Farrier PWS New Format AO 13MAR (002).docx

PERFORMANCE WORK STATEMENT

Caisson Detachment – Farrier Service

PART 1

GENERAL INFORMATION

1. General: This is a non-personal services contract to provide Farrier service. The government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.1 Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform Farrier service as defined in this performance work statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2 Background: The U.S. Army Caisson Detachment conducts memorial affairs operations in support of all Joint Services in Arlington National Cemetery to honor our Nation’s fallen service members and their families. On order, the Caisson Detachment provides assets in support of State Funeral missions and key strategic engagement ceremonies in and beyond the National Capitol Region. Farrier service is required to maintain the health and safety of the 60 horses in the current Caisson herd used for funeral ceremonies in Arlington National Cemetery, Arlington, Virginia. The U.S. Army Caisson Detachment’s horses are mainly Draft cross breeds and vary in age and size. The herd will be expanded to as many as 100 horses over in the next 5 years.

1.3 Objectives:

· Each horse shall be routinely trimmed/shod every six weeks.

· Each horse shall be provided care to maintain optimum hoof and anatomical health.

1.4 Scope: The Contractor shall provide non-personal service(s) of horse farrier, twelve (12) months scheduled farrier services, with four (4) optional years. Services include hoof trimming, barefoot care, hoofboot services, horseshoeing, specialty and corrective shoeing when required, and emergency farriery as required. The contractor shall fit the shoe to each individual horse, depending on horse’s current needs. The contractor shall accomplish shoeing on a schedule of six weeks for each horse, unless medically directed to follow an alternate schedule. The contractor must have a mobile unit that enables farrier services to be performed at different areas in which the Caisson Detachment conducts missions, memorial services, validations, and other duties and events required of the Caisson horses. All Farrier services to the U.S. Army shall meet specific physical and certification requirements as the mission in Arlington National Cemetery is sensitive.

1.5 Period of Performance: The period of performance shall be for one (1) base year of 12 months and four (4) 12-month option years. The period of performance reads as follows:

Base Year: 05 June 2025 – 04 June 2026 Option Year I: 05 June 2026 – 04 June 2027 Option Year II: 05 June 2027 – 04 June 2028 Option Year III: 05 June 2028 – 04 June 2029 Option Year IV: 05 June 2029 – 04 June 2030

1.6 General Information

1.6.1 Quality Control Quality control is the responsibility of the contractor. The contractor is responsible for the delivery of quality services/supplies to the government (see FAR 52.246-1, Contractor Inspection Requirements). The contractor shall develop, implement and maintain an effective quality control system that includes a written quality control plan (QCP). The QCP shall implement standardized procedure/methodology for monitoring and documenting contract performance to ensure all contract requirements are met. The contractors’ QCP must contain a systematic approach to monitor operations to ensure acceptable services/products are provided to the government. The QCP, as a minimum, shall address continuous process improvement; procedures for scheduling, conducting and documentation of inspection; discrepancy identification and correction; corrective action procedures to include procedures for addressing government discovered non-conformances; procedures for root cause analysis to identify the root cause and root cause corrective action to prevent re-occurrence of discrepancies; procedures for trend analysis; and procedures for collecting and addressing customer feedback/complaints. The contractor shall upon request provide to the government its quality control documentation. The Contractor’s Proposed QCP shall be submitted to the Contracting Officer (KO) through the Contracting Officer’s Representative (COR) for review within ten (10) days after date of contract award.

The Government will review and either notify the Contractor in writing of acceptance of the plan or return their comments to the Contractor within ten (10) days. If the Government has provided comments, the Contractor shall then have five (5) days to submit a Final QCP. After receipt of the Final QCP, the Contractor may receive the Contracting Officer’s acceptance in writing. Any proposed changes to the accepted QCP are required to be resubmitted for acceptance by the Contracting Officer no later than five (5) days prior to the anticipated change and before implementation by the Contractor. The timeline noted above will apply for review and acceptance for proposed changes. At a minimum, the QCP must include and answer the following to be acceptable:

(a) A chart showing the organizational structure and lines of authority, the names, qualifications, duties, responsibilities, and classification of each member of the Contractor's Quality Control Team;

(b) How the Contractor will monitor work to ensure performance complies with all deliverables (etc. timelines, deadlines, and goals);

(c) How the Contractor will monitor work to ensure performance complies with all specifications and requirements of the contract, including the contract’s clauses;

(d) How the Contractor will monitor and ensure staff qualifications remain current and valid including Department of Defense (DoD) Contractor Personnel Office (DOCPER) processes/approvals throughout contract performance;

(e) How the Contractor will ensure all keys issued will remain controlled items (Paragraph 1.7 Key Control);

(f) How the Contractor will identify, investigate, and correct any non-conforming performance and prevent similar deficiencies in the future; and

(g) How the Contractor will file and save all Quality Control related documents for the life of the contract plus 5 years.

After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to its QC system.

The Contractor shall inform the COR of issues or potential issues that might affect the performance within two (2) clock hours of identifying those issues. Verbal reports shall be followed up by written reports within one 1 calendar day.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is a government only document primarily focused on what the government must do to assure that the contractor has performed in accordance with the requirements of the contract.

1.6.3 Federal Government Holidays: Work shall not be performed on U.S. federally recognized holidays occurring during the normal workweek unless otherwise directed by the Contracting Officer. When a U.S. holiday occurs on a Saturday or a Sunday, the holiday is observed on the preceding Friday or following Monday, respectively.

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of 0600 to 1800, Monday through Friday except federal holidays or when the government facility is closed due to local or national emergencies, administrative closings, or similar government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the government facility is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at up to three (3) different locations at times simultaneously in Northern Virginia or Maryland, including but not limited to NOVA Eqeustrian Center in Aldie, VA and JBMHH, VA. There will be the need for travel to other areas in Northern Virginia and Maryland. Comment by Robinson, Kassandra N MSG USARMY ACC MICC (USA): Recommend changing may to will

1.6.6 Type of Contract: The government will award a Lowest Price Technically Acceptable Contract.

1.6.7 Security Requirements: Contractor personnel (to include subcontractors) performing work under this contract must have DOD Anti-Terrorism Training within 10 days of the contract award, and must maintain the level of security required for the life of the contract.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.7.2 Key Control. The contractor shall establish and implement methods of making sure all keys/key cards issued to the contractor by the government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the contractor by the government shall be duplicated. The contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The contractor shall immediately report any occurrences of lost or duplicate keys/key cards to the contracting officer.

1.6.7.2.1. In the event keys, other than master keys, are lost or duplicated, the contractor shall, upon direction of the contracting officer, re-key or replace the affected lock or locks; however, the government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the government and the total cost deducted from the monthly payment due the contractor.

1.6.7.2.2. The contractor shall prohibit the use of government issued keys/key cards by any persons other than the contractor’s employees. The contractor shall prohibit the opening of locked areas by contractor employees to permit entrance of persons other than contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the contracting officer.

1.6.8 Special Qualifications:

1.6.8.1 The Contractor shall have one of the following certifications:

· American Farrier’s Association Certified Farrier;

· Certified Tradesman Farrier;

· Certified Journeyman Farrier;

· Brotherhood of Working Farriers Association (BWFA) Journeyman I, Journeyman II, or Master Farrier Certification.

Comment by Holman, Shavon V CPT USARMY ACC MICC (USA): I would not recommend allowing an apprenticeship serve as a replacement of a certification Comment by Nusz, Lanadawn CIV (USA): unfortunately, many farriers are trained only in apprenticeship, and often apprenticeship even after schooling or certification is highly sought after and most respected in the industry. Good apprenticeships are often more valuable and hold more weight than the certifications themselves. Removing this would limit many qualified bidders.

1.6.8.2 The Contractor shall provide a resume describing a minimum of 5 years of professional experience in Farriery, barefoot care and use of Hoofboots, shoeing Draft breeds and driving horses, and corrective shoeing. Additionally, the Contractor shall possess a minimum of 3 years of experience with therapeutic hoof trimming and shoeing. Contractor shall be able to provide a detailed description of how to treat long and low angles and other situations requiring corrective farriery.

1.6.8.3 The Contractor shall possess the ability to read and interpret x-rays, understand how the angle of the pastern and coffin bone relate to the angle of the hoof, and how those angles impact the horse’s ability to complete the work required for the mission.

1.6.8.4 The Contractor shall possess working access to a consultant for supporting the needs of horses working on blacktop/concrete.

1.6.8.5. The Contractor shall possess experience working with equine sedation and processes to minimize it’s use in farriery. Comment by Holman, Shavon V CPT USARMY ACC MICC (USA): Rewrite for clarity

1.6.8.6 The Contractor shall posses experience working with horses of all temperaments and ages to emphasize training aids in implementing good horse behavior during farriery in order to minimize use of sedation on equines during farriery.

1.6.8.7 The Contractor shall provide two (2) Farriers meeting the above qualifications, experience to cover the work needed at multiple locations. Each Farrier must also have one (1) or more assistant apprentices to assist in meeting the job expectations, including but not limited to holding horses during farriery, assist with pulling shoes, trimming, shaping and applying shoes, and finishing. Comment by Robinson, Kassandra N MSG USARMY ACC MICC (USA): If you need 3 just say 3 and remove the word minimum, but do you really need 6 personnel since in 1.5.12.8 you state they need an partner/apprentice. Comment by Nusz, Lanadawn CIV (USA): (I changed it to two) we need at least two seasoned farriers, maybe more as the herd size grows and as we add more locations. We want each of those farriers to have their own help so that they are not relying on soldiers for help.

1.6.8 Post Award Conference/Periodic Progress Meetings: The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5, Post Award Orientation. The contracting officer, COR, and other government personnel, as appropriate, will meet periodically, quarterly as a minimum, with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The COR will be identified by separate letter. The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including government drawings, designs, and specifications; monitor contractor's performance and notify both the contracting officer and contractor of any deficiencies; coordinate availability of government furnished property; and provide site entry of contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

1.6.10 Key Personnel: The follow personnel are considered key personnel by the government: Contract Manager, Alternate Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 0700 and 1800, Monday through Friday except federal holidays or when the government facility is closed for administrative reasons.

1.6.11 Identification of Contractor Employees: The contractor (to include subcontractors) shall provide each employee an identification (ID) badge, which includes at a minimum, the company name, employee name and a color photo of the employee. ID badges for key personnel shall also indicate their job title. ID badges shall be worn at all times during which the employee is performing work under this contract. Each contractor (to include subcontractors) employees shall wear the ID badge in a conspicuous place on the front of exterior clothing and above the waist except when safety or health reasons prohibit. The contractor (to include subcontractors) shall be responsible for collection of ID badges upon completion of the contract or termination of employee. A listing of issued identification cards shall be furnished to the contracting officer prior to the contract performance date and updated as needed to reflect contractor and subcontractor personnel changes. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.7 Anti-Terrorism and Operations Security Requirements: Comment by Robinson, Kassandra N MSG USARMY ACC MICC (USA): Please ensure this section aligns with the AT/OPSEC we have on file.

1.7.1 Anti-Terrorism (AT) Level I Training: As required on the Anti Terrorism / Operations Security Review (AT/OPSEC) Cover Sheet, all Contractor employees, including subcontractor employees, who are employed under the contract, shall complete AT Level I Training within 10 days of the contract award date and maintain up-to-date on the training for the duration of the contract. The Contractor shall submit certificates of completion for each affected Contractor employee and subcontractor employee to the COR after completion of this training by all employees and subcontractor personnel. AT Level I awareness training is available at https://jkodirect.jten.mil. Contractor personnel shall complete refresher training every twelve (12) months except AOR specific AT Level I training which shall be completed as required by local AT policies

If training cannot be conducted on the website, the Contractor shall coordinate with the COR who will contact the local AT Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the AT Officer. Verification of the training shall be provided to the COR after completion of the training.

1.7.2 OPSEC Training: As required on the AT/OPSEC Cover Sheet, All Contractor employees, including subcontractors, shall complete Level I OPSEC training after employment under this contract. Verification of the shall be provided to the COR within after completion of the training. OPSEC Level I training is available at http://www.cdse.edu/catalog/elearning/GS130.html. Contractor personnel must complete refresher training every 12 months. Verification of the training shall be provided to the COR after completion of the training.

If training cannot be conducted on the website, the Contractor shall coordinate with the COR, who will contact the local OPSEC Officer at their assigned location for classroom training. Contractor personnel completing training in the classroom will receive a certificate or the training attendance roster signed by the OPSEC Officer. Verification of the training shall be provided to the COR within after completion of the training.

1.7.3 All Contractor employees, including subcontractors, requiring access to Government information systems shall complete the DoD IA Cyber Awareness Training after contract start date or effective date of incorporation of this requirement into the contract, whichever applies, or after employment of new personnel. Verification of the training shall be provided to the COR after completion of the training.

1.7.4 All Contractor employees, including subcontractors, working information technology (IT)/IA functions shall comply with DoD and Army training requirements per Information Assurance Training Certification and Workforce Management DoD Directive (DoDD) 8570.01, Information Assurance Workforce Improvement Program DoD 8570.01-M, and Information Assurance AR 25-2 within thirty (30) calendar days of employment. Training is available at https://ia.signal.army.mil/DoDIAA/default.asp .

1.8 Supervision of Contractor Employees: The government will not exercise any supervision or control over contractor or subcontractor employees while performing work under the contract. Such employees shall be accountable solely to the contractor, not the government. The contractor, in turn, shall be accountable to the government for contractor or subcontractor employees.

1.9 Contractor Travel: The Contractor shall be authorized travel expenses at rates no higher than the substantive provisions of the Joint Travel Regulation (JTR), IAW FAR Part 31.205-46, and the limitation of funds specified in this contract. All travel under this contract outside of the scope of work requires Government approval and authorization prior to scheduled travel. Comment by Robinson, Kassandra N MSG USARMY ACC MICC (USA): Will they or will they not be authorized. Remove the word may. Comment by Nusz, Lanadawn CIV (USA): i don't know

1.10 Other Direct Costs: The Contractor is responsible for all costs associated with the travel, equipment, and supplies within the scope of work of this contract.

1.11 Data Rights: The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government. These documents and materials may not be used or sold by the contractor without written permission from the contracting officer. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

1.12 Organizational Conflict of Interest:

a. Purpose. The primary purpose of this clause is to aid in ensuring that:

(1) The Contractor does not obtain an unfair competitive advantage by establishing the ground rules for a future competition;

(2) The Contractor's objectivity and judgment are not biased because of its present or future interests (financial, contractual, organizational, or otherwise) which relate to work performed under this contract; and

(3) The Contractor does not obtain an unfair competitive advantage by virtue of its access to non-public or proprietary information belonging to others.

b. Definitions.

(1) The term “Contractor” herein used means: (a) the organization (hereinafter referred to as "it" or "its") entering into this agreement with the Government; (b) all business organizations with which it may merge, join or affiliate now or in the future and in any manner whatsoever, or which hold or may obtain, by purchase or otherwise, direct or indirect control of it; (c) its parent organization if any and any of its present or future subsidiaries, associates, affiliates, or holding companies, and; (d) any organization or enterprise over which it has direct or indirect control now or in the future.

(2) The term "proprietary information" for purposes of this clause means any information considered so valuable by its owners that it is held secret by them and their licensees. Information furnished voluntarily by the owner without limitations on its use, or which is available without restrictions from other sources, is not considered proprietary.

c. Organizational Conflicts of Interest Examples. The following examples illustrate situations in which organizational conflicts of interest may arise. These examples are not all inclusive.

(1) Biased Ground Rules. This type of conflict may arise in situations where a company sets the ground rules for a future competition. For example, when a Contractor develops requirements then competes to provide products or services to satisfy those requirements, thus obtaining a competitive advantage.

(2) Impaired Objectivity. This type of conflict may exist where a Contractor’s obligations under a contract require objectivity, but another role of the Contractor casts doubt on its ability to be truly objective. An example of this type of conflict is where a Contractor’s work under one contract entails evaluating itself, its affiliates, or its competitors under a separate contract.

(3) Unequal Access to Information. This type of conflict may arise when a Contractor has access to nonpublic or proprietary information as part of its performance under a contract that gives it an unfair advantage in a competition for a later contract.

d. General Constraints. The provisions of FAR Subpart 9.5, Organizational and Consultant Conflicts of Interest, concerning organizational conflicts of interest govern this contract. Potential conflicts may exist in accordance with FAR 9.505-1, Providing Systems Engineering and Technical Direction, through 9.505-

4, Obtaining Access to Proprietary Information. In this regard, the Contractor is responsible for identifying any actual or potential organizational conflicts of interest to the Contracting Officer that arise as the result of performance under this contract. To avoid or mitigate a potential conflict related to performance under this contract, the Contracting Officer will impose appropriate constraints such as the constraints discussed below. Since it is impossible to foresee all of the circumstances that might give rise to organizational conflicts of interest, the constraints discussed below are not all inclusive and the Contracting Officer may impose constraints other than, or in addition to, the constraints listed below.

(1) The Contractor agrees that if it provides, under a contract or task order or delivery order, systems engineering and technical guidance for systems and programs, but does not have overall contractual responsibility, it will not be allowed to be awarded a contract or task or delivery order to supply the system or any of its major components or be a Subcontractor or consultant to a supplier of the system or any of its major components

(2) The Contractor agrees that if it prepares complete specifications for non-developmental items or assists in the preparation of work statements for a system or services under a contract or task order or delivery order, it shall not be allowed to furnish these items, either as a prime Contractor, a Subcontractor or as a consultant.

(3) The Contractor agrees that it shall neither evaluate nor advise the Government with regard to its own products or activities. The Contractor shall objectively evaluate or advise the Government concerning products or activities of any prospective competitors.

(4) The Contractor agrees that if it gains access to proprietary information of other companies, it shall exercise diligent effort to protect such proprietary information from unauthorized use or disclosure. In addition, the Contractor agrees to protect the proprietary information of other organizations disclosed to the Contractor during performance of this contract with the same caution that a reasonably prudent Contractor would use to safeguard highly valuable property. The Contractor also agrees that if it gains access to the proprietary information of other companies it shall enter into written agreements with the other companies to protect their information from unauthorized use or disclosure for as long as it remains proprietary and to refrain from using the information for any purpose other than that for which it was furnished. The Contractor shall provide copies of such agreements to the Contracting Officer.

(5) If the Contractor, in the performance of this contract, obtains access to plans, policies, reports, studies, financial plans, data or other information of any nature which has not been released or otherwise made available to the public, the Contractor agrees that without prior written approval of the Contracting Officer, it shall not: (a) use such information for any private purpose unless the information has been released or otherwise made available to the public, or (b) release such information unless release is otherwise authorized under the contract or such information has previously been released or otherwise made available to the public by the Government.

e. Non-Disclosure Agreements. The Contractor shall obtain from each employee who has access to proprietary information under this contract, a written agreement which shall in substance provide that such employee shall not, during his/her employment by the Contractor or thereafter, disclose to others or use for their benefit, proprietary information received in connection with the work under this contract. The Contractor shall educate its employees regarding the restrictions so that they shall not use or disclose proprietary information or data generated or acquired in the performance of this contract except as provided herein.

f. Training. The Contractor shall effectively educate its employees, through formal training, company policy, information directives and procedures, in an awareness of the legal issues so that each employee shall know and understand the bsolute necessity of safeguarding information from anyone other than the Contractor's employees who have a need to know, and the U.S. Government.

g. Subcontracts. The Contractor agrees that it shall include the provisions in paragraphs d., e., and f. above and this paragraph in consulting agreements, teaming agreements, and subcontracts of all tiers which involve access to information or the performance of services described in paragraph d. above. The use of this clause in such agreements shall be read by substituting the word "consultant" or "Subcontractor" for the word "Contractor" whenever the latter appears.

h. Additional Constraints. If this contract provides for the issuance of task or delivery orders, such orders may impose additional requirements and restrictions relating to this clause to include the requirement for the Contractor and its Subcontractors and employees to furnish the Government with written non-disclosure agreements or statements of no conflict of interest. With regard to any proposal submitted by the Contractor in response to a Request for Task or Delivery Order Proposal, by submitting its proposal the Contractor represents that it has disclosed to the Contracting Officer, prior to the issuance of the task or delivery order, all facts relevant to the existence or potential existence of organizational conflict of interest.

i. Conflicts Involving Future Procurements. The award of this contract, task or delivery orders issued under this contract, Government taskings, or acquiescence in the Contractor’s performance of services hereunder shall not constitute or be interpreted as a determination that the Contractor is eligible to participate in future procurements, developmental efforts, implementation efforts, or related activities. Only the Contracting Officers for such efforts, applying the rules, principles, and procedures have the authority to determine whether a conflict exists in connection with such procurements.

j. Representations and Disclosures.

(1) The Contractor represents that it has disclosed to the Contracting Officer, prior to award of this contract, all facts relevant to the existence or potential existence of organizational conflict of interest.

(2) The Contractor represents that if it discovers an organizational conflict of interest or potential conflict of interest after award of this contract, a prompt and full disclosure shall be made in writing to the Contracting Officer. This disclosure shall include a description of the action the Contractor has taken or proposes to take in order to avoid or mitigate such conflict.

k. Remedies and Waiver.

(1) For breach of any of the above restrictions or for non-disclosure or misrepresentation of any relevant facts required to be disclosed concerning this contract, the Government may terminate this contract for default, disqualify the Contractor for subsequent related contractual efforts, and pursue such other remedies as may be permitted by law or this contract. If, however, in compliance with this clause, the Contractor discovers and promptly reports an organizational conflict of interest (or the potential thereof) subsequent to contract award, the Contracting Officer may terminate this Contract or any task or delivery order issued under this Contract for convenience if such termination is deemed to be in the best interest of the Government.

(2) The parties recognize that this clause has potential effects which will survive the performance of this contract and that it is impossible to foresee each circumstance to which it might be applied in the future. Accordingly, the Contractor may at any time seek a waiver from the cognizant Contracting Officer by submitting a full written description of the requested waiver and the reasons.

1.13 COMBAT TRAFFICKING IN PERSON.

IAW FAR 52-222-50. Contractor Requirements.

The Contractor shall –

(1) Notify its employees of

(i) The U.S. Government's zero tolerance policy.

(ii) Actions that will be taken against employees for violations of this policy.

(2) Take appropriate action.

Part II, Trafficking in Persons (TIP)

1. The Contractor has a procedure for notifying employees of TIP and proof of such notification on file via:

i. Training records or

ii. Employee signature

2. Has documented actions on file citing appropriate action to TIP violations.

3. Record of documented violations to date (if any).

4. The Contractor has a procedure for notifying the Contracting Officer if information is received or actions related to TIP are observed.

1.14 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the contractor shall have personnel on board, during the thirty day phase in/ phase out periods. During the phase in period, the contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACT ADMINISTRATOR. The official government representative delegated authority by the contracting officer to administer a contract. This individual is normally a member of the appropriate contracting/procurement career field and advises on all technical contractual matters.

2.1.2. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or services to the government. The term used in this contract refers to the prime.

2.1.3. CONTRACTING OFFICER. A person with authority to enter into, administer, and/or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.4. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does not have authority to change the terms and conditions of the contract.

2.1.5. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the performance work statement.

2.1.6. DELIVERABLE. Anything that can be physically delivered, but may include non-manufactured things such as meeting minutes or reports.

2.1.7. GOVERNMENT-FURNISHED PROPERTY (GFP) OR GOVERNMENT PROPERTY (GP). Property in the possession of, or directly acquired by, the government and subsequently made available to the contractor.

2.1.8. KEY PERSONNEL. Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the key personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.9. PHYSICAL SECURITY. Actions that prevent the loss or damage of government property.

2.1.10. QUALITY ASSURANCE. The government procedures to verify that services being performed by the contractor are acceptable in accordance with established standards and requirements of this contract.

2.1.11. QUALITY ASSURANCE SPECIALIST. An official government representative concerned with matters pertaining to the contract administration process and quality assurance/quality control. Acts as technical advisor to the contracting officer in these areas.

2.1.12. QUALITY ASSURANCE SURVEILLANCE PLAN (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.13. QUALITY CONTROL. All necessary measures taken by the contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.14. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The government does not have privity of contract with the subcontractor.

2.1.15. WORK DAY. The number of hours per day the contractor provides services in accordance with the contract.

2.1.16. WORK WEEK. Monday through Friday, except for federal holidays unless specified otherwise.

2.2. ACRONYMS:

PART 3

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3. GOVERNMENT FURNISHED ITEMS AND SERVICES:

3.1. Services: N/A

3.2 Facilities: The government will provide the necessary workspace for the contractor staff to provide the farrier support outlined in the PWS.

3.3 Utilities: The government will provide all utilities in the facilities used to perform the tasks outlined in this PWS. The contractor (to include subcontractors) shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

3.4 Equipment: N/A

3.5 Materials: N/A

PART 4

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The contractor shall furnish all supplies, equipment, personnel, transportation, tools, materials, supervision, services, and other items necessary required to perform work under this contract that are not listed under Section 3 of this PWS.

4.2. Materials. The Contractor shall provide all materials to accomplish the work and tasks described in this PWS. The following is a list but not limited to of potential materials needs to accomplish the tasks: Epoxy work, Glue on shoes, Glue-on cuff/shoe, Hot shoeing, Tighten shoes, Rim Pads, Bar Shoes, Packing Materials, Medicated Pine Tar, Equi-Than Hoof Packing, Unspecified packing materials, Full Pads, Anvil, Forge, Grinder, Oxyacetylene torches, and standard farrier tools (rasps, nail pullers, huff clippers, etc).

4.3. Equipment. The Contractor shall provide all necessary vehicles (no GSA vehicles provided to Contractor for use on this contract) and equipment to perform the work described in this PWS. All Contractor provided vehicles and equipment shall have the company name prominently displayed on both sides of the vehicle or equipment and present a neat, professional appearance. Contractor's vehicles and equipment used in the performance of this contract shall meet all local and Host Nation traffic, safety, and environmental requirements. Vehicles and equipment found to be unsafe shall be removed from the installation and replaced. The Contractor shall not use any Government-owned tools, materials, or parts to maintain Contractor vehicles and equipment without prior written approval of the Contracting Officer. The COR may inspect the Contractor’s vehicles and equipment at any time.

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Basic Services. The Contractor shall provide the following services for the entire herd:

5.1.1 The hoof should be trimmed to a standard angle of foot generally 49-57 degrees as determined by the slope of pastern, unless otherwise medically determined.

5.1.4 Additional Shoe and Hoof Specifications:

5.1.4.1 Each individual hoof should have three nails on the inside and three on the outside, unless otherwise medical determined. Nails should be driven and aligned with each other, completely flush with the hoof wall upon completion.

5.1.4.2 Unless otherwise directed tungsten studs will be applied to the heel of the shoe, with additional studs as needed per animal for traction issues. This will be directed.

5.1.4.3 The hoof will be trimmed at a specific anatomically correct angle that matches the slope of pastern.

5.1.4.4 The hoof shall be trimmed to fully exfoliate to the healthy live/shiny sole so that the sole shows no excessive chalk.

5.1.4.5 Upon completion of shoeing, the horseshoe, shoeing nails, and clips as applicable shall be completely flush with the shape of the hoof, with no inappropriate overhang, and the shoe shall be entirely flat and flush with the bottom of the hoof. Comment by Robinson, Kassandra N MSG USARMY ACC MICC (USA): Remove should and replace with shall Comment by Robinson, Kassandra N MSG USARMY ACC MICC (USA): Remove should and replace with shall

5.1.4.6 Hot Shoeing shall be utilized with the use of shoes with clips and as otherwise determined beneficial.

5.1.4.7 Shoes and shoeing nails shall be the appropriate size for the size of the individual horse’s foot.

5.1.5 Contractor shall use hardware of equivalent quality to the following:

· St. Croix Brand Named Horseshoe(s) or equivalent Aluminum/Steel Shoes (flat & wedge).

· Capewell brand nails and/or ice nails or equivalent.

5.1.6 Final product shall have produce a flat and properly balanced foot with a solidly attached shoe that will remain in place for 6-7 weeks.

5.1.7 Contractor shall have the capability to service up to 10 horses per day.

5.2 Tasks: Tasks consist of the following:

5.2.1 Hoof Trimming Services Order: Contractor shall provide all hoof trimming services’ labor, tools (rasp, hoof tester, farrier knife, hoof nippers, shoe pullers, wedge, hoof stand, hoof gauge, over the counter medications) and any other hoof trimming supplies needed to perform hoof trimming services. Trimming services required for entire herd, with each horse being serviced every 4-6 weeks as directed by Herd Manager. Invoicing shall be per head of horse.

5.2.2 Hoof Boot Service Order: Contractor shall provide hoofboot recommendations, tools, and products associated with appropriate and healthful barefoot care with Hoofboot accessories as deemed appropriate. Invoicing shall be per head of horse.

5.2.3 Horse Shoeing Services Order: Contractor shall provide all horse shoeing services’ labor, tools (rasp, hoof tester, farrier knife, hoof nippers, shoe pullers, wedge, anvil, forge, nailing hammer, nail clincher, clinching block, hoof stand, hoof gauge) and supplies needed (steel shoes, aluminum shoes, nails, borium or Ice nails, emergency hoof care supplies as needed, and over the counter medications) to perform horse shoeing services.. Shoeing services required for entire herd, every 4-6 weeks as directed by Herd Manager. Horseshoes and shoeing nails shall be chosen to best support MWE activities and be appropriate to foot size, so that nails are driven 1/4-1/3 of the way up the hoof wall. The appropriate and acceptable shoes/configuration will be determined by the farrier, herd manager, and the veterinarian. Invoicing shall be per head of horse. Comment by Robinson, Kassandra N MSG USARMY ACC MICC (USA): Remove should and replace with shall

5.2.4 Corrective Trimming & Shoeing Order: Corrective trimming is the process of restoring proper hoof form and function and may include but is not limited to: addressing hoof wall fractures, balance and gait inconsistencies, therapeutic shoeing for ligament and soft tissue injuries, medical complications such as abscesses, laminitis, etc. Contractor will provide all corrective trimming & shoeing services’ labor, tools (rasp, hoof tester, farrier knife, hoof nippers, shoe pullers, wedge, anvil, forge, nailing hammer, nail clincher, clinching block, hoof stand, hoof gauge) and supplies needed (steel shoes, aluminum shoes, nails, borium or Ice nails, any other corrective hoof care supplies as needed such as wedges, pads, specialty shoes, etc. and, over the counter medications)to perform corrective trimming and shoeing. Corrective Trimming & Shoeing services shall be required for any animal in the entire herd as medically directed and/or requested by the Herd Manager.

5.2.5 Emergency Farriery Order: Contractor shall provide all emergency farriery services’ labor, tools (Example: rasp, hoof tester, farrier knife, hoof nippers, shoe pullers, wedge, anvil, forge, nailing hammer, nail clincher, clinching block, hoof stand, hoof gauge) and supplies needed (Example: steel shoes, aluminum shoes, nails, borium or Ice nails, emergency hoof care supplies) Contractor shall provide, over the counter medications, bonding epoxy, and bonding agents)to provide emergency Hoof Repair.. Emergency Farriery Services for entire herd as requested by Herd Manager. Horseshoes and shoeing nails should be chosen to best support MWE activities and be appropriate to foot size, so that nails are driven 1/4-1/3 of the way up the hoof wall. Response shall be within 24 hours of determined Emergency Farriery need. Invoicing shall be per head of horse except in the case of a loose or lost shoe prior to regularly scheduled farriery, in which case such services are included in the firm fixed price of the farrier services.

5.2.6 Standby Hours: There will be times when the Caisson Detachment needs a farrier on on sight on standby during training, validations or other events to attend to horse needs.