FCI Three Rivers Water Treatment Market Research Questionnaire.docx

U.S. Department of Justice Federal Bureau of Prisons

SOURCES SOUGHT / MARKET RESEARCH QUESTIONNAIRE

Cooling-Tower and Closed-Loop Water Treatment Services Federal Correctional Institution Three Rivers - Three Rivers, Texas FCI Three Rivers is conducting market research in accordance with RFO Part 10 for an anticipated requirement for commercial cooling-tower and closed-loop water-treatment services. The Government seeks industry input before finalizing the performance requirements, service frequencies, contract structure, and pricing units.

This notice is for market research and acquisition-planning purposes only. It is not a solicitation, request for quotation, or request for proposal. The Government will not award a contract based on this notice and will not reimburse respondents for response costs. A response is not required to participate in any future solicitation.

PRELIMINARY REQUIREMENT SUMMARY

Cooling-tower condenser systems: Evapco systems supporting approximately 1,905 tons of air-conditioning capacity. Treatment is intended to control scale, corrosion, fouling, and biological growth.

Closed-loop systems: chilled-water, hot-water, and combined chilled/hot-water systems requiring corrosion control, testing, filter changes, and chemical inhibitors as needed.

Included services: chemicals, chemical feeders and related equipment, sampling and laboratory analysis, annual inspections, specified chemical cleanings, corrective recommendations, and written service reports.

Service conditions: performance at a secure Federal correctional institution, contemplated twice-monthly cooling-tower service, monthly closed-system service, and routine and emergency response support.

The attached draft Statement of Work provides additional details. Respondents should identify questions, customary commercial practices, measurable performance outcomes, or recommended changes that would improve the requirement.

RESPONSE INSTRUCTIONS

Complete this questionnaire and, if needed, submit up to three additional pages describing your firm's capabilities. Copies of licenses, certifications, or laboratory accreditations do not count toward the three-page limit. Clearly mark proprietary information. Do not submit a price quote or proposal.

REQUIREMENT AND ACQUISITION FEEDBACK

1. The anticipated NAICS code is 325998, All Other Miscellaneous Chemical Product and Preparation Manufacturing, with a small-business size standard of 650 employees. What is your firm's size under this NAICS code?

2. Does your firm have any questions, concerns, or recommended revisions concerning the draft Statement of Work?

3. Would your firm participate in voluntary industry engagement to help refine the requirement?

Participation is voluntary and will not affect eligibility for any future competition. Comments:

COMPANY AND SMALL BUSINESS PROFILE

4. Identify each applicable and current business category represented in SAM.gov or certified by SBA.

5. Is your firm currently registered in the System for Award Management (SAM.gov)?

Unique Entity Identifier (UEI):

CAGE Code:

SAM Registration Expiration Date:

6. Does your firm hold a GSA Multiple Award Schedule contract or another Government contract vehicle that includes these services?

Contract Number / Vehicle / SIN:

7. Does your firm intend to submit as the prime contractor and perform the complete requirement?

Estimated Percentage to Be Subcontracted:

Work to Be Performed by Subcontractor(s):

Known Subcontractor(s), Business Size, and Role:

8. Can your firm complete transition activities and begin full service within 30 calendar days after award?

If no, Calendar Days Needed After Award to Begin Full Service:

9. Identify the geographic service area from which your firm would support FCI Three Rivers.

Dispatch / Service Location:

Maximum Routine Service Radius:

TECHNICAL CAPABILITY

10. Indicate the services your firm can provide directly or through an identified subcontractor.

11. Identify the qualifications, licenses, certifications, and laboratory accreditations your firm relies upon to perform water testing, chemical treatment, equipment service, and related work.

12. Describe your customary technical approach for establishing baseline water conditions, developing and adjusting the treatment program, monitoring performance, and correcting out-of-range conditions.

13. Which documentation can your firm provide following service visits? Select all that apply.

14. Can your firm furnish the required treatment chemicals, filters, and chemical-feeding equipment as part of the service?

Standard Products, Equipment, or Treatment Program Offered:

15. Recommend measurable treatment outcomes, target ranges, sampling points, test methods, service frequencies, and reporting metrics the Government should include. State whether your firm can meet the draft 24-hour service-call response and 8-hour on-site response for a critical life-safety emergency; if not, recommend customary commercial response times. Identify any minimum quantities, lead times, or scheduling restrictions.

16. Provide two examples of recent and relevant experience performing similar cooling-tower and closed-loop water-treatment services.

COMMERCIAL PRACTICES AND RESPONSE INFORMATION

17. Which pricing units are customary for this type of service? Select all that apply.

18. Can your firm generally provide firm-fixed pricing for a base period and future option periods?

Customary Escalation Method or Other Pricing Considerations:

19. Identify the types and customary limits of insurance your firm maintains for these services.

20. How many calendar days would your firm normally need to prepare a response to a resulting solicitation?

21. Does your firm have experience providing services at a Federal or correctional facility?

Prior correctional experience is not required. If yes, briefly describe:

22. Provide any additional recommendations, customary commercial practices, proposed performance outcomes, or concerns that would help the Government develop its acquisition strategy.

RESPONDENT INFORMATION

Legal Business Name

Address

Point of Contact

Telephone

Email

SUBMISSION

Submit the completed questionnaire and any supporting capability information through SAM.gov or to the point of contact identified in the Sources Sought notice by the response date and time stated in that notice.

Suggested subject line: Sources Sought Response - FCI Three Rivers Cooling-Tower and Closed-Loop Water Treatment Services image1.png