FAR 13.5 Brand Name Justification - 36C242-25-AP-1366 final_Redacted.pdf
PDF 1 MB Posted
- Attached to
- 4420--SUPPLY - REPLACE TUBE BUNDLES Federal contract opportunity
- Solicitation number
- 36C24225Q0450
About this file
This document is a Sole Source Justification under FAR 13.5 for the Department of Veterans Affairs (VA) Northport Medical Center. The procurement involves purchasing fifty-three (53) brand name only replacement tube bundles from specific manufacturers: Patterson Kelly, Armstrong, Bell & Gossett, and Old Dominion. These specialized heating and domestic water heater tube bundles are required to replace existing end-of-life equipment in the facility's major system, using the exact make and model of current installations.
The VA conducted market research from 2/13/2025 - 2/21/2025, posting a sources sought notice on SAM.gov, and received responses from three firms: Diversified Heat Transfer, Inc., Begini Howard Private Equity LLC, and The Kmask Group LLC. The market research revealed insufficient small business sources, justifying the brand-specific procurement. The anticipated contract effective date is 11/15/24, with the contracting activity located at Appletree Business Park in Cheektowaga, NY. The VA argues that using in-house staff to install these specific tube bundles will save government costs and avoid construction service contract delays.
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| File | Type | Posted |
|---|---|---|
| 36C24225P0841_1.docx | DOCX document |
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Text version
Effective Date: 11/15/24 Page 2 of 8
REVISION: 01
Acquisition ID#: 36C242-25-AP-1366
Shell & Tube -
Heating SU-63-2 1 Brand: BELL & GOSSETT
Shell & Tube - Heating
SU-63-2 1
Brand: BELL & GOSSETT
Shell & Tube - Heating
Heating
SU-63-2 1
Brand: BELL & GOSSETT
Shell & Tube - Heating
Heating
Heating
SU-85-2 1
Heating
Heating
SER# PM5437JJ3
Part # not available. Serial # is provided instead. Brand name - Old Dominion.
Shell & Tube - Domest Water
Heater PK275562
Brand: PATTERSON-KELLY
Domest Water
Heater PK222132
Heating
Flow = 60, EWT =
160, LWT = 180
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube -
Heating Flow = 60, EWT =
160, LWT = 180
1 Part # not available.
Performance is provided
Effective Date: 11/15/24 Page 3 of 8
Acquisition ID#: 36C242-25-AP-1366 instead. Brand name - Bell & Gossett.
Shell & Tube - Domest Water
Heater PK065
Domest Water
Heater PK065
Heating
Flow = 145, EWT =
190, LWT = 180
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube - Heating
Flow = 700, EWT =
130, LWT = 140
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube -
Heating SU-65-2
Brand name - Bell & Gossett.
Shell & Tube -
Heating SU-65-2
Brand name - Bell & Gossett.
Shell & Tube - Domest Water
Heater PK421
Domest Water
Heater PK431
Heating
Flow = 25, EWT = 40, LWT = 180
Part # not available.
Performance is provided instead. Brand name - Patterson-Kelly.
Shell & Tube - Heating
Flow = 80, EWT =
170, LWT = 190
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube - Heating
Flow = 80, EWT =
170, LWT = 190
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Effective Date: 11/15/24 Page 4 of 8
Acquisition ID#: 36C242-25-AP-1366
Shell & Tube - Heating
Flow = 75, EWT =
170, LWT = 190
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube - Heating
Flow = 75, EWT =
170, LWT = 190
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube - Heating
Flow = 1650, EWT =
170, LWT = 190
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube - Heating
Flow = 1650, EWT =
170, LWT = 190
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube - Domest Water
Heater PK218242
PATTERSON-KELLY
Domest Water
Heater PK218242
Heating Flow = 29, EWT =
180, LWT = 200
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube - Heating
BELL & GOSSETT
Heating
SU-85-3 1
BELL & GOSSETT
Heating
SER# PM5437JJ2
Part # not available. Serial # is provided instead. Brand name - Old Dominion.
Shell & Tube - Heating
SER# PM5437JJ1
Part # not available. Serial # is provided instead. Brand name - Old Dominion.
Effective Date: 11/15/24 Page 5 of 8
Acquisition ID#: 36C242-25-AP-1366
Shell & Tube - Heating
SER# PM5437JJ4
Part # not available. Serial # is provided instead. Brand name - Old Dominion.
Shell & Tube - Heating
SU-85-2 1
BELL & GOSSETT
Shell & Tube - Heating Flow = 25, EWT = 40, LWT = 180
Part # not available.
Performance is provided instead. Brand name - Patterson-Kelly.
Shell & Tube - Domest Water
Heater PK221264
Heating Flow = 25, EWT = 40, LWT = 180
Part # not available.
Performance is provided instead. Brand name - Patterson-Kelly.
Shell & Tube - Domest Water
Heater PK227271
Domest Water
Heater PK238903
Domest Water
Heater PK222134
Domest Water
Heater PK235653
Domest Water
Heater PK222132
Shell & Tube - Domest Water
Heater
WS-83-2-1 1
ARMSTRONG
Heating PK222233
Effective Date: 11/15/24 Page 6 of 8
Acquisition ID#: 36C242-25-AP-1366
Shell & Tube - Heating Flow = 85, EWT =
160, LWT = 180
Part # not available.
Performance is provided instead. Brand name - Bell & Gossett.
Shell & Tube -
Heating SU-64-2 1 Bell & Gossett
4. Statutory Authority Permitting Restricted Competition:
FAR 13.5 Simplified Procedures for Certain Commercial Items. The statutory authority for applying the Simplified Procedures for Commercial Items of FAR 13.5 is 41 U.S.C. § 1901 and is implemented by FAR 13.106-1(b)(2) for restricting competition on this procurement. Competition is restricted on this procurement for the reason below:
(X) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements
( ) Unusual and Compelling Urgency ( ) Industrial Mobilization, Engineering, Developmental or Research Capability or Expert
Services ( ) International Agreement ( ) Authorized or Required by Statute ( ) National Security ( ) Public Interest
5. Demonstration that the Contractor’s Unique Qualifications or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Northport VA Medical Center is requiring the purchase of fifty-three (53) brand name only replacement tube bundles that include the following brands:
Patterson Kelley Armstrong Bell & Gossett Old Dominion
The referenced brand names are required for this purchase as the facility is replacing highly specialized equipment in kind, which are part of a major system using the exact make and model as the existing equipment in the field. With a brand name purchase, facility staff can install the equipment, providing savings to the government both financially and in lead time. Failure to procure these specific brands would require the facility to create a separate contract for construction services in addition to the equipment procurement, causing a substantial duplication of costs to the government. A secondary contract involving construction services would also cause the facility unacceptable delays to getting the work done as opposed to having in-house staff complete the services. With a budget constrained environment, it is especially critical the facility saves money when possible. Having staff on site with the ability to install the tube bundles will save the government a significant amount of money and avoid unacceptable delays.
6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable: CO posted a sources sought notice to SAM.gov (36C24225Q0350) from
File details come from the government source that posted it. Updated .