FBO-single_source_justification-Cleaning_and_Inspection_of_Kitchen_Hoods_and_Exhaust_Systems_at_Yokota_AB_and_Tama_SV_Redacted.pdf

Single Source Justification (Simplified Acquisition)

Section A: General Contract Information

Contracting Activity: 374 CONS/LGCB Purchase Request/ F4G3B45062A001 Identification Number:

Project/Program Name: Inspection of Kitchen Hoods and Exhaust Systems at Yokota Air Base and Tama Service Annex, Japan

Estimated Contract Cost $19,535.46 (including Options):

Section B: Description of the Supplies/Services Required

The kitchen hoods and exhaust systems include, but are not limited to hoods, grease removal removal devices, ducts, and other appurtenances exampled as lighting, filters, fans, belts, fan housings, and screens. The kitchen hoods and exhaust systems shall be cleaned to be free from all marks, grease, dirt, smudges, and other foreign matter, in a manner that is consistent with commercial/ industrial practice for which the Contractor may cross-reference to NFPA 96, Chapter 11, paragraphs 11.6.1 through 11.6.15 entitled

"Cleaning of Exhaust Systems."

Section C: Justification for Soliciting from a Single Source

Statutory Authority: 10 United States Code 2304 (c)(1), Only One Responsible Source, as implemented by FAR 6.302-1(a)(2)(iii) "Only One Responsible Source and No Other Supplies or Services will Satisfy Agency Requirements"

(A) This service is to support the Cleaning and Inspection of Kitchen Hoods and Exhaust Systems at Yokota Air Base and Tama Service Annex, Japan. The incumbent contractor, Nikken Sogyo Co., Ltd, is fully mobilized and presents the only qualified contractor to provide uninterrupted and continuous service.

(B) 374 CONS was preparing to solicit a follow-on contract starting from 1 Sep 15 thru 31 Aug 16 as Basic Period plus Four (4) year options. Per request from Budget at 374 CES/CIER, the performance period for the renewal will be changed as 1 Oct 15 thru 30 Sep 16 as Basic period plus Four (4) year options for better budget management.

(C) This justification is prepared to justify the one (1)-month extension under FAR 52.217-8, Option to Extend Service, since it was not evaluated in the initial evaluation of the award for the current contract. The current contract expires 30 Aug 15. This extension is necessary to support the Requesting Agency (RA)'s request.

Section D: Efforts to Obtain Competition

Market research revealed that there are several potential interested sources available in the market. All sources contacted stated they would require at least 30 days mobilization time. In order to avoid unacceptable delay in fulfilling the agency's requirement, it was determined only to solicit to the incumbent contractor.

Section E: Steps to Preclude Future Single Source Awards

At the time of the current contract, FA5209-10-C-0009, Inspection of Kitchen Hoods and Exhaust Systems at Yokota Air Base and Tama Service Annex, Japan, was awarded, the prices of the option period under FAR 52.217-8 was not the part to be evaluated. For the follow-on contract, Total Price Evaluation will include a six-month extension authorized by 52.217-8, Option to Extend Services. The solicitation for the follow-on contract is currently processed based on full and open competition. Pursuant to the exceptions cited in FAR 6.302-1(a) (2)(iii), this justification for other than full and open competition is determined justified and in the best interest of the Government.

Section F: Contracting Officer's Determination

I have determined, in accordance with FAR 13.106-1(b)(1), that the circumstances of this contract action deem only a single source is reasonably available.

Date

6 May 15

Typed Name and Rank/Grade of Contracting Officer

Namiko Kaneko, Contracting Officer

Signature of Contracting Officer Digitally signed by KANEKO.NAMIKO.1265140412

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