FC-658-24 Accessibility Tool Quote Request.pdf

May 24, 2024

REQUEST FOR QUOTE

ACCESSIBILITY TESTING TOOL

SOLICITATION #FC-658-24

SPECIFICATIONS

The Department of Information Technology requests a quote for an Accessibility Testing Tool, term for 12 months. The Accessibility Testing Tool shall be able to:

1. Scan for accessibility issues based on WCAG 2.0 - 2.2 AAA criteria.

2. Provide pinpoint remediation guidance.

3. Provide Role-based access.

4. Allow for unlimited users with simultaneous access to the tool.

5. Provide an Accessible GUI interface WCAG 2.1 compliant.

6. Have unlimited page scans included without additional cost.

7. Be an automated accessibility testing tool.

8. Prioritized lists of accessibility issues based on accessibility WCAG 2.1 criteria.

9. Provide Online Live Training, for up to six users, and replay/on-demand training for designated credential holders

REQUIREMENTS

1. The Offeror's price shall not exceed $50,000.

2. The Offeror must provide detailed capabilities of the Accessibility Testing software.

3. The Offeror must provide an estimated delivery date for each item listed.

4. Quotes must be valid 60 days after the set due date.

5. The Offeror shall ensure the proposed software is virus-free.

6. The Offeror will provide Customer Support, Monday through Friday, 8:00 am to 6:00 pm EST.

7. The state reserves the right to cancel the agreement with 30 days’ notice.

8. The Offeror shall furnish any agreements and terms and conditions the Offeror expects the

State to sign or to be subject to in connection with or to use the services under this Contract. This includes physical copies of all agreements referenced and incorporated in primary documents, including but not limited to any software licensing agreement for any software proposed to be licensed to the State under this Contract (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any

Acceptable Use Policy (AUP). The State does not agree to terms and conditions not provided in a Master Contractor’s Technical Proposal or submitted with Financial Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such terms and conditions. Failure to comply with this section renders any such agreement unenforceable against the State.

9. Questions Due (Closing) Date and Time: May 31, 2024, 10:00 AM EST. Questions must be submitted in writing with the subject line, “Question for solicitation # FC-658-24” via e-mail to the Procurement Officer no later than the date and time specified. Questions shall be emailed to Merchelle Halsey at merchelle.halsey@maryland.gov.

10. Software shall be delivered to:

Maryland Department of Information Technology Attn: Andrew Drummond 100 Community Place Crownsville, MD 21032

INVOICING INSTRUCTIONS

1. Email invoices to: doitfiscal.invoiceservice@maryland.gov no later than the 15th of each month.

2. Invoice(s) will be paid monthly and shall be submitted within 10 days following the

1st of the month and shall include at a minimum the following:

● Name and address of the Agency being billed Reference the state-assigned solicitation number.

● Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

● Reference the State's assigned solicitation number.

● Contractor name, mailing address, social security number or Federal Tax ID number, and phone number.

● Date, invoice number, and amount due.

● Signed and dated.

mailto:doitfiscal.invoiceservice@maryland.gov

BID SUBMISSION INSTRUCTIONS

1. Responses will only be accepted through the State's eMaryland Marketplace Advantage

(eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

2. Quotes are due by 2:00 pm, June 7, 2024.

Evaluation Criteria:

1. Price

2. The tool is compliant with WCAG 2.1 standards

3. The Offeror provides unlimited page scans without additional cost

4. The software allows unlimited users with simultaneous access to the tool.

Basis for Award Recommendation

The agency POC will recommend an award to the Offeror whose proposal is determined to be the most advantageous to the State, considering the price and the evaluation factors outlined in the Request for Quote. The agency POC will initiate and deliver a PO to the selected Offeror.

https://procurement.maryland.gov/emma-qrgs/