FBI FFD Text Editor RFI.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

REQUEST FOR INFORMATION (RFI)

REQUEST FOR INFORMATION (RFI) FBI-24-RFI-TextEditor

Text Editor and Track Changes Application

6/21/2024

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DISCLAIMER:

THIS NOTICE IS FOR INFORMATIONAL PURPOSES ONLY. THIS IS NOT A REQUEST FOR PROPOSAL

OR QUOTE. IT DOES NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A

COMMITMENT BY THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE

GOVERNMENT IS UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS

ANNOUNCEMENT. NO FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO

THIS ANNOUNCEMENT. ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL

DESCRIPTION IS STRICTLY VOLUNTARY.

INTRODUCTION

Responses to this RFI may be used to formulate final requirements and/or to identify qualified vendors capable of meeting those requirements. The description below outlines preliminary requirements envisioned for the Text editor and track changes application. The information gathered may be used to formulate acquisition strategies for competitive solicitations.

BACKGROUND

The Federal Bureau of Investigation (FBI) is looking to procure a text editor and track changes application to interface with its DocWizard application. DocWizard is the FBI’s current, in-use technology which helps requirement owners and contracting officers create, collaborate upon, and finalize required procurement documentation. The desired application should be able to provide the following features:

1.) Comments

a. Activity card: when a comment is made, it is accompanied by a color code indicator.

b. In-line comments: ability to highlight span in input field and create a comment for the associated span

c. Input Field Comments: Select input field and create comments for the entire field

d. Add, Reply or New: Ability to reply to comment or start a new comment directly below

e. Submit/Cancel: Ability to submit comments to move from draft to publish.

Comments can also be canceled

f. Edit Comments: Ability to edit comments that were created

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g. Date and time stamp: Ability to create a date, time and user record for all created comments.

h. Delete/Resolve: Ability to delete or resolve comments

2.) Track Changes

a. Activity Card: when track changes are made, it is accompanied by a color code indicator.

b. In-line changes: ability to highlight span in input field and create a change for the associated span

c. Accept/Reject: Ability to accept or reject changes. Activity card stays active until resolved

d. Coloring changes: Highlighted areas are colored the same for add, delete and replace for activity card.

e. On/Off Changes: Track changes can be toggled on or off by the user

f. Deletion: Deleted text is struck out when track changes are in view mode

g. Date and time stamp: Ability to create a date, time and user record for all created changes.

h. Unique Changes: Changes by a user are unique, and not merged with another users changes

3.) Notifications

a. Comment Color: highlighted spans and activity cards are colored X for deleted notifications

b. highlighted spans and activity cards are colored X for replaced notifications

c. highlighted spans and activity cards are colored X for added notifications

d. highlighted spans and activity cards are colored X for comments

4.) Additional Functionality

a. @Mentions: typing @Name will send notification and/or add user to collaborate on the document

b. Activity Panel: input fields panel contains all collaborators on each activity card

c. Order of Activity: Comments and track changes are ordered most to lease recent in side panel

d. Panel Navigation: scroll bar for extensive comments or changes

e. Pagination for multiple cards

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CONTRACTOR QUALIFICATIONS

This RFI is open to all small and large businesses for market research only to request input from potential providers of a text editor and track changes application with desired features highlighted above. System support, such as on -site, telephone and e-mail, could be required on an as needed basis.

The Government would like to know which firms can provide all of the functionality listed in the background section with associated technical support for this contemplated requirement by identifying themselves and responding to this RFI. The Government requests the following information:

1. Company name and business size.

2. Provide evidence to show that your company can provide the requested services and/or products required (i.e. technical ability, personnel, and experience). Information provided shall be succinct and related to the requested information in this RFI. All submissions shall be unclassified.

3. Address whether your company has a GSA Schedule and if they are capable of providing these services on schedule. If able to provide the services on schedule, provide the schedule and SIN.

4. A copy of standard terms and conditions related to the product identified in your submission.

5. Any other assumptions, comments, concerns, and/or questions relating to the contemplated services.

Required Information:

Contractor Legal/DBA Name:

Address:

Point of Contact:

Telephone:

Email Address:

DUNS Number:

Cage Code:

Facility Clearance (if applicable):

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Applicable NAICS Codes:

Standard Business Size:

GSA Schedule:

NASA SEWP Contract:

CONTEMPLATED REQUIREMENT

The Federal Bureau of Investigation, Finance and Facilities Division (FFD), Procurement

Section (PS) is looking to procure a text editor and track changes application to interface with current in use technology, DocWizard, that helps requirement owners and contracting officers create, collaborate and finalize required procurement documentation. FFD is also looking to address the below questions:

1.) How are licenses tracked/is there a reporting mechanism (i.e. named license, floating, etc)?

2.) How does the FBI verify the number of licenses being used?

3.) If application is used on multiple systems, would additional licenses need to be purchased to support per system?

4.) Please provide a detailed breakdown of pricing plans and licensing options to include the following.

a. Can licenses be purchased annually or perpetually?

b. Are licenses transferable?

c. Information on volume discounts or enterprise agreements.

d. Any additional costs for support, training, or customization

e. Any help desk services provided as part of the licensing package.

5.) Are there options for API integration with other software systems used by our organization?

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DISCLAIMER and RESPONSES

THERE IS NO COMMITMENT BY THE GOVERNMENT TO ISSUE A SOLICITATION AS A RESULT OF

THIS RFI. THIS IS BEING ISSUED SOLEY FOR INFORMATIONAL AND PLANNING PURPOSES AND

DOES NOT CONSTITUTE A SOLICTIATION. IN ACCORDANCE WITH FAR 15.201(e), RESPONSES

TO THIS NOTICE ARE NOT OFFERS AND CANNOT BE ACCEPTED BY THE GOVERNMENT TO

FORM A BINDING CONTRACT. THIS IS NOT A REQUEST FOR PROPOSAL OR QUOTE. IT DOES

NOT CONSTITUTE A SOLICITATION AND SHALL NOT BE CONSTRUED AS A COMMITMENT BY

THE GOVERNMENT. RESPONSES IN ANY FORM ARE NOT OFFERS AND THE GOVERNMENT IS

UNDER NO OBLIGATION TO AWARD A CONTRACT AS A RESULT OF THIS ANNOUNCEMENT. NO

FUNDS ARE AVAILABLE TO PAY FOR PREPARATION OF RESPONSES TO THIS ANNOUNCEMENT.

ANY INFORMATION SUBMITTED BY RESPONDENTS TO THIS TECHNICAL DESCRIPTION IS

STRICTLY VOLUNTARY.

WHAT SHOULD BE INCLUDED IN YOUR RESPONSE

1. All interested parties shall submit capability packages in response to this notice.

2. Do submit succinct, thoughtful responses to the requirements/questions listed in this

RFI.

3. Do submit comments that address the FBI's requirements, assumptions, conditions or contemplated approaches to this future acquisition.

4. Do submit information and suggestions that may encourage new, different, or innovative approaches that would result in products, solutions, and direct savings to the

FBI.

WHAT SHOULD NOT BE INCLUDED IN YOUR RESPONSE

1. Do not submit proposals or offers.

2. Do not submit past performance information or general descriptions of corporate experience.

3. Do not submit requests to be considered for award or to be notified of a future solicitation.

4. Do not submit requests to be added to a mailing list or distribution list.

5. Do not submit questions or comments not related to this RFI.

6. Do not respond via telephone.

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RFI SUBMITTAL INSTRUCTIONS:

The RFI submissions shall be limited to 10 pages, including cover pages, addressing all requirements contained within this document. Please provide RFI submissions via email to

Renee Blei at frblei@fbi.gov and Andrew Stickley at ajstickley@fbi.gov by Wednesday, July

10th, 4:00 PM, Eastern Time. Any Requests for Clarification (RFCs) are required by Friday, July

5th, 4:00 PM, Eastern Time. The Government expects to provide responses to RFCs no later than 9:00 AM, Eastern Time on Tuesday July 9th.

mailto:frblei@fbi.gov mailto:ajstickley@fbi.gov