts/contract-policies-%20regulations/hhsar/index.html https://www.acquisition.gov/far/ http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html http://www.hhs.gov/grants/contracts/contract-policies-regulations/hhsar/index.html

HHSAR Clauses:

352.232-71 Electronic Submission of Payment Requests

(a) Definitions. As used in this clause - Payment request means a bill, voucher, invoice, or request for contract financing payment with associated supporting documentation. The payment request must comply with the requirements identified in FAR 32.905(b), “Content of Invoices” and the applicable Payment clause included in this contract.

(b) Except as provided in paragraph (c) of this clause, the Contractor shall submit payment requests electronically using the Department of Treasury Invoice Processing Platform (IPP) or successor system.

Information regarding IPP, including IPP Customer Support contact information, is available at www.ipp.gov or any successor site.

(c) The Contractor may submit payment requests using other than IPP only when the Contracting Officer authorizes alternate procedures in writing in accordance with HHS procedures.

(d) If alternate payment procedures are authorized, the Contractor shall include a copy of the Contracting Officer's written authorization with each payment request. (End of Clause)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders— Commercial Products and Commercial Services (JAN 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (Dec 2023) (Section 1634 of Pub. L. 115- 91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) (31

U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Jun 2020), with Alternate I (Nov 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

(2) 52.203-13, Contractor Code of Business Ethics and Conduct (Nov 2021) (41 U.S.C.

3509)).

(3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

(4) 52.203-17, Contractor Employee Whistleblower Rights (Nov 2023) (41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or http://www.ipp.gov/ https://www.acquisition.gov/far/52.203-19#FAR_52_203_19 https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title31-section3903&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title10-section3801&num=0&edition=prelim https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title10-section4655&num=0&edition=prelim https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title41-section4712&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title41-section4712&num=0&edition=prelim applicable elements of the intelligence community—see FAR 3.900(a).

X (5) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

(6) [Reserved].

(7) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

(8) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

X (9) 52.204-27, Prohibition on a ByteDance Covered Application (Jun 2023) (Section 102 of Division R of Pub. L. 117-328).

(10) 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts. (Dec 2023) (Pub. L. 115–390, title II).

(11) (i) 52.204-30, Federal Acquisition Supply Chain Security Act Orders—Prohibition. (Dec 2023) (Pub. L. 115–390, title II).

(ii) Alternate I (Dec 2023) of 52.204-30.

X (12) 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded. (Jan 2025) (31 U.S.C. 6101 note).

(13) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

(14) [Reserved].

(15) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Oct 2022) (15 U.S.C. 657a).

X (16) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

(17) [Reserved]

(18) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

(ii) Alternate I (Mar 2020) of 52.219-6.

(19) (i) 52.219-7, Notice of Partial Small Business Set-Aside (Nov 2020) (15 U.S.C. 644).

(ii) Alternate I (Mar 2020) of 52.219-7.

(20) 52.219-8, Utilization of Small Business Concerns (Jan 2025)(15 U.S.C. 637(d)(2) and (3)).

(21) (i) 52.219-9, Small Business Subcontracting Plan (Jan 2025) (15 U.S.C. 637(d)(4)).

(ii) Alternate I (Nov 2016) of 52.219-9.

(iii) Alternate II (Nov 2016) of 52.219-9.

(iv) Alternate III (Jun 2020) of 52.219-9.

(v) Alternate IV (Jan 2025) of 52.219-9.

(22) (i) 52.219-13, Notice of Set-Aside of Orders (Mar 2020) (15 U.S.C. 644(r)).

(ii) Alternate I (Mar 2020) of 52.219-13.

(23) 52.219-14, Limitations on Subcontracting (Oct 2022) (15 U.S.C. 657s).

(24) 52.219-16, Liquidated Damages—Subcontracting Plan (Sep 2021) (15 U.S.C.

637(d)(4)(F)(i)).

(25) 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 https://www.govinfo.gov/link/uscode/31/6101 https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title15-section637a&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-6#FAR_52_219_6 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-7#FAR_52_219_7 https://www.acquisition.gov/far/52.219-8#FAR_52_219_8 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-9#FAR_52_219_9 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-13#FAR_52_219_13 https://www.acquisition.gov/far/52.219-14#FAR_52_219_14 https://www.acquisition.gov/far/52.219-16#FAR_52_219_16 https://www.acquisition.gov/far/52.219-27#FAR_52_219_27

Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024) (15 U.S.C. 657f).

X (26) (i) 52.219-28, Postaward Small Business Program Rerepresentation (Jan 2025) (15 U.S.C. 632(a)(2)).

(ii) Alternate I (Mar 2020) of 52.219-28.

(27) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Oct 2022) (15 U.S.C. 637(m)).

(28) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Oct 2022) (15 U.S.C. 637(m)).

(29) 52.219-32, Orders Issued Directly Under Small Business Reserves (Mar 2020) (15 U.S.C. 644(r)).

(30) 52.219-33, Nonmanufacturer Rule (Sep 2021) (15 U.S.C. 637(a)(17)).

X (31) 52.222-3, Convict Labor (Jun 2003) (E.O.11755).

X (32) 52.222-19, Child Labor—Cooperation with Authorities and Remedies (Jan 2025)(E.O. 13126).

X (33) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

(34) (i) 52.222-26, Equal Opportunity (Sep 2016) (E.O.11246).

(ii) Alternate I (Feb 1999) of 52.222-26.

(35) (i) 52.222-35, Equal Opportunity for Veterans (Jun 2020) (38 U.S.C. 4212).

(ii) Alternate I (Jul 2014) of 52.222-35.

X (36) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jun 2020) (29 U.S.C.

793).

(ii) Alternate I (Jul 2014) of 52.222-36.

X (37) 52.222-37, Employment Reports on Veterans (Jun 2020) (38 U.S.C. 4212).

X (38) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

X (39) (i) 52.222-50, Combating Trafficking in Persons (Nov 2021) (22 U.S.C. chapter 78 and E.O. 13627).

(ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

(40) 52.222-54, Employment Eligibility Verification (Jan 2025) (Executive Order 12989).

(Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.)

(41) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA– Designated Items (May 2008) ( 42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off- the-shelf items.)

(ii) Alternate I (May 2008) of 52.223-9 (42 U.S.C. 6962(i)(2)(C)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

(42) 52.223-11, Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (May 2024) (42 U.S.C. 7671, et seq.).

(43) 52.223-12, Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (May 2024) (42 U.S.C. 7671, et seq.).

(44) 52.223-20, Aerosols (May 2024) (42 U.S.C. 7671, et seq.).

(45) 52.223-21, Foams (May 2024) (42 U.S.C. 7671, et seq.).

(46) 52.223-23, Sustainable Products and Services (May 2024) (E.O. 14057, 7 U.S.C. 8102, 42 U.S.C. 6962, 42 U.S.C. 8259b, and 42 U.S.C. 7671l).

(47) (i) 52.224-3 Privacy Training (Jan 2017) (5 U.S.C. 552 a).

https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 https://www.acquisition.gov/far/52.219-28#FAR_52_219_28 https://www.acquisition.gov/far/52.219-29#FAR_52_219_29 https://www.acquisition.gov/far/52.219-30#FAR_52_219_30 https://www.acquisition.gov/far/52.219-32#FAR_52_219_32 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title15-section644&num=0&edition=prelim https://www.acquisition.gov/far/52.219-33#FAR_52_219_33 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title15-section637&num=0&edition=prelim https://www.acquisition.gov/far/52.222-3#FAR_52_222_3 https://www.acquisition.gov/far/52.222-19#FAR_52_222_19 https://www.federalregister.gov/executive-order/13126 https://www.acquisition.gov/far/52.222-21#FAR_52_222_21 https://www.acquisition.gov/far/52.222-26#FAR_52_222_26 https://www.acquisition.gov/far/52.222-26#FAR_52_222_26 https://www.acquisition.gov/far/52.222-35#FAR_52_222_35 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/far/52.222-35#FAR_52_222_35 https://www.acquisition.gov/far/52.222-36#FAR_52_222_36 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title29-section793&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title29-section793&num=0&edition=prelim https://www.acquisition.gov/far/52.222-36#FAR_52_222_36 https://www.acquisition.gov/far/52.222-37#FAR_52_222_37 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title38-section4212&num=0&edition=prelim https://www.acquisition.gov/far/52.222-40#FAR_52_222_40 https://www.acquisition.gov/far/52.222-50#FAR_52_222_50 https://www.acquisition.gov/far/52.222-50#FAR_52_222_50 https://www.acquisition.gov/far/52.222-54#FAR_52_222_54 https://www.federalregister.gov/executive-order/12989 https://www.acquisition.gov/far/22.1803#FAR_22_1803 https://www.acquisition.gov/far/52.223-9#FAR_52_223_9 https://www.acquisition.gov/far/52.223-9#FAR_52_223_9 https://www.acquisition.gov/far/52.223-11#FAR_52_223_11 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title42-section7671&num=0&edition=prelim https://www.acquisition.gov/far/52.223-12#FAR_52_223_12 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title42-section7671&num=0&edition=prelim https://www.acquisition.gov/far/52.223-20#FAR_52_223_20 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title42-section7671&num=0&edition=prelim https://www.acquisition.gov/far/52.223-21#FAR_52_223_21 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title42-section7671&num=0&edition=prelim https://www.acquisition.gov/far/52.223-23#FAR_52_223_23 https://www.federalregister.gov/executive-order/14057 https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title7-section8102&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title42-section6962&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title42-section6962&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title42-section8259&num=0&edition=prelim https://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title42-section7671&num=0&edition=prelim https://www.acquisition.gov/far/52.224-3#FAR_52_224_3 http://uscode.house.gov/view.xhtml?req=granuleid%3AUSC-prelim-title5-section552&num=0&edition=prelim

(ii) Alternate I (Jan 2017)…