FD07 2018 Statement of Work For Posting 2.pdf

Statement of Work

2018 COMPETING VEGETATION REMOVAL PROJECT

BUREAU OF FORESTRY

BALD EAGLE STATE FOREST

(CENTRE COUNTY)

A. SCOPE OF WORK:

The Commonwealth of Pennsylvania, Department of Conservation and Natural Resources (DCNR), Bureau of Forestry, Bald Eagle State Forest, requires the services of a contractor to provide ground application of herbicide, and selective felling of trees on an estimated 102 acres in specific forested areas of the Bald Eagle State Forest. This will aid in the establishment of stands of high-value trees by eliminating competing understory tree species.

This contract requires the contractor to provide the herbicide and its cost must be included in the per-acre bid.

Any questions concerning the technical aspects of this bid should be directed to Mark Hofmann at

570-922-3344 or mhofmann@pa.gov. Questions regarding the bidding or contracting procedures should be directed to Sherri Dornes at reachable at 717-783-4884 or sdornes@pa.gov.

B. GENERAL CONTRACT TASKS:

1. PURPOSE - It is the purpose and intent of this document to provide specifications for herbicide(s), application, necessary for a properly prepared and executed Purchase Order.

2. ACREAGE - The Bureau of Forestry estimates a total of 102 acres of government-owned lands in the Bald Eagle State Forest consisting of one (1) project.

More specific information about the projects is found in Section C, Item 1, and Appendix A. The treatment areas consist of forest stands that have not had a final removal cutting. In general, the projects are in low use areas, contain no permanent residences and no seasonal residences, where proper and careful herbicide application is essential to allow the establishment of high-value trees.

3. DAMAGE TO COMMONWEALTH PROPERTY - The contractor shall be responsible for any damage to Commonwealth property resulting from the improper use of equipment for this spray operation. The contractor will be given one (1) written warning that damage is becoming excessive and if the action continues damages will be assessed.

a. Timber Damages - When, in the opinion of a Bureau of Forestry representative, damage to the residual stand becomes excessive, the contractor shall pay the Commonwealth a fair base current value determined by the representative per unit of volume. If this value for damage due to contractor’s carelessness or negligence is less than $25.00 per tree, then a mailto:mhofmann@pa.gov minimum charge of $25.00 per tree will be made whether the tree is commercial, non-commercial, merchantable or non-merchantable.

b. State Forest Facilities - Contractor shall immediately repair in a manner which meets with the approval of a Bureau of Forestry representative, any damage to State Forest roads and/or other facilities, including camp access roads and deer fences, resulting from the contractor’s use for this spray operation, general wear and tear excepted. The Bureau representative may notify the contractor in writing to temporarily discontinue use of any of the above whenever in their opinion such action is necessary to prevent serious damage.

No contract payment deduction will be assessed when spray operations are curtailed by the Bureau of Forestry.

4. OPERATIONAL REPORT - A separate report on the contractor's designated personnel and equipment to be used on the project must be submitted to the Bureau of Forestry representative seven (7) days prior to the beginning of the spray operation.

5. REPORT - The report must be formatted and include all information as follows:

Contract Number:

Contractor:

Name of Contractor Name of President or Owner (specify) Address Telephone Number Subcontractor(s):

Name of Subcontractor(s) Name of President or Owner(s) (specify) Address(s)

Telephone Number(s)

On-Site Project Supervisor:

Name(s) Address(s) Telephone(s)

Person Holding Pesticide Applicators License(s) Name(s) Applicators License Number(s) Spray Equipment:

C. INDIVIDUAL CONTRACT SPECIFICATIONS:

1. CONTRACT AREA 2018-1 (See Appendix A for maps and further information.)

a. Counties Involved: Centre

b. Forest District: 7

c. Type of Areas to Be Treated: State Forest

d. Total Acres: 102 estimated acres

e. Estimated Starting Date: Commence upon execution and receipt of Purchase Order and

Notice to Proceed Letter.

f. Herbicides:

Areas to be basal or cut/stump treated with spray equipment will have the following mix apply:

Garlon 4 (or its labeled equivalent) diluted in oil or an oil based liquid at a 20 percent dilution rate, plus Stalker (or its labeled equivalent) diluted in oil or an oil based liquid at a 5 percent dilution rate.

g. Diluents (non-water): Must use an environmentally safe diluent with a dye that clearly defines that a stem has been treated. No kerosene, diesel fuel, or by-product thereof may be used as the diluent. The diluent must be an Arborchem basal oil or equivalent.

h. Trees that have BLUE, RED, YELLOW or ORANGE paint marks on them will not be cut or treated with herbicide.

i. Other Special Requirements by Project number:

1. PROJECT 071814 – Basal, plus Cut Stump Spray – 102 estimated Acres (Johnson Trail, Centre County)

Trees to be treated by the basal spray method MUST have herbicide applied basally. A cut stump/spray treatment method will not be allowed on these trees unless the operator can demonstrate complete treatment of a cut stump/spray operation.

Basal Spray

All red maple, sweet birch, black gum greater than or equal to 0.5 inches and less than or equal to 5.5 inches in diameter (measured at 4.5 feet above the ground) will be treated with a basal bark application in accordance with label directions. All black gum greater than 0.5 inches and less than or equal to 2.0 inches in diameter (measured at 4.5 feet above the ground) will be treated with a basal bark application in accordance with label directions. All witchhazel over 2.0 feet in vertical height will also be treated with a basal bark application in accordance with label directions. Spray the basal parts of tree trunks in a manner which thoroughly wets the lower stems, including the root collar area, but not to the point of runoff. All the bark surface of the target area must be thoroughly wetted.

Cut Stump Spray

All black gum greater than 2.0 inches and less than or equal to 10.5 inches (measured at

4.5 feet above the ground) will be cut down. All red maple, sweet birch greater than

5.5 inches and less than or equal to 10.5 inches (measured at 4.5 feet above the ground) will be cut. Cuts will be level with the ground and be complete. No “hinge” cuts will be allowed. Partial cutting of trees followed by pushing the tree down will not be accepted. Cuts will be made no higher than 6 inches above the ground line. Tops of felled trees are not allowed to be left hanging in uncut trees. If a top is stuck in a standing tree and cannot be removed manually; the standing tree will be flagged with WARNING tape. All tops will be removed from all roads, bleeder ditches, designated trails, Leased Forest Campsites, streams, fence lines and within 25 feet of a State Forest Boundary line. The method of cutting will be left to the contractor’s discretion.

Mechanized cutting will be allowed, but damage to residual trees by equipment will not be tolerated.

Immediately (within 8 hours) after cutting a tree, the cut stump will be treated with the above herbicide mixture in accordance with label directions. It is necessary to wet only the outer 2 inches around larger stump surfaces, while the entire surface of small stumps must be treated.

D. OBLIGATIONS OF THE DEPARTMENT:

1. PRE-WORK BRIEFING - The Bureau of Forestry will conduct a pre-work briefing for the contractor and any subcontractors on a date to be specified by a Bureau of Forestry representative. The representative will meet individually with each contractor at the pre-work briefing to review the required items and information for accuracy. A joint briefing may be held between the representative, the contractors' and subcontractors' representatives, and any other invited persons to discuss, among other things, contract specifications, project deadlines, and program safety. Participation at this meeting is required for the contractor and all subcontractors working on the contract.

2. MAPS - The Bureau of Forestry will supply the contractor copies of maps, aerial photographs, or other suitable images on which the area to be treated has been delineated. The Bureau of Forestry will also supply, for operational purposes, copies of forest district maps on which the treatment area has been drawn.

E. OBLIGATIONS OF THE CONTRACTOR:

1. GENERAL - The contractor is obligated to furnish spray equipment, spray materials, support equipment, and personnel necessary to produce an herbicide application in accordance with the Invitation for Bid (IFB), and the contract specifications. The contractor maintains responsibility for the entire contract even if another organization is providing part of the equipment and personnel.

F. SITE INSPECTION:

A site inspection is highly recommended. A tour of the sites will be given on November 7, 2018 at 9:00 am. Prospective bidders should meet at the Bald Eagle State Forest District located at 18865 Old Turnpike Road Millmont, PA 17845. Mark Hofmann will be conducting the tour.

Any prospective bidders should contact the Forest District office at 570-922-3344 during regular workdays between 8:00 a.m. and 4:00 p.m. to view the map of the treatment area. A phone call is advisable to confirm availability of the map.

Photocopies of forest district maps are available as needed. For more specific information on the location, topography, acreage, and other details of the treatment area and to review topographic maps of the area should contact the Forest District listed above.

G. CONTRACTOR QUALIFICATIONS:

1. Licensed Pesticide Applicator - To bid on this program a contractor must be a Licensed Pesticide Applicator or firm that is currently licensed with the Commonwealth and has an office(s), maintenance facilities, equipment, employees, and qualified equipment operators and mechanics, and have tools, equipment, and spare parts for the make and type of equipment indicated in these specifications.

2. Small Business - This invitation for bid (IFB) is reserved for the Small Business Procurement

Initiative as designated in Executive Order 211-09 dated November 21, 2011. Only Self Certified Small Businesses which have been certified by the Department of General Services prior to the bid opening date and time may submit a response to this IFB.

Your self-certification form from the Department of General Services should be submitted along with your IFB response. Failure to produce a valid Self Certified Small Business certificate (which must be dated prior to the opening date of this IFB) shall render your submission non-responsive.

H. REFERENCES:

After the bid opening and prior to awarding of the contract, the Department has the right to request references (name, address and telephone number) of similar work defined as, work performed sometime in the previous two (2) years, showing that the contractor has sufficient experience to treat 102 acres of basal bark and cut stump herbicide treatments, as proof of qualifications to perform the work involved in this contract.

References are an optional tool available to the Department to help determine bidder capabilities. If any of these references are requested and the bidder cannot supply the necessary documentation and proof of compliance, the Department reserves the right to reject the bidder. The decision to both request references or reject bidders based on inadequate reference will be made solely at the discretion of the Department.

I. CONTRACT ADMINISTRATIVE REQUIREMENTS:

All contract work must be completed by the termination date. The Bureau of Forestry reserves the right to evaluate the proposed spray operation, including but not limited to equipment operators, spray equipment, and reject any part of the operation that, in the Bureau of Forestry’s said, opinion will result in unsatisfactory performance.

J. PERFORMANCE BOND:

The Contractor must furnish the Department with a performance security in the amount of ten percent (10%) of the Total Bid. Performance security must be in the form of a specific performance bond, an irrevocable letter of credit, a certificate of deposit, a certified check, or a bank cashier’s check drawn to the order of the “Commonwealth of Pennsylvania.” The purchase order will not be issued until the performance security is furnished.

If the contractor is a corporation, the bond must be signed by the corporation president or vice-president (designate which one) and the corporation secretary or treasurer (designate which one). If the Contractor is not a corporation, the owner must sign the bond. The bonding company must be licensed to conduct business in Pennsylvania.

If the Contractor does not satisfactorily comply with the terms of the contract, the Commonwealth will retain all or a portion of the security pending the specific circumstances of the default.

K. INSURANCE AND LICENSE REQUIREMENTS:

The contractor shall purchase and maintain, at its expense, the following types of insurance, issued by companies acceptable to the Commonwealth.

1. Workmen’s Compensation Insurance for all of the Contractor’s employees and those of any subcontractor, engaged in work at the site of the project as required by law.

2. Public Liability and Property Damage Insurance to protect the Commonwealth, the Contractor, and any and all subcontractors from claims for damages for personal injury (including bodily injury), sickness or disease, accidental death and damage to property including the loss of use resulting from any property damage, which may arise from the activities performed under the Contract, or the failure to perform under the Contract, whether such performance or non-performance be by the Contractor, by any subcontractor, or by anyone directly or indirectly employed by either. The minimum amounts of coverage shall be $250,000 per person and $1,000,000 per occurrence for bodily injury, including death, and $250,000 per person and $1,000,000 per occurrence for property damage. Such policies shall be occurrence rather than claims-made policies and shall not contain any endorsements or any other form designated to limit and restrict any action by the Commonwealth, as an additional insured, against the insurance coverage in regard to work performed for the Commonwealth.

Prior to commencement of the work under the Contract and at each insurance renewal date during the term of the Contract, the Contractor shall provide the Commonwealth with current certificates of insurance. These certificates or policies shall name “The Commonwealth of PA-DCNR” as an additional insured and shall contain a provision that the coverage’s afforded under the policies will not be cancelled or changed until at least thirty (30) days written notice has been given to the Commonwealth. These certificates shall include the location and a brief description of the work to be performed under the contract.

The Commonwealth shall be under no obligation to obtain such certificates from the Contractor(s).

Failure by the Commonwealth to obtain the certificates shall not be deemed a waiver of the Contractor’s obligation to obtain and furnish certificates. The Commonwealth shall have the right to inspect the original insurance policies.

L. CONTRACT TERM:

The contract shall commence upon execution and receipt of Purchase Order and Notice to Proceed Letter and terminate on December 31, 2019.

The contractor must notify a representative of the Bald Eagle State Forest seven (7) days prior to the start of operations. The Bureau of Forestry reserves the right to alter the ending date.

M. BID AWARD:

Bidder must complete and return the following:

1. The electronic Invitation for Bid to be found at www.pasupplierportal.state.pa.us,

2. Must provide a valid copy of Pesticide Applicator license.

3. A copy of your self-certification form from the Department of General Services and the Small

Business Procurement Initiative. Failure to produce a valid Self-Certified Small Business Certificate shall render your submission non-responsive.

4. A properly executed Reciprocal Limitations Act form that lists the state of manufacture for any supplies procured.

The unit price shall include all labor, materials, equipment, tools, insurance, and all items necessary for completion of the project.

The bid will be awarded based on the total sum of all blocks as indicated on the IFB-Invitation for Bids.

The contract quantities herein are estimated only and may increase or decrease depending on the needs of the Department. The contractor shall be paid at the unit price for actual work performed.

Due to budgetary constraints, the Department reserves the right to award any combination of blocks as deemed appropriate if total bid amount exceeds available funds.

Please note that the Department will only accept out to two (2) decimal points when entering your bid.

N. PAYMENT TERMS:

http://www.pasupplierportal.state.pa.us/

Payment shall be made upon satisfactory completion of each project, contingent upon satisfactory completion as determined by field inspection conducted by a Bureau of Forestry representative.

O. INVOICES:

Invoice format shall be in accordance with the IFB – Invitation for Bid.

All invoices for this contract MUST either be:

1. Emailed to the following for a Paperless Email Invoice Option:

Email a copy of the correctly executed invoice to: 69180@pa.gov.

For information on the Commonwealth’s E-Invoicing Program, visit:

http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk.

2. Or mailed to the following address:

Commonwealth of PA – PO Invoice PO Box 69180 Harrisburg PA 17106

All invoices MUST have the purchase order number, project number, as well as your SAP Vendor Number on the invoice. The name and address listed on the purchase order must also be listed on each invoice. Failure to provide this information may result in a delay of payment.

Please Note: Vendors are reminded to NOT include employer identification numbers, Social Security Numbers, bank account information, or other personally identifiable information on their invoices. That information is uniquely tied to your SAP Vendor Number and for security purposes, should not be explicitly stated on an invoice.

P. RECEIPT AND OPENING OF BIDS:

1. Bids must be submitted via the PA Supplier Portal, to be found at www.pasupplierportal.state.pa.us. Faxed bids and mailed bids will not be accepted.

2. No responsibility will be attached to any employee of the Department for the premature opening of or the failure to open a bid not addressed properly and identified, or for any reason whatsoever.

Q. BID RESULTS:

Bidder can obtain bid results by accessing http://www.emarketplace.state.pa.us/BidTabs.aspx.

The Bids will be posted within three (3) business days following the bid opening. The results are the apparent bidders, and all bids are under review until final award of purchase order.

mailto:69180@pa.gov http://www.budget.pa.gov/Programs/Pages/E-Invoicing.aspx#.VnmrO6Mo6Uk http://www.emarketplace.state.pa.us/BidTabs.aspx

ATTACHMENTS:

Appendix A: Contract Area -18-1 Appendix B: 2018 Big Map Appendix C: Johnson Trail Map