FALL_PROTECTION_FOR_HRWPCF_(Addendum_#2_Revision).pdf

REQUEST FOR PROPOSAL

25/26-15

FALL PROTECTION FOR HRWPCF

Town of Manchester

Lincoln Center

Manchester, CT 06040

RELEASE DATE: September 25, 2025

DEADLINE FOR QUESTIONS: October 27, 2025

RESPONSE DEADLINE: October 30, 2025, 11:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/townofmanchester https://secure.procurenow.com/portal/%7bproject.government.code%7d

Town of Manchester

REQUEST FOR PROPOSAL

25/26-15

FALL PROTECTION FOR HRWPCF

I. INTRODUCTION

II. INSTRUCTIONS TO BIDDERS

III. STANDARD INSTRUCTIONS TO BIDDERS

IV. PROJECT DETAILS

V. INSURANCE AND INDEMNIFICATION REQUIREMENTS

VI. LIVING WAGE ORDINANCE

VII. EVALUATION CRITERIA

VIII. VENDOR SUBMISSIONS

Attachments:

A - Manchester Living Wage Certification

B - Primary tank drawing 1

C - WW-014-Photo 5

D - PHOTOS

E - Primary Tank drawing 2

F - WW-014-Photo3

G - WW-014-Photo 2

H - WW-014-Photo 4

I - WW-014-Photo 1

J - WW-014-Photo 3

Request For Proposal #25/26-15 Title: FALL PROTECTION FOR HRWPCF

1. INTRODUCTION

1.1. Summary

The Town of Manchester, Connecticut, through its Water and Sewer Department, is seeking proposals from qualified vendors to supply and install a fall protection system for two primary clarifiers at the

Hockanum River Water Pollution Control Facility (HRWPCF). This RFP invites competitive proposals for the design, supply, and installation of a horizontal lifeline safety system to enhance worker safety during maintenance and operations activities on the clarifiers, in compliance with relevant OSHA standards.

The HRWPCF is a wastewater treatment plant operated by the Town of Manchester, treating up to 8.25 million gallons per day. The facility includes two primary clarifiers requiring fall protection for personnel. This project aims to address fall protection needs by adding a reliable horizontal lifeline system around these clarifiers.

Proposals must demonstrate the vendor's ability to provide a high-quality, durable solution that meets or exceeds the specifications outlined herein. The selected vendor will be responsible for all aspects of the project, including materials, labor, installation, testing, and training.

1.2. Background

The Hockanum River Water Pollution Control Facility is located in Manchester, CT, and serves the local community by treating wastewater conveyed from surrounding areas. As part of ongoing safety improvements, the Town has identified the need for enhanced fall protection around the two primary clarifiers to protect personnel from fall hazards during maintenance and operations activities.

This RFP is based on a proposed corrective action involving the addition of a horizontal lifeline safety system around the primary clarifiers. The system must provide a convenient tie-off point and comply with OSHA 29 CFR 1910.23(c)(1) and 29 CFR 1926.501(b)(1) for fall protection.

1.3. Contact Information

Cora Narracci

Purchasing Agent

494 Main Street

Purchasing Division

Manchester, CT 06040

Email: cnarracci@manchesterct.gov

Phone: (860) 647-3033

Department:

Water and Sewer

Department Head:

Shannon Miles

Chief Administrative Officer mailto:cnarracci@manchesterct.gov tel:(860)647-3033

1.4. Timeline

Release Project Date September 25, 2025

Pre-Bid Meeting (Mandatory) October 22, 2025, 10:00am

Hockanum River Water Pollution Control Facility, 120 Thrall Road, Manchester, CT 06040

Question Submission Deadline October 27, 2025, 4:00pm

RFP Opening Date and Time October 30, 2025, 11:00am

2. INSTRUCTIONS TO BIDDERS

2.1. ELECTRONIC BIDDING INFORMATION

Submitting Proposals

Specifications and proposal forms must be obtained online at Town of Manchester Procurement Portal

(opengov.com). The exclusive means by which all prospective bidders may obtain proposal packages, direct inquiries, request and receive addenda and supplemental information, and submit bids and proposals, shall be through the Town of Manchester’s OpenGov portal.

Proposals may be received up to the deadline date and time listed in the solicitation documents, via the

Town’s e-Procurement Portal. The Town e-Procurement Portal Clock is the official clock for the determination of all deadline dates and times. Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections. The

Town of Manchester strongly recommends completing your response well ahead of the deadline.

Addenda Notification and Acknowledgement

Addenda Notification: Bidders are required to register for an account via the Town’s e-Procurement

Portal hosted by OpenGov. Once the bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is the sole responsibility of each bidder to periodically check the site for any addenda at Town of Manchester Procurement Portal

(opengov.com)

Submitting Questions and Receiving Responses

Proposers shall submit all inquiries regarding this RFP via the Town’s e-Procurement Portal. Please note any deadline for submitting inquiries. All answers to inquiries will be posted on the Town’s e-

Procurement Portal. Bidders may also click “Follow” on this RFP to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

When applicable, state bids will be considered for this service.

The Purchasing Authority reserves the right to waive any informality or reject any and all bids. In addition to the bid specifications, all bids are subject to the terms, provisions and conditions of the

Manchester Charter, Code of Ordinances, and Purchasing Guidelines. By bidding on the proposed purchase, the bidder agrees to such terms, provisions and conditions.

An Equal Opportunity/Affirmative Action Employer

2.2. BID OPENING INFORMATION

Proposals must be received by the date and time indicated in the bid documents.

2.3. RULES AND REGULATIONS FOR COMPETITIVE BIDDING

These rules and regulations have been adopted by the Board of Directors of the Town of Manchester pursuant to Section 5-22 of the Town Charter. They are standard for all competitive bidding proposals https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester https://procurement.opengov.com/portal/townofmanchester issued by the Town of Manchester, Connecticut for contracts of all types where labor, materials, and necessary equipment to complete work is to be furnished to the Town, where the Town is to purchase supplies, materials, and equipment, where the Town is to sell surplus materials and equipment, or where the Town is to sell real estate. These rules and regulations shall be binding upon all prospective bidders and the Town of Manchester.

2.4. GENERAL RULES

1. The Purchasing Authority may delete or modify any of the instructions to bidders for a particular proposal, indicating such change in the appropriate section of the proposal documents. The Purchasing

Authority may insert special instructions in any special contracts which are subject to competitive bidding.

2. The proposal is signed by the proposer with full knowledge of, and agreement with, the general specifications, conditions, and requirements of this proposal.

3. The town has transitioned to electronic bidding. Vendors should submit solicitation responses electronically via the Town of Manchester Procurement Portal. Vendors will be asked to register and should do so prior to submitting proposal documents.

4.This proposal and any addenda will be issued on the Town of Manchester website bidding portal. It shall be the responsibility of the proposer to download this information. THE TOWN OF MANCHESTER

WILL NOT MAIL A SEPARATE HARD COPY OF ADDENDUM TO PROPOSERS. Failure of any proposer to receive any such addendum or interpretation shall not relieve such proposer from any obligation under his RFP as submitted. All addenda so issued shall become part of the Contract Documents.

5. Proposal prices may not be withdrawn by bidder for 90 days after bid opening.

6. Proposals received later than the time and date specified will not be considered. Amendments to, or withdrawals of proposals received later than the time and date set for submission deadline will not be considered.

7. All deliveries of commodities or services hereunder shall comply in every respect with all applicable laws of the Federal Government and/or the State of Connecticut.

8. Purchases made by the Town of Manchester are exempt from payment of Federal Excise Taxes and the Connecticut Sales Tax and such taxes must not be included in bid prices. Federal Excise Tax exemption certificates, if requested, will be furnished.

9. The Proposer, where applicable, shall insert/include the price per stated unit and extend a total price for each item. In the event there is a discrepancy between the unit price and the extension, the unit price will govern. The total cost shall be the sum of the extended prices.

10. Proposer shall, where applicable, submit terms for payment in spaces provided in the proposal form, showing the amount of cash discount which shall apply to proposal prices when paid within the stated number of days in the proposal.

11. All inquiries shall be submitted within the time limitations specified in the bid documents and shall be requested via the online portal Q&A. All information given by the Town other than through the

OpenGov Portal shall be informal and shall not be binding upon the Town nor shall it furnish a basis for legal action by any proposer or prospective proposer against the Town.

11A. The Town reserves the right to reject any and all proposals, to waive technical defects, and to make such awards including accepting a proposal, although not the lowest cost, as it deems in its sole discretion to be in the best interest of the Town. The Town reserves the right to reject any proposal if the proposer, any officer of the proposer, or any other company owned in whole or in part by any officer(s) of the proposer, is delinquent in the payment of any taxes or fees owed to the Town. The

Town reserves the right to require a disclosure statement from the proposer listing the name(s) of all officers of the company.

11B. In the event the Town determines that a contractor is delinquent in any payment due the Town, then the Town may offset the delinquent amount due to the Town against the sums owed the contractor.

12. The Town of Manchester may make such investigation as deemed necessary to determine the ability of the proposer to discharge a contract. The proposer shall furnish the Town with all such information and data as may be required for that purpose. The Town reserves the right to reject any proposal if the proposer fails to satisfactorily convince the Town that he is properly qualified by experience and facilities to carry out the obligations of the contract and to satisfactorily complete the work called for herein, or if the proposal is conditional in nature.

13. Except where otherwise provided, a contract between the Town and a successful proposer shall consist of the Request for Proposal, Specifications, Plans, Proposal, and Acceptance by the Town and these Rules and Regulations. Acceptance by the Town may be by purchase order for the portion of the work awarded to a contractor.

14. All Requests for Proposal shall be publicly advertised in a newspaper having a general circulation within the Town of Manchester, Connecticut.

15. The Request for Proposal shall be made available on the Town of Manchester Purchasing Web Site via the OpenGov Portal.

16. Any act or acts of misrepresentation or collusion shall be a basis for disqualification of any proposal or proposals submitted by such persons guilty of said misrepresentation of collusion. In the event that the Town enters into a contract with any bidder who is guilty of misrepresentation or collusion and such conduct is discovered after the execution of said contract, the Town may cancel said contract without incurring liability, penalty, or damages.

17. In the event that any proposer wishes to protest the potential award of a proposal, the proposer must make it’s protest in writing, identify the protesting party, the RFP number, title and shall include a factual summary of the basis of the protest including any documents that shall be considered and request a conference with respect thereto. Said protest must be received in the Town of Manchester

Purchasing Office, within FIVE (5) business days after the award decision.

18. A conference with respect to said protest shall be scheduled by the Purchasing Authority and shall be attended by the Purchasing Authority or their designee and such other persons as the Purchasing

Department and the Town Manager shall require attend. The subject matter of said conference shall be limited to the reasons for the protest specified in the written request for said conference. Said conference shall also include a discussion of all possibilities for a resolution of dispute. The Town shall make a decision in writing within three (3) business days after said conference and notify protesting bidder.

19. In the event that any protesting proposer wishes to take legal action against the Town, they must first fully comply with all of these Rules and Regulations, including those which have been changed by the Purchasing Authority pursuant to paragraph 1 herein.

20.Except for special instructions inserted in special contracts by the Purchasing Authority pursuant to paragraph 1 herein, in the event of any conflicts between these Rules and Regulations and the terms and conditions of any document these Rules and Regulations shall prevail.

21. All Awards shall be made by the Purchasing Authority.

22. The Town of Manchester is an equal opportunity employer and requires an affirmative action policy for all of its Contractors and Vendors as a condition of doing business with the Town, as per Federal

Order 11246. By signing the Proposal form for this proposal, all vendors and contractors agree to this condition of doing business with the Town, and should the Town choose to audit their compliance, the vendor agrees to cooperate fully.

23. The contractor shall not transfer, sublet, or assign the contract by Power of Attorney or otherwise to any person, firm, or corporation, or in any way vary the terms of the contract without written permission from the Town. The Town has the right to terminate with a thirty (30) day written notice to the contractor. The Town reserves the right to terminate the contract at any time during the contract period. Such termination shall be effective immediately after giving written notice to the contractor that the Town is terminating the contract.

24. Tariff Increases:

The prices set forth in this bid shall be firm and not subject to increase due to any new or increased tariffs, duties, or trade restrictions imposed after the bid submission date, whether by domestic or foreign authorities. The Seller assumes all risk and liability for any such increases and shall not pass on any additional costs to the Buyer unless agreed to in writing in advance.

Should the Seller seek an adjustment due to a material tariff change, the Seller must notify the Buyer in writing within ten (10) business days of the change, providing detailed documentation of the impact.

The Buyer reserves the right to reject any proposed price adjustment or to seek alternative suppliers if an acceptable resolution is not reached.

2.5. Important Instructions for Electronic Submittal

Proposers shall create a FREE account with Open Gov Procurement by signing up at https://secure.opengov.com/portal/townofmanchester. Once you have completed account registration, browse back to this page, https://procurement.opengov.com/portal/townofmanchester and click on

"Submit Response", and follow the instructions to submit the electronic bid.

2.6. Instructions to Bidders

In accordance with the provisions of the Town Charter, sealed proposals will be received through the

OpenGov Portal, not later than the date and time set forth above, for furnishing the commodities and/or services listed herein. Proposals must be executed in accordance with and subject to instructions and specifications contained herein.

3. STANDARD INSTRUCTIONS TO BIDDERS

3.1. Description of Project:

FALL PROTECTION

3.2. Qualification Requirements:

1. Firm Description – Provide a description and brief history of the firm. Name firms, location of principal and branch offices; length of time in business; and firm ownership structure.

2. Related Experience – Please provide a list of all projects currently in progress and completed over the last five years. The description should at a minimum provide the project name, location, year of completion, type of contract, renovation cost, size, owner name and reference with telephone number.

3. Organization and Staffing – Provide an organization chart for staff proposed for this project which clearly identifies your proposed management staff for the project (Project Executive, Project Manager, Project Superintendent, etc.). Also include detailed resumes for each person identified.

4. Typical Project Approach – Provide description of services your firm will utilize during each phase of the project to ensure the project is completed on schedule and within budget.

5. Litigation/Arbitration – List information on (a) any involvement in litigation or arbitration with municipal clients; and (b) all clients that have terminated your services prior to completion of any project within the past ten (10) years. Explain circumstances that led to it and describe the resolution.

6. Insurance – Contractor/ Vendor shall agree to maintain in force at all times during the contract the following minimum coverages and shall name the Town of Manchester as Additional Insured on a primary and non-contributory basis to all policies except Workers Compensation.

7. Additional Information – Any other information that, in the judgment of the General Contractor, may allow the Town to make a fair assessment of the experience and abilities of the Contractor.

4. PROJECT DETAILS

4.1. Scope of work

The scope includes the supply, installation, and commissioning of a fall protection system for two primary clarifiers at the HRWPCF. The horizontal lifeline system shall provide fall protection for personnel working around the clarifiers.

Protection System Scope of Work:

1. The vendor to design and engineer two (2) perimeter horizontal lifelines around two primary clarifiers

a. System to be rated for two (2) users

b. System to be approx. 240' in length

c. System is designed for 100% hands-free travel along the entire length. The systems will be attached to new posts installed around the outside of the clarifier, so the system is overhead

i. Posts to be designed, fabricated, and installed by the vendor

ii. Posts will be galvanized for corrosion resistance

2. The system is composed of all stainless-steel materials for corrosion resistance

3. The vendor to perform the installation of the new system

a. Upon completion of the installation, the vendor will conduct a hands-on training for 12 people, including the Wastewater Superintendent

4. Two MSA Personal Fall Limiters are included in this proposal

5. The vendor will provide a state of CT PE stamp on the "As-Built" drawings

Horizontal Lifeline System Requirements:

System Description:

a. Type of System Required: Horizontal Lifeline (HLL).

b. System Location: Primary clarifiers.

c. Maximum Weight on System at One Time: Two (2) users, 620 lbs.

d. Type of Fall Protection Required: Fall restraint and fall arrest.

e. Range of Movement While on the System: Uninterrupted movement throughout the entire length of the system.

f. Additional Components: All attaching devices necessary for workers.

References:

a. Occupational Safety & Health Administration (OSHA):

1. 29 CFR 1910.23(c)(1) and 29 CFR 1926.501(b)(1) – Occupational Health and Safety Standards General Industry and Construction: Duty to have fall protection.

2. 29 CFR 1926.502(d)(15)(i-ii) – Safety and Health Regulations for Construction: Anchor Design Requirements.

3. 29 CFR 1910.66(l)(c)(10), (l)(d)(iv), (11)(2) – General Industry: Anchor Design Requirements.

b. American National Standards Institute (ANSI):

4. Z359.0 – Definitions and nomenclature used for fall protection and fall arrest.

5. Z359.1 – Safety requirements for personal fall arrest systems, subsystems, and components.

6. Z359.2 – Minimum requirements for a comprehensive managed fall protection program.

7. Z359.3 – Safety requirements for a comprehensive managed fall protection.

8. Z359.4 – Safety requirements for assisted-rescue and self-rescue systems, subsystems, and components.

9. Z359.6 – Specification and design requirements for active fall protection systems.

10. Z359.12 – Connecting components for personal fall arrest systems.

11. Z359.13 – Personal energy absorbers and energy absorbing lanyards.

12. Z359.14 – Safety requirements for self-retracting devices for personal fall arrest and rescue systems.

c. Materials, Bolting, Finishing: American Society of Testing Materials (ASTM):

13. A36 – Standard specification for carbon structural steel.

14. A500 – Standard specification for cold-formed welded and seamless carbon steel structural tubing in rounds and shapes.

15. A53 – Standard specification for pipe, steel, black and hot-dipped, zinc-coated, welded and seamless.

16. A325 – Standard specification for structural bolts, steel, heat treated, 120/105 ksi minimum tensile strength.

17. A193 – Standard specification for alloy-steel and stainless-steel bolting for high temperature or high pressure service and other special purpose applications.

18. A123 – Standard specification for zinc (hot-dip galvanized) coatings on iron and steel products.

19. A666 – Standard specification for austenitic stainless-steel sheet, strip, plate, and flat bar.

d. American Welding Society (AWS):

20. D1.1/D1 – Structural welding code – steel.

e. Design Standards:

21. American Institute of Steel Construction (AISC) 325-11 (14th edition) – Steel construction manual.

22. National Design Specification (ANSI/NDS) – Wood construction manual.

23. International Building Code (IBC) [2012] – Building design manual.

24. American Society of Civil Engineers (ASCE/SEI) 7-10 – Minimum design loads for buildings and other structures.

25. American Concrete Institute (ACI) 318-11 – Building code requirements for structural concrete.

Performance:

a. System Compliance: System shall comply with System Description.

b. Performance Requirements:

1. The Fall Protection System shall be designed to allow users to walk the entire length of the system without having to disconnect from the system to pass through intermediate support points. The system shall be designed to support the required number of users

(2) in case of a fall and to prevent the users from free falling more than 4 feet. All components shall be designed by the Fall Protection System and shall meet the applicable requirements of ANSI and applicable OSHA regulations.

2. Structural Performance:

a. Structure supporting a Horizontal Lifeline system must be capable of withstanding design loads as required by governing regulations and codes. Where component design loads are specified herein, they represent design minimum requirements.

b. All horizontal lifelines shall be designed with a minimum 2:1 safety factor.

Design:

a. Design Requirements:

1. Fall protection horizontal lifelines shall comply with current applicable OSHA, ANSI, and state regulations and standards.

2. General Requirements:

a. Horizontal lifelines shall be designed and installed under the supervision of a Qualified Person, as part of a complete personal fall protection system.

b. The horizontal lifeline must be level (less than a 5% grade).

c. Engineers shall, at a minimum, determine the performance of the system when a fall occurs on the shortest span (largest forces) and the longest span (largest total fall distance) in the system.

d. The HLL(s) constant force energy absorbers shall not be used to limit the maximum arrest force of the worker. The HLL(s) constant force energy absorbers shall be used only to control or reduce the maximum arrest load on the structure.

e. Anchorages for horizontal lifeline systems shall be verified and designed, prior to use, by a Qualified Person with experience and training in designing and using horizontal lifeline systems.

f. HLL(s) shall satisfy the seismic conditions for non-structural components as described by ASCE/SEI 7 and the most current edition of the IBC. No exceptions can be taken if the system is required to function for life-safety purposes after an earthquake.

g. The fall arrest system shall consist of a stainless-steel safety cable attached to the structure. The cable shall be continuous or shall have swaged splices, which allow the user to pass without disconnecting from the system.

h. Brackets and supports shall be attached to the structure with appropriate anchors of proper size to adequately support the intended load.

3. Restraint HLL(s): Shall be designed per ANSI Z359.2 and ANSI Z359.6:

a. The HLL(s) shall prevent workers from falling off the edge of a working surface.

b. The horizontal lifeline shall comply with the requirements for fall arrest horizontal lifelines as indicated in this document.

c. Where a worker is using a full body harness, the force on the worker’s body shall not exceed 400 lbs.

d. HLL constant force energy absorbers may be used in travel restraint systems, provided that the engineer has determined that the restraint forces will not cause the HLL constant force energy absorbers to deploy and ensures that the deflection of the wire rope in combination with other deformations of the restraint system will not permit the worker(s) to reach the fall hazard.

e. The use of fall restraint systems shall be limited to surfaces at or less than a slope of 4:12 from the horizontal. This is so a fall will not result in dynamic loading on the fall restraint system or where the authorized person could end up being suspended vertically from the system.

4. Fall Arrest HLL(s): Shall be designed per ANSI Z359.2 and ANSI Z359.6:

a. The selection, design, and installation of fall arrest horizontal lifelines shall be performed under the supervision of a Qualified Person.

b. Fall arrest horizontal lifelines shall have the strength capable of sustaining static loads applied to the wire rope of at least two times the maximum arresting force.

c. When more than one user is attached to a horizontal lifeline, the load on the lifeline can be determined using either lumped mass or sequential fall as described in ANSI Z359.6 (6.3.6).

d. The swing fall shall comply with ANSI Z359.6 (5.3).

e. The clearance safety margin shall comply with ANSI Z359.6 (7.2.6.2).

b. Subsystem Requirements:

5. Harnesses and vertical lifelines (VLLs) used with the system shall comply with ANSI Z359.1.

6. Connecting components (carabiners and snaphooks) used with the system shall comply with ANSI Z359.12.

7. Energy absorbing lanyards (EALs) used with the system shall comply with ANSI Z359.13.

8. Self-retracting lifelines (SRLs) used with the system shall comply with ANSI Z359.14.

c. Horizontal lifelines shall be used exclusively for their designed use and shall be marked to prevent other uses.

d. The design shall take into consideration the potential uses of and loads on the horizontal lifeline, in order to facilitate the prompt rescue of workers who may fall while attached to the system.

e. The manufacturer shall test the HLL design using a 660 lb. weight.

f. Each batch of HLLs shall be static, dynamic, salt-spray, and x-ray tested.

g. Each component of the HLL shall be batch marked or individually serial numbered.

4.2. Mandatory Site Visit

A mandatory pre-bid site visit is required of all interested bidders. The Town will not accept proposals from companies who do not attend.

Please refer to timeline for date, time and location of mandatory pre-bid meeting.

4.3. Contractor Responsibilities

1. Quality Assurance

a. Selected Contractor shall assume undivided responsibility for the design and fabrication of all fall protection system components.

b. Contractor shall provide all materials and equipment required.

c. Contractor must employ a registered Professional Engineer (PE), with evidence of being the principal PE on at least 3 fall arrest systems which have been in use for no less than 1 year prior to bid closing date.

d. Contractor shall oversee the fall protection systems' design, such that all component items meet the "Structural Performance" requirements, including sizing and spacing of all attachments to the building structure and verify the design is compliant with all applicable local, state, and federal OSHA and ANSI standards. Additionally, they must prepare, stamp, and sign all required calculations; while also approving the system designer's drawings.

e. Welding must be executed by certified welders in accordance with AWS requirements.

2. Permits

a. The Contractor shall be responsible for applying for and securing all state and local building permits required for this work. Although the fee will be waived for any permits required by the

Town, this does not eliminate the requirement for these permits.

3. Installation

a. Contractor shall provide a detailed conceptual design drawing showing the equipment in place on the clarifiers with the associated PPE and connections.

b. Installation of the system shall be performed by a system registered installer, in accordance with approved shop drawings and manufacturer's instructions.

c. The Fall Protection System shall be installed under the direction of manufacturer's authorized trained personnel and under the supervision of a Qualified Person.

d. Install anchorages and fasteners in accordance with manufacturer's recommendations to obtain the allowable working loads published in the product literature and in accordance with this specification.

e. Fall protection system shall not be loaded or stressed until all materials and fasteners are properly installed and ready for service.

f. Where bolting is used for fastening, no fewer than three threads are to be exposed and the nut is to be positively locked using a thread-locking fluid or the double nutting technique.

g. Dissimilar materials with greater than 0.15V shall be separated by a faying surface.

h. Install all instructional signs as required by OSHA fall protection regulations.

4. Field Quality Control

a. After the Fall Protection System is installed, Contractor shall have an approved authorized, qualified individual inspect and operate the system and shall make all final adjustments for proper operation.

5. Adjustments and Final Inspections

a. Contractor shall verify that all manufactured units have been installed in accordance with specifications and details, and will function as intended. Adjust any items where necessary to ensure proper operation.

b. Provide a complete drawing set with any revisions to the design or layout of the fall protection system during installation.

6. Operator Training

a. Provide a minimum of 4 hours of operator training, per session, after system has been installed. Two training sessions will be required to accommodate staff operations, including the

Wastewater Superintendent, for a total of 12 people. Training will be done at the installation site, for the users of the new system.

7. Maintenance, Inspection, and Testing

a. Provide manufacturer maintenance, inspection, and testing instructions.

b. Provide documentation that is consistent with applicable OSHA and ANSI standards.

8. Terms and Conditions

• The Town of Manchester is an equal opportunity employer and encourages proposals from minority- and women-owned businesses.

• All work must be performed in accordance with prevailing wage laws if applicable.

• The contract will be governed by the laws of the State of Connecticut.

• The Town reserves the right to amend this RFP or cancel the procurement at any time.

4.4. Proposal Requirements

Proposals must be submitted in electronic format (PDF) and include the following sections:

1. Cover Letter: Signed by an authorized representative, including company name, address, contact information, and a statement of interest.

2. Company Profile: Overview of the vendor's experience in fall protection systems, including years in business, relevant certifications (e.g., ISO, OSHA-approved), and references from similar projects (at least 3, preferably in wastewater or industrial settings).

3. Technical Proposal:

o Detailed description of the proposed system, including specifications, features, and how it meets the RFP requirements.

o Installation plan and methodology.

o Product datasheets, drawings, and compliance certifications.

4. Project Schedule: Proposed schedule from award to completion, assuming a start date of

December 1, 2025.

5. Insurance and Bonding: Proof of liability insurance (minimum $1,000,000), workers' compensation, and performance bond if required.

6. Exceptions: Any deviations from the RFP specifications.

5. INSURANCE AND INDEMNIFICATION REQUIREMENTS

5.1. GENERAL CONDITIONS:

Within ten (10) business days of the award or notice, or prior to the start of work, whichever comes first, the contractor will provide, pay for, and maintain in full force and effect the insurance outlined here for coverage’s at not less than the prescribed minimum limits of liability. Such coverage is to remain in force during the life of the contract and for such additional time as may be required, and will cover the contractor/ independent insured’s activities, those of any and all subcontractors, or anyone directly or indirectly employed by any of them, or by anyone for whose acts any of them may be liable. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

A.

Certificates of Insurance: The contractor will give the owner a certificate of insurance completed by a duly authorized representative of their insurer certifying that at least the minimum coverage’s required here are in effect and specifying that the liability coverage’s are written on an occurrence (or claims-made where applicable) form and that the coverage’s will not be canceled, non-renewed, or materially changed by endorsement or through issuance of other policy(ies) of insurance without sixty (60) days advance written notice to the General Services Department. Failure of the owner to demand such certificate or other evidence of full compliance with these insurance requirements or failure of the owner to identify a deficiency from evidence provided will not be construed as a waiver of the contractor’s obligation to maintain such insurance. Any failure to comply with reporting requirements and provisions of the policies shall not affect coverage provided to Town, its officers, officials, agents, or employees.

B.

Insurer Qualification: All insurance will be provided through companies authorized to do business in the

State of Connecticut and considered acceptable by the owner. Insurance Companies shall maintain a minimum A.M. Best rating of A-/VIII.

C.

Additional Insured: The policy or policies providing insurance as required, with the exception of professional liability and workers’ compensation, will defend and include the owner, directors, officers, representatives, agents and employees, and where applicable owner’s architects or engineers, as additional insureds on a primary and noncontributory basis for work performed under or incidental to this contract.

D.

Retroactive Date and Extended Reporting Period: Coverage, whether written on a claims made or occurrence basis, shall be maintained without interruption from the date of commencement of the

Work until date of final payment and then extended for an additional three (3) years from date of final payment.

If any insurance required here is to be issued or renewed on a Claims Made form as opposed to an

Occurrence form, the retroactive Date for coverage will be no later than the commencement date of the project. The Claims Made form will have an Extended Reporting Period of three years from the date of project completion. All Claims made policies cancelled or non-renewed and not replaced by a subsequent claims made policy will have an Extended Reporting period of three years from the date of cancellation or non-renewal.

E.

Subcontractors’ Insurance: The contractor will require each subcontractor hired by and/or employed by contractor to purchase and maintain insurance of the types specified below. When requested by the owner, the contractor will furnish copies of certificates of insurance evidencing coverage for each subcontractor.

F.

Waiver of Subrogation: The contractor/subcontractor will purchase required insurance policies that shall be endorsed with a waiver of subrogation and all rights of recovery in favor of the Town, its officers, officials, agents and employees. The contractor will require of subcontractors, by appropriate written agreements, similar waivers each in favor of all parties enumerated in this section.

G.

Indemnification/Defense/Hold Harmless: To the extent provided by law, the contractor shall indemnify, defend, and hold harmless the owner, officers, officials, agents and employees, and if applicable, the engineer and their agents and employees from and against all claims, damages, losses and expenses, including attorney’s fees of counsel selected by the owner, arising out of or resulting from the performance of the work and /or the supplying of materials, provided that any such claim, damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property including the loss of use resulting therefrom, and (b) is caused in whole or in part by any negligent act or omission of the contractor/ insured, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not they are caused in part by a party indemnified hereunder.

5.2. INSURANCE LIMITS AND COVERAGE:

A.

To the extent applicable, the amounts and types of insurance will conform to the minimum terms, conditions, and coverages of Insurance Services Office (ISO) policies, forms, and endorsements.

B.

If the contractor has self-insured retention’s or deductibles under any of the following minimum required coverage’s, the contractor must identify on the certificate of insurance the nature and amount of such self-insured retention’s or deductibles and provide satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be the contractor/ independent insured’s sole responsibility.

C.

Workers’ Compensation Insurance: With respect to all operations the Contractor performs and all those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry

Workers’ Compensation insurance as required by the laws of the State of Connecticut.

Employer’s Liability insurance shall be provided in amounts not less than:

$500,000 per accident for bodily injury by accident, $500,000 policy limit by disease; and

$500,000 per employee for bodily injury by disease.

D.

Commercial General Liability Insurance: With respect to the operations the Contractor performs and also those performed for it by subcontractors, the Contractor shall carry, and require each subcontractor to carry, Commercial General Liability insurance, including Contractual Liability, Products and Completed Operations, Broad Form Property Damage and Independent Contractors in an amount not less than $1,000,000 combined single limit, per occurrence, and $2,000,000 aggregate. Owner shall be included as additional insured. Per project aggregate to apply.

Notes:

If underground work is to be undertaken, each policy shall have coverage for and exclusions removed for “Explosion, Collapse and Underground” (“XCU”) hazards.

Should blasting be required, all necessary permits for the use of explosives shall be obtained by the contractor or insured from the Fire Marshall.

E.

Automobile Liability Insurance: The Contractor shall obtain automobile liability insurance with a minimum limit of $1,000,0000 combined single accident, covering the operation of all motor vehicles, including those hired or borrowed, that are used in connection with the Project for all damages arising out of bodily injury to or death of all persons and/or injury to or destruction of property. This policy shall not be subject to an annual aggregate limitation.

F. Umbrella/Excess Coverage: contractor shall purchase and maintain umbrella/excess liability insurance with a limit of not less than $1,000,000 per occurrence/aggregate, covering all lines of insurance required by this contract. This coverage is required to sit above the underlying General Liability, Automobile Liability and Employer Liability part of the Workers Compensation policies. Depending on the scope and size of risk of the work to be performed, higher limits of coverage may be required.

G.

Owner’s and Contractor’s Protective Liability Insurance for and in the Name of the Town and/or State:

With respect to the Contractor’s operations and also those of its subcontractors, the Contractor shall carry, for and on behalf of the Town and/or State for each accident or occurrence resulting in damages from bodily injury to or death of persons and/or injury to or destruction of property, with a minimum of

$1,000,000 per occurrence. Other Insurance Coverage That May Be Required:

• Professional Liability: Not less than $1,000,000 per claim and aggregate to be maintained for the duration of the agreement and three years following its termination.

• This insurance requirement applies when a contractor has a professional designation or license and/or is providing professional services. The minimum limit for architects and engineers is $1,000,000 per claim and in the aggregate and may be increased depending upon the nature of the services to be provided to Owner.

• Cyber Risk Insurance: Not less than $1,000,000 per cyber incident to be maintained for the duration of the agreement and three years following its termination.

• This insurance requirement applies when a third party will be using, storing, or accessing private, confidential or protected information.

• Environmental Liability: Not less than $1,000,000 per claim and in the aggregate.

• This insurance requirement applies when a contractor will be performing environmental clean-up work (decontamination/remediation), will be working with hazardous substance or waste, or may have similar such exposures while performing work under the proposed agreement. Higher limits of environmental liability coverage may be required depending upon the scope of work.

** Exceptions to the above requirements are subject to the sole discretion of the Town of Manchester

Version 4.2.2024

6. LIVING WAGE ORDINANCE

6.1. Living Wage Ordinance

This contract is subject to provisions of the Town of Manchester Living Wage Ordinance. A summary description of the ordinance and the certification form is attached. Bidders are asked to indicate on the attached Certification Form if your firm would be considered a covered employer. The Certification Form shall be returned to the Town with the proposal.

6.2. Summary Description for Vendors Regarding Manchester’s Living Wage Ordinance

Effective February 1, 2010, the Town of Manchester adopted a living wage ordinance. This Summary

Description is designed to provide any vendor bidding on a Town of Manchester contract with the key provisions of that ordinance. It does not contain the full ordinance.

LIVING WAGE REQUIREMENT:

The ordinance requires that companies awarded service contracts by the Town of Manchester exceeding $25,000 in any one fiscal year pay their Eligible Employees a living wage. Companies considered Covered Employers subject to this requirement are defined below. The Town of Manchester has determined that the contract resulting from this bid or Request for Proposals will be subject to the ordinance if the total contract value is $25,000 or more in any one fiscal year.

The living wage is currently calculated to be $17.78 per hour for employees that are provided comprehensive health care benefits, or $26.07 per hour for employees that are not provided comprehensive health care benefits.

The living wage and health benefit requirements are adjusted annually each July, effective July 1, 2010.

Companies will be required to pay the applicable living wage rate in effect during the term of their contracts.

COVERED EMPLOYERS AND EXEMPTIONS:

The ordinance requires that Covered Employers pay the living wage rate. Certain employers are excluded from paying the living wage rate. They are as follows:

Non-profit organizations as defined by the ordinance, and

Entities that employ less than 25 eligible employees.

ELIGIBLE EMPLOYEES:

Eligible employees are all permanent, full time employees of the company (defined as a normal work week of at least 30 hours), working in the State of Connecticut, not just those working on the Town contract. The following are not considered eligible employees for the purposes of the living wage requirement:

Employees with a normal work week of less than 30 hours.

Seasonal or temporary employees.

Employees under the age of 18.

Employees hired as part of a school-to-work program.

Students who serves in a work-study program or as an intern.

Trainees participating for not more than six months in a training program.

Employees enrolled in a governmentally funded vocational rehabilitation program.

Volunteers working without pay.

Employees exempted under Section 14(c) of the Fair Labor Standards Act due to disabilities.

Any person whose wage rate is subject to a federal or State of Connecticut statute or regulation mandating a prevailing wage rate.

EMPLOYER OBLIGATIONS:

Covered Employers are required to do the following pursuant to the ordinance.

Certify with the submission of their bid or proposal a) that they will pay the required living wage to eligible employees if awarded a contract, or b) that they are exempt from requirements of the ordinance, Upon award, covered employers shall provide the Town a sworn affidavit affirming that all eligible employees of the covered employer working in the State of Connecticut are receiving the living wage and health benefits required by this ordinance.

This sworn affidavit shall be provided thereafter on an annual basis within 30 days of a request being made by the Town if the duration of the contract exceeds one (1) year.

Notify their employees of their rights under the Living Wage Ordinance by posting a copy of the ordinance and other materials prepared by the Town of Manchester in locations where employees will see them.

Make best efforts to attempt to hire residents of the Town of Manchester for all new positions which result from a service contract subject to the ordinance.

PROHIBITED PRACTICES:

Covered Employers cannot decrease non-wage benefits (such as insurance, vacation, or pension) as a means of complying with the living wage requirements.

Covered Employers cannot retaliate or discriminate against any employee for making a complaint against the covered employer regarding compliance with living wage requirements.

ENFORCEMENT:

The Town may enforce the provisions of this ordinance by the imposition of fines, suspension of contract or declaring the Covered Employer ineligible for future contracts.

WAIVERS:

The ordinance provides for the waiver of certain requirements in the ordinance. However, no waivers will be considered until the bidding process has been completed and a contract has been awarded.

Requests for waivers must be made by the Covered Employer, in writing, to the General Manager. The

General Manager shall submit the waiver request to the Board of Directors, which shall have the sole discretion as to whether it is granted.

The above is intended to be a summary of the requirements of the living wage ordinance as they affect covered employers and is provided for informational purposes only. Employers should read the entire

Living Wage Ordinance. It can be found online at www.manchesterct.gov Purchasing and click on Living

Wage Ordinance.

7. EVALUATION CRITERIA

The Town will evaluate all proposals deemed responsive to this request by a committee selected by the

Town of Manchester. Proposals will be evaluated by the Town based on the criteria listed below.

If deemed necessary by the committee, the Town of Manchester reserves the right to shortlist the proposals received and arrange for interviews/ oral presentations to the committee as part of the selection process. Discussions, requests for additional information and negotiations may take place with the short list vendors to ensure clarification and to obtain a system that meets the requirements of this

RFP.

The Town of Manchester shall select the responsible and responsive Proposal which is determined by the Town to be the best suited, most advantageous, and provides the greatest overall benefit to the

Town on the basis of the criteria and evaluation factors included in this Request for Proposal. Cost shall be only one factor in the award decision. The Town expressly reserves the right to negotiate with the selected vendor prior to an award of any contract pursuant to this Request for Proposal.

No. Evaluation Criteria Scoring Method Weight (Points)

1. Technical Compliance and Quality of Solution 0-100 Points 50 (50% of Total)

2. Cost Effectiveness 0-100 Points 50 (50% of Total)

8. VENDOR SUBMISSIONS

8.1. Proposal Requirements*

Please confirm that you have read and agreed with the entire RFP and related attachments (if any) including

A. General Conditions, if applicable

B. Special Provisions and Specifications, if applicable

☐ Yes

☐ No

*Response required

8.2. Firm Description*

Provide a description and brief history of the firm. Name of firm, location of principal and branch offices;

length of time in business; and firm ownership structure.

*Response required

8.3. Related Experience*

Please provide a list of all projects…