Fairgrounds bathroom IFB.pdf

TOWN OF CHARLEMONT

INVITATION FOR BIDS (IFB)

Stand-Alone Handicap Accessible Restroom Facility

Charlemont Fairgrounds

Park Street

Charlemont, MA 01339

Issued By:

Town of Charlemont

Office of the Town Administrator

PO Box 677

Charlemont, MA 01339

Phone: 413-339-4335

Email: administrator@townofcharlemont.org

1. INVITATION

The Town of Charlemont, acting through the Town Administrator as the Chief Procurement

Officer, hereby invites sealed bids from qualified contractors for the design, construction, and installation of a stand-alone handicap accessible restroom facility at the Charlemont

Fairgrounds, Park Street, Charlemont, Massachusetts, in accordance with Massachusetts General

Laws Chapter 30B and all other applicable laws.

The contract will be awarded to the lowest responsive and responsible bidder.

2. PROJECT DESCRIPTION

The project consists of furnishing all labor, materials, equipment, and supervision necessary for the design, construction, and installation of a stand-alone restroom building including:

• Concrete slab foundation with raised footings approximately two (2) feet above grade

• Two restroom units within one structure

• Total of six (6) restroom areas:

o Two (2) Women’s restrooms o Two (2) Men’s restrooms o Two (2) Gender-neutral restrooms

• Four (3) stalls per side (minimum), with at least one fully ADA-compliant stall in each restroom

• Plumbing, electrical, ventilation, lighting, and all related site work

All work shall comply with applicable federal, state, and local regulations, including but not limited to:

• Massachusetts State Building Code

• Massachusetts Architectural Access Board (521 CMR)

• Americans with Disabilities Act (ADA)

• All applicable plumbing and electrical codes

3. SCOPE OF WORK

3.1 Design Requirements

The facility shall include:

• Accessible layout ensuring full ADA and 521 CMR compliance

• Clear accessible pathways to the facility

• Adequate lighting and ventilation

• Separate electrical circuits for interior and exterior lighting

• Durable, weather-resistant, and easy-to-clean materials

• Proper ADA signage including Braille

• Accessible-height sinks and hand dryers

• Emergency call buttons in accessible stalls

• Non-slip flooring

• Proper site drainage

• Low-point drain for winterization

• Installation of ramps and handrails where required

3.2 Construction Requirements

• Use of high-quality, weather-resistant materials suitable for outdoor use

• Water-efficient plumbing fixtures

• Installation of all necessary plumbing and electrical systems

• Compliance with all local, state, and federal codes

• Sustainable practices encouraged

4. BID SUBMISSION REQUIREMENTS

4.1 Bid Deadline

Sealed bids must be received no later than:

May 8 , 2026 1 pm at:

Town of Charlemont

Office of the Town Administrator

PO Box 677, 157 Main Street

Charlemont, MA 01339

Bids will be publicly opened and read aloud at the above location immediately following the submission deadline.

Late bids will not be accepted.

4.2 Bid Format

Bids must be submitted in a sealed envelope clearly marked:

“Bid – Charlemont Fairgrounds Restroom Facility”

Bidders shall submit:

1. Completed Bid Form

2. Itemized cost breakdown

3. Non-Collusion Form (signed under penalties of perjury)

4. Certificate of Tax Compliance (M.G.L. c.62C §49A)

5. Evidence of Insurance

6. Copy of applicable Construction Supervisor License (CSL)

7. Proof of Registration as a Home Improvement Contractor (if applicable)

8. References for at least three similar projects

9. Proposed project timeline

Electronic copies may be requested in addition to the sealed hard copy submission.

5. PRE-BID MEETING

A non-mandatory pre-bid conference will be held on:

April 16,2026 1 pm

Charlemont Fairgrounds

Park Street

Charlemont, MA 01339

Attendance is strongly encouraged.

6. QUESTIONS

All questions regarding this IFB must be submitted in writing to:

Sarah Reynolds

Town Administrator administrator@townofcharlemont.org

Questions must be received by: April 20,2026

Written addenda, if any, will be issued to all plan holders and shall become part of the contract documents.

7. CONTRACT AWARD

This procurement is conducted pursuant to M.G.L. Chapter 30B.

Award will be made to the lowest responsive and responsible bidder meeting all requirements set forth in this IFB.

The Town reserves the right to:

• Reject any or all bids

• Waive minor informalities

• Cancel this IFB if deemed in the best interest of the Town

The selected bidder will be required to:

• Execute a formal written contract

• Provide certificates of insurance

• Provide performance and payment bonds if required by law

• Obtain all necessary permits

8. EVALUATION CRITERIA

Bids will be evaluated on a pass/fail basis for responsiveness. The contract will be awarded to the lowest priced bid submitted by a responsive and responsible bidder.

Responsibility shall include consideration of:

• Experience with similar projects

• References

• Financial stability

• Licensing and insurance compliance

• Ability to complete the project within the specified timeline

9. INSURANCE REQUIREMENTS

The selected contractor shall provide proof of insurance including:

• Commercial General Liability

• Workers’ Compensation (as required by law)

• Automobile Liability (if applicable)

Coverage limits shall be specified in the contract documents.

10. TERMS AND CONDITIONS

• All bids shall remain firm for thirty (30) days following the bid opening.

• All submitted bids become the property of the Town of Charlemont.

• The Town is not responsible for costs incurred in the preparation of bids.

• The contract shall not be considered executed until approved and signed by authorized

Town officials.

11. FUNDING

This project is subject to appropriation and availability of funds.

BID FORMS

Town of Charlemont

Invitation for Bids (IFB)

Stand-Alone Handicap Accessible Restroom Facility

Charlemont Fairgrounds

BID FORM

Bidder Information

Company Name: ____________________________________________

Address: _________________________________________________

City/Town: __________________ State: ______ Zip: ___________

Phone: ____________________ Email: ________________________

Contact Person: ___________________________________________

Massachusetts Construction Supervisor License (CSL) #: __________________

HIC Registration (if applicable): __________________________

BASE BID

The undersigned agrees to furnish all labor, materials, equipment, supervision, permits, and services necessary to complete the Stand-Alone Handicap Accessible Restroom Facility project in accordance with the Invitation for Bids and all contract documents for the following lump sum price:

BASE BID (LUMP SUM):

(Written Amount)

ALTERNATES (If Applicable)

Alternate No. 1: __________________________________________

Alternate No. 2: __________________________________________

(If no alternates are provided, state “N/A”)

PROJECT TIMELINE

Proposed Start Date: __________________________

Substantial Completion (Calendar Days from Notice to Proceed): __________ Days

ADDENDA ACKNOWLEDGEMENT

The Bidder acknowledges receipt of the following Addenda:

Addendum No. ____ Dated __________

Addendum No. ____ Dated __________

Addendum No. ____ Dated __________

BID SIGNATURE

The undersigned certifies that this bid is submitted in good faith and without collusion and that the bidder is fully qualified to perform the work described.

Signature: __________________________________________

Printed Name: ________________________________________

Title: _______________________________________________

Date: ________________________________________________

STATUTORY CERTIFICATIONS

(Required for all Chapter 30B Sealed Bids)

1. NON-COLLUSION FORM

(Required under M.G.L. c.30B §10)

The undersigned certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Signature: __________________________________________

Printed Name: ________________________________________

Title: _______________________________________________

Company: ____________________________________________

2. CERTIFICATE OF TAX COMPLIANCE

(M.G.L. c.62C §49A)

Pursuant to Massachusetts General Laws Chapter 62C, Section 49A, I certify under the penalties of perjury that I, to the best of my knowledge and belief, have filed all state tax returns and paid all state taxes required under law.

Signature: __________________________________________

Printed Name: ________________________________________

Title: _______________________________________________

Social Security Number or Federal ID Number: __________________________

3. CERTIFICATE OF AUTHORITY

(If Bidder is a Corporation)

I hereby certify that I am the Clerk/Secretary of

(Name of Corporation) and that __________________________________________

(Name of Officer) is duly authorized to sign contracts and bids on behalf of said corporation, and that such authority remains in full force and effect.

Signed under penalties of perjury this _____ day of ______, 20.

Signature: __________________________________________

Clerk/Secretary

Corporate Seal (if applicable)

4. CERTIFICATE OF INSURANCE

ACKNOWLEDGEMENT

The bidder agrees, if awarded the contract, to furnish certificates of insurance evidencing the following minimum coverage:

• Commercial General Liability

• Workers’ Compensation (as required by M.G.L. c.152)

• Automobile Liability (if applicable)

The Town of Charlemont shall be named as an additional insured where appropriate.

Signature: __________________________________________

5. REFERENCES FORM

List at least three similar projects completed within the last five years:

Project 1

Project Name: _______________________________________

Location: ___________________________________________

Owner: _____________________________________________

Contact Person & Phone: _____________________________

Project Cost: _______________________________________

Project 2

Project Name: _______________________________________

Location: ___________________________________________

Owner: _____________________________________________

Contact Person & Phone: _____________________________

Project Cost: _______________________________________

Project 3

Project Name: _______________________________________

Location: ___________________________________________

Owner: _____________________________________________

Contact Person & Phone: _____________________________

Project Cost: _______________________________________