FAR 13 Part JA.pdf

Version – October 2019 FOR OFFICIAL USE ONLY

Single Source Justification & Approval FAR 13.106-1(b)(1)(i) – Simplified Acquisitions

1. AQM Contracting Office: Chattahoochee-Oconee NF.

2. Description of Action: Gregory Queen Fleet Manager requests a firm fixed price contract with Nelson Tractor Company Inc.

3. Description of Supplies/Services: Purchase of a Kubota Excavator KU4 Model KX0404RTP;

Replacement on Blue Ridge.

4. The rationale or circumstances for limiting competition

In accordance with Federal Acquisition Regulation 13.106-1(b)(1) For purchases not exceeding the simplified acquisition threshold.(i) Contracting Officers may solicit from one source if the contracting officer determines that the circumstances of the contract action deems only one source reasonably available

Nelson Tractor is the only a reliable local Dealer that is not only a manufacturer representative for Kubota but builds tractor’s that includes modifications to work in the Forest as well as features requested by Fire Specialists’ to help keep our equipment running and safe. Nelson Tractor is in SAMS and doing Forest Service maintenance presently. Last Contract RIK done with Nelson Tractor. They are also located within 3 miles of Blue Ridge Ranger District. Agency order number is R08-03-1066-21. Job Code is 98106620;

Override is 0803.

The addition of 2021 Kubota Excavator KU4 Model KX0404R3TP. The Excavator is outfitted with Hydraulic Thumb Kit, Coupler K7870A, and Trenching Buckets (3). The Equipment and work to be provide by Nelson Tractor located at 2934 Highway 515W Blairsville, Ga. 30512 in the North Georgia area.

There are unusual and specific requirements associated with this type of equipment. Mission requirements and specifications are set forth by the U.S. Forest Service IOT (IN ORDER TO) to provide a Safe Equipment that will be subjected to extreme heat, steep slopes, rocky terrain, swamps, bogs, dusty conditions, forested landscapes, all risk conditions to include but not limited to hurricanes, floods, and other natural disasters.

In addition, competition is determined inadequate based on the procurement cost-benefit analysis. It will lower administrative costs and the contract price reflects the best value to the government. Serval costs associated with competition have been considered to determine if competition will save taxpayers’ money.

The vendor will provide the trade allowance in the amount of $19,500.00 by trade-in the old excavator.

This will save taxpayers’ money significantly.

As a result of market research and procurement cost benefit analysis, it is in the best interest of the government to make the contract award to Nelson Tractor Company Inc in accordance with FAR 13.106-

Version – October 2019 FOR OFFICIAL USE ONLY

1(b)(i).

5. Estimated price, including all options, if applicable.

$37,300.00

6. Recommended source(s).

Nelson Tractor Company Inc

2934 Highway 515 W

Blairsville, GA 30512

Certifications

Supporting data that is the responsibility of technical or requirements personnel and which form the basis for this justification are accurate and complete to the best of my knowledge.

Gregory Queen Chattahoochee-Oconee NF Fleet Manager

The information contained in this justification is accurate and complete to the best of my knowledge and belief and in accordance with Federal Acquisition Regulation 13.106-1(b)(1), I hereby determine the circumstances described above deem only one source, or limited sources, reasonably available and competition is precluded for the reasons indicated in this document.

Approved by

Josh Choi Contracting Officer