FAR Part 13 JA_Redeacted.pdf

CUI//SP-PROCURE//FEDCON

Control No.: Lewis McChord 2024-00036

JUSTIFICATION REVIEW DOCUMENT

FAR 13.106 SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL ITEMS

SOLE SOURCE JUSTIFICATION AND APPROVAL

Program/Equipment: JBML Department of Emergency Services is requesting a Firm- Fixed Price purchase order for Stancil Voice logging Technology Refresh.

Authority: Simplified Procedures for Certain Commercial Items, Title 41 U.S.C. 1901 as implemented by FAR 13.106-1(b)(1)

Amount: $ 30,874.80

Prepared by: Robert Collins DSN: 520-714-8293 Contract Specialist Date: 24 Sept 2024 Email: Robert.C.Collins127@army.civ

Contracting Officer: Jason D. McCormick DSN: 520-714-8128 Contract Officer Date: 24 Sept 2024 Email: jason.d.mccormick4.civ@army.mil

Technical: David T. Manley DSN:

Division Chief Date: 24 Sept 2024 Email: david.t.manley3.civ@army.mil

Requirements: David T. Manley DSN:

Division Chief Date: 24 Sept 2024 Email: david.t.manley3.civ@army.mil

Reviews: I have reviewed this justification and find it adequate to support sole source.

Program Manager:

David T. Manley DSN:

____________________________________ Date: See digital signature

Small Business Professional:

Diane House DSN:

FAR 13.5 Simplified Procedures for Certain Commercial Items Sole Source Justification and Approval

1. Contracting Activity: U.S. Army Mission and Installation Contracting Command (MICC)-JBLM, 2015 N. 4th St. Joint Base Lewis-McChord, WA 98433-9500

2. Description of Action: JBML Department of Emergency Services is requesting a Firm-Fixed Price purchase order for Stancil Voice logging Technology Refresh. The Government projects award NLT 30 September 2024, utilizing fiscal year 2024 OPM funds An acquisition plan is not required because this procurement does not meet the threshold at Defense Federal Acquisition Regulation Supplement 207.103(d)(i)(B).

3. Description of Supplies/Services: Stancil Digital Recording System upgrade-replacement configured with 24 analog recording channel inputs. Includes 2 TB RAID1 hard drive array with dual redundant hot-swap 2TB enterprise class hard drives, dual redundant hot-swap power supplies DVD-RW optical drive which read existing archive DVD's, network archive utility and license, Intel based motherboard, Intel Xeon processor, 16GB DDR4 RAM, triple hot-swap mid-chassis cooling fans, triple G-LAN network adapters, Microsoft Server 2022 operating system, all hardware and software necessary for a complete operational system. Recorder server housed in 19" rack-mount chassis which can be expanded up to 120 channels (combined IP, analog & Digital) in existing chassis.

4. Authority Cited: Simplified Procedures for Certain Commercial Items, Title 41 U.S.C.

1901 as implemented by FAR 13.106-1(b)(1), exclusive licensing agreements.

5. Reason for Authority Cited: The proposed purchase is for a supply acquisition above the micro purchase threshold, but below the simplified acquisitions threshold.

WesTek marketing is the only business authorized by Stancil to install and/or maintain Stancil Voice Logging System

b. Alternatives: There are no other alternatives available, as WesTek has exclusive rights to sell, maintain, and repair Stancil Logging Equipment.

c. Additional Supporting Information: Competition would not have been feasible if more time was allowed due to the WesTek being exclusively authorized to provide Stancil Logger services and supplies.

d. Impact if justification not approved: Although current equipment is currently functionable, it has or is nearing the end of its predicted Lifecyle, in order to maintain accurate records of inbound and outbound communication with JBLM 9-1-1 communication center, Stancil Technology must be updated

6. Efforts to Obtain Competition: JBLM's 911 dispatch center has a requirement Per AR 420-5.( A voice recorder is required for all emergency dispatch centers and connected to all emergency communication equipment.) JBLM currently has a Stancil Voice recorder and is attempting to bring it up to current standards. Per Stancil Corporation, WesTek Marketing is the exclusive provider of products and services of all Stancil Voice Logging Recorder products for Washington, Oregon, Idaho, and Alaska.

7. Actions to Increase Competition: To increase competition, the JBLM Contracting Office will conduct a thorough and comprehensive research of the market and developing trends, determine if the item is a commercial product, develop clear and concise requirements in the solicitation package, and advertise as widely as possible.

8. Market Research: JBLM's 911 dispatch center has a requirement Per AR 420-5.( A voice recorder is required for all emergency dispatch centers and connected to all emergency communication equipment.) JBLM currently has a Stancil Voice recorder and is attempting to bring it up to current standards. Per Stancil Corporation, WesTek Marketing is the exclusive provider of products and services of all Stancil Voice Logging Recorder products for Washington, Oregon, Idaho, and Alaska.

9. Interested Sources: To date, no other sources have written to express an interest.

Notices required by FAR 5.201 shall be or have been published, any bids or proposals received shall be considered.

10. Other Facts: The existing technology is at the end of its predicted life cycle. To maintain continuous service of the quality and consistency necessary to meet the standards set forth by the AR-420-5 FES 1 August 24, new technology must be purchased.

11. Technical Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

David Manley Division Chief

12. Requirements Certification: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief.

David Manley Division Chief

13. Fair and Reasonable Cost Determination: I hereby determine that the anticipated cost to the Government for this contract action will be fair and reasonable. The price offered by WesTek Marketing for the procurement of Stancil Technology Refresh has been determined to be fair and reasonable by comparing it with similar items found on General Services Administration (GSA) contract number 47QTCA24D00DU. The GSA contract serves as a benchmark for pricing, as it is a pre-negotiated, government-wide contract that ensures competitive and fair pricing for goods and services. Upon review of the items listed under this contract, the price quoted by WesTek Marketing for Stancil Technology Refresh aligns with, or is within a reasonable range of, the prices offered under GSA contract 47QTCA24D00DU for similar products/services. This comparison demonstrates that the proposed pricing is consistent with the pricing standards available on the GSA schedule, thereby confirming that the price is fair and reasonable for the government

Jason D. McCormick Contracting Officer

14. Contracting Officer Certification: I certify that this justification is accurate and complete to the best of my knowledge and belief.

Jason D. McCormick Contracting Officer