Fairgrounds_Passenger_Platform_Improvements.pdf

INVITATION FOR BIDS

26-16

FAIRGROUNDS PASSENGER PLATFORM IMPROVEMENTS

Ben Franklin Transit

1000 Columbia Park Trail

Richland, WA 99352

RELEASE DATE: October 16, 2026

DEADLINE FOR QUESTIONS: November 5, 2026

RESPONSE DEADLINE: November 17, 2026, 1:00 pm

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/bft https://secure.procurenow.com/portal/%7bproject.government.code%7d

Ben Franklin Transit

INVITATION FOR BIDS

Fairgrounds Passenger Platform Improvements

I. Introduction II. Bid Information

III. Scope of Work IV. General Information to Bidders/Contractors V. Terms and Conditions

VI. Vendor Questionnaire

Attachments:

A - IFB 26-16 Bid Form

B - 10.02.26 IFP BFP Plan Set (Not for Construction)

C - Benton Co Fairground Special Provisions

D - Modifications to General Conditions

E - General Conditions

Invitation for Bids #26-16 Title: Fairgrounds Passenger Platform Improvements

1. Introduction

Ben Franklin Transit, (hereinafter referred to as BFT), a municipal corporation of the State of

Washington, located at 1000 Columbia Park Trail, Richland, WA 99352, is soliciting bids from qualified firms to provide the following services listed below.

BFT is soliciting sealed electronic bids in response to Invitation for Bid (IFB) 26-16 Fairgrounds Passenger

Platform Improvements. Interested Contractors shall create a Free account with OpenGov Procurement by signing up at: procurement.opengov.com . Once you have completed account registration, browse back to: https://procurement.opengov.com/portal/bft and click on "Submit Response", then follow the instructions to submit the electronic bid by the bid due date.

Bids are due on Tuesday, November 17, 2026, no later than 1:00 pm Pacific Standard Time (PST).

If a Contractor would like to submit a bid via sealed hard copy, please send your request to the

Procurement Specialist II and a pdf version of the IFB will be emailed to you in order to then submit your sealed bid via mail or in person. It is the Contractors responsibility to make aware to the Procurement

Specialist II that they prefer these notifications via email.

1.1. Summary

Ben Franklin Transit (BFT) headquartered at 1000 Columbia Park Trail in Richland, WA, is the primary provider of public transportation services in the Benton and Franklin County region. BFT’s service area spans 624 square miles and includes the cities of Kennewick, Pasco, Richland, West Richland, Benton

City, and Prosser, as well as surrounding unincorporated areas. The agency plays a vital role in connecting communities, supporting regional mobility, and ensuring access to essential services throughout the Mid-Columbia region.

The project will reconstruct the existing fairgrounds transit area to provide a larger and more functional passenger platform and loading/unloading area. Construction includes pavement removal and new HMA paving, grading and excavation, stormwater dispersion areas, curbing, fencing and gates, bollards, pavement markings, landscaping/restoration, modifications to existing lighting, and other electrical improvements. The technical specifications incorporate the 2026 WSDOT/APWA Standard Specifications along with City of Kennewick standards and project-specific requirements. The work also includes salvaging portions of the existing cedar fencing and light fixtures for reuse and constructing the stormwater dispersion areas and associated drainage materials.

A significant component of the project is addressing stormwater created by the expanded paved passenger area. The project adds more than 10,000 square feet of impervious surface and more than

5,000 square feet of pollution-generating impervious surface, triggering applicable core elements of the

2024 Stormwater Management Manual for Eastern Washington. The site will be regraded so runoff flows back toward the fairgrounds into two dedicated dispersion areas, rather than flowing across

Fairway Drive as it currently does. These areas provide treatment and onsite infiltration and are designed to accommodate the 25-year, 24-hour storm event.

http://procurement.opengov.com/ https://procurement.opengov.com/portal/bft

1.2. Background

Ben Franklin Transit (BFT) is preparing an Invitation for Bids for the Benton County Fairgrounds Transit

Improvements project at the west gate of the Benton County Fairgrounds, just north of Fairway Drive in

Kennewick. The project is intended to improve and expand the existing passenger loading and staging area by constructing a larger transit passenger platform. The improvements include reconstruction and expansion of the hot mix asphalt (HMA) area, stormwater improvements, fencing, pavement markings, electrical work, and landscaping. The work must comply with applicable City of Kennewick, Benton

County, and other regulatory requirements.

1.3. Contact Information

Joe Willis

Procurement Specialist II

1000 Columbia Park Trail

Richland, WA 99352

Email: jwillis@bft.org

Phone: (509) 734-5187

Department:

Procurement

Department Head:

Rob Orvis

Director of Contracts & Purchasing

1.4. Timeline

Release Project Date October 16, 2026

Pre-Bid Meeting (Non-Mandatory) October 26, 2026, 11:00am Benton County Fairgrounds, West Gate

Fairway Street, Kennewick, WA

Approx. Location: 46°11'40.8"N 119°06'01.8"W

Question Submission Deadline November 5, 2026, 2:00pm mailto:jwillis@bft.org tel:(509)734-5187

Bid Submission Deadline (No Later Than) November 17, 2026, 1:00pm Public Bid Opening at 1:30 pm via Microsoft Teams.

Microsoft Teams Meeting:

Join:

https://teams.microsoft.com/meet/225393662795

710?p=Ys8dI9sr4wRdFJR1i8

Meeting ID: 225 393 662 795 710

Passcode: EU2DM3G8

Dial in by Phone:

+1 253-527-1980,26485073# United States, Tacoma

(844) 640-7974,26485073# United States (Toll-free)

Phone conference ID: 264 850 73#

Estimated Award Date January 18, 2027

2. Bid Information

2.1. Non-Mandatory Pre-Proposal Meeting

BFT will hold a non-mandatory pre-bid Walk through Monday, October 26, 2026 at 11:00 am PDT.

Benton County Fairgrounds

West Gate Located on Fairway Street

Kennewick, WA 99337

Approx. Location: 46°11'40.8"N 119°06'01.8"W

2.2. Submission of Bids

BFT prefers electronic submission of bids. Please submit electronic responses via the BFT’s e-

Procurement Portal: https://secure.procurenow.com/portal/bft. Contractor shall "follow" the project in order to receive all notifications. By way of the e-Procurement Portal, responses will be locked and digitally encrypted until the submission deadline passes.

The preferred method of sealed electronic bids will be received for 26-16 Fairgrounds Passenger

Platform Improvements through the BFT’s e-Procurement Portal located at https://secure.procurenow.com/portal/bft.

BFT’s preference for electronic submissions of quotes shall not influence the evaluation of the bid.

Mail-in responses will be accepted and must be accompanied by an electronic copy on a USB key included in the response envelope. If mailing a hard copy response, please send 1 response(s) to:

https://teams.microsoft.com/meet/225393662795710?p=Ys8dI9sr4wRdFJR1i8 https://teams.microsoft.com/meet/225393662795710?p=Ys8dI9sr4wRdFJR1i8

BEN FRANKLIN TRANSIT

IFB 26-16

Joe Willis, Procurement Specialist II

1000 COLUMBIA PARK TRAIL

RICHLAND, WA 99352

If your company would like to hand deliver the bid, please schedule an appointment with the

Procurement Specialist II in order to do so.

If, after reviewing this document, Contractor chooses not to submit a bid, Contractor is encouraged to complete the "No Bid" option within OpenGov.

Bids will be publicly opened at the bid due date.

2.3. Bid Security

All bids shall be accompanied by a suitable bid security in the amount of 5% of the bid amount. Suitable security shall mean cash, cashier's check, or bond from a firm licensed to do business in the State of

Washington. Contractor shall complete the required Bid Bond form under the Vendor Questionnaire.

2.4. Postponement of Opening

BFT reserves the right to postpone the date and time of bid submission at any time prior to the date and time established herein.

2.5. Instructions for Bid Preparation

Response to this IFB shall be made in strict conformance with the following requirements. Failure to conform therewith may be cause for rejecting the bid submitted. BFT reserves the right to waive minor discrepancies at its sole discretion. BFT also reserves the right to reject all bids, or to award a Contract without discussions with Contractors.

In the IFB, BFT seeks solid information about the Contractors capacity to provide the Scope of Work and any other requirements. Vague and lengthy discussions are not desired, nor is a bulky display of irrelevant information. BFT seeks comprehensive information regarding the Contractors capacity to provide the required Scope of Work.

Economy of Preparation -Bids should be prepared simply and economically, providing a straightforward, concise description of the Contractor ability to meet the requirements of the IFB. Fancy bindings, colored displays, promotional material, etc. are not desired. Emphasis should be placed on completeness and clarity of content.

2.6. Questions and Answers

Bidders shall submit all inquiries regarding this bid via BFT’s OpenGov Procurement Portal, located at https://secure.procurenow.com/portal/bft. Please note the deadline for submitting inquiries is

Thursday, November 5, 2026 by 2:00 pm PST. All answers to inquiries will be posted on BFT’s OpenGov

Procurement Portal or in an Addenda. Bidders may also click “Follow” on this bid to receive an email notification when answers are posted. It is the responsibility of the bidder to check the website for answers to inquiries.

2.7. Acceptance or Requests for Contract Terms and Conditions

By submitting a bid, the prospective Contractor accepts the Terms and Conditions listed in IFB 26-16 that is included in this bid package and any addenda’s. If prospective Contractor does not agree to the terms and conditions, prospective Contractor shall submit a request for clarifications or modifications to BFT prior to the questions and modifications due date of Thursday, November 5, 2026. Failure to follow this procedure may cause BFT to Award a Contract to the next highest rated prospective Contractor, due to the added cost BFT may incur due to the change in Terms and Conditions.

2.8. Communications with Ben Franklin Transit

Upon release of this solicitation document, all Bidders communications concerning this acquisition must be directed only to:

Ben Franklin Transit

Joe Willis, Procurement Specialist II

1000 Columbia Park Trail, Richland, WA 99352

E-Mail: jwillis@bft.org

Phone: (509) 734-5187

Unless authorized by the Director of Contracts & Purchasing, no other BFT official or employee is empowered to speak for BFT with respect to this IFB. Bidders who seek to obtain information, clarification or interpretations from other BFT officials or employees are advised that such material is used at the Bidder’s own risk and that BFT shall not be bound by any such representations and such action may result in rejection of the bid.

2.9. Public Disclosure

A. Except to the extent permitted by Washington State public disclosure laws RCW Chapter 42.56, BFT will regard bids as public records which will be available for public inspection and/or copying following contract award, regardless of any markings or notices contained in the bid documents.

Information will not be released by BFT prior to contract award in order to protect the integrity of the procurement process, unless otherwise required by law. All bids will remain confidential until a contract is awarded and fully executed by all parties involved.

B. If a Contractor considers portions of its bid to be protected under Washington State Law, the

Contractor shall clearly identify and mark such portions as “CONFIDENTIAL” or “PROPRIETARY” and submit such portions in a sealed envelope separate from the rest of the bid. Marking the entire bid as confidential or proprietary will not be honored and such bids may be rejected as non-responsive.

C. If a member of the public or another competitor demands to review portions of a bid marked

“Confidential”, BFT will notify the affected Contractor of the request and the date that such records will be released, unless the Contractor obtains a court order enjoining that disclosure. It will be the responsibility of the Contractor to protect the confidentiality of any information submitted in the bid and the Contractor shall take such legal actions as it may determine to be necessary to protect its interest. If the Contractor has not commenced such actions within ten

(10) calendar days after receipt of the notice, BFT will make the requested portions available for review and copying by the public. The Contractor will assume all liability and responsibility for any information declared confidential and shall defend and hold BFT harmless for any cost, penalties, and/or fees (including reasonable attorney fees) incurred in any action regarding the disclosure of said information. BFT assumes no responsibility or liability for any losses or damages which may result from the information contained in the bid.

D. By submitting a bid, the Contractor has thereby agreed to the provision of this section.

2.10. Form of Pricing Bid

In the interest of an equitable and expedient review process, every Contractor shall use the same form and order of bid. BFT shall determine the lowest overall bid by selecting the lowest price and using a combination of labor hours.

2.11. Price

BFT requests that each Contractor submit a price offer, utilizing the Bid form included with this IFB, to include:

A. Cost

B. Contractor offer will be valid for ninety (90) calendar from due date of bids.

All prices shall be shown in U.S. dollars.

The price offered for each item shall be the full purchase price, including delivery charges to BFT, mileage costs to and from BFT facilities, and include all labor and material costs, patent royalties, B & O taxes, and all other overhead charges of every kind and nature.

The Fairgrounds Passenger Platform Improvements project qualifies for the treatment of public road construction. This includes improvements to the curb, sidewalk, fencing and gates, bollards, pavement markings, lighting, and landscaping. It also includes the grading of the stormwater dispersion area.

(WAC 458-20-171) Sales tax does not apply to charges for materials or labor related to these parts of the project. However, both prime and subcontractors must pay sales or use tax on the value of materials that are incorporated into the project.

The portion of construction related to the stormwater treatment system itself does not qualify for public road construction. Sales tax is on the construction costs, including labor and materials.

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2.12. Equal Employment Opportunity

In all services, programs or activities, and all hiring and employment made possible by or resulting from this Contract, there shall be no discrimination by Contractor or by Contractor’s employees, agents, subcontractors or representatives against any person because of sex, age (except minimum age and retirement provisions), race, color, creed, national origin, marital status or the presence of any disability, including sensory, mental or physical handicaps, unless based upon bona fide occupational qualification in relationship to hiring and employment. This requirement shall apply, but not be limited to the following: employment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. Contractor shall not violate any of the terms of

Chapter 49.60 RCW, Title VII of the Civil Rights act of 1964, the Americans with Disabilities Act, Section

504 of the Rehabilitation Act of 1973 or any other applicable federal, state or local law or regulation regarding non-discrimination. Any material violation of this provision shall be grounds for termination of this Contract by BFT and, in the case of the Contractor’s breach, may result in ineligibility for further BFT

Contracts.

2.13. Ineligible Contractors

Contractor is required to certify that they or their Subcontractors are not on the Comptroller General’s list of ineligible Contractors.

2.14. Modification and Withdrawal of Bid and Claim of Error

A modification of a Bid already received shall be considered only if the modification is received prior to the time announced for the submittal of bids. All modifications shall be made in writing, executed and submitted in the same form and manner as the original bid.

Notwithstanding the above, a late modification of an otherwise successful bid that makes its terms more favorable to BFT shall be considered at any time it is received and may be accepted.

Any modification of the bid or quotation, except a modification resulting from BFT’s request for “best and final” offer, is subject to the same conditions.

Bids may be withdrawn Electronically or by written or email request received from Contractors prior to the time set for the receipt of bids if paper bids were submitted. Bids may be withdrawn in person by a

Contractor or an authorized representative, if the representative’s identity is made known and the representative signs a receipt for the bids before award for paper submittals only.

No Contractor may withdraw a bid after the time and date established for submitting bids, or before the award and execution of the contact, unless the award is delayed for a period exceeding ninety (90) from the deadline for receipt of bids. BFT reserves the right to request that Contractor grant an extension of such effective period.

No consideration shall be given by BFT to a claim of error in a bid unless written notice of such claim and supporting evidence of such claim, including cost breakdown sheets, are delivered to BFT within twenty-four (24) hours after the opening of bids. Any review by BFT of a bid and/or any review of such a claim of bid error (including supporting evidence) creates no duty or liability on BFT to discover any other error or mistake, and the sole liability for any bid error or mistake rests with the Contractor. BFT at its sole discretion reserves the right to accept or reject any and/or all withdrawn bids submitted, with authorization from BFT’s Administrative Services Director and BFT’s legal counsel.

2.15. Late Submissions

Any bid received at the office designated in the solicitation after the exact time specified for receipt shall not be considered. The exact time (also referred to as official time) is the date and time the bid is actually received by BFT.

2.16. Amendments to Invitation for Bids, Clarification, and Additional Correspondence

Addenda Notification: Bidders are to register for an account via BFT’s OpenGov Procurement Portal.

Once a bidder has completed registration, you will receive addenda notifications to your email by clicking “Follow” on this project. Ultimately, it is sole responsibility of each bidder to periodically check the site for any addenda at https://procurement.opengov.com/portal/bft. If Bidder prefers hard copies, be sure to coordinate with your Procurement Specialist II.

2.17. Request for Approved Equals or Deviations

Prospective Contractor shall submit any and all requests in writing prior to the bid due date. This can be requested in OpenGov's Procurement Portal or an email may be sent to the Procurement Specialist II.

Questions and Clarifications towards the Scope of Work and the Contract Terms and Conditions are due

Thursday, November 5, 2026 at 2:00 pm PST. This is to allow BFT to have ample time to respond prior to bid due date and time. If no request for approved equal or deviation is received, it shall be construed by

BFT to mean that the Bidder/Contractor intends to fully comply with IFB terms and conditions, and specifications. BFT shall review all requests for approved equals or deviations and, if necessary shall issue an amendment to the solicitation, which identifies all approved or disapproved requests.

2.18. Notice to Proceed

BFT reserves the right to issue a Notice to Proceed at any time up to twenty (20) calendar days following

Award of the Contract.

2.19. Single Bid Process

If only a single bid is received, BFT may require that the Bidder/Contractor provide a cost analysis or a price comparison between the proposed price and that of similar equipment, materials, supplies, and/or services to assure that the bid submittal price is fair and reasonable. If requested, the Bidder/Contractor shall provide the cost analysis or price comparison within seven (7) business days of the date requested.

BFT reserves the right to reject or accept the bid submittal on the basis of the cost analysis or price comparison.

2.20. Award

Contract will be awarded to the most responsive and responsible based who provided the lowest overall bid cost. If an agreement can not be met or Contractor needs to withdraw their bid, then BFT may enter into Contract with the next lowest Bidder.

3. Scope of Work

3.1. General Scope of Work & Governing Documents

The Contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and services required to complete the Work. Work includes site preparation, demolition and salvage, surveying, grading, hot mix asphalt (HMA) paving, stormwater dispersion areas, concrete tall curb, fencing and gates, hydrant protection, pavement markings, landscape and irrigation restoration, and electrical modifications.

Perform the Work in accordance with the executed Contract, applicable addenda, General Conditions, Modifications to the General Conditions, project Special Provisions, and the civil, landscape, and electrical plans. Apply the document precedence established in the Modifications to the General

Conditions. The technical requirements incorporate the 2026 WSDOT/APWA Standard Specifications and City of Kennewick standards as modified by the Contract Documents. This scope summarizes the

Work; detailed limits, dimensions, materials, quantities, and installation requirements remain as specified in those documents.

3.2. Mobilization & Construction Coordination

• Do not begin Work until BFT issues the Notice to Proceed and required bonds and insurance have been approved. Begin construction activities on site within ten days of the Notice to

Proceed date unless otherwise approved in writing. Complete the Work within the Contract

Time established in the final Contract Documents.

• Coordinate construction sequencing, access, staging, and electrical shutdowns with BFT, the

Engineer, and Benton County Fairgrounds. Submit the required construction schedule, shop drawings, product data, and other submittals before the associated Work begins.

• Obtain and pay for permits, licenses, and inspections assigned to the Contractor by the Contract

Documents. Keep applicable plans, specifications, reviewed submittals, and permits available at the site.

• Provide temporary fencing to secure the site. Submit a traffic control plan for approval before beginning Work. Maintain traffic in accordance with the plans and Special Provisions; full roadway closures are not allowed.

3.3. Surveying & Protection of Existing Features

• Verify the primary survey control and provide construction layout, stakes, benchmarks, and grade control for the Work. Protect existing monuments, maintain survey records, and obtain required approval of construction stakes before proceeding.

• Call 811 and field verify utility locations and elevations before excavation. Protect the existing water main, fire hydrant, retained trees, utilities, and other improvements not designated for removal. Protect the existing gate and posts identified by SP01 Construction Note 8 in place throughout construction. Adjust existing structures and valve boxes to finished grade where shown.

• Install high visibility fencing, tree protection fencing, and erosion and sediment controls at the locations required by the plans. Where high visibility fencing is required as the first order of

Work, obtain the Engineer’s acceptance before other site Work begins.

• Use the tree protection methods on LA01 and LA02, including arborist oversight where required and air excavation for trenching within tree driplines. Protect structural roots and restore disturbed areas.

3.4. Demolition & Salvage

• Sawcut and remove existing HMA, aggregates, concrete slabs, trees, fencing, gates, posts, and the existing wood light pole and foundation only where designated for removal on SP01.

Distinguish the double hung gate designated for salvage from the separate gate and posts designated to remain in place. Dispose of material not designated for reuse.

• Salvage and protect existing cedar fence panels, the designated double hung gate and gate hardware, three existing area light fixtures and their mounting frame, RV power pedestals, panelboards and mounting frames, yard hydrants, and designated irrigation components for reinstallation.

• Test and document the operation of the existing area light fixtures with the Owner before removal. Remove and dispose of the existing intercom speakers as indicated on the electrical plans.

3.5. Earthwork, Paving, & Concrete

• Perform clearing, grubbing, excavation, grading, subgrade preparation, and compaction to the lines and elevations shown. Provide the specified crushed surfacing, base course, top course, and other aggregate materials.

• Construct the passenger platform and bus staging pavement in accordance with PV01, including the typical section of 3.5 inches of HMA Class 1/2 inch PG 64-28 in two equal lifts over 2 inches of top course and 4 inches of base course, unless revised by the final Contract Documents.

• Meet the grading and accessibility requirements shown on the plans. The regraded passenger platform shall have no grade exceeding 2 percent in any direction; construct the typical platform section to the 1.5 percent maximum slope shown on PV01.

• Construct reinforced cement concrete tall curb and foundations to the revised alignment, limits, and details on PV01. Construct pavement edges near the west gate to the revised layout. Seal joints between new and existing HMA. Replace Fairway Drive pavement damaged by construction in accordance with the specified City detail.

3.6. Stormwater & Erosion Control

• Prepare, submit, and implement the required Spill Prevention, Control, and Countermeasures

(SPCC) plan under Bid Item 2. Provide spill prevention measures, response materials, and procedures required by the applicable Contract Documents, and maintain them throughout construction.

• Construct the two stormwater dispersion areas shown on DR01, including excavation, grading, level spreader base course, gravel backfill for drain, imported topsoil, and seeded vegetation.

Shape the finished site to direct runoff to the dispersion areas at the revised contours and spot elevations on DR01. Match existing grades at the indicated west gate pavement edges and tie-in locations. Vegetation is part of the runoff treatment system; drainage facilities will not be accepted until plantings are established as required by the plans.

• Install, inspect, maintain, and remove temporary erosion and sediment controls as required.

Protect nearby inlets, control sediment laden runoff, maintain clearing limits, and stabilize exposed slopes. Provide mulch and other measures required by the plans and Special Provisions.

3.7. Fencing, Gates, Hydrants, and Markings

• Construct six foot cedar fencing with new steel posts to match the existing height and style.

Reinstall salvaged panels and provide matching new panels where needed. Submit cut sheets or samples for approval before procuring new panels.

• Reinstall the salvaged double hung gate and associated hardware at the location shown on

PV01. Protect the separate existing gate and posts identified by SP01 Construction Note 8 in place. Provide removable 8.5 foot fence panels between posts at the designated ticket booth locations.

• Install fire hydrant guard posts in accordance with the specified City detail. Reinstall yard hydrants on the new recycled plastic bollards or power pole as shown; restore the associated water connections.

• Install the bus sawtooth and lane markings shown on CH01, including six inch yellow pavement markings and four inch white lane markings in accordance with the specified City standards.

3.8. Landscape Irrigation & Lawn Establishment

• Restore disturbed lawn and landscape areas. Prepare soil, place specified topsoil and amendments, and hydroseed with the specified seed mix, mulch, fertilizer, and soil binding agent. Follow the planting windows and application rates on LA01 and LA02.

• Document existing irrigation conditions with Benton County Fairgrounds before demolition.

Locate existing piping and equipment, retain service to areas outside the Work limits, and make required adjustments for coverage of the restored landscape areas.

• Salvage and reinstall designated Rain Bird Maxi-Paw impact rotor sprinklers in the east lawn area. Verify and submit static water pressure, obtain layout approval, and flush and adjust the irrigation system to provide coverage and minimize overspray.

• Maintain the lawn for 365 calendar days beginning with the Engineer’s acceptance of the newly installed uniform stand of seeded vegetation. Include watering, fertilizing, weed removal, and reseeding required by LA02. Manually water the west lawn during establishment.

• Request the final lawn inspection approximately ten days before the establishment period ends.

Correct unacceptable conditions within five working days of notice and obtain acceptance of the established lawn.

3.9. Electrical & Lighting Improvements

Provide a complete and operating electrical installation in accordance with the electrical plans and

Division 26 specifications included in the Special Provisions. Field verify existing conditions and coordinate underground work, shutdowns, and reenergization with the Owner and affected trades.

• Furnish and install the new 12 inch diameter timber utility pole shown on UT01, with the required burial depth and the same lighting height above grade as the existing installation.

Reinstall the three salvaged area light fixtures and mounting frame and extend the existing lighting circuit as required.

• Provide the new lockable handhole at the pole base, conduit elbow, galvanized rigid steel riser, conductors, grounding, bonding, supports, identification, and associated connections required by the electrical plans.

• Reinstall salvaged RV power pedestals, panelboards, and mounting frames following civil and landscape work. Install the specified new TT-30R and GFCI duplex receptacles and weatherproof in-use covers. Provide new circuits and breakers for RV pedestal receptacles as shown and reconnect the designated panelboard receptacles to their existing circuits.

• Provide trenching, bedding, backfill, raceways, wiring, pull strings in empty conduits, and surface restoration required for the installation. Meet the specified cover, separation, and above grade conduit requirements.

• Perform the specified electrical tests and demonstrate operation of the completed lighting and power systems. Provide inspection certificates and test documentation required by the Contract

Documents.

3.10. Quality Control Acceptance & Closeout

• Provide Contractor quality control and coordinate testing and inspections with BFT and the

Engineer. Give timely notice when Work is ready for inspection, provide access and assistance, maintain required records, and correct nonconforming Work. Responsibility for arranging and paying for testing and inspections shall remain as allocated in the Contract Documents.

• Before acceptance, complete punch list items, remove construction debris and temporary facilities as authorized, restore disturbed or damaged improvements, and leave the site clean and ready for its intended use. Demonstrate that gates, lighting, electrical equipment, irrigation, hydrants, pavement, and drainage improvements function as required.

• Submit project record drawings and specifications showing actual installation and field changes, operation and maintenance information, warranties, test reports, and final permit and inspection documentation. Submit required prevailing wage and other closeout records in accordance with the Contract Documents. Complete the separate lawn establishment obligations and obtain their required acceptance.

• Measure and pay for Work under the final bid schedule and applicable measurement and payment provisions. The supplied schedule contains 34 bid items, including a $5,000 estimated erosion/water pollution control item. Administer that item under the applicable force account provisions. Obtain written clarification of conflicting payment units or requirements before the affected Work proceeds.

4. General Information to Bidders/Contractors

BFT is a political subdivision of the State of Washington and funded in part by grants from the Federal

Transit Administration (FTA) of the U.S. Department of Transportation, pursuant to the Federal Transit

Act. When so funded, this Contract shall be subject to all rules and regulations promulgated and pursuant thereto. BFT’s purchasing procedures are governed by the Washington statutes, by various federal statutes and regulations, by Office of Management and Budget Circular A-102, and by FTA

Circular C4220.1G. These require, among other things, that procurements be made according to approved plans and specifications, which become a part of the Contract between BFT and a successful

Contractor.

Pursuant thereto, BFT solicits bids for services in accordance with all terms, conditions, and requirements accompanying this IFB. To be considered, Contractor must submit a complete response to all provisions of this IFB. No other distribution of bids shall be made by the Contractor. Bids must be signed by an official authorized to bind the Contractor to its provisions.

BFT reserves the right to postpone the times at which bids must be received, and to amend the specifications, terms, and/or conditions. Prompt notice of such postponement or amendment shall be given by BFT to all prospective Contractors who have received copies of this IFB. If the IFB is amended, any Contractor from whom a bid has been received prior to the giving of such notice shall be entitled to withdraw and resubmit its bid. All bids must be received prior to due date to be considered.

4.1. Rejection and Waiver

BFT reserves the right to reject any or all bids and to waive informalities and minor irregularities in bids received. This IFB may be cancelled and any and all bids may be rejected in whole or in part when it is in the best interest of BFT.

4.2. Economy of Preparation

Bids should be prepared simply and economically, providing a straightforward, concise description of the Contractor ability to meet the requirements of the IFB. Fancy bindings, colored displays, promotional material, etc. are not desired. Emphasis should be placed on completeness and clarity of content.

4.3. Response Date

To be considered, bids must be submitted electronically up to but not later than the Tuesday, November

17, 2026 and time of 1:00 pm. No late electronic submittals will be allowed. BFT’s OpenGov

Procurement Portal Clock is the official clock for the determination of all deadline dates and times.

Without exception, responses will not be accepted after the submission deadline regardless of any technical difficulties such as poor internet connections or BFT’s OpenGov Procurement Portal not being accessible from your connected device. BFT strongly recommends completing your response well ahead of the deadline.

If Contractor's preferred method is to provide paper submittals the sealed package will need to arrive at

BFT’s main office or coordinate a delivery time with the Procurement Specialist II before Tuesday, November 17, 2026 at 1:00 pm. It is the Contractors responsibility to make aware to the Procurement

Specialist II that they will be submitting a sealed hard copy bid. Paper Bids received after the date and time specified shall be returned unopened and shall not be considered.

A Public Bid Opening will be held on Microsoft Teams at the submission due date and time.

4.4. Incurring Costs

BFT is not liable for any costs incurred by the Contractor prior to issuance of a Contract.

4.5. Acceptance of Bid Content

The Contractor acknowledges that the contents of the Contractor’s bid and all terms and conditions set forth within this IFB shall become contractual obligations if BFT accepts the bid for Contract award.

4.6. Equal Employment Opportunity

The Contractor will be required to comply with all applicable Equal Employment Opportunity laws and regulations.

4.7. WISHA and OSHA Regulations

The Contractor agrees to abide by all laws, rules and regulations of the United States of America, the

State of Washington, or any agencies or subdivisions thereof, specifically including Washington

Industrial Safety and Health Act (WISHA) and Occupational Safety and Health Administration (OSHA) regulations currently in effect at time of Bid Opening.

All Contractors will acknowledge their total familiarity with the entire IFB packet to include instruction, specifications, and Contract clauses by venture of the submission of a bid. BFT will not consider claims for additional compensation based upon the Contractors lack of knowledge of the bid documents.

Contractors shall rely only on written addenda provided by BFT. In no event, should a prospective

Contractor submit a bid based upon an oral interpretation.

A. Qualification and Experience: The successful Contractor will have the following minimum qualifications:

1. Have a current Washington State certificate of registration as a Contractor in compliance with chapter RCW 18.27, which must be in effect at time of bid submittal

2. Have a current Washington State Unified Business Identifier (UBI) number.

3. Not be disqualified from bidding on any public works Contract under RCW 39.06.010 or

39.12.065(3).

4. Have a Washington Department of Revenue State Excise tax registration number, as required in Title RCW 82.

5. Have Industrial Insurance (worker’s compensation) coverage for the Contractor’s employees working in Washington State, as required in RCW Title 51.

6. Company has two (2) or more years’ experience in services requested.

7. Insurance as described in Insurance Clause.

8. Contractor will include three commercial project references with bid.

9. Contractor must have received L&I authorized training on public works and must provide

BFT with the certificate.

4.8. Washington State Prevailing Wage Rate

Prevailing wage will be paid to all workers, laborers, or mechanics employed in the performance of any part of this project shall be in accordance with the provisions of Chapter 39.12 RCW, as amended, and the rules and regulations of the Department of Labor and Industries of the State of Washington. The prevailing wage rates for the locality or localities where this Contract will be performed shall be determined by the Industrial Statistician of the State Department of Labor and Industries and are by reference made a part of this IFB as though fully set forth herein.

Notice: BFT is required to have an approved intent for Contractor and all Subcontractors to pay prevailing wages before any funds can be released. Contractor will be required to file an affidavit of wages paid and certified payroll completed after each pay period. LNI requires Contractor to complete certified payroll at least once a month.

Washington State Website for Prevailing wages can be found: https://www.lni.wa.gov/

An affidavit has to be approved by LNI before final payment or retainage can be made. The Notice of

Completion has to be approved and released by all three agencies before retainage payment can be released.

https://www.lni.wa.gov/

Please note: If this is a Contraction Contract that is over $10,000 LNI requires the intent to be posted on the job site.

4.9. Director of Labor and Industries to Arbitrate Disputes

In accordance with RCW 39.12.060 the Washington State Director of Labor and Industries will arbitrate all disputes concerning prevailing wages for work. Disputes cannot be adjusted by the parties of interest, including labor and management representatives, the matter shall be referred for arbitration to the director of the department of labor and industries of the state and his or her decision therein shall be final and conclusive and binding on all parties involved in the dispute.

4.10. Submittals

The documents listed and required in the Vendor Questionnaire Section of OpenGov shall be completed unless noted as optional. The following Submittals are to be completed with the bid:

A. Disadvantaged Business Enterprises Form

B. Certificate of Compliance Bidder Responsibility

C. Certificate of Compliance with Wage Payment Statues

D. Certificate Regarding Debarment

E. Contractor's Option for Retainage

F. Non-Collusion Affidavit

G. Statement of Qualifications

4.11. Identification of Sub-Contractors

Per RCW 39.30.060, If the Contract value is over $1,000,000 then within one (1) hour of the bid submittal due date and time, the Prime Contractor must provide the Procurement Specialist II a list of plumbing, electrical, and/or HVAC (heating, ventilation and, air conditioning) Sub-Contractor(s) that the

Contractor will use for the duration of this project.

The Contractor must provide the Procurement Specialist II within forty-eight (48) hours of the bid opening due date and time a list of Sub-Contractors for rebar and structural concrete.

BFT has uploaded a section for this submission to be included with your bid in the submittal documents.

4.12. Procurement Protest Procedures

Protest procedure will be as follows:

A. Vendors and/or taxpayers wishing to protest the legitimacy of any type of procurement action outlined in this manual must submit their pre-award Notice of Protest in writing no less than eight (8) calendar days before the quote opening date. A protest of a proposed award or of an award shall be filed within seven (7) calendar days of the award of a contract or notice of apparent successful proposer/bidder, whichever is sooner.

B. The Notice of Protest process:

1. The Notice of Protest shall state in detail all issues and facts applicable to the protest. Issues and facts not stated in the Notice of Protest will not be considered.

2. A meeting(s) will be called within three (3) calendar days of receipt of the protest and will include representatives from BFT and the protesting party to discuss the issue related to the protest. The protest meeting may be held in person, or by teleconference.

3. A final determination will be made by the BFT Chief Executive Officer within three (3) calendar days of the final meeting, and the protestor shall be notified of the decision in writing by the Authority by regular mail.

4. The Chief Executive Officer may, at their sole discretion, extend the limits of the timeline outlined above.

5. Failure of the protestor to specify their objections in writing and in accordance with the specified time deadlines shall constitute a waiver of all right to protest.

This protest procedure shall be made known to all prospective Contractors and is included or referenced in the requirement section of all solicitation documents.

C. All communications with the parties involved, including BFT staff or board members concerning protest, shall be in writing, and will be open for public inspection. BFT shall be responsible for compiling and maintaining the written protest record.

D. When a protest has been timely filed with BFT before award, BFT shall not make an award prior to five (5) calendar days after the resolution of the protest, or if a protest has been filed with

FTA, during the pending of that protest, unless BFT determines that:

1. The items to be procured are urgently required:

2. Delivery or performance will be unduly delayed by failure to make the award promptly; or

3. Failure to make prompt award will otherwise cause undue harm to BFT or the Federal

Government.

E. In the event that BFT determines that the award is to be made during the five (5) calendar day period following the local protest decision or the pending of protest, BFT shall notify FTA prior to making such award. FTA will not review the sufficiency of BFT’s determination to award during the pending of protest prior to FTA’s proposal protest decision. FTA reserves the right not to participate in the funding of any contract awarded during the pending of protest.

4.13. Apprentice Utilization Requirement

The Contractor shall comply with all applicable Washington State Apprentice Utilization Requirements

(AUR), including RCW 39.04.320-.340, Chapter 296-05 WAC, and Washington State Department of Labor

& Industries (L&I) requirements, as amended. Prior to commencing Work, the Contractor shall submit all required apprentice utilization documentation, including an Apprentice Utilization Plan (AUP) or other forms required by Ben Franklin Transit (BFT) or L&I. The Contractor shall ensure compliance by all subcontractors and lower-tier subcontractors, maintain records demonstrating compliance, and provide such records upon request. Failure to comply with applicable apprentice utilization requirements may result in withholding of payment, contract remedies, or other actions authorized by law or the Contract

Documents. For federally funded projects, the Contractor shall also comply with all applicable Federal

Transit Administration (FTA) requirements. In the event of a conflict between state and federal requirements, applicable federal requirements shall govern.

5. Terms and Conditions

5.1. Performance

A. The Contractor will perform all work, furnish all labor, necessary supplies, travel expenses, and equipment for the proper execution of performance described in scope of work. The

Contractor’s bid is a part of this contract and describes the service provided.

B. All performance must be done in strict accordance with the Contract Documents, including IFB

26-16, Cost proposal/bid and any Addenda's.

C. The Contractor agrees to comply with all applicable provisions and the most recent amendments of state and local laws and regulations.

D. It shall be the responsibility of the Contractor to present a consistently clean condition after each building service. The services outlined in the Scope of Work are minimum requirements and in no instance are they limited to the level of cleanliness.

E. The, title and name, or BFT designee shall make decisions on questions that arise as to the quality and acceptability of any work performed under this Contract. If performance (in the opinion of the Chief Planning & Development Officer or designee) becomes unsatisfactory, BFT will notify the Contractor.

F. Upon observance of the Contractors failure to perform satisfactory services, BFT will issue a

Notice of Service Correction to the Contractor, via email. The notice will identity the service correction requirement and provide the Contractor 24 hours to begin correction. If the

Contractor fails to begin correction of services within the time stipulated in the notice, BFT will correct the service shortcoming with their own forces or by another Contractor.

5.2. Payment

BFT will mail Contractor their payment after receipt of an approved intent and certified payroll with WA

L&I has been filed. Progress payment shall not be made nor considered. Final payment will be made once affidavit is filed with WA L&I.

Payment of the purchase price enumerated herein shall constitute full performance under this Contract by BFT.

BFT will not make payment(s) to multiple Contractors.

Payments Due. Services will be invoiced and due thirty (30) after receipt of an invoice and approved documents. BFT will mail payment to Contractor once approved.

Interest on Past Due. Any amounts due in connection with this Agreement which is past due will incur finance charges at the rate of one-half of one percent per month (6% APR).

Contractor will provide an invoice on Contractor’s letterhead for goods or services received. Each invoice will be numbered and will include the following information:

A. Contractor’s Name and Address

B. Contractor’s Remittance Address

C. Description of Work Completed and/or

D. Job site

E. Contract / PO Number

F. Invoice Number

Invoices and support documentation are to be emailed (preferred method) or mailed to the following address:

Email: accountspayable@bft.org

Or

Ben Franklin Transit

Attention: Accounts Payable

1000 Columbia Park Trail

Richland, WA 99352

5.3. Term of Contract and Price Changes

The term of this Lump Sum Contract. Contract shall end either once all work has been completed to or by ##/##/20##, whichever originates first. Contract shall not exceed $XXX,XXX (including tax).

BFT may exercise the Option to extend for up to three (3) months and this may…