FCI Ray Brook- Questionaire -SOW -Alcohol and Substance Abuse.pdf

U.S. Department of Justice

Federal Bureau of Prisons Administration Division

Field Acquisition Office Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

Alcohol and Substance Abuse Services

Federal Correctional Complex (FCC) Ray Brook, NY

The Federal Bureau of Prisons, Field Acquisition Office, is conducting Market Research in compliance with Federal Acquisition Regulation, Part 10. The Federal Bureau of Prisons intends to establish a single (one) contract for the provision of Alcohol and Substance Abuse for the Adults in Custody (AIC) Population at the Federal Correctional Institution (FCI) located at 128 Ray Brook Rd, Ray Brook, NY 12977.

The services will be performed in the Education Department at FCI Ray Brook. All expectations and duties are outlined in the attached Statement of Work. It is anticipated that a solicitation will be issued for the provision of Alcohol and Substance Abuse – 350 instructional hours per 12-month performance period and the class will enroll up to 25 inmates per year. The contractor will normally provide three (3) sessions per day, four (4) days per week (Monday through Thursday), excluding Federal holidays. Work hours will normally be between 5:30 pm and 8:30 pm and not exceed 12 hours per week. This requirement includes a base year and four additional one-year option years, with a 6-month extension. The Government contemplates awarding a single indefinite delivery requirement type contract with firm-fixed unit prices.

THIS IS A SOURCES SOUGHT ANNOUNCEMENT ONLY – Solicitation is not available at this time. This notice does not constitute a commitment by the Government. The information gathered from Market Research will be vital in the formation and set-aside status of the solicitation. The Federal Bureau of Prisons intends to establish award for the provision of Alcohol and Substance Abuse Services at FCI Ray Brook.

These services are listed in the North American Industry Classification System (NAICS) Code Category 611210 Junior Colleges, which sets the small business size standard at $32.5 million.

Please answer the following questions:

1. Based on the North American Industry Classification System Code 611210, what is your business size? Small ____________ Large ______________

2. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

_________ “8(a)” Program _________Women-owned Small Business concern or EDWOSB concern _________Economically Disadvantaged Women-Owned Small Business concern _________HUBZone Small Business concern _________Veteran Owned Small Business concern _________Service-Disabled Veteran-Owned Small Business concern

3. Will your firm be compliant with FAR 52.219-14?

_____Yes _____No

4. Can your firm provide the services in compliance with the requirements listed in the draft Statement of Work?

Yes_____ No_____

5. The Federal Acquisitions Regulations requires the following insurance’s: Workers’ Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence. Are these rates and requirements consistent with regulatory requirements in New York?

_____Yes _____No If no, then what are the community standard rates of insurance?

6. Can your firm provide firm fixed unit prices (i.e., per hour) for future contract years? (For example: a contract with a base year and four (4) 12-month option years)?

Yes_____ No_____

7. Please indicate the maximum number of years you can provide firm-fixed unit prices.

_____5 years _____4 years _____3 years _____2 years _____1 year

8. How many days do you need to prepare a quote in response to a resulting solicitation?

_______30 _____15 Days _____7 Days _____Other

9. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution? (Please note that all individuals providing services at the institutions must undergo a security clearance investigation.

This investigation may take 30 calendar days or longer to complete).

__________Calendar Days

10. Is your company registered, and active, in the System for Award Management?

Yes___ No____ SAM UEI Number__________________

All potential offerors are advised if a solicitation is issued it will include the provision at FAR 52.204-7, System for Award Management. This provision requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

11. The procurement will be in accordance with FAR Part 12, Acquisition of Commercial Items. In accordance with FAR 12.301 (e), Discretionary use of FAR clauses and provisions, the Contracting Officer may include the appropriate provisions and clauses in the solicitation(s) and contract (s) by addendum when their use is consistent with the limitation contained in 12.302. 12. Can your firm provide firm fixed unit prices (i.e., per session/hour) for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

_____ 5 years ______ 4 years _____ 3 years _____2 years _____1 year

Therefore, the following FAR Clauses/Provisions will be included:

• FAR 52.252-2, Clauses Incorporated by Reference will be incorporated into the solicitation and resulting contract.

• FAR 52.203-17, Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights will be incorporated into the solicitation and resulting contract.

• FAR 52.212-4, Contract Terms and Conditions – Commercial Items will be incorporated into the solicitation and resulting contract.

• Because the successful contractor will be required to maintain and/or operate a system of records on individuals, FAR 52.224-1, Privacy Act Notification and FAR 52.224-2, Privacy Act, will be incorporated into the solicitation and resulting contract.

• FAR 52.228-5, Insurance – Work on a Government Installation, will be included in the solicitation and resulting contract.

• DOJ-01, Whistleblower Information Distribution will be incorporated into the solicitation and resulting contract.

• DOJ-02, Contractor Privacy Requirements will be incorporated into the solicitation and resulting contract.

• DOJ-03, Personnel Security Requirements for Contractor Employees will be incorporated into the solicitation and resulting contract.

https://www.sam.gov/

• DOJ-04, Federal Workplace Response to Domestic Violence, Sexual Assault, And Stalking will be incorporated into the solicitation and resulting contract.

• DOJ-05, Security of Department Information and Systems the contractor or subcontractor may access, collect, store, process, maintain, use, transmit, or dispose of DOJ Information will be incorporated into the solicitation and resulting contract.

• DOJ-07, Prohibition on Access by Non-U.S. Citizens to DOJ IT System- acquisition in which contractors will have access to DOJ IT Systems will be incorporated into the solicitation and resulting contract.

• DOJ-08, Continuing Contract Performance During a Pandemic Influenza Emergency

– when supplies or services are considered critical to mission accomplishment will be incorporated into the solicitation and resulting contract.

• FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services will be incorporated into the solicitation and resulting contract.

• FAR 52.252-1, Provisions Incorporated by Reference will be incorporated into the solicitation.

• FAR 52.204-7, System for Award Management will be incorporated into the solicitation.

• FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services and to identify any tailoring.

• FAR 52.217-5, Evaluation of Options will be incorporated into the solicitation.

• FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services and Equipment will be incorporated into the solicitation.

• JAR 2852.233-70, Protest Filed Directly with the Department of Justice, Service of Protest, will be incorporated to notify offerors of the location whereby the Contracting Officer shall be served will be incorporated into the solicitation.

• BOP 2852.237-71, Requirements for Religious Services will be incorporated into the solicitation.

• FAR 52.212-3, Offeror Representations and Certifications – Commercial. Product and Commercial Services if not current in sam.gov will be incorporated into the solicitation.

If there are any questions or concerns regarding any of the requirements of the attached Statement of Work, or if you can provide any information that could make these services more successful, please indicate below:

I am very appreciative of the time you have taken to complete this questionnaire. Please submit your completed market research questionnaire and any other supporting documentation via email to me at j30johnson@bop.gov on or before Tuesday June 3, 2025, at 1:00 p.m. Eastern Time (EST). Please feel free to contact me via email if you have questions.

/s/ Sincerely, Jerry Johnson, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Complex Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through the System for Award Management website at www.beta.SAM.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

ALCOHOLISM AND SUBSTANCE ABUSE PROGRAM

STATEMENT OF WORK

Subject

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas, intends to make a single award of an indefinite‐delivery/requirements‐type contract, with firm‐fixed pricing, to a post‑secondary institution or vocational/technical school that will provide occupational instruction in an Alcoholism and Substance Abuse program. Course completions will meet Federal Bureau of Prisons (BOP) standards for educational training, and successful completion of the program must qualify inmates for at least entry‑level employment in a specified field upon release. This program will be delivered to offenders incarcerated at the Federal Correctional Institution (FCI) in Ray Brook, New York.

Place of Performance

The Alcoholism and Substance Abuse program instruction shall be delivered in the Education Department at FCI Ray Brook, located at 128 Ray Brook Road, Ray Brook, NY 12977.

Schedule

A “session” is defined as one (1) hour. The contractor will normally provide three (3) sessions per day, four (4) days per week (Monday through Thursday), excluding Federal holidays. Work hours will normally be between 5:30 pm and 8:30 pm and shall not exceed 12 hours per week;

these hours may be adjusted to meet the institution’s needs. Specific dates and times will be mutually agreed upon by the Supervisor of Education and the contractor. The total requirement is 350 instructional hours per 12‑month performance period, and the class as a whole will enroll up to 25 inmates per year.

Qualifications

The contractor must be accredited and licensed by the New York State Office of Alcoholism and Substance Abuse Services (OASAS), Academy of Addiction Studies, and possess a valid provider number.

All contract staff providing instruction must hold appropriate licenses or certifications. The contractor must be a post‑secondary institution or vocational training school; self‑employed individuals are not eligible.

Description of Duties

The contractor will provide instruction for the Alcoholism and Substance Abuse program in accordance with the Bureau of Prisons Program Statement 5353.01, Occupational Education Programs, and Bureau of Prisons Program Statement 5300.21, Education, Training and Leisure Time Program Standards.

The contractor shall make available on a non-discriminatory basis, services consistent with the requirements of this solicitation and all applicable federal and state laws in effect during the term of this contract. The manner and method of performing the tasks outlined in the statement of work are within the sole discretion of the contractor who shall perform in accordance with professional standards and methods. The Bureau of Prisons has the sole discretion to determine the contractor's compliance with the contract terms and conditions.

The contractor will coordinate educational activities, schedule and develop the Advanced Occupational Education Program for Alcoholism and Substance Abuse Studies classes (including curriculum and lesson plan development) for adult males, provide instruction, assess progress of inmates participating in program through flow charts, and provide statistical data to the Supervisor of Education.

The contractor will interview qualified program applicants to determine the likelihood of their successful completion of the ASAS program and their ability to meet the requirements for credentialing as an Alcoholism and Substance Abuse Counselor.

The contractor shall provide a written course syllabus to each student enrolled in the program and copies for the ASAS Coordinator and the Supervisor of Education. The syllabus shall include the topic, date, and the name of the instructor for each session and will be provided at least one month (30 calendar days) in advance of the instruction.

The contractor shall be responsible for the following prescribed duties and standards:

• Develop and maintain a quality level of on-site education/training, enhanced by literature, pamphlets, books, handouts, and videos, as submitted by application.

• Review and revise existing curriculum in order to provide the maximum benefit to the program participants.

• Inform New Yark State Office of Alcoholism and Substance Abuse Services if approved instructors change, submit qualifications and gain approval for new instructors.

• Cooperate with Office of Alcoholism and Substance Abuse Services personnel who may make observation visits to monitor education/training sessions.

• Submit evaluation data and exam scores after each of three program evaluation/examination sessions are completed and provide other information/data as required.

• Ensure all contract instructors have completed Federal Correctional Institution Ray Brook's Contract Volunteer Training session and subsequent yearly training sessions prior to being scheduled for instructional services.

• Consistently provide integrated, organized, effective substance abuse counseling education/training, as well as academic and career counseling as needed, as outlined in the application.

• Shall not intentionally misrepresent the issued provider number to students or the general public.

• Provide students with accurate and current information on education and training requirements and application procedures for obtaining a CASAC credential.

Supplies and Equipment

All necessary supplies and equipment will be provided by the Federal Bureau of Prisons. The contractor will make recommendations to the Supervisor of Education or his designee pertaining to the selection and purchase of additional supplies and equipment.

Attire

The contractor is expected to wear professional clothing while on duty. The attire worn shall also be appropriate for the correctional environment in which the contract employee will be performing.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract's scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security-related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO. The contractor is to remain constantly aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution’s rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institution Security

The contractor/contract employees shall agree to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. The contract employee may be required to operate a system of records and will require adherence to the Privacy Act of 1974. The contract employee will be required to sign in and out of the institution for accountability purposes. A badge will be issued and worn at all times for proper identification.

The contractor may not have any intoxicating beverages, drugs, weapons, etc., in any vehicle or upon their person while on the institution property. Any person suspected of utilizing intoxicating beverages, drugs, etc., during the performance of the resultant contract will not be permitted on the premises of the institution.

Non-Personal Services

The service is a contractual arrangement and not a personnel appointment. Payment is based on the provision of an end product or the accomplishment of a specific result. The service does not constitute an employer/employee relationship. The contractor will not be subject to Government supervision, except for security related matters. However, contractor performance shall be monitored.