FAR 07 SOW for RESL A2LA Continued Accreditations Service Agreement (12.2.25).pdf

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December 2, 2025

STATEMENT OF WORK

RESL Continued Accreditations Service Agreement

Introduction:

Support is requested for laboratory accreditations to the International Organization for Standardization/International Electrotechnical Commission (ISO/IEC) 17025:2017, ISO/IEC 17043:2023, and International Organization for Standardization (ISO) 17034:2016.

Background:

As the Department of Energy’s (DOE) reference laboratory, RESL is required to maintain these accreditations to fulfill its mission of providing an unbiased technical component to the Department’s oversight of contractor operations at DOE facilities and sites. These accreditations include ISO/IEC 17025 as a testing and calibration laboratory, ISO/IEC 17043 as a proficiency testing provider, and ISO 17034 as a certified reference material producer.

Scope of Work:

The selected service provider for this Statement of Work will provide the following during the period of performance:

1. Base Year: On-site renewal assessment of RESL’s scopes of accreditations to ISO/IEC 17025:2017 and ISO 17034:2016, including the ISO/IEC 17043:2023 proficiency testing provider statistics review.

2. Option Year 1: Annual documentation and statistics review of RESL’s scopes of accreditations to ISO/IEC 17025:2017, ISO 17034:2016, and ISO/IEC 17043:2023.

3. Option Year 2: On-site renewal assessment of RESL’s scopes of accreditations to ISO/IEC 17025:2017, ISO 17034:2016, and ISO/IEC 17043:2023.

4. Option Year 3: Annual documentation and statistics review of RESL’s scopes of accreditations to ISO/IEC 17025:2017, ISO 17034:2016, and ISO/IEC 17043:2023.

5. Option Year 4: On-site renewal assessment of RESL’s scopes of accreditations to ISO/IEC 17025:2017 and ISO 17034:2016, including the ISO/IEC 17043:2023 proficiency testing provider statistics review.

Required Skills/Expertise:

The annual documentation and statistics review and the on-site renewal assessment must be conducted by selected personnel who have been trained and qualified by the provider to conduct

December 2, 2025 assessments. Personnel must have proficient knowledge of the applicable standards to which RESL maintains its accreditations.

Security Considerations:

The on-site assessors must obtain visitor badges at the Willow Creek Building prior to arriving at the RESL facilities. The on-site assessors only are required to complete the RESL-specific Access and Visitor Training upon arriving at the RESL facilities. On-site assessors will be escorted at all times while on the premises.

Environmental, Safety and Health Considerations:

All environmental, safety, and health considerations are communicated via RESL-specific Access and Visitor Training. No special requirements are needed (i.e. GERT or RadWorker).

M&O Contractor Interface

N/A

Period of Performance:

The period of performance is five years, beginning on the effective date of the contract and ending at five years from the contract’s effective date.

Travel/Work Location:

Work shall be performed in Idaho Falls, ID at the RESL facilities only.

Point of Contact (POC):

The DOE-ID, RESL point of contact for this work is Andrew Hathaway, 208-526-3708, hathawaj@id.doe.gov.

Statement of Work Effort:

1. Base Year: On-site renewal assessment of RESL’s scopes of accreditations to verify compliance to the ISO/IEC 17025:2017 and ISO 17034:2016 standards and policy requirements, including the ISO/IEC 17043:2023 proficiency testing provider statistics review . The on-site assessment is to be performed over a period of two to three full working days. The on-site assessment is performed by minimum of two approved technical personnel provided by the service provider and is to be conducted at RESL facilities only. The on-site assessment shall involve reviewing laboratory procedures and mailto:hathawaj@id.doe.gov

December 2, 2025 plans, reviewing applicable laboratory records, and interviewing RESL personnel. At the conclusion of the on-site assessment, a final assessment report is to be formalized and communicated to RESL. RESL shall be notified of all findings for factual accuracy prior to concluding the assessment and finalizing the official assessment report. The official assessment report shall be signed by all applicable parties prior to departure.

2. Option Year 1: Annual documentation and statistics review of RESL’s scopes of accreditations to verify continued compliance to the ISO/IEC 17025:2017, ISO/IEC 17043:2023, and ISO 17034:2016 standards and policy requirements. Documentation provided by RESL for review is specified upon request by the service provider and is to remain within the defined/intended scopes of accreditations. RESL is to be formally notified of document review status following the conclusion of the annual documentation review. Any discrepancies shall be clearly communicated. This task shall be accomplished via hardcopy format or electronically using the service providers web-based portal system.

3. Option Year 2: On-site renewal assessment of RESL’s scopes of accreditations to verify compliance to the ISO/IEC 17025:2017, ISO 17034:2016, and ISO/IEC 17043:2023 standards and policy requirements. The on-site assessment is to be performed over a period of two to three full working days. The on-site assessment is performed by minimum of two approved technical personnel provided by the service provider and is to be conducted at RESL facilities only. The on-site assessment shall involve reviewing laboratory procedures and plans, reviewing applicable laboratory records, and interviewing RESL personnel. At the conclusion of the on-site assessment, a final assessment report is to be formalized and communicated to RESL. RESL shall be notified of all findings for factual accuracy prior to concluding the assessment and finalizing the official assessment report. The official assessment report shall be signed by all applicable parties prior to departure.

4. Option Year 3: Annual documentation and statistics review of RESL’s scopes of accreditations to verify continued compliance to the ISO/IEC 17025:2017, ISO/IEC 17043:2023, and ISO 17034:2016 standards and policy requirements. Documentation provided by RESL for review is specified upon request by the service provider and is to remain within the defined/intended scopes of accreditations. RESL is to be formally notified of document review status following the conclusion of the annual documentation review. Any discrepancies shall be clearly communicated. This task shall be accomplished via hardcopy format or electronically using the service providers web-based portal system.

5. Option Year 4: On-site renewal assessment of RESL’s scopes of accreditations to verify compliance to the ISO/IEC 17025:2017 and ISO 17034:2016 standards and policy requirements, including the ISO/IEC 17043:2023 proficiency testing provider statistics review . The on-site assessment is to be performed over a period of two to three full working days. The on-site assessment is performed by minimum of two approved technical personnel provided by the service provider and is to be conducted at RESL

December 2, 2025 facilities only. The on-site assessment shall involve reviewing laboratory procedures and plans, reviewing applicable laboratory records, and interviewing RESL personnel. At the conclusion of the on-site assessment, a final assessment report is to be formalized and communicated to RESL. RESL shall be notified of all findings for factual accuracy prior to concluding the assessment and finalizing the official assessment report. The official assessment report shall be signed by all applicable parties prior to departure.

Task Deliverables:

1. Base Year: The service provider shall initiate the on-site renewal assessment by formally notifying RESL and specifying the required documentation for submission. The service provider shall communicate to RESL the assessors selected to conduct the on-site renewal assessment and grant RESL the right to approve or deny the selection prior to assignment. The service provider shall provide RESL with a factual accuracy review of all reported findings prior to completing the assessment and issuing the final report. At the conclusion of the on-site renewal assessment, a final assessment report shall be formalized and communicated to RESL. The official report must be signed by all applicable parties prior to their departure. Upon RESL’s successful fulfillment of all requirements, an official approval letter confirming continued accreditation shall be issued, and any associated certificates of accreditation shall be delivered in hard copy format.

2. Option Year 1: The service provider shall initiate the annual documentation and statistics review process by formally notifying RESL and specifying the required documentation for submission. All requested documentation shall remain within the defined and intended scopes of accreditation. Upon conclusion of the review, RESL shall be formally notified of the review status. Any identified discrepancies shall be clearly communicated by the service provider, either in hardcopy format or electronically via the service provider’s web-based customer portal.

3. Option Year 2: The service provider shall initiate the on-site renewal assessment by formally notifying RESL and specifying the required documentation for submission. The service provider shall communicate to RESL the assessors selected to conduct the on-site renewal assessment and grant RESL the right to approve or deny the selection prior to assignment. The service provider shall provide RESL with a factual accuracy review of all reported findings prior to completing the assessment and issuing the final report. At the conclusion of the on-site renewal assessment, a final assessment report shall be formalized and communicated to RESL. The official report must be signed by all applicable parties prior to their departure. Upon RESL’s successful fulfillment of all requirements, an official approval letter confirming continued accreditation shall be issued, and any associated certificates of accreditation shall be delivered in hard copy format.

December 2, 2025

4. Option Year 3: The service provider shall initiate the annual documentation and statistics review process by formally notifying RESL and specifying the required documentation for submission. All requested documentation shall remain within the defined and intended scopes of accreditation. Upon conclusion of the review, RESL shall be formally notified of the review status. Any identified discrepancies shall be clearly communicated by the service provider, either in hardcopy format or electronically via the service provider’s web-based customer portal.

5. Option Year 4: The service provider shall initiate the on-site renewal assessment by formally notifying RESL and specifying the required documentation for submission. The service provider shall communicate to RESL the assessors selected to conduct the on-site renewal assessment and grant RESL the right to approve or deny the selection prior to assignment. The service provider shall provide RESL with a factual accuracy review of all reported findings prior to completing the assessment and issuing the final report. At the conclusion of the on-site renewal assessment, a final assessment report shall be formalized and communicated to RESL. The official report must be signed by all applicable parties prior to their departure. Upon RESL’s successful fulfillment of all requirements, an official approval letter confirming continued accreditation shall be issued, and any associated certificates of accreditation shall be delivered in hard copy format.

Quality of Deliverables:

All deliverables are expected to meet all the requirements and guidance furnished by the award and the DOE-ID, RESL POC. All deliverables should be spell-checked, grammatically correct, in a professional looking format. Re-work of deliverables due to errors of this nature (rather than changes) shall be done at no additional charge to DOE. The degree of sophistication of the final product should be coordinated with the DOE-ID, RESL POC. Deliverables should be furnished using appropriate software compatible with Microsoft Office suite (e.g., Word, Excel).

STATEMENT OF WORK