FCI Three Rivers Wastewater Sampling and Laboratory Analysis Market Research Questionnaire.docx

U.S. Department of Justice Federal Bureau of Prisons

SOURCES SOUGHT / MARKET RESEARCH QUESTIONNAIRE

Wastewater Sampling and Laboratory Analysis Services Federal Correctional Institution Three Rivers - Three Rivers, Texas FCI Three Rivers is conducting market research in accordance with RFO Part 10 for an anticipated requirement for commercial wastewater sample collection, transportation, laboratory analysis, and compliance-reporting support. The Government seeks industry input before developing a new Statement of Work and finalizing the division of responsibilities, sampling schedule, turnaround times, contract structure, and pricing units.

This notice is for market research and acquisition-planning purposes only. It is not a solicitation, request for quotation, or request for proposal. The Government will not award a contract based on this notice and will not reimburse respondents for response costs. A response is not required to participate in any future solicitation.

PRELIMINARY REQUIREMENT SUMMARY

Regulatory basis: services will support compliance with FCI Three Rivers Wastewater Treatment Facility TPDES Permit No. WQ0013461001 (EPA ID TX0130052), including any renewal, replacement, or amendment in effect during performance.

Current permit monitoring includes weekly grab-sample testing for carbonaceous biochemical oxygen demand (5-day), total suspended solids, ammonia nitrogen, and dissolved oxygen; monthly grab-sample testing for E. coli and pH; and five-times-per-week monitoring of flow and chlorine residual.

Anticipated services may include furnishing sample containers and preservatives; scheduled sample collection at the permitted monitoring point; chain-of-custody documentation; temperature-controlled transport; accredited laboratory analysis; quality-control review; electronic analytical reports; DMR-ready result summaries; and prompt notification of results that may exceed permit limits.

The permit also contains annual soil-monitoring requirements when treated effluent is applied by irrigation. Potential services include December-through-February composite soil sampling and analysis for pH, electrical conductivity, nitrogen forms, plant-available phosphorus and potassium, and related reporting. The final scope will identify which services are recurring, conditional, or separately ordered.

Respondents should identify which measurements must be performed immediately on site, which analyses can be performed off site, any sample-holding or courier limitations, and recommended performance standards that will protect sample integrity and support timely regulatory reporting.

RESPONSE INSTRUCTIONS

Complete this questionnaire and, if needed, submit up to three additional pages describing your firm's capabilities. Copies of licenses, certifications, laboratory accreditations, or current fields-of-accreditation do not count toward the three-page limit. Clearly mark proprietary information. Do not submit a price quote or proposal.

REQUIREMENT AND ACQUISITION FEEDBACK

1. The anticipated NAICS code is 541380, Testing Laboratories and Services, with a small-business size standard of $19.0 million in average annual receipts. What is your firm's size under this NAICS code?

2. Does your firm have questions, concerns, or recommended revisions concerning the preliminary scope, permit-driven schedule, division of sampling responsibilities, or contemplated reporting requirements?

3. Would your firm participate in voluntary industry engagement to help the Government develop the new Statement of Work?

Participation is voluntary and will not affect eligibility for any future competition. Comments:

COMPANY AND SMALL BUSINESS PROFILE

4. Identify each applicable and current business category represented in SAM.gov or certified by SBA.

5. Is your firm currently registered in the System for Award Management (SAM.gov)?

Unique Entity Identifier (UEI):

CAGE Code:

SAM Registration Expiration Date:

6. Does your firm hold a GSA Multiple Award Schedule contract or another Government contract vehicle that includes these services?

Contract Number / Vehicle / SIN:

7. Does your firm intend to submit as the prime contractor and perform the complete requirement?

Estimated Percentage to Be Subcontracted:

Work or Analytes to Be Performed by Subcontractor(s):

Known Subcontracted Laboratory, Business Size, Accreditation, and Role:

8. Can your firm complete transition activities and begin scheduled sampling and analysis within 30 calendar days after award?

If no, Calendar Days Needed After Award to Begin Full Service:

9. Identify the laboratory and courier location(s) from which your firm would support FCI Three Rivers.

Primary Laboratory / Service Location:

Estimated Courier Time from FCI Three Rivers:

TECHNICAL CAPABILITY

10. Indicate the services your firm can provide directly or through an identified subcontractor.

11. Identify the laboratory accreditation, fields of accreditation, analytical methods, quality-system certifications, and personnel qualifications your firm would rely upon. Distinguish between the prime contractor's capabilities and those of any subcontracted laboratory.

12. Describe your customary approach for scheduling and collecting representative samples, supplying and preserving containers, maintaining chain of custody, meeting holding times, transporting samples, performing quality-control review, reporting results, and correcting a rejected or compromised sample.

13. Which documentation can your firm provide for each sampling event? Select all that apply.

14. Can your firm provide all required analyses through laboratories accredited by the State of Texas under the National Environmental Laboratory Accreditation Program, as applicable?

Subcontracted Analytes, Methods, or Laboratories:

15. Recommend the appropriate division of responsibility between institution staff and the contractor for flow, chlorine residual, dissolved oxygen, pH, sample collection, and off-site laboratory analysis. Also recommend routine and expedited turnaround times, out-of-range notification timeframes, electronic report format, minimum quantities, and any scheduling or courier restrictions.

16. Provide two examples of recent and relevant experience performing wastewater compliance sampling and laboratory analysis under a TPDES, NPDES, or comparable permit.

COMMERCIAL PRACTICES AND RESPONSE INFORMATION

17. Which pricing units are customary for this type of service? Select all that apply.

18. Can your firm generally provide firm-fixed pricing for a base period and future option periods?

Customary Escalation Method or Other Pricing Considerations:

19. Identify the types and customary limits of insurance your firm maintains for these services.

20. How many calendar days would your firm normally need to prepare a response to a resulting solicitation?

21. Does your firm have experience providing services at a Federal or correctional facility?

Prior correctional experience is not required. If yes, briefly describe:

22. Provide any additional recommendations, customary commercial practices, proposed performance standards, or concerns that would help the Government develop its acquisition strategy and new Statement of Work.

RESPONDENT INFORMATION

Legal Business Name

Address

Point of Contact

Telephone

Email

SUBMISSION

Submit the completed questionnaire and any supporting capability information through SAM.gov or to the point of contact identified in the Sources Sought notice by the response date and time stated in that notice.

Suggested subject line: Sources Sought Response - FCI Three Rivers Wastewater Laboratory Services Thank you for supporting the Government's market research.

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