Fair Opportunity PXH001 FE Redacted.pdf

Justification for Exception to Fair Opportunity (Exceeding the SAT pursuant to FAR 16.505(b)(2)(ii)(B)

Or Brand Name FAR 16.505(a)(4))

1. Agency and Contracting Activity.

The Department of Homeland Security, United States Coast Guard (USCG) prepared this justification for an exception to fair opportunity.

2. Nature and/or description of the action being approved.

The USCG intends to modify a task order without considering other awardees under contract number HSHQDC-13-D-E2032 task order HSCG23-15-J-PXH001 using the authority of FAR 52.217-8. Pursuant to FAR 16.505(b)(2)(ii)(B), this modification will be completed without consideration of other awardees.

3. Description of Supplies/Services.

This requirement is to provide the Coast Guard Academy services in support of academic and administrative functions in a higher education and military environment. The Academy maintains its own .edu domain for cadets, instructors, and other educational purposes.

Services are required in four major areas: Administrative Systems, Application, Support Services, and Ship Control and Navigation Training System (SCANTS). Functions include Help Desk services, training (student, faculty, and staff), system administration and maintenance, network administration, commercial computer aided design (AutoCAD), and general computer support services. The Coast Guard Academy information technology infrastructure must maintain compliance with applicable regulations, policies, and mandates set forth by the Department of Defense (DoD), Department of Homeland Security (DHS) and the U.S. Coast Guard.

4. Justification for Exception to Fair Opportunity –

FAR 16.505(b)(2)(i)(C). The modification to the task order is to extend up to an additional two months issued under FAR 52.217-8; this must be issued on a sole-source basis in the interest of economy and efficiency to provide continued work on the current order already issued under the contract, provided that all awardees were given a fair opportunity to be considered for the original order. Extending the current task order will provide additional time to complete the follow-on contract.

5. Determination by the contracting officer that the anticipated cost to the Government will be fair and reasonable.

Price reasonableness will be primarily determined based on an analysis of the current task order prices. The task order was awarded competitively and determined to be fair and reasonable. An analysis of their price structure shows technology CLIN. The CLIN set up for software revisions The IGCE was developed by

If the vendor’s rate analysis of the commercial marketplace inflation will be examined to determine a reasonable inflation rate for IT services over the last six years.

6. Demonstration that the Nature of the Acquisition Require Use of the Authority Cited.

At this time the USCG requires additional time under the current task order to negotiate a follow-on contract for services. The current task order expiration is on 07/29/20. This Exception to Fair Opportunity will provide an additional two months of service using FAR 52.217-8. Therefore, the contracting officer intends to exercise this option on a month to month basis up to two months until a follow-on contract is in place.

Month CLIN Category Total Cost

05001 Technology Services 05002 Software Revision

05003 Technology Services 05004 Software Revision

Estimated Total

7. USCG intends to post this requirement on Contract Opportunities pursuant to FAR 16.505(b)(2)(ii)(D).

In accordance with FAR 16.505(b)(2)(ii)(D)(1), this Justification for Exception to Fair Opportunity will be posted and made publically available.

8. If applicable – A Listing of the Sources, if Any That Expressed, in Writing, an Interest in the Acquisition.

As this is a modification to extend the current task order, there are no sources capable to perform the services for two months. However, on behalf of the Academy, GSA issued an RFI on VETS2 pertaining to a follow-on contact. The RFI opened on October 24, 2019 and closed on October 30, 2019. The following vendors responded to the RFI: Teracore Inc.; Epsilon, Inc.; Immersion Consulting, LLC; Ironclad Technology Services LLC; Strategic Operational Solutions, Inc.;

RLM Communications, Inc.; The Ventura Group, Inc.; Oasys International Corporation; The Oryza Group, LLC; Colossal; Information Technology Coalition, Inc.; EmeSec Inc.; Alliant SB CTA, LLC; Nationwide IT Services, Inc.; Millennium Corporation; Evanhoe & Associates Inc.;

Veteran Engineering and Technology; Geodesicx, Inc.; IPT Associates, LLC; KOMPSYS.

9. A Statement of the Actions, if Any, the Agency May Take to Remove or Overcome Any Barriers to Competition Before Any Subsequent Acquisition for Supplies or Services Required.

Not applicable. This is to extend the task order up to an additional two months under FAR 25.217-8 Option to Extend Services until a follow-on contract is completed.

10. Contracting Officer’s Certification.

I certify that the data supporting the recommended use of other than full and open competition is accurate and complete to the best of my knowledge and belief.

11. Technical/Requirements Personnel Certification.

I certify that this requirement meets the Government’s minimum need and that the supporting data, which forms a basis for the justification, is accurate and complete.

12. Legal Review and Concurrence:

I have reviewed this justification and deemed it legally sufficient.