FAR 13.5 Sole Source Justification (36C242-22-AP-2161).pdf

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

36C242-22-AP-2161

Effective Date: 02/01/2022 Page 1 of 6

DEPARTMENT OF VETERANS AFFAIRS

SOLE SOURCE JUSTIFICATION UNDER SIMPLIFIED PROCEDURES FOR CERTAIN COMMERCIAL

ITEMS IN ACCORDANCE WITH FAR 13.5

Brand Name Only – Pelco, Inc.

Acquisition Plan Action ID: 36C242-22-AP-2161

1. Contracting Activity: Department of Veterans Affairs, VISN 2

Network Contracting Office 2 (NCO 2), FDR Campus, 2094 Albany Post Rd., Route 9A Montrose, NY 10548 for: Police Service, VA New York Harbor Healthcare System Manhattan VAMC, 423 E 23rd St, New York, 10010, Brooklyn VAMC, 800 Poly Place, Brooklyn, NY 11209, and St. Albans Community Living Center, 179-00 Linden Blvd, Queens, NY 11425.

Purchase request (2237) number: 630-22-3-3085-0153

2. Nature and/or Description of the Action Being Processed:

Request for an enhanced and standardized Security Network video recorder surveillance system for the VA New York Harbor Healthcare System facilities to include the Manhattan, Brooklyn, and St.

Albans campuses.

We aim to upgrade our current Closed-Circuit Television system (CCTV) and incorporate Network Video Recorder Systems (NVR) to include the technologically advanced PELCO digital cameras. This new technology will increase our security, promote efficiency, continuity, and standardization as well as prove to be ultimately more cost effective in reducing the number of surveillance cameras required to cover each campus entirely.

This action will be awarded as a new firm-fixed-price contract.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

To provide an enhanced surveillance and security system throughout the VA New York Harbor Healthcare System facilities to include the Manhattan, Brooklyn and St. Albans campuses. We aim to upgrade our current Closed-Circuit Television system (CCTV) and incorporate Network Video Recorder Systems (NVR) to include the technologically advanced PELCO digital cameras.

VHAPG Part 813.5 Simplified Acquisition Procedures for Certain Commercial Items Attachment 1: Request for Sole Source Justification Template >SAT-$7.5M under FAR13.5

36C242-22-AP-2161

Effective Date: 02/01/2022 Page 4 of 6

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons

Market Research Was Not Conducted:

This requirement is for Brand Name Only – Pelco, Inc. to upgrade the New York Harbor Security Equipment.

Conducted a search on the VIP database using NAICS Code 334220, Radio & Television Broadcasting and Wireless Communications Equipment Manufacturing and keywords Pelco, and VideoXpert. One SDVOSB contractor was identified using keyword Pelco:

Conducted a search on the SBA DSBS database using NAICS Code 334220, Radio & Television Broadcasting and Wireless Communications Equipment Manufacturing and keywords Pelco, and VideoXpert. Thirteen small business contractors were identified using keyword Pelco. There were no small business contractors identified using keyword VideoXpert.

Published Request #238567, Market Research Request – 36C24222Q0922, to NASA SEWP from July 5, 2022 through July 12, 2022 seeking sources that could support this requirement using brand name only – Pelco. There were no positive responses received.

Published Sources Sought Notice 36C24222Q0922, to Contract Opportunities from July 5, 2022 through July 12, 2022 seeking sources that could support this requirement using brand name only – Pelco.

This requirement does meet the VA Rule of Two.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

VA New York Harbor Police Service has reviewed the Electronic Security Systems In-Depth Review & Assessment conducted by and determined that upgrading the security equipment to Pelco, Inc. cameras and components was in the best interest of enhancing the surveillance and security system throughout the VA New York Harbor Healthcare System facilities to include the Manhattan, Brooklyn and St. Albans.