Fall 2025 Group 2 paving - Pewee Valley.PDF

Bidder:________________________________________________________

Group 2 Fall 2025 - Pewee Valley

8/29/2025

Total Not to Exceed Bid Price: $

Printed Name Title Date

Signature Email Address

Item # Quantity Unit Unit Price 1 2.0" CL2 Surface Asphalt 0.38D 1, 2 835 Tons x

2 2.0" Mill 7,593 SYS x 3 Pvmt Marking, 24-inch Stop Bar, Thermoplastic, White 11 LFT x 4 Pvmt Marking, 4-inch Edge Lines, Thermoplastic, White 3528 LFT x 5 Pvmt Marking, 12-inch Speed Bump Arrows, Thermoplastic, White 249 LFT x 6 Pvmt Marking, Broken, 4-inch Centerline, Thermoplastic, Yellow 441 LFT x 7 Speed Bump Remove and Replace 3 LFT x

Note:

RESURFACING BID FORM: Group 2 Fall 2025 - Pewee Valley

Contractor:

Address:

City, State, Zip:

Phone Number:

Oldham County Fiscal Court Attn: Patrick Meador, County Treasurer

100 West Jefferson Street, Suite 4 La Grange, Kentucky 40031

See attached sheets for a street-by-street listing of item descriptions and locations.

Requirements for bidding (These requirements become part of the contract for the successful bidder):

Project Scope:

Item Description Total o By making a bid, the applicant stipulates that they have visited the site and have an understanding of the scope of work and have field verified the scope.

o Quantities included in this package are provided as a courtesy to clarify scope. It is the responsibility of the bidder to verify quantities in determining their lump sum not-to-exceed bid amount.

o The City of Pewee Valley is accepting bids for milling and resurfacing Poplar Terrace, Oak Terrace, Red Plum Terrace and Old Floydsburg Rd (from Maple Ave to Ash Ave) in Pewee Valley, Kentucky.

o All gravel driveways shall be tapered in with asphalt as needed for a smooth vertical transition. All asphalt driveways shall be keyed a minimum of three (3) feet from the edge of the road being overlaid for a smooth transition. If needed for a smooth vertical transition, the road being overlaid shall be keyed for all concrete driveways. The key shall extend two (2) feet from the edge of the road being overlaid and three (3) feet from both edges of the concrete driveway. Where a road being overlaid intersects a road not being overlaid, the road being overlaid shall be keyed and milled a minimum of 26 feet for a smooth transition. Cost of asphalt surface and tack fcor asphalt driveways shall be included in the keyway for driveways. Cost of asphalt surface and tack for roadway keys are included in item #1.

o All water valves, gas valves, manholes, etc. shall be raised to the level of the new pavement. Water and gas valves are not listed as a payout item. Manholes are listed as a payout item.

o Where existing pavement is to be widened, the existing pavement will be saw cut completely through to ensure a good, clean and stable joint.

o All roadway area shall be thoroughly cleaned before applying tack coat and laying the overlay. Tack coat shall be applied so that it results in complete coverage of the pavement to be overlaid without pooling.

8/29/2025 o All paving (overlay) shall include courses required to crown the centerline of the road for positive drainage. The cross slope to each side of the crown shall be 2%. All overlays must be at least 1.5” thick surface.

o Any questions or differences of opinion relative to quantities or aspects of work shall be brought to the attention of the County Engineer prior to the deadline for bid submission.

o When not being overlaid, the perimeter of all patches shall be tar sealed where the new asphalt meets the old asphalt. The cost of this seal shall be included in the cost of the patch.

o The City of Pewee Valley reserves the right to make adjustments in the field. Examples include, but are not limited to, avoiding high rock, adding culvert(s), changing the size of culvert(s) and widening or deepening dig-outs. Change orders must be used and approved in advance if any price difference is incurred.

o The City of Pewee Valley reserves the right to delete road segments or portions of road segments based on available funding.

o All asphalt loads must be weighted on Kentucky Transportation Cabinet Department of Highways certified scales and load tickets will be delivered to the County Inspector to verify tonnage used for payment. Payment will not be made for asphalt without load tickets.

o All successful bidders must adhere to the most current editions of the Kentucky Transportation Cabinet, Department of Highways Standard Specifications for Road and Bridge Construction when performing the work.

o All patches ("remove and replace" and " full digout") shall be replaced with Modified HMA Base. Where the thickness exceeds 4", the Modified HMA Base shall be layed in 2 lifts. Remove and Replace and Full Digout shall be completed at a minimum 1-week prior to any surface asphalt in order to allow adequate time for compaction/settling.

o Roads closure will not be permitted.

o Bids will be opened on Tuesday, September 16, 2025 during the scheduled public Fiscal Court Meeting. The Pewee Valley City Council intends to award to the lowest responsible, responsive bidder at the City Council meeting contingent on review of bids received.

o Signage providing advanced notice of paving shall be posted a minimum of 72-hours in advance of paving operations. Signage shall be posted along the extents of the road being paved. While MUTCD compliant signage is not required, signage must be clearly visible.

o All bidders must carry a warranty for work performed in this bid package for one calendar year from the last day of performing said work.

o Successful bidders must be in good standing with the Kentucky Secretary of State, the Kentucky Revenue Cabinet, and must not be debarred or excluded from Federal work. IRS Form W-9 must be included with bid.

o All new pavements must be to the Oldham County Road Specifications of 1.5” surface over 3.5” Base and 9” Dense Graded Aggregate (DGA) unless stated otherwise.

Administrative Procedures:

o All bidders and their employees, assigns, subcontractors, etc. must be fully covered by Workers Compensation. A certificate of liability insurance with workers compensation coverage must be included in the bid package.

o All bids must be signed.

o The start date for the project must be approved by the City of Pewee Valley. All work must be completed and invoiced to the City of Pewee Valley by Friday, November 28, 2025.

o Should the price of asphalt increase more than 5 percent between the bid due date and the work completion date (per the KYTC Method Average Asphalt Price Index (AAPI)), the successful bidder may adjust the invoice with the amount greater than the 5 percent fluctuation. For purposes of an adjustment calculation, the liquid asphalt content is assumed to be 5.3 percent and the bid quantities shall be used.

o Bids must be submitted in a sealed envelope with the company name, street address, bid due date and project name: “Group 2 Fall 2025 – Pewee Valley” clearly marked. Bids must be mailed or delivered to Patrick Meador, County Treasurer at the above address. Bids sent via email will not be accepted.

o To be considered for this project, the Office of the County Treasurer must receive a complete bid package using this form by Friday, September 12, 12:00 pm (noon).

o Where removal & replacement of 5-inches of asphalt and 9-inches of DGA is specified, this may be substituted by removal of 5-inches of asphalt and 3-inches of DGA and replaced with 8" Modified Base (0.75D). Payment will be made based on quantities and materials bid.

8/29/2025

2. Estimated at 110 lbs per sq.yd per inch of depth

1. Aramid Fibers shall be included in all asphalt surface overlay and asphalt base courses (not wedge & level course). Aramid fibers shall be either 1) ACE fibers installed at the rate of 3.0 ounces +/- 1.0 ounces aramid fiber per 1.0 ton of asphalt or 2) FORTA-FI fibers installed at the rate of 1.0 pound per 1.0 ton of asphalt or 3) approved equal approved by Oldham County Engineering Department prior to bid opening. The contractor shall provide documentation comparing fiber feed to asphalt mix production. A log of the total amount of aramid fibers applied certified by fiber manufacturer/supplier shall be required daily. Fiber material shall be uniformly distributed with no clumping (visual inspection).

o Bid proposal shall remain unaltered unless bidders is directed otherwise by amendment.

o It is the bidder’s responsibility to receive and respond to any and all amendments.

o All items/components of the project must be included in the bid.

The City of Pewee Valley reserves the right to waive any irregularities and/or reject any or all bids based on predetermined criteria of past performance, cost, comprehensiveness of bid proposal, etc.

Material Notes:

Please contact Jim Silliman, P.E., Oldham County Engineer with any questions via email or telephone. jsilliman@oldhamcountyky.gov; (502)222- 3216.

8/29/2025

1.5" CL2 Surface Asphalt 0.38D 1, 2

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) Surf. Asphalt (Ton)

- - 0 0.0 0.00

Total (Tons): 0.00

2.0" CL2 Surface Asphalt 0.38D 1, 2

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) Surf. Asphalt (Ton) 0+00 - 3+86 - - 12058 1339.8 147.38

Total (Tons): 147.38 Asphalt Wedge (30%) 0.38D 1, 2

Surf. Asphalt (Ton) Total (Tons): 0.00

Remove Surface (1.0") and Base Asphalt (4.0") and Replace with Modified HMA Base (5")

Location / Stationing Length (ft) Width (ft) Area (SqFt) Area (SqYd) Base Asphalt, Patch 0 0 0 0.0 0.00

Total (Tons): 0.00 Full Digout (Remove Surface (1.0"), Base Asphalt (4.0"), DGA (9.0"); Replace with Modified HMA Base (5") and DGA (9.0"))

Location / Stationing Length (ft) Width (ft) Area (SqFt) Area (SqYd) Base Asphalt, Patch DGA Base, Patch 0 0 0 0.0 0.00 0.00

Total (Tons): 0.00 0.00 1.5" Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0 0 0 0.0

Total (Sq.Yd): 0.0 2.0" Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0+00 - 3+86 - - 12058 1339.8

Total (Sq.Yd): 1339.8 Transition Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0 0 0 0.0

Total (Sq.Yd): 0.0 Remove and Replace Culvert

Location / Stationing Length (ft) Notes

Pavement Striping - Permanent Paint Location / Stationing Amount Units

0 LFT

Keyway

Location / Stationing Total (Ea) Notes Road Keyway (Ea) 0

Driveway Keyway (Ea) 0 Adjust Manhole Casting to Grade

Total (Ea) Shoulder Grading and Stabilization

Location / Stationing Length (ft) Notes

Total (LFT) 0 State Permitting Requirements Yes No

Poplar Terrace; From Red Plum Terrace to Cul-De-Sac (Maple Valley Subdivision)

X

8/29/2025

1.5" CL2 Surface Asphalt 0.38D 1, 2

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) Surf. Asphalt (Ton)

- - 0 0.0 0.00

Total (Tons): 0.00

2.0" CL2 Surface Asphalt 0.38D 1, 2

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) Surf. Asphalt (Ton) 0+00 - 5+62 - - 15350 1705.6 187.61

Total (Tons): 187.61 Asphalt Wedge (30%) 0.38D 1, 2

Surf. Asphalt (Ton) Total (Tons): 0.00

Remove Surface (1.0") and Base Asphalt (4.0") and Replace with Modified HMA Base (5")

Location / Stationing Length (ft) Width (ft) Area (SqFt) Area (SqYd) Base Asphalt, Patch 0 0 0 0.0 0.00

Total (Tons): 0.00 Full Digout (Remove Surface (1.0"), Base Asphalt (4.0"), DGA (9.0"); Replace with Modified HMA Base (5") and DGA (9.0"))

Location / Stationing Length (ft) Width (ft) Area (SqFt) Area (SqYd) Base Asphalt, Patch DGA Base, Patch 0 0 0 0.0 0.00 0.00

Total (Tons): 0.00 0.00 1.5" Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0 0 0 0.0

Total (Sq.Yd): 0.0 2.0" Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0+00 - 5+62 - - 15350 1705.6

Total (Sq.Yd): 1705.6 Transition Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0 0 0 0.0

Total (Sq.Yd): 0.0 Remove and Replace Culvert

Location / Stationing Length (ft) Notes

Pavement Striping - Permanent Paint Location / Stationing Amount Units

0 LFT

Keyway

Location / Stationing Total (Ea) Notes Road Keyway (Ea) 0

Driveway Keyway (Ea) 0 Adjust Manhole Casting to Grade

Total (Ea) Shoulder Grading and Stabilization

Location / Stationing Length (ft) Notes

Total (LFT) 0 State Permitting Requirements Yes No

Oak Terrace; From Red Plum Terrace to Cul-De-Sac (Maple Valley Subdivision)

8/29/2025

1.5" CL2 Surface Asphalt 0.38D 1, 2

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) Surf. Asphalt (Ton)

- - 0 0.0 0.00

Total (Tons): 0.00

2.0" CL2 Surface Asphalt 0.38D 1, 2

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) Surf. Asphalt (Ton) 0+00 - 3+45 - - 6983 775.9 85.35

Total (Tons): 85.35 Asphalt Wedge (30%) 0.38D 1, 2

Surf. Asphalt (Ton) Total (Tons): 0.00

Remove Surface (1.0") and Base Asphalt (4.0") and Replace with Modified HMA Base (5")

Location / Stationing Length (ft) Width (ft) Area (SqFt) Area (SqYd) Base Asphalt, Patch 0 0 0 0.0 0.00

Total (Tons): 0.00 Full Digout (Remove Surface (1.0"), Base Asphalt (4.0"), DGA (9.0"); Replace with Modified HMA Base (5") and DGA (9.0"))

Location / Stationing Length (ft) Width (ft) Area (SqFt) Area (SqYd) Base Asphalt, Patch DGA Base, Patch 0 0 0 0.0 0.00 0.00

Total (Tons): 0.00 0.00 1.5" Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0 0 0 0.0

Total (Sq.Yd): 0.0 2.0" Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0+00 - 3+45 - - 6983 775.9

Total (Sq.Yd): 775.9 Transition Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) 0 0 0 0.0

Total (Sq.Yd): 0.0 Remove and Replace Culvert

Location / Stationing Length (ft) Notes

Pavement Striping - Permanent Paint Location / Stationing Amount Units

0 LFT

Keyway

Location / Stationing Total (Ea) Notes Road Keyway (Ea) 1 Maple Ave

Driveway Keyway (Ea) 0 Adjust Manhole Casting to Grade

Total (Ea) Shoulder Grading and Stabilization

Location / Stationing Length (ft) Notes

Total (LFT) 0 State Permitting Requirements Yes No

Red Plum Terrace; From Maple Ave to Oak Terrace (Maple Valley Subdivision)

8/29/2025

1.5" CL2 Surface Asphalt 0.38D 1, 2

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) Surf. Asphalt (Ton)

- - 0 0.0 0.00

Total (Tons): 0.00

2.0" CL2 Surface Asphalt 0.38D 1, 2

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd) Surf. Asphalt (Ton)

0+00 - 17+64 - - 33945 3771.7 414.88

Total (Tons): 414.88

Asphalt Wedge (30%) 0.38D 1, 2 Surf. Asphalt (Ton)

Total (Tons): 0.00 Remove Surface (1.0") and Base Asphalt (4.0") and Replace with Modified HMA Base (5")

Location / Stationing Length (ft) Width (ft) Area (SqFt) Area (SqYd) Base Asphalt, Patch

0 0 0 0.0 0.00

Total (Tons): 0.00 Full Digout (Remove Surface (1.0"), Base Asphalt (4.0"), DGA (9.0"); Replace with Modified HMA Base (5") and DGA (9.0"))

Location / Stationing Length (ft) Width (ft) Area (SqFt) Area (SqYd) Base Asphalt, Patch DGA Base, Patch

0 0 0 0.0 0.00 0.00

Total (Tons): 0.00 0.00

1.5" Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd)

0 0 0 0.0

Total (Sq.Yd): 0.0

2.0" Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd)

0+00 - 17+64 - - 33945 3771.7

Total (Sq.Yd): 3771.7

Transition Mill

Location / Stationing Length (ft) Avg Width (ft) Area (SqFt) Area (SqYd)

0 0 0 0.0

Total (Sq.Yd): 0.0

Remove and Replace Speed Bumps

Location / Stationing Number Notes

4+22 1

8+41 1

12+33 1

Total 3

Pavement Marking - Permanent Paint

Location / Stationing Amount Units

24-inch Stop Bar, Thermoplastic, White 11 LFT

4-inch Edge Lines, Thermoplastic, White 3528 LFT

15-inch Speed Bump Arrows, Thermoplastic, White 249 LFT

4-inch Edge Lines, Thermoplastic, White 441 LFT

Keyway

Location / Stationing Total (Ea) Notes

Road Keyway (Ea) 2 Maple Ave, Ash Ave

Driveway Keyway (Ea) 0

Adjust Manhole Casting to Grade

Total (Ea)

Shoulder Grading and Stabilization

Location / Stationing Length (ft) Notes

Total (LFT) 0

State Permitting Requirements Yes No

Old Floydsburg Road; From Maple Ave to Ash Ave