FC0002771 PORFP for CIENA Equipment for AMR D&D Round 2.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

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Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

FC0002771

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals) FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer's Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

CIENA

Designated Small Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list)

YES

This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by GOSBA Small Business Reserve Program are eligible for the award of a contract.

Information on eligibility for the SBR program is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx

Information on the SBR Vendor Registration processes is available on the following website:

https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

Minority Business Enterprise (MBE) Goal for FA IV Below (See "Hardware Master Contract MBE Participation Worksheet"):

0 %

PORFP Issue Date:

mm/dd/yyyy

6/25/2026 PROPOSAL DUE

DATE and TIME:

7/8/2026 2:00PM

EST

Place of Performance: 100 Community Place Crownsville MD 21032

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services 2012, 060B2490022, are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal https://gomdsmallbiz.maryland.gov/Pages/sbr-program.aspx https://gomdsmallbiz.maryland.gov/Pages/SBR-Registration.aspx

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(PORFP). A current Master Contractor under the named Contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found under Vendor Instruction at:

https://mdprocurement.freshdesk.com/support/solutions

Questions Due (Closing) Date and Time:

7/2/2026 at 2:00 PM EDT Questions must be submitted in writing with the subject line, "Question for PORFP # FC0002771." They must be submitted via e-mail to the Procurement Officer cherise.edmonds@maryland.gov no later than the date and time specified.

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for CIENA. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include a screenshot of the Manufacturer's Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

9. If applicable, the Master Contractor must provide a Mercury Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-https://mdprocurement.freshdesk.com/support/solutions https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf

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MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

Invoicing Instructions:

Submit all invoices electronically to doitfiscal.invoiceservice@maryland.gov

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Department of Information Technology

Agency POC Name: Cherise Edmonds Agency POC

Phone Number:

(410) 697-9672

Agency POC E-mail Address:

cherise.edmonds@maryland.gov Agency POC Fax:

Agency POC Mailing Address:

100 Community Place Crownsville MD 21032 https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf mailto:doitfiscal.invoiceservice@maryland.gov mailto:cherise.edmonds@maryland.gov

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Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Kenny Bishop Brian Kline

Agency On-site Phone Number:

301-237-1680 443-829-5298

Agency On-site E-mail Address:

kenneth.bishop@maryland.gov Brian.Kline@Maryland.gov bkline@skylinenet.net

Agency On-site Fax:

Agency On-site Address: 6958 Aviation Blvd Suite J Glen Burnie MD 21061

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

Product Name Product Description Model # Qty

Due Date

1.

FA III - Network Communication Equipment

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

NTM0022437 - DoIT AMR Discovery and Design round 2 for DJS, DORS, MSDE, WCC, MDH

Product Name Product Description Model # Qty Due Date mailto:Brian.Kline@Maryland.gov

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Transceiver 10/100/1000M,SFP

TRANSCEIVER,RJ45

CONNECTOR,SGMII,100

METERS, RX

LOS,EXTENDED

TEMPERATURE

XCVR-B00CRJ 14

Transceiver 10 GIG,SM SFP+,LC

CONNECTOR,10

KM,1310NM,EXTENDED

XCVR-S10V31

Power Cords AC POWER CORD, IEC C13, NORTH AMERICA,TYPE B CABL-PW01NA 22

Transceiver 10 GIG,SM SFP+,LC

CONNECTOR,40

KM,1550NM,EXTENDED

XCVR-S40V55

Transceiver 10 GIG,SINGLE FIBER SM

SFP+ OPTIC,LC

CONNECTOR,10 KM,1330

NM RX/1270 NM TX,EXT.

TEMP.,USE W/

XCVRS10U33

XCVR-S10U27

CONNECTOR,10 KM,1270

NM RX/1330 NM TX,EXT.

XCVRS10U27

XCVR-S10U33

CONNECTOR,40 KM,1270

NM RX/1330 NM TX,EXT.

XCVRS40U27

XCVR-S40U33

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SFP+ OPTIC,LC

CONNECTOR,40 KM,1330

NM RX/1270 NM TX,EXT.

XCVRS40U33

XCVR-S40U27

Router 3948,(12)100M/1G

SFP,(4)10/1G SFP+,SAOS

10.X,SYNC,EXT.

TEMP,DUAL AC POWER

170-3948-903

Router 5130,(12)25/10/1G

SFP28,(2)100G QSFP28,

EXT. TEMP,DUAL AC

POWER

170-5130-901

Software SAOS 10G SOFTWARE

LICENSE FOR 3948 (ALL 4

PORTS), PERPETUAL

S75-LIC-

394810GS-P

Software SAOS BASE OS, ETHERNET & OAM

SOFTWARE LICENSE FOR

3948, PERPETUAL

3948EO-P

Software SAOS EVPN SOFTWARE

LICENSE FOR 3948,

PERPETUAL

3948EVPN-P

Software SAOS ROUTING/MPLS

3948MPLS-P

Software SAOS SECURITY

3948SEC-P

Software MCP BASE SW PERPETUAL

SCALE VIRTUAL RTU

S16-RTU-

MCPBAET

Software SAOS BASE OS, ETHERNET & OAM, FLEXE, 5130, PERPETUAL

5130EO-P

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Software SAOS ROUTING AND MPLS

5130MPLS-P

Software SAOS SECURITY

5130SEC-P

FA IV – Installation and Training Services

(Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

FA V - Manufacturer's Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

80M-3948-NAR

GLOBAL 3948

NEXT BUSINESS

DAY ARRIVAL

MANAGED SPARES

1 YEAR

Entitlement contract number

80M-3948-SSP-SEL

GLOBAL 3948

SELECT SUPPORT

1 YEAR

80M-5130P-NAR

GLOBAL 5130

PACKET NEXT

BUSINESS DAY

SHIP MANAGED

SPARES 1 YEAR

80M-5130P-SSP-SEL

GLOBAL 5130

PACKET SELECT

SUPPORT 1 YEAR

80M-MCPBAET-SEL

NAVIGATOR BASE

WITH ENHANCED

TROUBLESHOOTIN

G SW, SELECT

SUPPORT 1 YEAR

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FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

Product Name Product Description Model # Qty Due Date

1. Price

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. price

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

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NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Hardware Solicitation No: 060B2490022

PORFP:

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

� Other commitments preclude our participation at this time.

� The subject of the solicitation is not something we ordinarily provide.

� We are inexperienced in the work/commodities required.

� Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

� The scope of work is beyond our present capacity.

� Doing business with the State is simply too complicated. (Explain in REMARKS section)

� We cannot be competitive. (Explain in REMARKS section)

� Time allotted for completion of the Bid is insufficient.

� Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

� Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________