FAR 13 BN Justification - WIL Pegasus RME Shelving Redacted.pdf

VHAPG Part 813.106 Simplified Acquisition Procedures: Soliciting from a Single Source Attachment 1: Single Source Justification for SAP under the SAT

Last Updated: 02/01/22 Page 1 of 3

DEPARTMENT OF VETERANS AFFAIRS

Justification for Single Source Awards IAW FAR 13.106-1 For

Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K)

Acquisition Plan Action ID: 36C244-23-AP-2940

1. Contracting Activity: Department of Veterans Affairs, VISN 04, James E. Van Zandt VA Medical Center, 2907 Pleasant Valley Blvd., Altoona, PA 16602 / 2237# 460-23-2-3384-0145

2. Brief Description of Supplies/ Services required and the intended use/Estimated Amount:

The Wilmington VA Medical Center (WVAMC) is requesting a specialized sterilize instrument storage system from Pegasus Medical Concepts to store critical and semi-critical Reusable Medical Equipment (RME). This is a brand name only requirement.

3. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used:

Pegasus Medical concepts is the only company who can provide the necessary aluminum storage racks combined with both stainless-steel shelves. There are no tools needed for adjusting shelving to accommodate future inventory growth. Pegasus Medical has completed delivery and installation of similar systems at several other VA facilities within the VISN.

Pegasus Medical brand is the only known manufacturer that customizes the racks, baskets and trays to meet the needs of the facility’s clinical equipment based upon their operational requirements. Pegasus is also the only company found who offers full, turn-key installation without using facility resources.

4. Description of market research conducted and results or statement why it was not conducted:

Market research was conducted by the customer and includes searches in GSA, SAC contracts, SCMC, MEDPDB, and ECAT. They also reviewed products available from the following manufacturers:

Last Updated: 02/01/22 Page 2 of 3

Features Pegasus Medical

Concepts

Labs-usa.com

Metro Max Shelving Unit DSI Direct

Aluminum & Sealed Yes No No No 100%

Modularity -able to be reconfigured Yes Yes No Yes

Rails that can be pulled in front in a horizontal or tilt position Yes Yes No No Stainless Steel container/pack beds Yes Yes No Yes 88 lbs. load capacity per shelf Yes Yes yes No Bins have raised side and back walls Yes Yes No Yes

Retractable extension Slides Yes Yes No Yes

From a recent, previous requirement worked by the Contracting Officer for Wilkes Barre, research revealed that these items are not available under the mandatory VHA IDIQ Furniture contracts. At the time of the previous requirement, several of the IDIQ holders did indicate that they could provide the items on an open market basis. A sources sought was posted to beta.sam.gov by the Contract Specialist on April 25, 2023 and closed on May 3, 2023. Two responses were received to the Sources Sought, from Pegasus Medical Concepts, Inc., the Small Business Manufacturer of the need items, and from Cuna Supply LLC, the sole authorized distributor for Pegasus Medical Concepts, and a verified SDVOSB concern.

Based on this research, it appears there are only two sources available for this brand name only shelving. A 100% total small business set-aside will be posted to beta.sam.gov.

Last Updated: 02/01/22 Page 3 of 3

5. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jennifer A. Cutshall, Contracting Officer NCO4 / Commodities 3

JENNIFER A.

CUTSHALL 1458294

Digitally signed by JENNIFER A.

CUTSHALL 1458294

Date: 2023.05.08 08:04:45 -04'00'