FAR-Part13-5-Sole-Source-JA_eGORDIAN GROUP (PCF) ko signed 11 mar 20.pdf

Version – March 2017 FOR OFFICIAL USE ONLY

JUSTIFICATION REVIEW DOCUMENT

FAR SUBPART 13.5 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS – SOLE SOURCE JUSTIFICATION AND APPROVAL

Program/Equipment: Purchase eGordian software, owned by the Gordian Group required for Job Order Contracting (JOC) Acquisition

Authority: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 as implemented by FAR Subpart 13.5.

Amount: $ 695,312.46

Prepared by: Sherry James DSN:

Contract Specialist Date:

Email:

Contracting Officer: Brenda J. Clark DSN:

Contracting Officer Date:

Email:

Technical: Andrew M. Wilson DSN: 931-200-4704 Civil Engineer, DPW Date: 1/30/2020 Email: andrew.m.wilson54.mil@mail.mil

Requirements: Douglas C. Saylor DSN: 706-545-2429 Chief, Engineering Design Branch Date: 1/30/2020 Email: douglas.c.saylor.civ@mail.mil

Reviews: I have reviewed this justification and find it adequate to support sole source.

Program Manager:

Typed Name: Andrew M. Wilson

DSN: 931-200-4704

Signature:

X Right-Click "Signature Setup"

Legal Counsel:

Typed Name: Marcella Liddick

DSN:

Signature:

FAR Subpart 13.5 Simplified Procedures for Certain Commercial Items – Sole Source Justification and Approval

1. Contracting Activity: MICC Benning

2. Description of Action: Department of Public Works (DPW) requests a ID/IQ, firm-fixed price contract with the Gordian Group. The Government projects award for May 2020 and fiscal year 2020, Operations and Maintenance, Army funds will be used. The software, eGordian, is required to execute Job Order Contract (JOC) at Fort Benning. Two option periods will be required for updating the Unit Price Book (UPB), as needed.

X An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

(Insert approval authority title) approved an acquisition plan in accordance with DFARS 207.103(d)(i)(B) on (insert date).

The required acquisition plan in accordance with DFARS 207.103(d)(i)(B) is currently awaiting (insert approval authority title) approval.

3. Description of Supplies/Services: A one-time purchase of the eGORDIAN software package that contains the Unit Price Book (UPB), specifications, and associated software from the Gordian Group written specifically for the Job Order Contract (JOC) at Fort Benning. The UPB will be developed using current Davis-Bacon wage rates for surrounding counties and local pricing for materials and equipment. The UPB will be updated for each of the required option periods.

Base Period: 1 May 20 to 30 April 21 Value: $400,000 Option Period 1: 1 May 21 to 30 April 22 Value: $150,000 Option Period 2: 1 May 22 to 30 April 23 Value: $150,000

4. Authority Cited: Simplified Procedures for Certain Commercial Items, 41 U.S.C. 1901 (or 41 U.S.C. 1903 for Special Emergency Procurement) as implemented by FAR Subpart 13.5:

Unusual and compelling urgency X Exclusive licensing agreements

Industrial mobilization Other:

5. Reason for Authority Cited:

RS Means produces and retails an estimating package; however, it has recently been purchased by the Gordian Group and would require development of supplemental materials to tailor it to the Fort Benning JOC program requirements. The time and effort to develop these supplemental materials would be both detrimental and costly to the government.

Due to time constraints, it will be more advantageous to purchase the Gordian Group area specific unit price book and software updated pricing. Over the past 20 years, the Gordian Group has developed a customized a unique Unit Price Book and technical specifications specifically for estimating JOC task orders. The software package that comes with the Gordian UPB enhances comparison of Government estimates and contractors’ proposals. This product has been determined to be essential to the Government’s requirements, and market research indicates that other companies’ similar products do not meet, or cannot be modified to meet the government’s need.

(b) Alternatives: None.

6. Efforts to Obtain Competition: Evaluated Market Research from other similar contracts utilized by the Government and no viable competition was identified. Recent market research did not indicate a software product that developed site specific UPB data that is required for the JOC. The Contracting Officer shall publish the notices required by FAR 5.201.

7. Actions to Increase Competition: If synopsis reveals competition for requirements posted, the strategy for obtaining site specific UPB and software will be altered from Sole Source, to Full and Open Competition. Continuous market research will be conducted throughout the life of the contract to determine if Options can be exercised.

8. Market Research: Market Research was conducted by IMRE-PWF in February 2019 evaluating a similar contract awarded at Redstone Arsenal in procuring supplies/services of this type. Market Research supports that there are limited sources of unit price books and estimating software. Research yielded few sources for estimating software, but only the Gordian Group was found to have a customizable Construction Task Catalog to provide a thorough and specific list of line items to serve as the fixed price tool for the JOC contract at Fort Benning. The other estimating platforms found, 4Clicks, RS Means Online, and WinEst, use RS Means data, which is a nationally averaged data source, does not have location specific nor incorporates local Davis-Bacon wage rates. 4Clicks and RS Means is also owned by the Gordian Group.

9. Interested Sources: Gordian Group

10. Other Facts:

a. Procurement History: New Requirement.

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Frederick S. Wolf Title: Chief, Engineering Division

Date: 2/3/2020 Signature:

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12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

Typed Name: Donald C. Taylor Title: Director, DPW

Date: 2/3/2020 Signature:

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost or price to the Government for this contract action will be fair and reasonable. Using price analysist and the independent Government estimate. Certified cost or pricing data is not required.

price analysis cost This determination will be made using the following:

analysis IGCE audit: other

As a part of this basis, certified cost or pricing data is not required because the item and/or services being acquired are considered commercial.

Typed Name: Brenda J. Clark Date:

Title: Contracting Officer Signature:

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14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Typed Name: Brenda J. Clark Date:

Title: Contracting Officer Signature:

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