Farm Street and Chestnut Landfill Proposal.docx

Request for Proposals The Town of Blackstone is requesting proposals for the quarterly monitoring of the Farm Street Landfill and the Chestnut Street Landfill for the period of July 1, 2020 through 30 June 2021. The scope of work is in accordance with the MassDEP-required environmental monitoring at the Farm Street Landfill and the Chestnut Street Landfill in Blackstone, Massachusetts.

Proposal forms and specifications for this work are on the town’s website at www.townofblackstone.org or may be requested via email to slemoine@townofblackstone.org and an electronic version will be emailed. Proposals must be submitted to the Office of the Town Administrator no later than Tuesday, September 8, 2020, by 11:00 AM, and will be opened at that time.

Part I Farm Street Landfill, Proposal for Environmental Monitoring:

Quarterly Monitoring-

· Monitor landfill gases at the property line

· Monitor Passive landfill gas vents

· Monitor odor control system Semi-Annually Monitoring-

· Conduct groundwater and surface water monitoring

· Inspect site for leachate outbreaks Annually Monitoring:

An annual landfill inspection will be required with the results if the inspection documented in the quarterly inspection report, in addition to the landfill gas monitoring and/or groundwater/surface water sampling.

Note: It is our understanding that leachate sampling has not been required for some time as no leachate has been observed during the past several years of inspections. In the event leachate is observed, a leachate sample will be required per MassDEP requirements. The leachate sample shall be analyzed for the same parameters as the groundwater samples and dissolved metals will be field filtered.

Part II Chestnut Street Landfill, Proposal for Environmental Monitoring:

Sampling locations include three monitoring wells (MW-1 and MW-3S) and two surface water locations (SW-1 and SW-2).

Quarterly Monitoring- Three monitoring wells and two surface water locations.

Semi- Annually Monitoring- The groundwater and surface water samples must be conducted and analyzed for the parameters required by Massachusetts Department of Environmental Protection (MassDEP) solid waste regulations (310 CMR 19.132 (1) (h)(1-3)) that include the following:

Annually Monitoring- Conduct Landfill site inspection An annual landfill inspection will be required with the results if the inspection documented in the quarterly inspection report, in addition to the landfill gas monitoring and/or groundwater/surface water sampling.

Part I Farm Street Landfill: Specifications for Contractors

1. SECURITY

The Contractor shall deposit with the Town of Blackstone, within seven (7) days of the signing of the contract the following: (1) a performance and payment bond; (2) an irrevocable letter of credit, or other satisfactory surety in the amount of five percent (5%) of the average annual contract sum, conditioned upon the faithful and satisfactory performance of the contract; and (3) the payment of wages incurred thereunder and all the terms and provisions thereof.

In the event the surety expires during the term of the contract, proof of renewal shall be provided by the Contractor no later than four (4) months prior to the expiration date. Upon satisfactory completion of the contract, the surety will be returned to the Contractor.

2. INSURANCE

The Contractor shall provide a certificate of insurance as proof that Worker's Compensation insurance, as required by Massachusetts General Laws, has been provided for all employees engaged in work under the contract.

The Contractor shall provide a certificate of insurance as evidence of having comprehensive general liability insurance naming the Town of Blackstone as an additional insured. The comprehensive general liability policy shall be in an amount not less than two million dollars ($2,000,000) combined single limit for bodily injury and property damage.

The Contractor shall provide a certificate of insurance as evidence of having automobile insurance naming the Town of Blackstone as an additional insured. The comprehensive general liability policy shall be in an amount not less than two million dollars ($2,000,000) combined single limit for bodily injury and property damage.

A letter of assurance from an insurance/bond company shall accompany each proposal as evidence of the Contractor's ability to secure insurance in the amounts specified.

The Contractor shall file certifications of insurance with the Town of Blackstone within seven (7) days of the signing of the contract and shall file proof of renewal of such insurance no later than three (3) months prior to the expiration date. The policies shall be so written that the Board of Health will be notified of cancellation or restriction amendments at least thirty (30) days prior to the effective date of such cancellation or amendment.

3. INDEMNITY

The Contractor shall indemnify and save harmless the Town of Blackstone and all of its officers, agents, and employees against all suits, claims, or liabilities of every name, nature, and description arising out of or in consequence of the acts or omission of the Contractor in the performance of the work covered by the Contractor and/or his failure to comply with the terms and conditions thereof and will at his own expense defend any and all such suits and actions.

4. PAYMENTS

The Town of Blackstone will pay to the Contractor on submission of bill where it will be brought as a warrant article at the following selectman’s meeting. Payments will be made within thirty (30) days after the submission of the invoice.

5. DEFAULTS

The Contractor shall fail to fulfill the provisions of the contract, the Town of Blackstone, without resort of legal proceedings, may send special vehicles and collect such refuse or clean-up materials or otherwise cause compliance with the provisions of the contract, and all expenses for such collection and removal or other work shall be borne by the Contractor. The Contractor agrees that the Town of Blackstone may retain any payments otherwise due under the contract to secure such reimbursement.

6. ASSIGNMENT OF CONTRACT

The Contractor shall not assign the contract, nor sublet it in whole or in part or delegate any of the work to be performed to any other person, firm or corporation without the prior written permission of the Board of Health.

7. PROVISIONS OF CONTRACT TO BE WAIVED

Any provision of the contract or its specifications can be waived or modified upon mutual consent of the Board of Health and the Contractor if that action is in the best interest of the Town of Blackstone and the collection service.

8. CONTRACT PERFORMANCE

The performance of the contract shall be under the general supervision of the Board of Health. The Board of Health shall interpret the intent and meaning of its provision and its interpretation shall be final and conclusive.

9. CANCELLATION OF CONTRACT

If the Board of Health believes that the Contractor has failed to collect the refuse as set forth above or otherwise has failed to fulfill the terms of the contract, the Board of Health shall give a fourteen-day (14) notice to correct the deficiencies. If such deficiencies are not corrected, the Town of Blackstone may give a fourteen-day (14) written notice to the Contractor that the contract is terminated.

10. EVALUATION

The evaluation of proposals for the landfill monitoring will be based on the total proposed cost for the collection of refuse at Farm Street location, and the ability of the Contractor to fulfill all terms of the contract.

The Town of Blackstone is conducting this procurement to obtain the most advantageous contract for the Town of Blackstone, and the Town of Blackstone will not be bound by the lowest price and reserves the right to award the contract to the proposal determined to be in the Town of Blackstone's best interest, taking into consideration both price and non-price factors. This procedure is exempt from the statutory requirements of the Uniform Procurement Act, G.L. Ch. 30B.

Part II 14 Chestnut Street Landfill: Specifications for Contractors

1. SECURITY

The Contractor shall deposit with the Town of Blackstone, within seven (7) days of the signing of the contract the following: (1) a performance and payment bond; (2) an irrevocable letter of credit, or other satisfactory surety in the amount of five percent (5%) of the average annual contract sum, conditioned upon the faithful and satisfactory performance of the contract; and (3) the payment of wages incurred thereunder and all the terms and provisions thereof.

In the event the surety expires during the term of the contract, proof of renewal shall be provided by the Contractor no later than four (4) months prior to the expiration date. Upon satisfactory completion of the contract, the surety will be returned to the Contractor.

2. INSURANCE

The Contractor shall provide a certificate of insurance as proof that Worker's Compensation insurance, as required by Massachusetts General Laws, has been provided for all employees engaged in work under the contract.

The Contractor shall provide a certificate of insurance as evidence of having comprehensive general liability insurance naming the Town of Blackstone as an additional insured. The comprehensive general liability policy shall be in an amount not less than two million dollars ($2,000,000) combined single limit for bodily injury and property damage.

The Contractor shall provide a certificate of insurance as evidence of having automobile insurance naming the Town of Blackstone as an additional insured. The comprehensive general liability policy shall be in an amount not less than two million dollars ($2,000,000) combined single limit for bodily injury and property damage.

A letter of assurance from an insurance/bond company shall accompany each proposal as evidence of the Contractor's ability to secure insurance in the amounts specified.

The Contractor shall file certifications of insurance with the Town of Blackstone within seven (7) days of the signing of the contract and shall file proof of renewal of such insurance no later than three (3) months prior to the expiration date. The policies shall be so written that the Board of Health will be notified of cancellation or restriction amendments at least thirty (30) days prior to the effective date of such cancellation or amendment.

3. INDEMNITY

The Contractor shall indemnify and save harmless the Town of Blackstone and all of its officers, agents, and employees against all suits, claims, or liabilities of every name, nature, and description arising out of or in consequence of the acts or omission of the Contractor in the performance of the work covered by the Contractor and/or his failure to comply with the terms and conditions thereof and will at his own expense defend any and all such suits and actions.

4. PAYMENTS

The Town of Blackstone will pay to the Contractor on submission of bill where it will be brought as a warrant article at the following selectman’s meeting. Payments will be made within thirty (30) days after the submission of the invoice.

5. DEFAULTS

The Contractor shall fail to fulfill the provisions of the contract, the Town of Blackstone, without resort of legal proceedings, may send special vehicles and collect such refuse or clean-up materials or otherwise cause compliance with the provisions of the contract, and all expenses for such collection and removal or other work shall be borne by the Contractor. The Contractor agrees that the Town of Blackstone may retain any payments otherwise due under the contract to secure such reimbursement.

6. ASSIGNMENT OF CONTRACT

The Contractor shall not assign the contract, nor sublet it in whole or in part or delegate any of the work to be performed to any other person, firm or corporation without the prior written permission of the Board of Health.

7. PROVISIONS OF CONTRACT TO BE WAIVED

Any provision of the contract or its specifications can be waived or modified upon mutual consent of the Board of Health and the Contractor if that action is in the best interest of the Town of Blackstone and the collection service.

8. CONTRACT PERFORMANCE

The performance of the contract shall be under the general supervision of the Board of Health. The Board of Health shall interpret the intent and meaning of its provision and its interpretation shall be final and conclusive.

9. CANCELLATION OF CONTRACT

If the Board of Health believes that the Contractor has failed to collect the refuse as set forth above or otherwise has failed to fulfill the terms of the contract, the Board of Health shall give a fourteen-day (14) notice to correct the deficiencies. If such deficiencies are not corrected, the Town of Blackstone may give a fourteen-day (14) written notice to the Contractor that the contract is terminated.

10. EVALUATION

The evaluation of proposals for the landfill monitoring will be based on the total proposed cost for the collection of refuse at Farm Street location, and the ability of the Contractor to fulfill all terms of the contract.

The Town of Blackstone is conducting this procurement to obtain the most advantageous contract for the Town of Blackstone, and the Town of Blackstone will not be bound by the lowest price and reserves the right to award the contract to the proposal determined to be in the Town of Blackstone's best interest, taking into consideration both price and non-price factors. This procedure is exempt from the statutory requirements of the Uniform Procurement Act, G.L. Ch. 30B.

TOWN OF BLACKSTONE

REQUEST FOR PROPOSALS

PROPOSAL FORM

Having read the attached conditions and specifications and agreeing to comply fully with them, the undersigned proposes the following:

PART I – Farm Street Landfill PART II- 14 Chestnut Street Landfill

The following sums are proposed for the monitoring of the landfills as described in Part I and Part II of the attached specifications:

Name of Company

Signature

Print Name

Title

Date

CERTIFICATE OF NON-COLLUSION

The undersigned certifies under penalties or perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word "person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Date: ____________________

By: _________________________________________ Name of person signing bid or proposal

SEAL if proposer is by corporation

Street Address

CERTIFICATE OF TAX COMPLIANCE

Pursuant to Chapter 62C of the Massachusetts General Laws, Section 49A(b), I, _____________________, authorized signatory for _______________________________, do hereby certify under the pains and penalties of perjury that said contractor has complied with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

TOWN OF BLACKSTONE

Board of Health 15 St. Paul Street Blackstone, Massachusetts 01504 Tel: 508-876-5129 Or 508-876-5130 Fax: 508-883-6335

Requirements for Submission of Proposal

1. Evidence of having satisfactorily carried out a similar contract for a municipality like the Town of Blackstone or verifiable documentation in support of a business plan to be used to execute the RFO.

2. Workers’ compensation certificate.

3. Letter of assurance from an insurance/bond company as evidence to secure insurance in the amounts specified in the RFP.

4. Identify if proposal is for refuse from residential, municipal and small business (Part I) and weekly recycling services at residential, municipal and small business (Part II) OR only Part I or Part II.