FAR 8 JOFOC _OVER_SAT - xenon robots.pdf

VHAPM Part 808.405-6 Limiting Sources Attachment 2: Request for Limited Sources Justification Format >SAT

VHAPM Part 808.405-6 Limiting Sources Page 1 of 6 Original Date: 08/30/2017 Revision 03 Eff Date: 03/18/2021

LIMITED SOURCES JUSTIFICATION

ORDER >SAT

FAR PART 8.405-6

Acquisition Plan Action ID: 36C242-21-AP-1216

(1) Contracting Activity: Department of Veterans Affairs, VISN 2

James J Peters VA Medical Center EMS Department 130 West Kingsbridge Rd Bronx, NY 10468

Network Contracting Office 2 (NCO2)

Purchase request number: 526-21-2-645-0165

(2) Description of Action: This acquisition is conducted under the authority of the Multiple- Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501).

This is a request for LightStrike Pulsed Xenon UV Robots with 4-year warranty, technical training (XCT), and program for routine maintenance included. The LightStrike Pulsed Xenon UV Robot is a mobile robotic unit used to disinfect environmental surfaces. These essential devices are part of the Medical Center’s efforts to combat COVID 19 Pandemic.

This action will be awarded as new requirement.

Order against: FSS Contract Number: GS-07F-0359T

Name of Proposed Contractor: Geo-Med, LLC

Street Address: 1525 International Parkway

City, State, Zip: Lake Mary, FL 32746

Phone: (877) 865-0400

VHAPM Part 808.405-6 Limiting Sources Page 2 of 6 Original Date: 08/30/2017

(3) Description of Supplies or Services:

The LightStrike Pulsed Xenon UV Robot is a mobile robotic unit it is used to disinfect environmental surfaces.

Using a Xenon gas lamp - the product produces pulsed germicidal UV light. The Robot automatically records each use on an on-board database.

The LightStrike Robot features:

• User-friendly touchscreen interface

• Ergonomic design

• Integrated cooling system

• Reflector system to focus UV light on “high-touch” surfaces

• Safety features include ultrasonic sensors to detect entry into the room/area. If motion is detected, the LightStrike Robot operation will terminate to prevent accidental overexposure

UV disinfection units are mobile devices used in medical settings for the disinfection of environmental surfaces. Using a xenon gas bulb, the device produces pulsed germicidal UV light.

The device features an ergonomic design, an integrated cooling system and a reflector system to focus UV light on “high-touch” surfaces.

This automated device will be used to disinfect areas with UV-C light produced by a flashing xenon bulb. The light is absorbed by and fuses the DNA of microorganisms, causing their deactivation.

When the device is in use, no person will be directly exposed to light from the unit and only the inanimate surfaces in the room are exposed to the UV light. The device is intended to be used in the cleaning process of enclosed spaces with the objective of a 2-3 log sporicidal reduction on targeted surfaces; 4-minute sporicidal cycle time. Self-storing bulb system to reduce the risk of a contact burn and bulb breakage. Low transportation height to ensure visibility in high-traffic areas.

The LightStrike Pulsed Xenon UV Robot (LSMUV6-FTXCT-3) is manufactured exclusively by Xenex Disinfection Services and authorized to be distributed by Service-Disabled Veteran-Owned Small Business Geo-Med, LLC.

LSMUV6-FTXCT-3 LightStrike Pulsed Xenon UV Robot Quantity: 4

The estimated value of the proposed action is

Period of Performance: 60 Days ARO

VHAPM Part 808.405-6 Limiting Sources Page 3 of 6 Original Date: 08/30/2017

(4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor’s unique qualifications to provide the required supply or service.

FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays:

FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized;

The LightStrike Pulsed Xenon UV Robot (LSMUV6-FTXCT-3) is manufactured exclusively by Xenex Disinfection Services and authorized to be distributed by Service-Disabled Veteran-Owned Small Business Geo-Med, LLC.

819.7007 Sole source awards to service-disabled Veteran-owned small business concerns.

(a)A contracting officer may award contracts to SDVOSB concerns on a sole source basis provided:

(1)The anticipated award price of the contract (including options) will not exceed $5 million;

(2)The requirement is synopsized in accordance with FAR part 5;

(3)The SDVOSB concern has been determined to be a responsible contractor with respect to performance; and (4)Award can be made at a fair and reasonable price.

(b)The contracting officer’s determination whether to make a sole source award is a business decision wholly within the discretion of the contracting officer. A determination that only one SDVOSB concern is available to meet the requirement is not required.

(c)When conducting a SDVOSB sole source acquisition, the contracting officer shall ensure businesses are registered and verified as eligible in the VIP database prior to making an award

FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures.

VHAPM Part 808.405-6 Limiting Sources Page 4 of 6 Original Date: 08/30/2017

FAR 8.405-6(b): Items peculiar to one manufacturer:

A patent, copyright or proprietary data limits competition. The proprietary data is:

These are “direct replacements” parts/components for existing equipment.

The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing.

(5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination:

(6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted.

Conducted a search on the VIP database using NAICS Code 339113 (Surgical Appliances and Supplies Manufacturing), and Keywords Xenex, and Lightstrike. No vendors were identified.

Conducted a search on the SBA DSBS using NAICS Code 339113 (Surgical Appliances and Supplies Manufacturing), and Keywords Xenex and Lightstrike. No vendors were identified.

Conducted a search on GSA Advantage using Keyword LSMUV6-FTXCT-6. Found that this manufacturer part number for the Lightstrike Robot is available on Geo-Med, LLC FSS contract GS- 07F-0359T.

Received a letter from Irene Hahn, VP Sales & Marketing, Xenex Disinfection Services, Inc. stating that Geo-Med, LLC is the only authorized Service-Disabled Veteran-Owned Small Business distributor of Xenex Disinfection Services, Inc. products within the federal marketplace.

Published Intent to Sole Source – Geo-Med, LLC to GSA eBuy from April 13, 2021 through April 20, 2021. No responses were received.

Published Special Notice – 6530-Notice of Intent to Sole Source Lightstrike Pulsed Xenon UV Robot on beta.SAM.gov from April 13, 2021 through April 20, 2021. No responses were received.

Verified via the VIP database that Geo-Med, LLC is a SDVOSB.

Verified via the SBA DSBS that Geo-Med, LLC is a registered small business.

Verified via SAM that Geo-Med, LLC, DUNS 166569850 is registered with an expiration date of 9/29/2021.