Fairbanks FB Office Buildout SOW.pdf

U.S. General Services Administration

Region 10 Public Buildings Service www.gsa.gov

Statement of Work for Design Build (DB) Contract

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PROJECT IDENTIFICATION

Project Title: Fairbanks FB Office Buildout

Building: Fairbanks Federal Building

Building ID #: AK0029ZZ

Building Location: 101 12th Ave. Fairbanks, AK 99701

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TABLE OF CONTENTS

1. Project Information

2. Scope of Work

3. Deliverables and Submittal Schedule

4. Applicable Standards

5. Acceptance Criteria

6. General Requirements

7. Attachments

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1. Project Information

1.1. Location of Work:

1.1.1. Building Number: AK0029ZZ

1.1.2. Name: Fairbanks Federal Building

1.1.3. Address: 101 12th Ave. Fairbanks, AK 99701

1.1.4. Area: Suite 172

1.2. Background:

The Fairbanks Federal Building (AK0029) was built in 1977 and was constructed to replace the older, downtown federal building/courthouse, later disposed of by GSA, and now known as the privately-owned Courthouse Square. The significant increase in the population of Fairbanks during the 1970’s oil industry expansion prompted the need for a new building with increased space for federal offices and courts. The Fairbanks Federal Building has a steel and glass exterior, a steel and concrete interior, and has 3 floors as well as a partial basement level. A four-story attached, open air, covered, garage is located on the west side of the building, and there is an asphalt surface parking lot adjacent to the building. There is adequate parking for tenants and visitors. As seen from an aerial perspective, the building is L-shaped and has a flat roof. The architectural style is considered to be “Great Society-International,” but the building had to be designed to cope with a harsh arctic climate in which temperatures range from 90 degrees in the summer to -40 degrees in the winter (as well as heavy snow loads). The Fairbanks Federal Building is located in the Central Business District and should be classified as providing approximately Class B+ space as compared to other commercial buildings in Fairbanks

1.2.1. Project Purpose:

1.2.1.1. Federal Agency is moving their office from leased space to the Fairbanks Federal Building. Within the new space the agency has requested two offices, a conference room, kitchenette area, and secure waiting area.

1.2.2. Project Summary:

1.2.2.1. The buildout will consist of a new office buildout of approximately 950 sq ft within a larger space which is being utilized as a temporary office. Due to the temporary space and new space being within one large volume, Draft temporary walls may need to be constructed to establish a safe work zone and to control dust and debris from the temporary office.

This project is a Design Build Effort and will utilize the concept drawings, floor plan, and specifications provided by the Sergeant at Arms as well adhere to GSA building regulations.

1.3. Period of Performance:

1.3.1. The period of performance, which includes both design and construction, is two hundred and seventy days (270) calendar days from Award to Substantial Completion and thirty (30) calendar days from Substantial Completion to Final Completion, for a total period of performance of three hundred days (300) calendar days.

1.3.1.1. The design is required to follow the Design Deliverable schedule in Section

1.3.1.2. The construction schedule is required to follow the Construction Notice to Proceed (NTP) and per the negotiated schedule based upon the design progress. (See Section 1.3.1.4)

1.3.1.3. The contractor is required to commence all non-physical construction requirements to include, but not limited to:

1.3.1.3.1. Submission of bonds and/or insurance documents within “ten” (10) calendar days of contract award. The acceptance of the Bonds and Insurance will set the Post Award Meeting date (see Section 6).

1.3.1.3.2. The commencement of background investigation documents within “ten” (10) calendar Days of contract award (see Section 6).

1.3.1.3.3. Approved project submittal log is required prior to the issuance of NTP and as described in Section 3, within “ten” (10) calendar days of award.

1.3.1.3.4. Product submittals are required to be submitted within “fifteen” (15) calendar days of contract award unless otherwise noted (see Section 3).

1.3.1.4. The Contracting Officer will issue a Construction NTP upon acceptance by the GSA of all required documents, submittals, and approval of security clearances. Physical construction work is required to only be allowed after the issuance of NTP by the Contracting Officer.

1.3.1.5. Final completion is required to occur no later than "thirty" (30) calendar days after Substantial Completion. Final completion includes all site

Draft cleanup, demobilization, completed and accepted punch list and closeout documents (see Section 3.2.11).

1.4. Project Collaboration and Documentation

1.4.1.1. Project Management Information System (PMIS) - GSA uses PMIS throughout the design and construction phases as a repository for all project information and as a tool to manage and monitor progress and modifications. Unless as otherwise provided, the Contractor will rely exclusively on PMIS to post, review, access, comment on, collaborate, or otherwise submit all project information.

1.4.1.2. The Contractor is required to use GSA’s web-based electronic Project Management Information System (PMIS). PMIS is a web-based project management tool which provides GSA with an automated workflow, collaboration, document management and project management solution to assist GSA in the management of design and construction projects.

1.4.1.3. The current PMIS system in use by GSA is Kahua Project Management Software.

1.4.1.3.1. The Contractor is required to request access to Kahua using the Kahua Account Request Form.

1.5. Work Hours:

1.1.1. The Contractor is required to perform all work specified for this project outside normal business hours of 8 am to 5 pm Monday through Friday. Weekend and Federal holidays are available with approval from the CO/COR.

1.5.1. However, due to several conditions, work may be requested to be completed during normal business hours on a case-by-case basis. Requests will be submitted to the CO/COR no less than 10 days in advance.

2. Scope of Work

2.1. Task 1 – Design

2.1.1. Develop a full set of engineered, sealed and signed construction documents, with fully developed specifications in CSI Masterformat. The design and specifications are required to be based upon and guided by the latest versions of GSA’s PBS P-100 and PBS P-120. Final documents may be electronically signed. The contractor is required to prepare the construction documents and project design per the attached Design Intent Document (DIDs), the Program of Requirements (POR) and applicable standards (see Section 4).

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2.1.2. The contractor is required to prepare the construction documents and project design per the attached Design Intent Document (DID's), Exhibit 1

- Initial Design Drawings and Exhibit 2 - DEA dwg details, and applicable standards Exhibit 3 -DEA Facility Design Guide and Exhibit 4 – DEA POS SOW (see Section 4).

2.1.2.1. Architectural Design – Design considerations include but not limited to: new walls; new paints; new carpets; new VCT in the break area; 4” base cove; new break area with new countertop, new cupboards/cabinets, sink, new doors and hardware, and removing window and door openings.

2.1.2.2. Electrical/Data/Communications Design – Design considerations include but not limited to: Additional Lighting, new switches, wiring, outlets, etc. Provide electrical riser diagrams for new designed electrical work. New IT equipment room and other IT required wirings and installations per Attachment 1 - Agency Scope of Work.

2.1.2.3. Mechanical Design – Design considerations include but not limited to: Supply/return/sensor locations per new office lay-out; Pre-construction Testing and Balancing (TAB) and Post Construction TAB. Mechanical layout will account for potential future walls within the waiting area as described in the SAA SOW Floor Plan. A commissioning requirement must be provided for Post Construction TAB.

2.1.2.4. Plumbing Design - Design considerations include but not limited to:

New hot and cold-water connections to support sink requirements:

sanitary/drain; and required plumbing fixtures. Contractor to submit plumbing fixtures brochure/product data for selection during Design Phase.

2.1.2.5. Sprinkler, Fire and Life Safety Design - Design considerations include but are not limited to SAA’s floor plan and potential future wall in within the waiting room, and requirements outlined per GSA R10 Policy, see Attachment 2 Region 10 Policy (Fire Life Safety (FLS), Asbestos, etc.)

2.1.3. Architectural services and project specific elements integral to the design, to include, but not limited to:

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2.1.3.1. Chairing design charrettes, providing meetings agendas and minutes and project planning.

2.1.3.2. Phased architectural designs, plans, sections, elevations, details and schedules.

2.1.3.3. Engineering and Consultant coordination

2.1.3.4. Design phase submittals with product options

2.1.3.5. Specifications

2.1.3.6. Facility Specifications, Divisions 01-27, as applicable

2.1.3.7. GSA Fire and Life Safety Design, Installation and Testing Policy (see attachment 2)

2.1.3.8. Design deliverables in AutoCAD 2020 (minimum) and PDF documents and all associated files.

2.1.4. The design services in are required to be derived from GSA and O&M interviews, Sergeant at Arms SOW and Requirements, and on site reviews, to include, but not limited to:

2.1.4.1. Planning charrettes and study reviews with GSA

2.1.4.2. Selective demolition and repair

2.1.4.3. System and assembly deconstruction and repair

2.1.4.4. MEP plans, sections, elevations and details, as applicable

2.1.4.5. Engineering calculations and signed and sealed documents

2.1.4.6. AutoCAD 2020, PDF documents

2.1.5. General Guidance

2.1.5.1. The project work is required to comply with all federal, state and local environmental laws, regulations, and standards, as well as guidelines on the Sustainable Facilities Tool.

2.1.5.2. Specifications supporting the construction, to include the areas addressed in the construction drawings in CSI Masterformat or COR approved equal.

2.2. Task 2 - Construction

2.2.1. The contractor is required to construct the accepted design per Section 2.1 and US Senate Sergeant at Arms (SAA) Scope of Work (Attachment 1).

https://sftool.gov/

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2.2.2. Contractor shall supply all supervision, equipment, labor and materials necessary to complete the buildout requirements per approved construction drawings and Attachment 1 - SAA SOW. In addition, coordination with the furniture manufacturer/installer and consultant is required throughout the construction process. Scopes to include but not limited to:

2.2.3. Site protection - Dust and debris needs to be established prior to construction activities. The protections will be established to keep debris from affecting the building’s mechanical and fire protection system as well as keeping all dust and debris within the construction area.

2.2.4. Demolition - Selective demolition will be needed within the construction limits.

2.2.5. Wall construction:

2.2.5.1. All walls will be 3-5/8" x min. 25 ga. metal studs @ 24" o.c., 5/8" gypsum board, each side (max. deflection L/240). New walls will be floor to Ceiling Grid.

2.2.5.2. The existing (north) wall be overlaid with Quietrock or approved equal

GWB.

2.2.5.3. All newly constructed walls will be filled with sound batting insulation.

2.2.5.4. 4" Vinyl Wall Base (Thermoplastic) will be installed on all newly constructed wall bases. Color will be selected during the design phase

2.2.5.5. The vacant side of the new dividing wall will be finished with ½” GWB (Non-sound rock), textured, painted, and 4” cove base installed.

2.2.5.6. Electrical outlets will be installed on opposite side of dividing wall per NEC Code spacings.

2.2.6. Ceiling - Contractor shall remove/reinstall, replace damaged, and add new matching ceiling tiles as needed to accommodate new space lay-out per approved drawings

2.2.7. Carpet - Contractor shall provide and install new carpet (Shaw Contract, Augment Tile 5T064, or Contracting Officer's Approved Equal). Color will be selected during the design phase

2.2.8. Windows:

2.2.8.1. Contractor shall remove and replace window coverings within Suite 330 with Mecho/5 Manual Shades or Contracting Officer Approved Equal (https://www.mechoshade.com/products/mecho5/) https://www.mechoshade.com/products/mecho5/

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2.2.8.2. Blast Mitigation window film - Installed window film will provide a minimum level of 3B protection as prescribed by the General Services Administration (GSA). Typically, the film installed will have a minimum thickness of 7 mil and be installed on the interior side of windows. Existing tinting and frosting on interior surfaces of the window will be reviewed with the COR and building manager before film is installed. Window film will be installed on all exterior glass located less than 25 feet above the ground. Typically this is ground, first, and second floor offices.

2.2.9. Paint - Contractor shall paint walls of new space per approved drawings. Provide sample swatches to CO/COR for SAA color selections during the design process.

2.2.10. Case work - Contractor shall provide kitchen base and wall cabinets and laminate countertop in the break area floor and overhead cabinets and other related caseworks to accommodate client requirements on the new space, per approved drawings.

2.2.11. Openings:

2.2.11.1. Doors, locks, and hardware will conform to the SAA door and hardware requirements outlined in the attached SAA SOW (Attachment 1).

2.2.11.2. Contractor will relocate the existing door to create an opening in the current space being utilized as the temporary space. See Attachment 3 - FFB Floor plan

2.2.12. Electrical:

2.2.12.1. Electrical duplex outlets will be located as identified within the SAA SOW Floor plan and any additional locations required by Code.

2.2.12.2. Lighting will be upgraded to match current LED Building standards.

2.2.12.3. Lighting layout will account for potential future walls within the waiting area as described in the SAA SOW Floor Plan.

2.2.12.4. Electrical outlets will be installed on opposite side of dividing wall per NEC Code spacings.

2.2.13. Mechanical:

2.2.13.1. HVAC system will be modified to accommodate the new space.

2.2.13.2. TAB post testing and report will be submitted.

2.2.13.3. HVAC layout will account for potential future walls within the waiting area as described in the SAA SOW Floor Plan.

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2.2.13.4. See Attachment 12 Marked up HVAC Drawings for VAV reconfiguration

2.2.14. Plumbing:

2.2.14.1. A single bowl stainless steel kitchen sink approximately 20” wide with faucet that matches the finish of the sink as closely as possible.

2.2.15. IT Secure Closet will be required and constructed per the SAA SOW requirements.

2.2.16. Fire Suppression, Fire Alarm and Life Safety - Contractor shall conduct fire sprinkler assessment, revise/relocate/remove or add-on if necessary, to accommodate client requirements on the new space lay-out, per approved drawings. Install fire alarm and life safety equipment per approved drawings.

2.2.16.1. Acceptance test of the FLS system is required.

2.2.17. Notes:

2.2.17.1. All colors and samples will be selected within the design phase of the project and submitted as a color board for approval.

2.2.17.2. Any concrete drilling/removal will be surveyed with Ground Penetrating Radar or COR/CO approved equal prior to drilling operations

3. Deliverables and Submittal Schedule

3.1. Task 1 Design

3.1.1. The contractor and teams are required to attend the Post Award Meeting. GSA will host an administrative Post Award meeting within ten (10) calendar days from the contract award date to review contractual and technical issues, objectives of the project and communication protocols. This meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of work. At the meeting, the contractor is required to provide evidence that all employees and subs are in the process of being badged (see Section 6.11) and provide for approval of any revisions in the Project Schedule or PMP, per Section 6 below. As a minimum, the following items are required to be discussed:

3.1.1.1. Confirm all preliminary documentation and badging is in process

3.1.1.2. Clarify outstanding questions

3.1.1.3. Review security and safety issues

3.1.1.4. Review the Initial RO List and identify POC 1

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3.1.1.5. Schedule, phasing, integration, and coordination

3.1.1.6. Schedule site visits and additional discussions

3.1.1.7. Site conditions and rules

3.1.1.8. Submittals (see Section 3.1.3)

3.1.2. The days in the schedule below are calendar days. The schedule includes the project’s preparation time, security investigations, kick off meeting and charrette, site investigation and full design and government reviews as follows:

Design Activity Activity Duration

Remarks A/E GSA Team

Security investigations

A/E Coordination

Approx.

30 days

Required for unescorted access to Fairbanks Federal Building (concurrent with A/E Prep and Design Kickoff Meeting below).

- Escort can be provided to expedite this time line

Intent is to provide the A/E time to review the attachments and familiarize themselves with the requirements and studies.

Design Kickoff Meeting 1 days Review site and all attachments; Initial charrette, chaired by A/E.

Document review. Location to be determined Investigations, demolition, deconstruction, and repairs

20 days On site investigations, (Following completed security investigations)

Pre-Design meeting 1 day Review findings from demolition/investigations; review any developed options or alternatives. Location to be determined.

Planning review and comments 14 days GSA review

35% Concept Design Preparation 20 days

35% Concept Design Review 14 days GSA review

35% Design Review Meeting 1 day 35% document submission is required to include the following:

● Schematic plans and options

65% Design Development Preparation

10 days

65% Design Development Review

14 days GSA review

65% document submission is required to include the following:

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Design Activity Activity Duration

Remarks A/E GSA Team

65% Design Review Meeting 1 day

● Development plans

● Outline Specifications

95% Design Preparation 10 days Pre-final

95% Design Review 14 days GSA review

95% Pre-Final Design Review Meeting

1 day 95% document submission is required to include the following:

● Plans

● Specifications

100% Construction Design Preparation 10 days

100% document submission is required to include the following:

Stamped plans, specifications, calculations, engineered assemblies.

100% Acceptance 14 days GSA review and acceptance

3.1.3. The A/E is required to submit the design documents in an electronic format. The final submission is required to include all drawings in .pdf and .dwg format using AutoCAD 2020 and specifications in .pdf with professional seals and signatures of registered architect(s) and engineer(s) of record. Refer to PBS P-100 Appendix A.

Design State Plans Specifications Remarks

35%

Electronic Format Acceptable to GSA

- Refer to PBS P- 100 Appendix A

N/A

The A/E is required to provide pdf versions of all submittals, to include: schematic layouts, propose products and assemblies.

65%

Electronic Format Acceptable to GSA

- Refer to PBS P- 100 Appendix A

Outline specifications in Microsoft word;

CSI MasterSpec divisional format

The A/E is required to provide pdf versions of all submittals, to include: Developed plans outline specification and/or product proposals, 95%

Electronic Format Acceptable to GSA

- Refer to PBS P- 100 Appendix A

Specifications in Microsoft word;

CSI MasterSpec divisional format

The A/E is required to provide pdf versions of all submittals, to include: Plans, specifications, and products. In addition, the A/E is required to provide plans in AutoCAD 2020.

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Design State Plans Specifications Remarks

100%

Electronic Format Acceptable to GSA

- Refer to PBS P- 100 Appendix A

Specifications in Microsoft word;

CSI MasterSpec divisional format

The A/E is required to provide pdf versions of all submittals, to include: Plans, specifications, products and construction estimate - -5% +10%. The final submission is required to include all drawings in .pdf and .dwg format using AutoCAD 2020 and specifications in .pdf.

3.1.4. Meetings - The contractor is required to attend meetings per the schedule in Section 6 and additionally as follows:

3.1.4.1. Upon award the A/E is required to attend an onsite design kickoff meeting.

The A/E team composition and attendance is at the A/E’s discretion and cost. The GSA Project Manager will ensure:

3.1.4.2. The GSA Property Manager and his maintenance contractor’s foreman are available to share information and answer questions regarding the building’s infrastructure.

3.1.4.3. Other Government representatives the A/E requests and who are approved for travel or attendance by GSA. GSA will plan and schedule the meetings using GSA meeting tools.

3.1.4.4. The A/E is required to provide the agenda 2 calendar days prior to the meeting and provide meeting minutes no later than 3 calendar days after the meeting.

3.1.5. Following the design kickoff meeting the A/E is required to attend and chair the Pre-Design meeting. The A/E team composition and attendance is at the A/E’s discretion and cost.

3.1.6. The A/E is required to attend and chair all Design Review meetings to present and discuss design phase comments and facilitate progress discussions.

3.1.6.1. Prior to each Design Review meeting the A/E is required to review the Government Review Comments, prepare a written response to those comments and be prepared to discuss each one at the Design Review Meeting.

3.1.6.2. The A/E is required to provide the agenda 2 calendar days prior to the meeting and provide meeting minutes no later than 3 calendar days after the meeting.

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3.1.7. The A/E is required to generate a submittal register that lists the construction specifications by division number and submit to the COR for review as part of the 95% design review package.

3.2. Task 2 – Construction

3.2.1. PMP - The Contractor is required to prepare and submit to the COR for approval, a Project Management Plan within 10 calendar days following award. The Plan is required to communicate the contractor management approach to the work and is required to include, but is not limited to, the following:

3.2.1.1. Work Plans - The work plan is required to communicate the intent such as work breakdown structures, iterative approach, etc.

3.2.1.1.1. Protection of surrounding materials during operations.

3.2.1.1.2. Describe in detail materials, methods, and equipment to be used for each phase of work.

3.2.1.1.3. Provide sequencing of work, and how the contractor will work with GSA to assure continuity of government operations and services during the work.

3.2.1.2. Communication Plan - The communication plan is required to include a list of key personnel, with contact information.

3.2.1.3. Schedule - The schedule is required to be prepared using Gantt chart format with Critical Path, in Microsoft Projects.

3.2.2. Waste Management Plan per the PBS P-100 1.7.2.2

3.2.2.1. The contractor is required to prepare and submit a Waste Management Plan to the COR no later than 14 calendar days prior to starting Construction Demolition.

3.2.2.2. Construction and Demolition (C&D) Waste Management Requirements:

GSA's minimum requirement is to divert 50% of C&D waste from landfills/incinerators, (See Attachments, Waste Management Plan).

3.2.2.3. Document their actual waste diversion performance throughout the project.

The Waste Management Plan, therefore, should also include progress reporting procedures to record actual diversion and cost corresponding to each diversion and cost estimate.

3.2.2.4. Provide monthly reports with documentation to the COR.

3.2.3. Site Safety Plan - The Contractor is required to prepare and submit to the COR for approval, an Accident Prevention and Site Safety Plan within 10 calendar

Draft days following award. The Site Safety Plan is a living document and is required to be updated to address emergent, current or national conditions. The Plan is required to define how the contractor will protect the general public, their employees and the environment, to include, but not limited to:

3.2.3.1. Responsibilities and Lines of Authority

3.2.3.2. Prime Subcontractors and their participation in the Plan

3.2.3.3. Activity Hazard Analysis (AHA).

3.2.3.4. Accident Prevention Plan

3.2.4. Schedule of Values - The Contractor is required to prepare and submit to the COR for approval, a Schedule of Values (SOV) within 10 calendar days following award. The SOV is required to be defined and expressed in CSI MasterSpec divisional order or as otherwise agreed upon.

3.2.5. Construction Quality Control Plan (CQC) - The Contractor is required to prepare a CQC plan like the Army Corps of Engineer's three phase format -preparatory, initial and follow up phases. Detail of the plan to be commensurate with the complexity and level of the project. (See Section 5.2.1)

3.2.6. Daily Reports - The Contractor is required to submit to the COR a daily report for days when site work is being performed utilizing the Kahua Daily Report App.

As a minimum, include the following in the daily report App: date, weather (if an impact to the project), work performed, numbers of workers, list of subcontractors on site, photos and test performed and results.

3.2.7. Shop Drawings, Material and Product Submittals

3.2.7.1. The Contractor is required to submit shop drawings and product data as stipulated in the (project plans and specifications in attachment “1”) and/or this Statement of Work. All submissions are required to be made to the Contracting Officer's Representative (COR). Prior to submitting shop drawings to the COR, the Contractor is required to review the shop drawings for completeness and is required to establish that the shop drawings meet the contract requirements.

3.2.7.2. The Contractor is required to provide shop drawings and product data for all systems, equipment and materials per the plans and specifications in Attachment 1 - SAA SOW (see section 3.2.11 and section 5):

3.2.7.3. All technical drawings are required to have the professional seals and signatures of the preparing Registered Professional Engineers and/or Architects, as applicable.

https://www.wbdg.org/FFC/DOD/UFGS/UFGS%2001%2045%2000.00%2010.pdf

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3.2.7.4. The Contractor is required to utilize early submission to minimize lead time.

3.2.7.4.1. Each submittal is required to be delivered through the Kahua Packaged Submittal App with a letter of transmittal and supporting information included as attachments. Prime Contractor will list themselves as the Vendor and Submittal Coordinator with the GSA PM listed as the Official Reviewer.

3.2.7.4.2. Each submittal is required to be titled, serially numbered and included in an approved submittal log. Rejected submittals are required to be resubmitted with an additional number or character such as .1, .2 or a, b. to identify the submittal history.

3.2.7.4.3. Submittals are required to be logged and outlined using CSI MasterSpec Divisions.

3.2.7.4.4. Provide product sheets defining and demonstrating what and how the product meets the intent of the contract documents and complies with the Buy American Act under the contract.

3.2.7.4.5. The Government requires (14) calendar days for product submittals and (14) calendar days for shop drawings.

3.2.7.4.6. Life, Fire, Safety submittals are required to be submitted prior to scheduling L/F/S inspection. Note. GSA’s L/F/S inspector is not local and requires a minimum 30 days’ notice to schedule.

3.2.8. Request For Interpretation (RFI)

3.2.8.1. RFIs are required to be provided through the Kahua RFI App with an RFI transmittal form and supporting information included as attachments. Prime Contractor will be listed as Author, and both GSA Project Manager and GSA Contracting Officer will be listed as Primary Responder. Include the following:

3.2.8.1.1. Information Requested - explain in detail your request, including referencing drawings, specification, codes, etc.

3.2.8.1.2. Contractor’s Recommendation - provide a recommendation to the CO to address RFI concerns.

3.2.8.1.3. Time and Cost Impact - indicate if the RFI is for clarification only, no-cost minor field change, or if the RFI may result in a modification for additional time and/or cost.

3.2.8.2. As part of project quality control, the contractor is required to maintain an RFI log to keep track of RFIs. RFI log will be reviewed at QC or progress

Draft meetings to discuss RFI status and will be made available to the COR upon request.

3.2.9. Closeout submittals

3.2.9.1. The contractor is required to provide the following closeout documents in electronic format no later than "thirty" (30) calendar days after Substantial Completion, to include, but not limited to:

3.2.9.1.1. Final inspection and test results specified in this Statement of Work, Architectural/Engineer plans and specifications (see Section 5).

3.2.9.1.2. As-built drawing and redline documents.

3.2.9.1.3. Specifications manuals, as applicable, with changes approved during the project.

3.2.9.1.4. Product data and shop drawings:

3.2.9.1.4.1. The contractor is required to combine all inspection and test results, As-builts and shop drawings, product data and specification changes into an electronic record, like a pdf.

3.2.9.1.4.2. The data is required to be organized in CSI MasterSpec divisional format and hierarchy.

3.2.9.1.5. Operations and Maintenance Manuals (O&M) in PDF format

3.2.9.1.5.1. The contractor is required to provide detailed information identifying the building, floor number, specific space, tools, procedures, equipment and parts necessary to assure satisfactory operation and maintenance per the manufacturer's recommendations.

3.2.9.1.5.2. The contractor is required to provide maintenance training that addresses cycles of replacement and use of any special tools, etc. Include references to record documents, spare parts and material lists, warranties, maintenance agreements and similar continuing commitments.

3.2.9.1.6. Warranty Letters

3.2.9.1.6.1. The Contractor is required to provide the government with official copies in electronic format of all warranties. The warranty start date is required to begin no earlier than the date of the installation and acceptance. The warranty letters are required to include the point of contact with current contact information and response times.

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3.2.9.1.7. Attic Stock

3.2.9.1.7.1. The contractor is required to provide the government with ten (10) percent attic stock of carpet, cove base, and paint.

3.2.9.1.8. Final Requesting Official Contractor Approval List (ROCAL) and Access Credentials

3.2.9.1.8.1. The contractor is required to provide a final ROCAL to the sponsoring GSA Official (COR/PM), indicating the dates that all staff have been removed from the project.

3.2.9.1.8.2. The Contractor is required to return all access credentials to the GSA issuing officials (Property Managers) and provide the COR/PM with written or email confirmation from the issuing official.

4. Applicable Standards

4.1. Conflicts Between Codes or Standards and GSA Requirements - To ensure flexibility, GSA’s policy is to make maximum use of equivalency clauses in all codes and standards. If a conflict exists between GSA requirements and the GSA-adopted codes or standards, the GSA requirements take precedence. All such conflicts must be brought to the attention of the GSA project manager as appropriate for resolution.

4.2. The Contractor is required to be responsible for ensuring compliance with federal, state, and local codes and design standards at the time of award, using the latest editions, including, but not limited to the following:

4.2.1. PBS P-100

4.2.2. PBS P-120

4.2.3. Pricing Desk Guide

4.2.4. PBS 1000.7A Drinking Water Quality Management

4.2.5. PBS 1000.8A Indoor Air Quality Management

4.2.6. All interior finishes must meet, at a minimum, the baseline environmental requirements specified in the GSA P100 facilities standards, Chapter 3, Architecture and Interior Design. A/E shall submit product data for each finish material used, demonstrating compliance with the appropriate environmental requirements. Sustainability requirements for specific interior finishes and construction materials may also be found at https://sftool.gov/.

4.2.7. Occupational Safety and Health Administration (OSHA)

https://www.osha.gov/Publications/OSHA3990.pdf http://www.gsa.gov/p100 https://drive.google.com/file/d/1yGlmiVZbtccC8QXpddbuKhLjepsmwZ-O/view https://www.gsa.gov/real-estate/real-estate-services/rental-policy-procedures/rent-pricing-policy https://www.gsa.gov/directives/files?file=2023-11%2FPBS%201000.7A%2C%20Drinking%20Water%20Quality%20Management%20-%20Policy%20and%20Desk%20Guide%20%2811-16-23%29.pdf https://www.gsa.gov/directives-library/indoor-air-quality-management?_gl=1*devxji*_ga*MjUxNTkzMDYxLjE3MDg0NzMwMTM.*_ga_HBYXWFP794*MTcxODA1NzkwNi4xODQuMS4xNzE4MDU3OTE4LjAuMC4w https://sftool.gov/ http://www.osha.gov/ https://www.osha.gov/Publications/OSHA3990.pdf

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4.2.8. Region 10 Policy (Fire Life Safety (FLS), Asbestos, etc.)

4.2.9. US Senate Sergeant at Arms Scope of Work (Attachment 1)

4.2.10. International Building Code (IBC)

4.2.11. National Electrical Code (NEC)

4.2.12. National Fire Protection Association (NFPA)

4.2.13. Painting and Decorating Contractors of America (PDCA)

4.2.14. Carpet and Rug Institute (CRI)

4.2.15. Architectural Barriers Act Accessibility Standard (ABAAS)

4.2.16. GSA Region 10 - Electrical and Telecommunications Design and Construction Requirements - attachment 10

5. Acceptance Criteria

5.1. Design Review Process

5.1.1. Submittal Reviews

5.1.1.1. Each submittal will have a Government review period of 14 calendar days, during which time the Contractor will not continue development until Government comments are received.

5.1.1.2. Milestone submittal reviews will be electronic reviews, the Contractor will provide PDF versions of the submittal to the COR for distribution to the Government team. The COR will consolidate written comments from the Government team and provide them back to the Contractor.

5.1.1.3. Concluding each Government review period there will be a meeting with the Contractor and the Government team to discuss comments and concerns in a workshop format. These meetings will be held using teleconference and screen-sharing technology, to be coordinated with the COR. See various meetings as stated in Section 6. The Contractor will respond to all comments provided by the Government during each meeting, to be added to the overall written Government comments for that phase of the study.

5.1.1.4. Submittals are not valid until they are accepted in writing by the CO or COR.

5.1.1.5. The Contractor is required to formally respond to all written review comments from GSA within 7 calendar days of receipt. This response, directed to the COR, should indicate agreement/disagreement, how the https://www.iccsafe.org/products-and-services/i-codes/2018-i-codes/ibc/ https://www.nfpa.org/codes-and-standards/all-codes-and-standards/list-of-codes-and-standards/detail?code=70 https://www.nfpa.org/ https://pcapainted.org/ https://carpet-rug.org/ https://www.access-board.gov/guidelines-and-standards/buildings-and-sites/about-the-aba-standards/aba-standards

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5.1.2. Each sheet of the construction documents (100% CDs) are required to bear the seal and signature of the responsible design professional.

5.1.2.1. The specification and calculations are required to be sealed and signed on the cover page only.

5.1.2.2. Each design professional is required to comply with any seal, stamp, and/or signature requirements in accordance with State law. Electronic plans may have digital signatures and seals (reference P-100).

5.2. Construction Submittal Review Process

5.2.1. The Contractor is required to prepare and submit to the Government a Construction Quality Control Plan (CQC) for review, modification and/or acceptance (refer to Section 3.2.7)

5.2.2. The CQC is required to follow the standard format like Army Corps of Engineering and as follows:

5.2.2.1. The Preparatory Phase is required to be performed prior to beginning work on each definable feature of work and after all required documents and submittal materials are approved and/or accepted. Document in the contractor's daily report the results of the preparatory phase action.

5.2.2.2. The Initial Phase is required to be performed at the start of the definable features of work and soon after a reasonable sample of work is completed to establish basic workmanship acceptance standards. Document in the contractor's daily report the results of the initial phase inspection performed.

5.2.2.3. The Follow Up Phase is required to be performed daily or routinely to assure acceptable workmanship standards are maintained and control activities, including testing and safety, are providing continued compliance with contract requirements.

5.3. Visual inspections

5.3.1. Visual inspections are required to be performed for all work elements prior to closing the assembly from vision or upon completion of the installation and are required to be recorded on GSA form 220 by the Contracting Officer's Representative (COR) or Construction Manager (CM).

5.3.1.1. Inspections are required to verify that the assembly or work product meets applicable standards (see Section 4.0) and CQC plans.

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5.3.1.2. Inspection Criteria for visual inspections of completed installations are required to be conducted with “normal” lighting, “normal” viewing angles, without magnifications:

● Normal lighting conditions - Normal lighting conditions are described as those in place when the project is finished. This includes, but not limited to, design lighting (e.g. wall washers, spots and floods, etc) and natural lighting.

● Normal viewing position - The normal viewing position is required to be established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.3.1.2.1. Inspection lighting is required to be representative of normal lighting conditions in intensity and location. Consideration is required to be given to window treatment and/or any other decorative finishes that could affect lighting and viewing.

5.3.1.2.2. A normal viewing position is required to be used. Visual evaluation for acceptance can be determined from a normal viewing position, at any angle, provided it is established at a minimum distance of five feet perpendicular from the surface to be viewed.

5.3.1.2.3. When viewed without magnification under occupancy conditions with normal lighting conditions and from a normal viewing position, a level of visual appearance is achieved as established by the approved job site standard.

5.4. Testing And Balancing Report

5.5. CRI Standards

6. General Requirements

6.1. Post Award Meeting

6.1.1. The contractor and teams are required to attend the Post Award Meeting. The CO/COR will host an administrative Post Award meeting within “ten” (10) calendar days from the contract award date to review contractual and technical issues, objectives of the project and communication protocols. This meeting will include the discussion of schedules, submittal dates, site conditions and requirements and establish points of contact prior to the commencement of work.

At the meeting, the contractor is required to provide evidence that all employees and subs are in the process of obtaining security clearances (see Section 6.11) and provide for approval any revisions in the Project Schedule or PMP, per Section 6 below. As a minimum, the following items are required to be discussed:

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6.1.1.1. Confirm all preliminary documentation and badging is in process

6.1.1.2. Clarify outstanding questions

6.1.1.3. Review security and safety issues

6.1.1.4. Review the Initial RO List and identify POC 1

6.1.1.5. Schedule, phasing, integration, and coordination

6.1.1.6. Schedule site visits and additional discussions

6.1.1.7. Site conditions and rules

6.1.1.8. Submittals (see Section 3)

6.2. Pre-Construction Meeting

6.2.1. The Contractor is required to attend Pre-Construction Meeting conducted on site and coordinated by GSA. Prior to this meeting all Pre-Construction activities (submittals, contractor adjudications, etc.) are required to be complete.

6.2.1.1. Agenda - GSA will provide the agenda NLT 2 days prior to meeting. This meeting will discuss all expectations of each stakeholder associated with this contract.

6.2.1.2. Meeting Minutes - GSA will capture the minutes and distribute to stakeholders NLT one business day after meeting.

6.3. Progress Meetings

6.3.1. The Contractor is required to be available to meet with the GSA Project Manager upon request to present deliverables, discuss progress, exchange information and resolve emergent technical problems and issues.

6.3.2. The Contractor is required to keep GSA informed, through meetings or reports, onsite discussions or emails of progress and potential problems with the project.

6.3.3. The Contractor is required to Chair (weekly/bi-monthly) progress meetings.

6.4. Building Requirements

6.4.1. The building will be occupied by federal staff and potentially the public during the construction phase. The Contractor is required to minimize disruptions and ensure the safety of building tenants and the public is maintained at all times, to include, but not limited to:

6.4.1.1. Keep supplies and materials in their staging areas and provide safety features such as cones, fencing or locked doors.

https://docs.google.com/document/d/1qqJTIMeoHneErTPrzO41G8e_VRcv60Uysn4D9x7C2C4/edit#bookmark=id.pypv4ndj4xva

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6.4.1.2. Provide dust and odor containment, meeting GSA Indoor Air Quality standards.

6.4.1.3. Plan noisy or vibrating work to ensure disruptions to the Government operations and work are minimal. Provide planning documents like “Sequence of Operations” or “Look-ahead Schedules” to inform stakeholders.

6.4.1.4. Erect safety barriers (passive and/or active) and provide warning signs.

6.4.1.5. Availability of parking, loading dock access and lay down areas.

6.5. Daily Cleanup

6.5.1. The contractor is required to keep all areas open to the public or the tenant free from hazards, dirt and debris.

6.5.1.1. Remove all waste and debris from the worksite and building, by the end of each day.

6.5.1.2. The building disposal system may not be used for construction waste.

6.5.1.3. The contractor is required to provide waste removal for construction debris and a dumpster or roll-off bin with a lockable lid.

6.6. Utilities

6.6.1. Water and electric service will be provided to the Contractor at no cost.

6.6.2. The contractor facility restroom use is approved by the Property Manager.

6.7. Protection

6.7.1. The Contractor is required to provide all labor, material, and equipment necessary to protect personnel, furnishings, equipment or the building structure from damage.

6.7.2. The Contractor is required to provide all engineering controls to protect all areas being worked on from the migration of dirt, dust, oils and spray.

6.7.3. The Contractor is required to replace or repair to the original condition any items damaged due to work performed under this contract, at no additional cost to the Government.

6.8. Work Site Access

6.8.1. The Contractor is required to ensure access to the site maintains the following protocols:

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6.8.1.1. Entrance to the worksite is required to be through employee entries or roll up doors for the dock access.

6.8.1.2. Coordinate all deliveries with the Property Manager.

6.8.1.3. Use rubber-tired vehicles for conveying material inside the building and provide temporary covering to protect floors.

6.8.1.4. Provide and/or coordinate elevator wall protections.

6.8.1.5. Provide safety barriers per the site safety plan.

6.9. Safeguard of Equipment, Supplies, and Materials

6.9.1. The Contractor is required to safeguard all equipment, supplies and materials.

The Government will not be responsible for any loss or damage to materials, supplies, tools, or equipment on the site, including materials in which salvage value may have been reflected in bid.

6.10. Site Closeout Requirements

6.10.1. The Contractor is required to complete all tasks listed below prior to submitting the final invoice for payment:

6.10.1.1. Clean each surface or unit to the condition expected in a normal, commercial cleaning and maintenance program. Ensure that cleaning covers the pathways to the work site as well as inside the work site. Ensure cleaning materials comply with all manufacturer’s written instructions and meet GSA PBS Key Sustainable Products Initiative PBS 1096.1 and

1000.8 PBS Indoor Air Quality Management.

6.10.1.2. Remove all debris, tools, equipment and materials from the job site.

6.11. Security and Access

6.11.1. General Guidelines.

6.11.1.1. Federally controlled facilities refer to all occupied building areas housing federal operations. Unoccupied building areas under construction are not considered federally controlled facilities, if access to any adjacent or surrounding occupied building areas housing federal operations is separately controlled.

6.11.1.2. All Contractor personnel accessing federally controlled information systems are required to have Homeland Security Presidential Directive 12 (HSPD-12) clearance.

https://www.gsa.gov/cdnstatic/PBS_1096.1_The_PBS_Key_Sustainable_Products_Initiative_%28Signed_on_12-18-2014%29_%28Slightly_revised_on_1-29-2015%29.pdf https://www.gsa.gov/directives-library/indoor-air-quality-management-10008-pbs

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6.11.1.3. In the performance of work required under this contract, all Contractor personnel must present proper identification to gain access to occupied building areas housing federal operations.

6.11.2. HSPD-12 Compliance

6.11.2.1. An HSPD-12 security clearance is not required to access the GSA PMIS.

Further information on HSPD-12 may be found at the following website:

www.gsa.gov/hspd12. The time to process and obtain clearances may vary in length.

6.11.2.2. If an individual works 15 cumulative days or less in a 6-month period in the existing buildings or secured exterior areas: That person must be escorted by someone with an HSPD-12 badge. Government designated personnel must issue a badge to these individuals.

6.11.2.3. If an individual works less than 6-months in the existing buildings or secured exterior areas: That person must have a short-term HSPD-12 clearance. Government designated personnel must issue a badge to these individuals.

6.11.2.4. If an individual works more than 6 months in the existing buildings or secured exterior areas: That person must have a long-term HSPD-12 clearance with an HSPD-12 badge (GSA Access Card). GSA will issue the GSA Access Card to these individuals.

6.11.3. Security Requirements

6.11.3.1. Comply with all GSA and occupant agency security requirements to access and work with the site/buildings. Contractor’s personnel who require access to GSA PMIS require a GSA Access Card.

6.11.3.2. Refer to FAR 52.204-9 GSA’s HSPD-12 Personal Identity Verification and Credentialing Standard Operation Procedure (SOP). The required Contractor Information Worksheet (CIW) forms will be supplied by the GSA Project Manager. Processing and verification may take 90 calendar days or more to complete and must be factored into the project schedule.

6.11.3.3. The Government bears the cost of performing Tier 1 investigations and credentialing for no greater than fifteen (15) individuals for this project. The Government bears the cost of performing no more than fifty (50) SAC investigations. The GSA Contracting Officer may reduce the Contract Sum by the amount of total expenses associated with additional background investigations and credentialing in accordance with the following schedule:

http://www.gsa.gov/hspd12 https://www.acquisition.gov/far/52.204-9

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If the individual requires:

Access to the facility for no more than 15 days in any 6-month period

Routine access to the facility for a period of no more than

6 months

Routine access to the facility for a period greater than 6 months, access to GSA IT systems such as PMIS, or both

The individual must have this type of credential:

GSA-issued Project Badge

GSA-issued Project Badge

GSA Access Card

This type of investigation is required to get said credential:

None. Government designated personnel must provide an escort who has a

GSA Access Card

SAC Investigation (“short-term investigation”)

Tier-1 Investigation (“long-term investigation”)

Government pays for up to these many investigations:

N/A 50 15

GSA may reduce the Contract Sum by this amount for each additional investigation:

N/A $50 $1,000

Replacement cost of credential if not returned to GSA:

$1,000 $1,000 $1,000

6.11.3.4. Return any individual’s GSA-issued Project Badge and GSA Access Card to the GSA Project Manager on or before an individual’s last day of work or if any of the following conditions occur:

6.11.3.4.1. When the Contract is completed or terminated

6.11.3.4.2. When the individual GSA Access Card holder is no longer required by the Contractor for contract performance

6.11.3.4.3. If the individual GSA Access Card holder’s employment is completed or terminated by the Contractor, or

6.11.3.4.4. If an unfavorable suitability determination has been made.

7. Attachments

7.1. US Senate Sergeant at Arms Scope of Work

7.2. Region 10 Policy (Fire Life Safety (FLS), Asbestos, etc.)

7.3. Region 10 Policy Fire watch

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7.4. Vendor Security Training_6_2021

7.5. Controlled Unclassified Information (CUI) 3490.3

7.6. Project Management Information System

7.7. PBS P-120

7.8. C&D_Waste_Mgmt_Plan_&_Reporting_Template

7.9. R10 NCMMS Asset ImpExp Template

7.10. GSA Region 10 - Electrical and Telecommunications Design and Construction Requirements

7.11. 1st Floor VAV drawings

7.12. Marked up HVAC Drawings

END OF STATEMENT OF WORK