FDA Indianapolis Justification Memo REDACTED_Redacted.pdf
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- Solicitation number
- 1IN2138
About this file
This document is a Justification Memo from the General Services Administration (GSA) for a lease extension within the Simplified Lease Acquisition Threshold (SLAT) for the Food and Drug Administration (FDA) office located at 101 W Ohio St, Indianapolis, IN 46204-1905. The current lease under contract number LIN18295 is set to expire on May 5, 2024.
The GSA has determined that a 3-year lease extension is required due to unexpected delays in the FDA's relocation to other federally controlled space. The estimated net annual rent for the extension is within the SLAT. The justification cites cost and mission-based rationales, noting that the extension avoids the costs of a holdover tenancy and that the FDA's unique location requirements cannot be satisfied elsewhere. The contract will be awarded to an unknown vendor for an unknown amount on May 9, 2024.
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Text version
Memo to File
Project Number: 1IN2138
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LIN18295 occupied by FDA , located at 101 W OHIO ST, INDIANAPOLIS, IN 46204-1905 will expire on May 5, 2024 It has been determined that the government requires an extension for 3 years as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is , which is within the Simplified Lease Acquisition Threshold (SLAT).
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Prepared and Approved By:
William G. Thomas Date Lease Contracting Officer
File details come from the government source that posted it. Updated .